ICT Pratical

Paper 1: Word documentation, database and presentation

Part A: Word documentation
- Always change any rtf files (.rtf) into document files (docx.)
- Text wrap → can use tight or square
- Margin → space around text
- Gutter → extra space to bind a book
- Margins, gutter, all page settings → layout >> page setup

- Soft page break → automatic page break by software when reach the end of a page
in a document and continues in a new page
- Hard page break → page break forcefully entered by users maybe to create a new
chapter
- Page break → Insert >> Pages >> Page break
- Section breaks

- To have different orientations of paper on the same document → enter a section

break (next page section break) → just change the orientation
- A line break icon is called a pilcrow
- To force text to the next column → column break (layout >> breaks)
- Tab stops → to align/arrange data in an orderly column/manner
- Tab stops → Make sure your ruler is in view >> choose correct direction >> click
on the ruler where you want your next data in rows >> next time you click “tab”,
directly brings you there (easy way to enter data on the same line without having to
press space for so many times) OR paragraph tab >> tabs on bottom left >> set your
margins

- Indentation → we can indent whole paragraph or just the first line

- To change a paragraph of words into all uppercase or lowercase → Fn + Shift + F3

- To further indent or decrease indent (to demote/ layer down bullet points) → upper
left 4+5
 - To replace a certain word by another word → find and replace in search box
- Insert bookmark → Insert >> bookmark >> create a bookmark >> highlight the word
you want to bookmark >> click on the name of the bookmark
- To enforce widow/orphan control → Pararaphs >> line and page breaks >>
pagination >> widow/orphan control
- Shift+enter → force objects to the next line
- Convert text into table → copy text file >> paste in word >> right click >> convert text
into table
- Can copy table in excel and paste in word

Part B: Database
- Creating a new table → create >> table >> design view >> enter field data >> select
data type
- Data types
- Text
- Numeric (integer or real)
- Currency
- Date/time
- Boolean/logical (Boolean data in query criteria cannot put quotation marks)
- Validation rule and validation text (validation text is error message)
- Importing a new table → external data >> from file >> csv file
- To create a form → form
- User friendly items → larger and bold title, clearer field names, navigation
buttons, drop-down list, instructions, check box, option group
- To create a drop-down list → layout view >> right click field >> change to >>
combo box >> design view >> right click field >> properties >> change row
source type to ‘value list’ first >> click on … in row source >> type in values
on separate lines one by one
- To create navigation buttons → fourth rectangle icon on ‘database tools’
- To create labels → Aa icon
- To create option group → xyz button >> enter values >> based on what field
>> choose style
- To create queries
- Calculated field → field name in query must have square brackets
- To “group by” fields → right-click field >> totals
- Query criteria
- AND → LIKE “Music” AND “Art” (both Music and Art must be present)
- OR → LIKE “Music” OR “Art” (either Music or Art should be present)
- NOT → NOT “Music” (not include/study music would be return)
- Includes → LIKE “*Music*” (includes Music)
- Start with → LIKE “Music*”
- Ends with → LIKE “*Music”
- No value in field → Is Null
- >, >=, <, <= → number operators
- Boolean field does not need quotation marks
- LIKE and NOT = text fields
- <> = number fields
- Wildcards
 - * → any number of characters, mo* (moon, mood, mom)
- ? → a single character, mo? (mom)
- # → a single numeric character, 2#7 (207,217, 227)
- ** → anything before and after, *o* (mom, noon, love, junior)
- Setting decimal places/ currency/ field types → design view >> right
click field name >> properties
- Creating reports → report wizard
- Can sort ascending/descending here, not in query
- Report footer → calculations
- Page footer → candidate details
- Creating labels → labels
- 2 labels side by side, 8 in a page → when creating labels, number across set
to “2”
- Draw box with no filling but black outline to make labels
- Always check in print preview to see how the labels are being printed
- If forget/ cannot manage/ didn’t appear as 2 labels side by side → page setup
>> columns >> 2

Part C: Presentations
- Slide master
- Always scroll up to the parent’s slide
- If need automated page number and candidate details → go to header and
footer to select

- Setting alternate text for pictures → right click image >> view alt text
- Setting transitions
- Can be “On Mouse Click” or “Automatically played after”
- Can apply to all → take evidence screenshot in the slide sorter (four boxes)
view
- Animations are similar
- Hide slide → click on slide >> right click >> hide slide
- To demote (layer down bullet points) → Shift + Tab

Part D: Charts in Excel

- To edit charts → go to chart design
- Highlight data that you would like to put in chart → select chart you want
- Can change data values in ‘select data’
- Value axis = y-axis
- Category axis = x-axis
- Settings in y-axis
- Minimum/ maximum values → right click value axis >> set in bounds
- Increments → right click value axis >> set in major/minor units
- Can also choose label’s position
Paper 2: Website Authoring and Spreadsheets
Part E: HTML
- Head section (meta tags, title, target windows)
- Keywords → <meta name=“keywords” content=“keyword, keyword 2/>
- Author’s name → <meta name=“author” content=“Shee Fang Cheng”/>
- Viewport → <meta name=“viewport” content=“width=device-width, initial-scale=1.0”/>
- Description → <meta name=“description” content=“All about ICT”/>
- Character set → <meta charset=“UTF-08”/>
- Set target window → file >> properties >> target frame >> set

- Target window syntax (no need to remember) → <base target=“_blank”/>

- Body Section (anchors, tables, hyperlinks, comments, video, images, id, class, div,
span)
- To create anchor → insert >> bookmarks >> name your anchor >> go to the place
you want to put your anchor >> type <a href=”#anchorname”> Click here </a> (would
let you choose anchor url after you type a href=)
- To create hyperlinks → < a href=“hello.url”> Click here </a>
- To open hyperlinks to self or other windows → <a href= “hello.url” target= “_self”>
Click here </a>
- To create tables → go to table tab, just choose
- To make tables fit to device width (html) → <table width=“100%”>
- To make tables fit to device width (inline style) → <table style=“width: 100%”>
- If edit height or width of any pictures and videos, remove the original setting
- Insert images → drag and put in table
- Insert videos + error message → <video><source src=“hello.mp4” type=“video/mp4”>
Your browser does not support this file type</source></video>
- Video add ons (just after “video” in video tag) → controls, autoplay, loop, muted
- Inserting comments → < !--This is a comment– >
- <th></th> → table heading
- <tr></tr> → table row
- <td></td> → table cell
- ID and class would be defined in css, but can attach to elements in html
- Inserting id in paragraph → <p id=“para1”> Inserting ID </p>
- Inserting class in paragraph → <class id=“class1”> Inserting Claa </p>
 - We can apply 2 classes also, just add behind in same tag, no need comma
- Div is used to group html elements; span is used to add styling to a portion of text
- Div → <p><div class= “classname”> Hello. ICT is boring but I need to sit for my
exam. ICT is boring but I need to sit for my exam. My exam is on 16 and 18 April
</div> <p>
- Span → <span class= “classname”> Hello.< /span> ICT is boring but I need to sit for
my exam.
- target=“_self” → in same window/tab
- target=“_blank” → in a new window/tab
- Hexadecimal colour codes
- FF=100%
- C0=75%
- 80=50%
- 40=25%
- 00=0%

Part F: CSS
- Comment → /*This is a comment in CSS*/
- Table (center align, border-spacing, center align text, show borders, border type)
Table{
margin-left: auto;
margin-right: auto;
border-spacing: 10px;
border: 0px;
border-collapse: collapse;
border-collapse: separate;
border-style: dashed/groove/dotted/solid;
}

*All-in-one border setting → border: border-width border color border style

*If border-spacing is used, border-collapse must be separate

Td{
padding: 10px;
}

body{
background-color: #rrggbb;
background-image: url (‘balloon.jpg’);
background-position: right/left/center/justify/inherit;
background-repeat: no-repeat/repeat/repeat-x/repeat-y;
}

h1, h2 , h3,p{
font-family: “Cooper Black”, Impact, serif;
text-align: center/justify/left/right;
color: #rrggbb;
font-size: 20pt;
}

{.myClass1
font-size: 20pt;
color: #rrggbb;
}

para1{
font-size: 20 pt;
Color: #rrggbb;
}

*Height of font is still font-size, don't use font height

Part F: Spreadsheets
- To name a cell → click on cell >> right click >> define name >> type in name
- To name a range → highlight range >> right click >> define name >> type in name
- To absolute reference → $A$1
- Order of operations → BIDMAS
- The INT function (rounding the value to a whole number), always rounds down,
regardless it is 6.3 or 6.7, would be 6 anyway
- SUM, SUMIF, SUMIFS
- ROUND, ROUNDUP, ROUNDDOWN
- COUNT, COUNTA, COUNTIF, COUNTBLANK
- VLOOKUP, HLOOKUP, LOOKUP, XLOOKUP
- Remember to put exact value for the LOOKUP values (FALSE or 0)
- LOOKUP can be used when data is not arranged in order
- Remember to write the quotation marks of the true and false return value in IF
functions
- IF=(B7>27, “Yes”, “No”)
- To filter → click above the whole column >> press filter >> press the little inverted
triangle to drop down >> press text filter >> custom filter
- Advanced filter can be used when there is already a small table of criteria (highlight
range >> right click >> advanced filter >> go to criteria range >> highlight small table
>> ok)
- Can also use wildcards in filters (same as database’s wildcards)