Name of Department Health Services Department

Standard Operating Procedure and Checklist

PCPNDT

1. Standard Operating Procedure for Applicant

Form A : APPLICATION FOR REGISTRATION OR RENEWAL OF

REGISTRATION OF A GENETIC COUNSELLING CENTRE/ GENETIC
Application for LABORATORY/GENETIC CLINIC/ ULTRASOUND CLINIC/IMAGING
CENTRE
[Refer rules 4 (1.) and 8 (1)]
1. Application form in Duplicate : Form A
2. Type of ownership of Organization (individual ownership/
partnership/ company/ co-operative/any other to be specified). In
case type of organization is other than individual ownership, furnish
copy of articles of association and names and addresses of other
persons responsible for management, as enclosure
3. Equipment available with the make and model of each equipment
(List to be attached on a separate sheet)
4. Declaration
5. Documentary proof of requisite qualifications and experience as
specified under the PNDT Act and rules of persons employed by the
facility should be annexed with the application for registration
6. Affidavit containing undertakings from owners that they shall not
Mandatory conduct any test or procedure for selection of sex before or after
supporting conception and they shall prominently display a notice saying they do
documents required not conduct such tests
7. Particulars about fee paid
8. Site plan of place
9. If a society/trust – registration certificate from Competent Authority
and a copy of Rules and Regulations
10. Quotation/proforma invoice for sonography machine from
authorized dealer/ manufacturer (if relevant)
11. Certified photostat copy/copies of educational qualifications of the
person operating the machine (wherever applicable)
12. Certified photostat copy/copies of training/experience certificate
of the person operating the machine (wherever applicable)
13. Registration under Clinical Establishment Act (wherever applicable)
14. Any other additional documents/papers as considered necessary
by Appropriate Authorities

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 1. Every application for registration shall be made District Medical
Officer of the district.
2. Every application shall be made in duplicate in Form A
3. Every application shall be duly accompanied by an Affidavit and
supporting documents
4. The Appropriate Authority or any authorised person will
acknowledge the application in the acknowledgement slip provided at
the bottom of Form A on the very same day if personally delivered,
otherwise on the next day by post
Process description
5. Every application form shall be submitted along with an application
fee
6. The application fee shall be paid by way of a demand draft, drawn in
favour of the Appropriate Authority.
7. The fees collected by the Appropriate Authority for registration shall
be deposited by the Appropriate Authority concerned in a bank
account opened in the name of the official designation of the
Appropriate Authority concerned

The application fee shall be paid by way of a demand draft, drawn in

favor of the Appropriate Authority.
The fees collected by the Appropriate Authority for registration shall
be deposited by the Appropriate Authority concerned in a bank
account opened in the name of the official designation of the
Appropriate Authority concerned
(As per the PCPNDT rules section 5: (2) The application fee shall be
paid by a demand draft drawn in favour of the Appropriate Authority,
Procedure for Fees on any scheduled bank payable at the headquarters of the Appropriate
payment Authority concerned. The fees collected by the Appropriate Authority
for registration of Genetic Counseling Centre, Genetic laboratory
Genetic Clinic, Ultrasound Clinic and Imaging Centre or any other body
or person under sub-rule (1), shall be deposited by the Appropriate
Authority concerned in a bank account opened in the name of the
official designation of the Appropriate Authority concerned and shall
be utilized by the Appropriate Authority in connection with the
activities connected with implementation of the provisions of the Act
and these rules.)
1. The Pre-Conception and Pre-Natal Diagnostic Techniques
List of Reference (Prohibition of Sex Selection) Act, 1994
Documents 2. The Pre-Conception and Pre-Natal Diagnostic Techniques
(Prohibition of Sex Selection) Rules, 1996

Time line for

completing the 90 days
process

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 Checking of
Application Status
1. District Medical Officer (Health) : Appropriate Authority
Key Contact Person 2. District RCH Officer : Nodal Officer
from department

2. A. Standard Operating Procedure for Approver (Registration)

Form B : CERTIFICATE OF REGISTRATION

Application for
[Refer rules 5 (2),5 (5) and 8 (2)]
Mandatory 1. Every application for registration shall be made District Medical
supporting Officer of the district.
documents required 2. Every application shall be made in duplicate in Form A
3. Every application shall be duly accompanied by an Affidavit and
supporting documents
4. The Appropriate Authority or any authorised person will
acknowledge the application in the acknowledgement slip provided at
the bottom of Form A on the very same day if personally delivered,
otherwise on the next day by post
5. Every application form shall be submitted along with an application
fee
6. The application fee shall be paid by way of a demand draft, drawn in
favour of the Appropriate Authority.
7. The fees collected by the Appropriate Authority for registration shall
be deposited by the Appropriate Authority concerned in a bank
account opened in the name of the official designation of the
Appropriate Authority concerned
8. The fees so collected by the Appropriate Authority shall be utilized
by the Appropriate Authority in connection with the activities
connected with implementation of the provisions of the Act and these
rules
9. There are different minimum requirements for different bodies as
regards minimum qualifications of the employees and the minimum
equipment for each of the bodies under the PNDT Act. All the
requirements relating to qualifications and equipment are mandatory .
Documentary proof of requisite qualifications and experience as
specified under the PNDT Act and rules of persons employed by the
facility should be annexed with the application for registration
10. Every application received by the appropriate authority will firstly

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be scrutinized by it and an enquiry into whether such body fulfills all
the requirements under the PNDT Act shall be done.
11. An enquiry by the Appropriate Authority includes an inspection of
the premises after giving due notice to the applicant.
12. After the appropriate authority is satisfied that the applicant has
fulfilled all minimum requirements, the application will be placed
before the Advisory Committee.
13. The Advisory Committee shall thereafter scrutinize the application
and give its advice on the same to the appropriate authority
14. The Appropriate Authority after considering the advice will grant a
certificate of registration.
15. The certificate of registration shall be given in duplicate and in the
form as prescribed in Form B annexed to the rules under the PNDT Act
16. The grant of certificate of registration shall be communicated
within 90 days from the date of receipt of application for registration
17. It is mandatory for everybody registered under this Act to display
the certificate of registration at a conspicuous place in such centre,
laboratory or clinic.
18. In the event of change of ownership or change of management or
when the centre, laboratory or clinic ceases to function as one both
copies of certificate of registration shall be surrendered to the
Appropriate Authority.
19. Each new owner or manager of a centre, laboratory or clinic has to
apply afresh for grant of certificate of registration
20. All centers, laboratories and clinics registered under the PNDT Act
shall give an affidavit affirming that they will not indulge in pre-natal
determination of sex as mandated by the Supreme Court
21. The Registration Certificate must mention the number of
ultrasound machines in the centre. Further the registration certificate
must also mention all the portable ultrasound machines in the
said centre. In case of registration certificates already issued, the list of
ultrasound machines portable or otherwise must be mentioned on
another paper and the said paper must also be displayed along with
the registration certificate at a conspicuous place in the centre.

Rejection
If after enquiry and after giving an opportunity of hearing to the
applicant and after taking advise from the Advisory Committee the
Appropriate Authority has come to a conclusion that the applicant has
not complied with the requirements of the Act then the said
application will be rejected.
The reasons for the rejection shall be given in writing and as specified
in Form C
The rejection of registration shall be communicated to the applicant

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 within 90 days from the date of the receipt of the registration
1. The Pre-Conception and Pre-Natal Diagnostic Techniques
(Prohibition of Sex Selection) Act, 1994
List of Reference
2. The Pre-Conception and Pre-Natal Diagnostic Techniques
Documents
(Prohibition of Sex Selection) Rules, 1996

Time line for 90 days

completing the
process

Tapal
↓
Section : File started
↓
Junior Superintendent
↓
Senior Superintendent
↓
Administrative Assistant
↓
DMO
↓
RCH Officer – Inspection and report submitted to DMO
↓
DMO
Departmental Work
↓
Flow
Advisory Committee – Advice to DMO based on inspection report and
verification of application
↓
DMO
↓
Section
↓
Junior Superintendent
↓
Senior Superintendent
↓
Administrative Assistant
↓
DMO - Approve the certificate
↓
Tapal – Certificate issued to the institution

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3. Verification/ Inspection Procedure:
Every application received by the appropriate authority will firstly be scrutinized by it and an
enquiry into whether such body fulfills all the requirements under the PNDT Act shall be
done.
Appropriate Authority or authorized person inspect the premises after giving due notice to
the applicant.
After the appropriate authority is satisfied that the applicant has fulfilled all minimum
requirements, the application will be placed before the Advisory Committee.
The Advisory Committee shall thereafter scrutinize the application and give its advice on the
same to the appropriate authority

4. Checklist of Documents
Indicative Checklist for Registration of a Genetic Clinic, Counselling
Centre, USG Centre, Imaging Centre
1. Application - Form A (two copies)
2. Affidavit containing undertakings from owners that they shall not conduct any
test or procedure for selection of sex before or after conception and they shall
prominently display a notice saying they do not conduct such tests
3. Particulars about fee paid
4. Site plan of place
5. If a society/trust – registration certificate from Competent Authority and a copy
of Rules and Regulations
6. Quotation/proforma invoice for sonography machine from authorized dealer/
manufacturer (if relevant)
7. Certified Photostat copy/copies of educational qualifications of the person operating
the machine (wherever applicable)
8. Certified Photostat copy/copies of training/experience certificate of the person
operating the machine (wherever applicable)
9. In case of a nursing home, registration under the Nursing Home Act
10. Any other additional documents/papers as considered necessary by Appropriate
Authorities

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