IEB-Online User Manual

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Introduction

IEB-online Web Application is an essential tool for entering candidates, exam

centre and subjects Details into IEB database. Simply follow the steps in this
manual to submit your data-entries to the IEB.

Please Note:
Before attempting to run the IEB Web application please follow the
following steps. If these steps are not followed incorrect data will be
displayed on your web pages.

1. Internet Explorer setting changes

 Open Internet Explorer

 Click the Tools menu on the main toolbar, click Internet Options…
 Under the General Tab, Temporary Internet Files, click the Settings… button
 Select the Every visit to the page option under the Check for newer versions of
stored pages.
 Click the OK button and then the Apply button.
 Close the Window

2. Please change settings to allow pop-up’s on this website

 Open Internet Explorer

 Click the Tools menu on the main toolbar, click Internet Options…
 Under the Privacy Tab
 Uncheck “Turn on Pop-up Blocker

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Getting started on the IEB-ONLINE WEBSITE
Step 1: Open Internet Explorer. Type http://www.ieb-online.co.za in the address bar.

IEB Login Page

Step 2: For first time users; click on click here link under the School login section and you
will be taken to the registration screen.

For registered users: proceed to step 4 in the User Manual.

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Registration Screen

Step 3: Enter details for the user who will be capturing information for the selected sectors e.g.
NSC, GETC. Select center. Click on the required sector under the available sector,
click on the double arrow >> to move the available sector to the selected sector. To
remove the ‘Selected Sector’ click on the double arrow (<<).

Please note that fields marked with an asterisk are mandatory.

Enter a user name and password and click Save. This information will be sent to the
IEB who will activate the user account and send you an email confirming registration.
The user will only be able to log into the system once notification has been received
from the IEB (i.e. Wait for response from IEB before you continue to log in to the
system).

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Step 4: IEB Online School Login

Step 4.1: If you have forgotten you Password select the link on the
Login screen.

Step 4.1.1: Enter you username and email address and click “Submit”; if your credentials are
valid, your password will be sent to your email address.

Step 4.2: If you have forgotten you User Name, select the link on
the Login screen.

Step 4.2.1: Enter your First name, Surname and email address and click “Submit”; if your
credentials are valid, your username will be sent to your email address.

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Step 4.3: Enter your user name and password and click the ‘Login’ button. If your username and
password are correct, you are directed to the Year /Sector / Exam screen.

Year / Sector / Exam Screen

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Step 4.4: Select the year, exam and sector from the drop down menus. Users can return to this
screen at any time by clicking Home on the main toolbar or by clicking on Settings,
Year / Sector.
NOTE:
 All information captured will pertain to this specific exam, year and sector e.g. new
candidate capture, candidate subject linking etc.
 Should you wish to enter information about a different exam, year or sector, you will need
to return to this screen and make a new selection.

Center details screen

Step 5: Enter center details. All fields marked with an asterisk are mandatory. Click plus sign
to expand detail screens e.g. Physical/Postal Address Details, Facilitator and
Account Details.

Step 5.1: When clicking the sign next Physical/Postal Address Details on the Center Details
Screen, get the screen below.

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Step 5.2: When clicking the sign next to Facilitator Details on the Center Details Screen,
and get the screen below

Step 5.3: When clicking the sign next to Account Details on the Center Details Screen, and
get the screen below

Enter all the information and click the “Save” button.

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Center / Sector Contact Screen

Step 6: Click Center on the main toolbar, click Center Sector Contacts. Ensure that the correct
contact for the specific sector is captured and click Save.

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Candidate List Screen

Step 7: Click Candidate on the main toolbar, click “Candidate Details”. This will list all
candidates linked to the current year / sector combination. Should you wish to view
candidates for all years or all sectors or both, click the Exclude Year Selected and/or
Exclude Sector Selected check boxes. This will allow you to view details for candidates
over all years and/or all sectors and will enable you to link existing candidates to the
currently selected year and sector.

Step 7.1: To enter a new candidate

 Click Candidate on the main toolbar, click New Candidate.

Step 7.2: To edit an existing candidate

 Click on the Surname link in the Candidate list.

Step 7.3: Paging to next set of candidates

 Only 20 candidates are displayed in the candidate list at a time, if there are more than
candidates linked to the centre use the numbers at the bottom left corner of the list to
navigate to the next 20 candidates.

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Candidates Details Screen

Step 8: Enter candidate details

 All fields marked with an asterisk are mandatory. Click plus sign to expand
detail screens e.g.

Current Exam/Subject Details:

Step 8.1: The Current Exam/Subject Details screen displays exams and subjects to which the
candidate is currently linked for the selected year/sector combination. Click exam (e.g.

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 200612) under Selected Exams and the selected subjects will be displayed. Click Link
Exam/Subjects to link the candidate to other exams and subjects.

Candidate Exam/Subject linking Screen

Step 8.2: Subject/Exam Linking

 Select the exam, from the Exams dropdown box, to which you want to link the
candidate to.
 Select the Candidate Type from the Full / Part Time dropdown box
 Select the subject under the Available Subjects heading,
 Click on the double arrow >> to move the Available Subject to the Selected Subjects
heading.
 Repeat until all required subjects have been moved to Selected Subjects.
 To remove Selected Subjects, select the subject and click on the double arrow << to
remove
 Click Save to save the subject selection

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Exam/Subject History Details

Step 8.3: This section is reached by clicking on the plus sign on the candidate details screen
(see Step 8.0). This information displays the candidate history. Should you wish to
make changes to these subjects, click on Settings, Year/Sector settings and select the
Year & Sector from the drop down menus.

Step 8.4: This section is reached by clicking on the plus sign on the candidate details screen
(see Step 8.0). This information displays the candidate Postal and Physical Addresses.

Mark Entry

Step 9: Mark Entry

 Click Candidate on the main toolbar and select “Mark Entry”

Step 9.1: The Mark Entry parameter screen will be displayed

 Select an Exam
 Select a Subject
 Select a Paper
 On selection of Paper the Mark Entry screen will be displayed

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Step 9.2: Capture Marks
 Enter the Mark in the Mark column
 If the candidate was absent check the “Absent box” in the list
 Uncheck the “Save Selected” option if you do not wish to save a specific row
 Click “Save” to save the captured marks – marks are validated on saving and entered
marks greater than the Result Max Mark will not be saved and flagged.
 Only 20 candidates are displayed in the list at a time, if there are more than candidates

linked to the centre “Next” and “Previous”

buttons to navigate to the next/previous 20 candidates

IEB-Online REPORTS

Step 1.0 Click Reports on the main Toolbar then click on Centre Candidate Details or Candidate
Mark Sheet and you will navigate to the relevant reports screen.

NOTE:
To view reports Adobe Reader needs to be installed on your computer; if you do not
have Adobe Reader installed on your computer, please click on the link provided on the
Reports screen to download the program.

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Centre\Candidate Report Details Report

Step 2.0 Centre\Candidate Report Parameters

 Choose the sectors from the “Available Sector” list that will appear in the
report, list using >> selecting button and unselecting them using the <<
button from the Selected List. Then click the “Submit” button

The following screen will be displayed while the report is being processed

You will get a report that has details for your centre, candidates and subjects.

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Select the button to save the report to your computer

Select the button to print the reports to your default printer

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Candidate Marksheet Report

Step 3.0 Marksheet Report Parameters

 Select an Exam from the Exams dropdown box
 Select a Subject from the Subject dropdown box, after selecting a Subject, the
Paper dropdown box will be populated.
 Select a Paper from the Paper dropdown box
 Select whether you want the Report sorted in Rank Order or Alphabetically.
 Click the “Submit” button

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Follow the steps from above to either Print or Save the report.

Downloading Spread sheet Files

NB (This option can only be used by those who can not enter the candidate, centre
exams and subjects details online)
Click on Downloads on the main tool bar and click on File Downloads.

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Click the file you wish to download and you will be asked whether you want to save or
open it from its current location. Click on save and save the file on your hard drive. Then
open it.

You can now enter the candidate, centre and subjects details offline. Then you can email
the completed excel spreadsheet document to IEB where the details are going to be
added to the database. IEB will then confirm to you that your details have been
successfully loaded, only then could you actually see your details on the website.

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Maintaining Users of the System
1. To edit currently logged on users
 Select your Center from the Center dropdown menu.
 Click User Maintenance on the Main Toolbar. To update the currently logged on
user’s detail click on the username in the table and check the Change Password
box to change the existing password on the User Details Screen – User Only that
pops out

User Details Screen – User Only

Click Save.

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Logging out of the Site

Logout Screen

Click Logout on the main toolbar to logout of the IEB Web Application. For Security purposes, if
there is no activity on the Website for 5 minutes the application will log the User out automatically.
Click Logon to go back to the Logon Screen

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