Instructions FM-186 | Rev 5.

0 | 11/14/2023
Company: This conformity matrix provides a summary of each requirement in API Spec Q1. It must be used as a
reference in conjunction with the Specification to identify how the organization documents and implements
each requirement of API Spec Q1. This summary does not include all the details and distinctions of the
Facility ID: specification requirements and is not a replacement for the API Q1 document. The summaries provided in this
document should not be interpreted to be clarifications or interpretations of the API Q1 document.

Date: Identify in each cell (Tier 1 , Tier 2, or Tier 3) the document(s) where your organization addresses each
requirement of the Specification. If you are excluding any clauses, indicate “Excluded”.

Reference: API Spec Q1 10th Ed

Paragraph Reference Requirement Tier 1 (Optional Quality Manual) Tier 2 (Procedure) Tier 3 (Work Instruction)
Number Document Number/ID, Revision Level, Document Number/ID, Revision Level, Document Number/ID, Revision Level,
Document Description Document Description Document Description
4 Quality Management System Requirements
4.1 Quality Management System
4.1.1 General The organization plans, establishes, documents, implements and maintains a QMS within the defined scope

Measure and improve effectiveness of QMS

4.1.2 Quality Policy Quality policy is defined, documented, reviewed and approved
The quality policy shall address items (a) - (e)
4.1.3 Quality Objectives Quality objectives established by management
Quality objectives are measurable, communicated, and consistent with quality policy
4.1.4 Planning the Quality Management System
4.1.4.1 General Planning of the QMS is performed.
The organization shall address items (a) - (i)
4.1.4.2 Exclusions If the organization undertakes activities covered by this specification, it cannot exclude them
Exclusions do not affect organization's ability to provide product
Justification of exclusions documented
Allowable exclusions limited to the sections identified
4.1.5 Communication
4.1.5.1 Internal Establish internal communication processes
The processes shall include communicating at relevant levels and functions within the organization and address
items (a) & (b)
4.1.5.2 External Establish processes for external communications
The process shall address items (a) - (f)
4.2 Management Responsibility
4.2.1 General Top management leadership and commitment by addressing items (a)-(d)
4.2.2 Responsibility and Responsibilities, authorities, and accountabilities are defined, documented, and communicated
Authority
4.2.3 Management Management representative appointed with responsibilities defined in items (a) - (e)
Representative
4.3 Organization Capability
4.3.1 Resources and Knowledge
4.3.1.1 Resources Determine and allocate resources
4.3.1.2 Knowledge Determine the knowledge needed
Knowledge is maintained and made available
4.3.2 Human Resources
4.3.2.1 Personnel Competence Personnel shall be competent
Competence procedure to address items (a)-(e)
Records of personnel competence shall be maintained
4.3.2.2 Training Develop procedure for training that addresses items (a)-(f)
Records of personnel training shall be maintained
 Instructions FM-186 | Rev 5.0 | 11/14/2023
Company: This conformity matrix provides a summary of each requirement in API Spec Q1. It must be used as a
reference in conjunction with the Specification to identify how the organization documents and implements
each requirement of API Spec Q1. This summary does not include all the details and distinctions of the
Facility ID: specification requirements and is not a replacement for the API Q1 document. The summaries provided in this
document should not be interpreted to be clarifications or interpretations of the API Q1 document.

Date: Identify in each cell (Tier 1 , Tier 2, or Tier 3) the document(s) where your organization addresses each
requirement of the Specification. If you are excluding any clauses, indicate “Excluded”.

Reference: API Spec Q1 10th Ed

Paragraph Reference Requirement Tier 1 (Optional Quality Manual) Tier 2 (Procedure) Tier 3 (Work Instruction)
Number Document Number/ID, Revision Level, Document Number/ID, Revision Level, Document Number/ID, Revision Level,
Document Description Document Description Document Description
4.3.3 Work Environment Determine, provide, manage, and maintain the work environment

Work environment shall include items (a) - (d)

4.4 Documentation Requirements
4.4.1 General The quality management system documentation shall include items (a) - (f)
4.4.2 Procedures All procedures describe the method for performing an activity
Procedures are documented, implemented, and maintained
4.4.3 Control of Internal Documented procedure for control of internal documents, including revisions, translations, and updates
Documents
The procedure shall address items (a) - (f)
Obsolete documents removed or identified
Procedures, work instructions, and forms are controlled
4.4.4 Control and Use of External Documented procedure for control of external documents, including API or other specifications
Documents The procedure shall address items (a) - (f)
4.5 Control of Records Records shall be established and controlled
Documented procedure to identify controls and responsibilities for records
The procedure shall address items (a) - (i)
Records retained for at least 10 years or as otherwise required, whichever is longer
5 Product Realization
5.1 Contract Review
5.1.1 General Documented procedure for the review of requirements related to the provision
of product
The procedure shall address items (a) - (c)
5.1.2 Determination of Determination of requirements as per items (a) - (c)
Requirements
If no documented statement of requirements provided by the customer, customer requirements are confirmed
by the organization and records maintained
5.1.3 Review of Requirements Review the requirements related to provision of product
Review conducted prior to organization commitment to deliver the product
Review confirms items (a)-(c)
When contract requirements change, relevant documents amended and personnel made aware
Records maintained
5.2 Planning Identify and plan the processes and documents needed for product realization
In planning, items (a) - (h) have been addressed
Planning output documented and updated when changes occur
Plans maintained
5.3 Risk Management
5.3.1 General Documented procedure to identify and control risk associated with product delivery and product quality

The procedure addresses items (a) - (f)

 Instructions FM-186 | Rev 5.0 | 11/14/2023
Company: This conformity matrix provides a summary of each requirement in API Spec Q1. It must be used as a
reference in conjunction with the Specification to identify how the organization documents and implements
each requirement of API Spec Q1. This summary does not include all the details and distinctions of the
Facility ID: specification requirements and is not a replacement for the API Q1 document. The summaries provided in this
document should not be interpreted to be clarifications or interpretations of the API Q1 document.

Date: Identify in each cell (Tier 1 , Tier 2, or Tier 3) the document(s) where your organization addresses each
requirement of the Specification. If you are excluding any clauses, indicate “Excluded”.

Reference: API Spec Q1 10th Ed

Paragraph Reference Requirement Tier 1 (Optional Quality Manual) Tier 2 (Procedure) Tier 3 (Work Instruction)
Number Document Number/ID, Revision Level, Document Number/ID, Revision Level, Document Number/ID, Revision Level,
Document Description Document Description Document Description
5.3.2
Risk Assessment
5.3.2.1 Product Delivery Risk assessment associated with product delivery includes items (a) & (b)
5.3.2.2 Product Quality Risk assessment associated with product quality includes items (a) & (b)
5.3.2.3 Changes Impacting Product If changes identified in (a)-(e) negatively impact quality of product, risk assessment is performed
Quality
5.3.3 Contingency Planning When contingency plan is required based on assessed risk, contingency plan includes (a) - (c)
Contingency plan(s) is documented, communicated, and updated
5.3.4 Records Records of risk assessment and management including actions taken are maintained
5.4
Design
5.4.1 General Organizations responsible for design conform to the requirements of 5.4

5.4 design requirements are not applicable for production activities, servicing, storage, distribution, or logistics

5.4.2 Design Planning Documented procedure to plan and control the design process
The procedure addresses items (a) - (f)
When design activities are outsourced or performed at a different location within the organization, the
procedure identifies controls for the requirements of 5.4
When design is outsourced, organization remains responsible for design and demonstrates supplier
conformance
5.4.3 Design Inputs Design inputs identified and reviewed
Any identified design input issues are addressed
Inputs include functional and technical requirements
Inputs include items (a)-(g)
Records of design inputs are maintained
5.4.4 Design Outputs Outputs are documented
Outputs conform to items (a) - (f)
Records of design outputs are maintained
5.4.5 Design Review Design reviews performed per items (a) & (b)
Review(s) participants include representatives of functions concerned with the the design stages being
reviewed
Records of the results of the review(s) and any necessary actions are maintained
5.4.6 Design Verification and Design verification and final review conducted and documented
Final Review
Records of design verification, any necessary actions, and the final review are maintained
5.4.7 Design Validation and Design validation conducted per organization procedure to ensure that product satisfies specified
Approval requirements
Validation completed before product delivery, when possible
Completed design approved after validation
Final design approved by competent personnel that did not develop the design
 Instructions FM-186 | Rev 5.0 | 11/14/2023
Company: This conformity matrix provides a summary of each requirement in API Spec Q1. It must be used as a
reference in conjunction with the Specification to identify how the organization documents and implements
each requirement of API Spec Q1. This summary does not include all the details and distinctions of the
Facility ID: specification requirements and is not a replacement for the API Q1 document. The summaries provided in this
document should not be interpreted to be clarifications or interpretations of the API Q1 document.

Date: Identify in each cell (Tier 1 , Tier 2, or Tier 3) the document(s) where your organization addresses each
requirement of the Specification. If you are excluding any clauses, indicate “Excluded”.

Reference: API Spec Q1 10th Ed

Paragraph Reference Requirement Tier 1 (Optional Quality Manual) Tier 2 (Procedure) Tier 3 (Work Instruction)
Number Document Number/ID, Revision Level, Document Number/ID, Revision Level, Document Number/ID, Revision Level,
Document Description Document Description Document Description
Records of the design validation, approval, and any necessary actions are maintained
5.4.8 Design Changes Design changes are identified
Design changes reviewed, verified, validated and approved prior to implementation
Review of design changes includes evaluation of the effect of changes on the product and components in
product realization and products already delivered
The review of design changes includes an evaluation to determine if customer notification is required

Changes to the design performed in accordance with the organization's procedure

Records of design changes, reviews of those changes, and any necessary actions are maintained
5.5
Purchasing
5.5.1
Purchasing Control
5.5.1.1 Procedure Documented procedure for the purchase of products, components and/or activities needed for product
realization
The procedure addresses items (a) - (g)
5.5.1.2 Initial Supplier Initial critical supplier evaluation addresses the scope of supply and is site-specific
Evaluation—Critical Initial critical supplier evaluation includes (a) verification of the supplier QMS
Purchases Initial critical supplier evaluation includes (b) verification of the supplier's internal and supply chain controls

Initial critical supplier evaluation includes (c) one or more of (1), (2), or (3) based on identified risk

For suppliers of critical purchases with high-risk severity where an on-site assessment is not performed, a
remote assessment and inspection/testing/verification is performed
Remote assessments include verification of objective evidence through real-time A/V observation of activities
and documentation
Supplier evaluation performed in accordance with this section requirements when change of scope or site

5.5.1.3 Initial Supplier Evaluation – Where 5.5.1.2 is not applied, the initial evaluation includes items (a) & (b)
Critical Purchases –
Customer Specified,
Proprietary, and/or Legal Scope of approval for customer-specified supplier is limited to the relevant customer contract
Limited

5.5.1.4 Initial Supplier For noncritical purchases, the evaluation criteria satisfies 5.5.1.2 or one or more of items (a) - (c)
Evaluation—Noncritical
Purchases
5.5.1.5 Supplier Reevaluation Reevaluation frequency determined based on identified risk and supplier quality performance.
Re-evaluation of suppliers of critical purchases meets the requirements of 5.5.1.2
 Instructions FM-186 | Rev 5.0 | 11/14/2023
Company: This conformity matrix provides a summary of each requirement in API Spec Q1. It must be used as a
reference in conjunction with the Specification to identify how the organization documents and implements
each requirement of API Spec Q1. This summary does not include all the details and distinctions of the
Facility ID: specification requirements and is not a replacement for the API Q1 document. The summaries provided in this
document should not be interpreted to be clarifications or interpretations of the API Q1 document.

Date: Identify in each cell (Tier 1 , Tier 2, or Tier 3) the document(s) where your organization addresses each
requirement of the Specification. If you are excluding any clauses, indicate “Excluded”.

Reference: API Spec Q1 10th Ed

Paragraph Reference Requirement Tier 1 (Optional Quality Manual) Tier 2 (Procedure) Tier 3 (Work Instruction)
Number Document Number/ID, Revision Level, Document Number/ID, Revision Level, Document Number/ID, Revision Level,
Document Description Document Description Document Description
Re-evaluation of suppliers of critical purchases specified by the customer or limited by proprietary or legal
requirements meets the requirements of 5.5.1.3
Re-evaluation of suppliers of noncritical purchases meets the requirements of 5.5.1.4
5.5.1.6 Records Records of the results of evaluations are maintained
Records of identification of suppliers are maintained
5.5.1.7 Outsourcing Organization verifies that suppliers for outsourced processes or activities satisfy applicable QMS requirements

Organization maintains responsibility for product conformance

Records of outsourced activities are maintained and include evidence of conformity
5.5.2 Purchasing Information Ensure adequacy of purchasing information
The purchasing information is documented
The purchasing information describes the product, component, or activity to be purchased
The purchasing information includes items (a)-(g)
5.5.3 Verification of Purchased Products, Components or Activities

5.5.3.1 General Documented procedure for verification of purchased products, components or activities
5.5.3.2 Critical Purchases For critical products, components or activities, the organization's procedure for verification addresses items (a) -
(c)
5.5.3.3 Noncritical Purchases For noncritical products, components or activities, verification is in accordance with the documented
procedure
5.5.3.4 Records Records of verification activities and evidence of conformity to specified requirements are maintained

5.6 Control of Product Realization

5.6.1 General Documented procedure for product realization

The procedure addresses items (a) - (k)
5.6.2 Quality Plan When required by contract, a quality plan is developed that specifies the processes of the quality management
system and the resources to be applied
The quality plan addresses each of (a) - (e)
Quality plan and revisions are documented and approved
Quality plan and revisions are communicated to customer
5.6.3 Process Control Documents Process controls are documented
Process controls include or reference items (a) - (c)
5.6.4 Validation of Processes Organizations validates processes when the resulting output cannot be verified and deficiencies become
evident after the product has been delivered or is in use
Validation demonstrates the ability of these processes to achieve planned results
Validation of processes is required for (a) processes identified in the product specification
(b) When there is no product specification or the product specification does not identify processes requiring
validation, validation of processes is required for NDE, welding, heat treating, and coating/plating
 Instructions FM-186 | Rev 5.0 | 11/14/2023
Company: This conformity matrix provides a summary of each requirement in API Spec Q1. It must be used as a
reference in conjunction with the Specification to identify how the organization documents and implements
each requirement of API Spec Q1. This summary does not include all the details and distinctions of the
Facility ID: specification requirements and is not a replacement for the API Q1 document. The summaries provided in this
document should not be interpreted to be clarifications or interpretations of the API Q1 document.

Date: Identify in each cell (Tier 1 , Tier 2, or Tier 3) the document(s) where your organization addresses each
requirement of the Specification. If you are excluding any clauses, indicate “Excluded”.

Reference: API Spec Q1 10th Ed

Paragraph Reference Requirement Tier 1 (Optional Quality Manual) Tier 2 (Procedure) Tier 3 (Work Instruction)
Number Document Number/ID, Revision Level, Document Number/ID, Revision Level, Document Number/ID, Revision Level,
Document Description Document Description Document Description
Documented procedure for the validation of processes including methods for review and approval

Documented procedure addresses items (c)-(h)

Evidence of satisfying requirements for outsourced processes that require validation
5.6.5 Identification and (a) Establish and maintain identification throughout product realization
Traceability (b) Identify traceability requirements
(c) Maintain procedure for identification and traceability that addresses items (1)-(4)
Records of traceability are maintained
5.6.6 Inspection/Test Status Documented procedure for the identification of inspection and/or test status that indicates
conformity/nonconformity
5.6.7 Externally Owned Property Documented procedure for externally owned property incorporated into the product
Externally owned property includes intellectual property and data that are not publicly available
The procedure addresses items (a) - (f)
Records for the control and disposition of externally owned property are maintained
5.6.8 Preservation of Product Documented procedure that describes methods to preserve the product and its component parts
The procedure addresses items (a) - (g)
Records of the results of assessments are maintained
5.6.9
Inspection, Testing, and Verification
5.6.9.1 General Documented procedure for the inspection, testing, and/or verification of the product to ensure that all
requirements have been satisfied
The procedure addresses items (a) - (c)
5.6.9.2 In-process Inspection, Conduct inspection, testing, and/or verification at planned stages
Testing, and Verification

Evidence of conformity with the acceptance criteria are maintained

5.6.9.3 Final Inspection, Testing, Perform a final inspection, testing, and/or verification of the product to determine and document conformity
and Verification
Final acceptance inspection performed by personnel other than those who performed or directly supervised
product realization (unless performed by an automated system)
5.6.9.4 Records Records of all required inspection, testing, verification, and final acceptance are maintained
5.6.10 Preventive Maintenance Documented procedure for performing preventive maintenance on equipment used for product realization

The procedure addresses requirements for items (a) - (c)

Records of preventive maintenance are maintained
5.7 Product Release

5.7 Product Release Documented procedure for release of products to the customer
Product release does not proceed until the planned arrangements have been completed
Only release products that conform to requirements or released under concession
 Instructions FM-186 | Rev 5.0 | 11/14/2023
Company: This conformity matrix provides a summary of each requirement in API Spec Q1. It must be used as a
reference in conjunction with the Specification to identify how the organization documents and implements
each requirement of API Spec Q1. This summary does not include all the details and distinctions of the
Facility ID: specification requirements and is not a replacement for the API Q1 document. The summaries provided in this
document should not be interpreted to be clarifications or interpretations of the API Q1 document.

Date: Identify in each cell (Tier 1 , Tier 2, or Tier 3) the document(s) where your organization addresses each
requirement of the Specification. If you are excluding any clauses, indicate “Excluded”.

Reference: API Spec Q1 10th Ed

Paragraph Reference Requirement Tier 1 (Optional Quality Manual) Tier 2 (Procedure) Tier 3 (Work Instruction)
Number Document Number/ID, Revision Level, Document Number/ID, Revision Level, Document Number/ID, Revision Level,
Document Description Document Description Document Description
Records are maintained to enable identification of the individual releasing the product
5.8
Testing, Measuring, Monitoring, and Detection Equipment (TMMDE)
5.8.1 General Determine the TMMDE requirements
Determine the TMMDE needed to provide evidence of conformity
TMMDE used to provide evidence of product conformity/monitor process parameters is controlled

Includes TMMDE owned by organization, employee-owned, and TMMDE from other sources
TMMDE calibrated at specified intervals
When the calibration interval is based on the date of first use, the date of first use is documented

5.8.2 Procedure Documented procedure for the control of TMMDE

The procedure includes requirements for the specific equipment type and addresses items (a) - (k)

5.8.3 Equipment TMMDE is (a) calibrated

TMMDE has (b) calibration status identifiable prior to and during use
TMMDE is (c) safeguarded from adjustments/modifications
TMMDE is (d) protected from damage/deterioration
TMMDE is (e) used under suitable environmental conditions
Computer software ability to satisfy intended application is confirmed and reconfirmed
5.8.4 TMMDE Equipment from When using third-party, proprietary, or customer-owned TMMDE, confirm equipment is calibrated prior to use
Other Sources
When limited by customer, contract, or licensing agreements, the requirements of 5.8.2, (c), (d), (e), (f), (j), (k)
do not apply
5.8.5 Records Maintain a registry that includes a unique identification

Results of calibration are recorded and maintained

When calibration of third-party, proprietary, and customer-owned TMMDE is limited by customer, contract, or
licensing agreements, records are maintained documenting the imposed limitations

5.9
Control of Nonconforming Product
5.9.1
Procedure
5.9.1.1 General Documented procedure that outlines the controls, responsibilities, and authorities for handling nonconforming
products during product realization and after delivery
5.9.1.2 Nonconforming Product Procedure for addressing nonconforming products identified during product realization includes items (a) - (d)
During Product Realization
 Instructions FM-186 | Rev 5.0 | 11/14/2023
Company: This conformity matrix provides a summary of each requirement in API Spec Q1. It must be used as a
reference in conjunction with the Specification to identify how the organization documents and implements
each requirement of API Spec Q1. This summary does not include all the details and distinctions of the
Facility ID: specification requirements and is not a replacement for the API Q1 document. The summaries provided in this
document should not be interpreted to be clarifications or interpretations of the API Q1 document.

Date: Identify in each cell (Tier 1 , Tier 2, or Tier 3) the document(s) where your organization addresses each
requirement of the Specification. If you are excluding any clauses, indicate “Excluded”.

Reference: API Spec Q1 10th Ed

Paragraph Reference Requirement Tier 1 (Optional Quality Manual) Tier 2 (Procedure) Tier 3 (Work Instruction)
Number Document Number/ID, Revision Level, Document Number/ID, Revision Level, Document Number/ID, Revision Level,
Document Description Document Description Document Description
5.9.1.3 Nonconforming Product Procedure for addressing nonconforming products delivered to the customer includes items (a) - (d)
After Delivery
5.9.2 Nonconforming Product Address nonconforming products by performing one or more of (a) - (d)

5.9.3 Release of Nonconforming Release under concession of nonconforming products is permitted when evaluation is conducted and release is
Product Under Concession authorized
Authorized release if one of (a)-(c) is satisfied
Organization does not release product not conforming to DAC or contract requirements without customer
authorization
5.9.4 Customer Notification of Organization notifies customers of product not conforming to DAC or contract requirements, that has been
Nonconforming Product delivered
Records of notifications are maintained
5.9.5 Records Records of nonconformities are maintained and include items (a) - (d)
5.10
Management of Change (MOC)
5.10.1 General Documented procedure for MOC
The MOC procedure addresses items (a) - (f)
5.10.2 MOC Application Use MOC for changes that may negatively impact the quality of the product
5.10.3 MOC Notification Notify relevant internal personnel about the change and the associated risk
When required by a contract, notify the customer of the change and the associated risk
MOC Notifications are documented
5.10.4 Records Records of MOC activities are maintained
6
Quality Management System Monitoring, Measurement, Analysis, and Improvement
6.1 General Plan and implement monitoring, measurement, analysis and improvement processes to ensure QMS
conformity
Continually improve effectiveness of QMS
QMS Monitoring, measurement, analysis and improvement includes determination of applicable methods,
including data analysis techniques, and extent of their use
6.2
Monitoring, Measuring, and Improving
6.2.1 Customer Satisfaction Maintain a documented procedure to monitor customer satisfaction
The procedure addresses items (a) & (b)
Records of the results of customer satisfaction information are maintained
6.2.2
Internal Audit
6.2.2.1 General Organization shall conduct internal audits
Documented procedure to define responsibilities for planning, conducting, and documenting internal audits

Identify the internal audit criteria, scope, frequency, and methods

 Instructions FM-186 | Rev 5.0 | 11/14/2023
Company: This conformity matrix provides a summary of each requirement in API Spec Q1. It must be used as a
reference in conjunction with the Specification to identify how the organization documents and implements
each requirement of API Spec Q1. This summary does not include all the details and distinctions of the
Facility ID: specification requirements and is not a replacement for the API Q1 document. The summaries provided in this
document should not be interpreted to be clarifications or interpretations of the API Q1 document.

Date: Identify in each cell (Tier 1 , Tier 2, or Tier 3) the document(s) where your organization addresses each
requirement of the Specification. If you are excluding any clauses, indicate “Excluded”.

Reference: API Spec Q1 10th Ed

Paragraph Reference Requirement Tier 1 (Optional Quality Manual) Tier 2 (Procedure) Tier 3 (Work Instruction)
Number Document Number/ID, Revision Level, Document Number/ID, Revision Level, Document Number/ID, Revision Level,
Document Description Document Description Document Description
Planning of internal audits considers results of previous audits, criticality of processes, and changes to the QMS

All processes of the QMS are audited at least once every 12 months
If the QMS is not audited as one consolidated audit, the time between each part does not exceed 12 months

For processes identified as critical to product realization, audits include observation of the activity and
evaluation of conformity
6.2.2.2 Performance of Internal Audits performed by competent personnel who are independent of those who performed or directly supervise
Audit the audited activity
Records of the audits provide objective evidence that the quality management system is implemented and
maintained
6.2.2.3 Audit Review and Closure Identify response times for addressing detected nonconformities
The management responsible for the area being audited ensures corrections and corrective actions conform to
6.4.2
Records of internal audits are maintained
6.3 Analysis of Data Documented procedure for identification, collection and analysis of data
Data analysis includes data generated from monitoring and measurement, internal audits, audits of the
organization by external parties, management reviews, and other relevant sources
Data analysis output provides information, including trends, relating to items (a) - (f)
Utilize data to evaluate where continual improvement in the effectiveness of the QMS can be made
6.4
Improvement
6.4.1 General Continually improve the effectiveness of the QMS by evaluating, selecting, and implementing opportunities for
improvement through quality objectives, internal audits, data analysis, corrective actions, and management
reviews
6.4.2 Corrective Action Documented procedure to address nonconformities, including any resulting from customer complaints, and to
take corrective actions
Corrective actions are appropriate to the effect(s) of the nonconformity encountered
The procedure addresses items (a) - (j)
Records of corrective action process activities are maintained
Records identify the activities performed to verify effectiveness of the corrective actions taken
6.5
Management Review
6.5.1 General Organization's QMS is reviewed at least once every 12 months by management to evaluate the QMS's
continuing suitability, adequacy, and effectiveness
Review includes assessing opportunities for improvement, adequacy of resources, and need for changes to the
QMS, including quality policy and quality objectives
6.5.2 Input Requirements The input to management review includes, as a minimum items (a) - (l)
6.5.3 Output Requirements The output from the management review includes items (a) - (e)
 Instructions FM-186 | Rev 5.0 | 11/14/2023
Company: This conformity matrix provides a summary of each requirement in API Spec Q1. It must be used as a
reference in conjunction with the Specification to identify how the organization documents and implements
each requirement of API Spec Q1. This summary does not include all the details and distinctions of the
Facility ID: specification requirements and is not a replacement for the API Q1 document. The summaries provided in this
document should not be interpreted to be clarifications or interpretations of the API Q1 document.

Date: Identify in each cell (Tier 1 , Tier 2, or Tier 3) the document(s) where your organization addresses each
requirement of the Specification. If you are excluding any clauses, indicate “Excluded”.

Reference: API Spec Q1 10th Ed

Paragraph Reference Requirement Tier 1 (Optional Quality Manual) Tier 2 (Procedure) Tier 3 (Work Instruction)
Number Document Number/ID, Revision Level, Document Number/ID, Revision Level, Document Number/ID, Revision Level,
Document Description Document Description Document Description
Top management reviews and approves the output of management reviews
Management reviews are documented, and records of these reviews are maintained
Annex A
Use of API Monogram by Licensees
A.4 Quality Management An organization applying the API Monogram to products shall develop, maintain, and operate at all times a
System Requirements quality management system conforming to API Q1
A.5 Control of the Application Each licensee shall control the application and removal of the API Monogram in accordance with the following:
and Removal of the API
Monogram a) Products that do not conform to API specified requirements shall not bear the API Monogram
b) Each licensee shall develop and maintain an API Monogram marking procedure that documents the
marking/monogramming requirements specified by this annex and any applicable API product specification(s)
and/or standard(s)
The marking procedure shall:

1) define the authority responsible for application and removal of the API Monogram and license number;

2) define the method(s) used to apply the Monogram and license number;
3) identify the location on the product where the API Monogram and license number are to be applied;

4) require the application of the date of manufacture of the product in conjunction with the use of the API
Monogram and license number;
5) require that the date of manufacture, at a minimum, be two digits representing the month and two digits
representing the year (e.g. 05-12 for May 2012) unless otherwise stipulated in the applicable API product
specification(s) or standard(s); and
6) define the application of the additional API product specification(s) and/or standard(s) marking
requirements.
c) Only an API licensee shall apply the API Monogram and its designated license number to API
monogrammable products.
d) The API Monogram and license number, when issued, is site-specific and subsequently the API Monogram
shall only be applied at that site specific licensed facility location.
e) The API Monogram may be applied at any time appropriate during the production process but shall be
removed in accordance with the licensee’s API Monogram marking procedure if the product is subsequently
found to be out of conformance with any of the requirements of the applicable API product specification(s)
and/or standard(s) and API Monogram Program.
 Instructions FM-186 | Rev 5.0 | 11/14/2023
Company: This conformity matrix provides a summary of each requirement in API Spec Q1. It must be used as a
reference in conjunction with the Specification to identify how the organization documents and implements
each requirement of API Spec Q1. This summary does not include all the details and distinctions of the
Facility ID: specification requirements and is not a replacement for the API Q1 document. The summaries provided in this
document should not be interpreted to be clarifications or interpretations of the API Q1 document.

Date: Identify in each cell (Tier 1 , Tier 2, or Tier 3) the document(s) where your organization addresses each
requirement of the Specification. If you are excluding any clauses, indicate “Excluded”.

Reference: API Spec Q1 10th Ed

Paragraph Reference Requirement Tier 1 (Optional Quality Manual) Tier 2 (Procedure) Tier 3 (Work Instruction)
Number Document Number/ID, Revision Level, Document Number/ID, Revision Level, Document Number/ID, Revision Level,
Document Description Document Description Document Description
A.6 Design Package Each licensee and/or applicant for licensing shall maintain a current design package for all of the applicable
Requirements products that fall under the scope of each Monogram license. The design package information shall provide
objective evidence that the product design meets the requirements of the applicable and most current API
product specification(s). The design package(s) shall be made available during API audits of the facility.
In specific instances, the exclusion of design activities is allowed under the Monogram Program, as detailed in
Advisory # 6.

A.7 Manufacturing Capability Facilities with capabilities that are limited to the processes or activities defined below do not meet the
manufacturing capability requirements to produce new products, and therefore, shall not be licensed or be the
basis for licensing under the API Monogram Program:
— Capabilities that are limited to performing final inspection and testing of the product;
— Buying, selling and/or distributing finished products and materials;
— Design and development activities;
— Tearing-down and/or re-assembling of products/components; and
— Repairing or remanufacturing of existing, used, worn or damaged products.

In all instances where requirements for manufacturing or manufacturing facilities are explicitly identified within
the API product specification, those requirements shall take precedence over this advisory.

A.8 Product Marking These marking requirements shall apply only to those API Licensees wishing to mark applicable products in
Requirements conjunction with the requirements of the API Monogram Program.

A.8.2 Product Specification Manufacturers shall mark products as specified by the applicable API specifications or standards. Marking shall
Identification include reference to the applicable API specification and/or standard. Unless otherwise specified, reference to
the API specifications and/or standards shall be, as a minimum, “API [Document Number]” (e.g. API 6A, or API
600). Unless otherwise specified, when space allows, the marking may include use of “Spec” or “Std”, as
applicable (e.g. API Spec 6A or API Std 600).

A.8.3 Units Products shall be marked with units as specified in the API specification and/or standard. If not specified,
equipment shall be marked with U.S. customary (USC) units. Use of dual units [USC units and metric (SI) units]
may be acceptable if such units are allowed by the applicable product specification and/or standard.
 Instructions FM-186 | Rev 5.0 | 11/14/2023
Company: This conformity matrix provides a summary of each requirement in API Spec Q1. It must be used as a
reference in conjunction with the Specification to identify how the organization documents and implements
each requirement of API Spec Q1. This summary does not include all the details and distinctions of the
Facility ID: specification requirements and is not a replacement for the API Q1 document. The summaries provided in this
document should not be interpreted to be clarifications or interpretations of the API Q1 document.

Date: Identify in each cell (Tier 1 , Tier 2, or Tier 3) the document(s) where your organization addresses each
requirement of the Specification. If you are excluding any clauses, indicate “Excluded”.

Reference: API Spec Q1 10th Ed

Paragraph Reference Requirement Tier 1 (Optional Quality Manual) Tier 2 (Procedure) Tier 3 (Work Instruction)
Number Document Number/ID, Revision Level, Document Number/ID, Revision Level, Document Number/ID, Revision Level,
Document Description Document Description Document Description
A.8.4 Nameplates Nameplates, when applicable, shall be made of a corrosion-resistant material unless otherwise specified by
the API specification and/or standard. Nameplate shall be located as specified by the API specification and/
or standard. If the location is not specified, then the licensee shall develop and maintain a procedure detailing
the location to which the nameplate shall be applied. Nameplates may be attached at any time during the
manufacturing process.
The API Monogram and license number shall be marked on the nameplate, in addition to the other product
marking requirements specified by the applicable product specification and/or standard.

A.8.5 License Number The API Monogram license number shall not be used unless it is marked in conjunction with the API
Monogram. The license number shall be used in close proximity to the API Monogram.