Scribd
Upload
18 views

2nd Week

The document discusses various formatting options in Microsoft Excel including entering data, changing font size and style, adding borders and fill colors, merging cells, and aligning text. Details on using formulas and functions will be provided in future lectures.

Uploaded by

faith_khp73301
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
18 views

2nd Week

The document discusses various formatting options in Microsoft Excel including entering data, changing font size and style, adding borders and fill colors, merging cells, and aligning text. Details on using formulas and functions will be provided in future lectures.

Uploaded by

faith_khp73301
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 21

BIL106 – INFORMATION TECHNOLOGIES - II

MS EXCEL

Asst. Prof. Dr. Alper FIDAN


[email protected]

1
MS EXCEL

Excel Data Entry

Format Cells

Changing Font size

Changing the Font

Changing the Font Color

Using the Bold, Italic, and Underline commands

Adding a fill color

Adding a border

Applying a cell style

Changing horizontal text alignment

Changing vertical text alignment


1. Excel Data Entry

Entering Formula

The most important feature of Excel is the


formulas that are entered to any cell. To enter a
formula you must use = sign. If the equal sign is not
used Excel will not consider the data as formula.

Details will be given in future lectures.


1. Excel Data Entry

Data entry to a cell/ Delete

For entering data, the number or text desired can be written and than
enter or tabs key on the keyboard can be used.
In any cell, if the data is wider than the cell width, ##### will be seen. Cell
width must be increased for seeing the whole data.
If an information is wanted to be deleted from any cell, new information or
data an be overwritten to the cell. Same process can also be done by pressing the
DELETE key.
1. Excel Data Entry

Data Entry II
Before entering data to a cell, first the cell is chosen for data entry and
data is written from keyboard. After entry is completed, all work is completed by
pressing enter, tab or arrow keys. If the width of text is bigger than the width of
the cell and if the next cell is empty, writing process is shown by next cell. But no
data is recorded to the next cell in fact.
2. Format Cells

To see different options in Excel


for data entry to any cell, bring your
mouse over that cell (E5 in our
example) and right click.
If Format Cells is chosen from
the menu, you will see a new window
that enables entering different type of
data
2. Format Cells

As seen from the opened


window, in Excel different type of
values can be entered to any cell.
They are grouped under the
number tab of format cell window.
2. Format Cells

Alignment
The features like alinging,
merging and filling cells can active
the general view of an electronic
table. For all this tasks, first “format
Cells” window must be opened and
then alignment option must be
chosen.
If a text, which is longer
than cell width, wanted to be written
to a cell then wrap text must be
chosen.
2. Format Cells

Merging Cells
In Excel one of the most used
task also is creating one huge cell by
merging multiple cells. Merging cells can
be vertically, horizontally or in two ways.
For merging cells first the cells must be
chosen and then merge cells option is
chosen which is shown on the figure. To
cancel this feature first you must chose
the cell which is merged and then again
chose “Merge cells” option.
2. Format Cells

Font Styles
Font style can be changed by
font tab which is under format cells
window. When font style is chosen a
window like the figure will be seen. With
this window you can change font style,
size, color and create some effects for
the fonts. You can also view the changes
from preview window. There is also one
more option for some this features with
right mouse click on the worksheet
2. Format Cells

Cell Borders
Borders can be added to
one side or all sides of any cell. For
this feature border tab must be
chosen which is under format cells
menu. Then you must choose border
option under this tab. This feature is
shown in figure.
2. Format Cells

Filling Cells
For increasing the view
of the electronic table cells can
be filled with with colors and
patterns. Fill tab must be
chosen to use this feature.
3. Changing Font size
Select the cell(s) you want to modify.
On the Home tab, click the drop-down arrow next to the Font
Size command, then select the desired font size. In our example, we will
choose 24 to make the text larger.
4. Changing the Font

Select the cell(s) you want to modify.


On the Home tab, click the drop-down arrow next to the Font command, then
select the desired font. In our example, we'll choose Century Gothic.
5. Changing the Font Color
Select the cell(s) you want to modify.
On the Home tab, click the drop-down arrow next to the Font Color command,
then select the desired font color. In our example, we'll choose Green.
6. Using the Bold, Italic, and Underline
commands
Select the cell(s) you want to modify.
Click the Bold (B), Italic (I), or Underline (U) command on the Home tab. In our
example, we'll make the selected cells bold.
You can also press Ctrl+B on your keyboard to make selected text bold, Ctrl+I to
apply italics, and Ctrl+U to apply an underline.
7. Adding a fill color
Select the cell(s) you want to modify.
On the Home tab, click the drop-down arrow next to the Fill Color command,
then select the fill color you want to use. In our example, we'll choose a dark gray.
8. Adding a border
Select the cell(s) you want to modify.
On the Home tab, click the drop-down arrow next to the Borders command, then
select the border style you want to use. In our example, we'll choose to display All
Borders.

You can draw borders and change the line style


and color of borders with the Draw Borders
tools at the bottom of the Borders drop-down
menu.
9. Applying a cell style
Select the cell(s) you want to modify.
Click the Cell Styles command on the Home tab, then choose the desired
style from the drop-down menu.

Applying a cell style will replace any existing


cell formatting except for text alignment. You
may not want to use cell styles if you've
already added a lot of formatting to your
workbook.
10. Changing horizontal text alignment
Select the cell(s) you want to modify.
Select one of the three horizontal alignment commands on the Home tab. In our
example, we'll choose Center Align.
11. Changing vertical text alignment
Select the cell(s) you want to modify.
Select one of the three vertical alignment commands on the Home tab. In our
example, we'll choose Middle Align.

You might also like