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What is data storage management?

Data is more valuable than ever before. As several outlets such as The Economist
and Forbes have pointed out, data has surpassed oil as the most valuable
commodity in the current global market, and current estimates consider this trend
will continue well into the future.

What is data storage management?

Data storage is the process of preserving information in a digital form with the use
of hard drives or other data storage systems compatible with computer interfaces.
Data storage management is the act of keeping stored data properly archived,
cataloged, and secure.

Why is data storage management important?

Proper data storage management makes sure your data will be available
whenever someone needs access to it. Be it for your customers or your employees,
having your data organized is the best way to always have it within reach at a
moment’s notice.
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Data management strategies

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Before searching for which data management solution better suits your business,
consider the following tips: HOME WHY DATAINTELL  PRODU

Understand your data needs

Do not rely on cheap storage management solutions
Use a tiered approach as a data storage strategy
Map out disaster recovery plans
Use intelligent data storage solutions

Understand your data needs

The first step to effective data storage management is to have a clear understanding
of how valuable your data is and how critical it is for your business operations. To find
the correct data storage management strategy you should ask yourself the following
questions:
If you were to lose all your data, how long would it take for you to need access to
it?
How fast do you require your data storage system to be?
For how long do you need to keep your data stored after it’s been introduced to
your system?
What level of security should your storage management software have?
Are there any regulatory requirements you should consider alongside your
storage management strategy?

Do not rely on cheap storage management solutions

Upfront costs of data storage are not a reliable way to calculate the cost of
implementing storage management software or devices into your workflow. The
real costs of data storage management solutions will not be known until years
after the data storage system has been deployed. Operating costs, monitoring,
storage management issues, and other hidden costs exist, and these will dwarf the
initial cost of deployment.
It is easy to be fooled by a discounted price, especially to those who don’t
understand how important their data is to their business. By taking advantage of
DataIntell’s data management tools, you can have a better idea of how to handle
your data, and you can ensure that your data is accessible in every country and at
any time of the day. All this while saving on hardware and other costs that you can’t
easily see coming down the line.
What exactly is a file management system?

Use a tiered approach as a data storage strategy

Depending on the work you do, you can circumvent data storage management
issues by using more than one solution in tandem. Since different storage
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management processes have their pros and cons, using a particular solution when
it’s most
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the need arises is a great way to keep your workflow efficient.
For example, someone working on video editing may want to keep a record of all
their footage located on the network of a NAS, but when itHOME
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their current project, using a DAS will provide them with a faster workflow. By
keeping data that is currently used on a DAS, but the totality of it in the NAS, one
can work comfortably while also having their data secured at a second location.

Map out disaster recovery plans

It is very important to consider how long your business can last without having
access to its data. The most probable answer is not too long. From security breaches
to power blackouts, there are different ways your data can be compromised.
There are several ways one can plan ahead, and it depends largely on how your
business uses data. When coming up with possible disaster recovery plans make
sure to perform random recovery tests regularly, as it’s a surefire way to guarantee
you will be ready once real trouble arises. Needless to say, cloud storage services will
not have your data in the vicinity of your business, so local inconveniences will not
affect your data.
It is advisable to keep very sensitive information on separate storage
management systems. If you keep your most valuable data in more than two
locations and have one of those locations outside the area where you hold your
main operations, you can make sure that come hell or high water, your data will not
be lost.

Use intelligent data storage management solutions

The most successful companies all over the world are now making their big
decisions with data at the centerpiece of their strategies, and millions of dollars are
spent keeping that data secure and accessible.
Intelligent data storage management solutions will let your business
comfortably transition into the information age. With features like keeping track
of your storage usage, seamless integration with your API, and easy access to
organization tools, DataIntell is your best ally when it comes to storage
management software. By working alongside DataIntell, you can protect your
assets, remove unused or redundant data, and much more.
Book a demo

3 things you should know about data storage

management
Here are 3 things you should know about data storage management:
1. Learn what storage management technique best fits your needs
2. Data storage in the cloud
3. Understanding the rules and regulations of your industry
1. Learn what storage management technique best fits your needs
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A very important choice to make when looking to integrate data storage
management
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accessed, operated, and transferred. More often than not, a storage management
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strategy will rely on the use of one of the following methods: PRODU

Directly Attached Storage (DAS)

A DAS is a data storage device that is connected directly to the user’s computer
through the use of bus cables and other similar connection methods. These are the
most common storage technology solutions available to consumers.
Everyday examples of DAS devices one can find at their local computer store are
External Hard Drives (HDDs) or Serial AT Attachments (SATA) discs. By using a DAS
solution, users benefit from a high-performance user experience. On the downside,
working with a DAS device requires a direct connection to it, and can’t be accessed
over a network.

Network Attached Storage (NAS)

Users of a NAS have access to storage management solutions over a network, on
which they can connect several computers to have joint viewing and editing
privileges of shared folders. Network access of a NAS can be tiered, thereby giving
businesses the possibility of providing access control to employees depending on
seniority or for any other purpose.
Built using several hard disks that are connected via storage management software,
working over a network is the main advantage, as well as the main disadvantage, of
using a NAS. While it is a great cost-effective solution for connecting several
computers, a NAS will have trouble working when there are network or latency
issues.

Storage Area Networks (SAN)

A SAN works by transferring data between servers and several storage devices. Not
being reliant on LAN for connections, a SAN uses a fiber channel to connect to DAS
devices, RAID arrays, and other devices to a server. Using a SAN allows users to
transfer large amounts of data, and it is great for bandwidth-intensive purposes.
Due to the high costs of designing, developing, and deploying this storage
management strategy, the use of a SAN is currently restricted to enterprise
environments where the costs can be justified. Nonetheless, a SAN is reliable all the
time, and cloud services, virtual environments, transaction processing, and other
modern technological marvels wouldn’t be possible without them.
Regardless of what storage management technique seems better for you at first
glance, it is important to note that flexibility is essential not only in data
management but in all areas of your business. Thanks to advances in technology,
cloud storage services are a key strategy for those looking forward to moving their
business into the future.

2. Data storage in the cloud

Today’s work environments differ from those of the past in part due to being
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mobile. Employees work remotely at home on their laptops and smartphones, and
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virtual platforms
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with the work they do. As cloud storage becomes the norm, cloud storage
management solutions provide the groundwork upon which your business can
smoothly transition into the future. HOME WHY DATAINTELL  PRODU

Make sure not to make the mistake of thinking all cloud services are the same.
While some cloud storage management options on the market excel at handling
archiving in the most efficient manner, others are meant to act as the back-end for a
SAN or other main data storage management system.
One of the main advantages of using DataIntell is that no matter what cloud
services you employ, you can easily view and manage all of your data from the
comfort of the same dashboard. A centralized approach to data management
means that wasting storage space with duplicate files or not being able to find
something due to forgetting its location will become a thing of the past.
Learn more about intelligent data management solutions

3. Understanding the rules and regulations of your industry

Your compliance and security needs will be largely dependent on the regulations of
the industry you work in. Businesses in highly regulated industries such as
healthcare and financial services, or publicly traded companies, will require an extra
layer of consideration when searching for storage management solutions.
When looking for outsourced storage technology solutions, it is advisable to make
sure you choose a supplier with the proper credentials to provide a highly secure
and compliant ecosystem.

Benefits of data storage management

Have access to all your data at a moment’s notice
DataIntell’s data storage management software comes with a proprietary search
engine, made to find your folders and files faster than you can say ‘’effective data
storage management”. Users can filter their searches by using charts, downloading
search results, and creating custom lists with the help of a tagging feature.
DataIntell’s interface is designed with efficiency in mind and it is very simple to
understand. All data analytics you need are presented on the dashboard, giving you
a clear visual representation of your most active projects, storage space variations,
file usage, and much more.

More effective project management

By having better tools to catalog and review data you can plan your future strategies
while considering your data needs. Knowing how much space each of your projects
takes within your storage management solutions of choice will help you with
budgeting, logistics, keeping your work organized, and taking advantage of
analytics tools.
Users of DataIntell’s software can effortlessly classify all their files and folders into a
dedicated project system. By using this cataloging method, whatever divisions exist
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departments, clients, team workloads, or specific plans can be organized as projects
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your data according to the nature of your business.
 HOME WHY DATAINTELL  PRODU
Not storing useless data
There are many ways that pointless data can slip into your data storage system. If
one, for example, accidentally duplicates some data, it will take double the space
while providing no benefit to you. Storage space is not a cheap commodity and
using it to store redundant data only means that valuable resources are being
wasted.
DataIntell’s storage management software not only makes sure this redundant data
is easily identifiable to be properly dealt with, but it will also point out data that has
not been used for a certain period of time so that you can decide what to do with it.
Keeping a neatly organized and efficient office space is key to saving both time and
money, plus it will allow you to be more comfortable during your working hours.
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