Modulo 1
Modulo 1
Módulo 1
El lenguaje empresarial
Organizado por:
1.1-Uso de diferentes registros para las relaciones: Empresa-
empresa; Empresa –Cliente; Empresa-Proveedor
The three main important points of this item are the following:
EMPRESA-EMPRESA
2) Informal conversation
Useful Expressions
Are you up to next week? ¿Estás preparado para la semana que viene?
Reports: Informes
All that stuff: todo eso
Step by step: Poco a poco
Understandable: Comprensible
I found it kind of hard to follow: La encontré difícil de seguir. Quizás
desorganizada.
Clarify my doubts: Aclarar mis dudas.
3) Meetings
Participating in a meeting in a foreign language can be a little bit difficult for many
reasons:
Saying "Sorry" or "I'm afraid" is always a good way to be polite introducing a not
completely possitive or difficult situation.
Example:
5. Use “Just”
To show that you are not asking to deal with something difficult, that it is not going to
be a problem.
Examples:
Reading exercise:
In my opinion: En mi opinión
I suggest we go round the table: Sugiero hacer una ronda de turno de palabra
I’m afraid I can’t agree with you: Me temo que no estoy de acuerdo contigo.
We have been focusing too much on…: Nos hemos centrado mucho en…
I didn’t catch that/I don’t quite follow you: No lo he cogido (la idea)
EMPRESA-CLIENTE
SITUATION IN CONTEXT: COMPANY-CLIENT
1) Some tips to face situations with clients: How to start a conversation in English? How
to show interest in your client in English? How to express your opinion in English?.... and
some others.
2) Some tips to make succesful presentations in English to clients
1) Some tips to face situations with clients: How to start a conversation in English?
How to show interest in your client in English? How to express your opinion in
English?.... and some others.
Can I offer you a coffee or a soft drink? ¿Puedo ofrecerle un café o un refresco?
Can I offer you something to drink? ¿Puedo ofrecerle algo de beber?
2) We break the ice and show interest in our client/Rompemos el hielo y mostramos
As I can see the problem comes from your sales department. Como puedo ver,
How to ask for the opinions of others/Cómo preguntar por la opinión de otros
That’s just what I was thinking. Eso es justo lo que estaba pensando.
I’m not so sure about that. No, no estoy tan seguro de eso.
That’s an importat point, but let me tell you that….. Ese es un punto importante,
pero permítame decirle que…
Stressing a point
I must mention that (the fact) Debo mencionar que (el hecho)
I’ll emphasize that (the fact) Haré hincapié en (el hecho)
I’d like to draw your attention about Me gustaría llamar su atención sobre..
Request of clarifying something
Could you please repeat that idea? ¿Puede repetir esa idea?
So that, you mean that…..
So, what you have previously said is that…..
Excuse me, but I’m afraid I have to leave. Perdone, pero me tengo que ir.
Well, I don’t want to keep you. We can contact by email later. Bien no quiero
retenerle más. Podemos contactar por email más tarde.
Useful expressions
GRAMMAR NOTICE
“Would” is a modal auxilary verb: We use “would” for many functions, such as:
expressing desire, polite requests and questions, opinion or hope, wish and regret.
To express condition when you are making a request in a polite way we use the next
structure:
Example:
I would be grateful if you could send me the brochure ASAP (as soon as
possible).
I’d appreciate if you wrote me an email.
Good morning and welcome to today’s presentation. I’m Megan from the Sales
Department and….Buenos días y bienvenidos a la presentación de hoy. Soy Sam
del departamento de ventas y…
Thank you all very much for coming today. I’m Sam from the Sales Department
and….Muchas gracias a todos por venir hoy. Soy Sam del departamento de ventas
y…
3 Specify the points to be treated: We give the audience a clear vision of what they
can expect from the presentation/ Damos a la audiencia una visión clara de lo que
puede esperar.
punto
Well, that brings us to the end. Now, let me summarize by… Bueno, eso nos lleva
al final. Ahora, permítame hacer un resumen …
That concludes my presentation. Now, let’s summarise the main points…. Con
esto concluye mi presentación. Ahora, permítame hacer un resumen de los puntos
principales…..
Vocabulary
Reading exercise:
Company: Good morning. I wanted to tell you something about your last deliveries. I'm
concerned about the delays we're experiencing in the last weeks.
Supplier: Well, I’m perfectly aware of that. Unfortunately, we have had some problems
with stocks but we're doing everything to get back on schedule.
Supplier: We are doing our best to get the delivery service of your last order perfectly
restored.
Company: That's good news! The delays affect production creating bottlenecks. We
can't make excuses to our clients.
Company: Great! So I hope everything will be all right for our last order as you have
said before. Hope to talk to you next week. Bye
Deliveries- Entregas/Repartos
I'm concerned_Estoy preocupado
Delays we're experiencing- Retrasos que estamos experimentado
I’m perfectly aware of that_Soy perfectamente consciente de ello
Get back on schedule_ Volver a lo programado
Could you give me? Podrías/a darme….?
Timeline_plazo
We are doing our best_Estamos haciendo todo lo que podemos
Creating bottlenecks_ creando cuellos de botella
Delays_Retrasos
Grammar Reference
Modal Verbs
The review of some Modal Verbs is advisable in this point. You have seen we are using
them very frequently speaking in professional English. We can use them taking the
right form to be polite.
The modal verbs are can, could, may, might, must, shall, should, will and would.
They are used to talk about ability, giving instructions, making suggestions, asking
permission, and so on.
Let’s have a look at some of them!
Expressing obligation
We use must to express obligation:
You must look for new clients.
We must stand aside this business.
GRAMMAR NOTICE
Los verbos modales NUNCA van seguidos de “to”
SUMMARY
Here are the useful expressions and vocabulary learnt in this item.
IN COMPANY
COMPANY -CLIENT
Presentations
COMPANY - SUPPLIER
The legal language can be a little bit difficult because of its formalities and specific
vocabulary, and it becomes still more difficult for us when we have to use English as the
working language.
But never mind, we are going to study the main vocabulary and structures that will allow
you to handle it easily.
A) Firstly we are going to study:
B) In second place we are going to study the specific language, vocabulary and
expressions, needed to deal with agreements of deliveries, means of payment and
deadlines.
C) Grammar Reference: Time prepositions
A) Diferent types of business entities in Spain, Mergers and Temporary Joint Ventures
of Companies
1) The specific language, vocabulary and expressions, needed to incorporate the
main different types of business entities in Spain
The main types of business entities in Spain: Diferentes tipos de entidades jurídicas en
España para los negocios.
The best way to start is to define the main different types of business entities you can
incorporate in Spain to set up a business depending on your specific circumstances.
What does it mean “incorporate”? Crear, establecer, más específicamente “constituir”
What does it mean “set up a business”? Crear una empresa, un negocio.
Let’s take the information collected from ICEX (Instituto de Comercio Exterior) about the
main different types of business entitites in Spain and learn from it.
Main types of
Corporation Limited Liability
(S.A.)
business entities in Company (S.L.)
Spain
This type of company is a form of business which requires high amounts of capital. The
minimum capital required to incorporate a corporation is €60,000. The capital stock
must be fully subscribed. No minimum number of shareholders is needed to
incorporate an S.A. The shareholders’ meeting is the ultimate managing body of an
S.A., with authority to appoint and remove its directors. The executive managing body
of an S.A. is made up of one or more directors, who need not be shareholders or
Spanish nationals.
Useful Expressions
Corporation
Incorporate
Type of company
Corporation
Requires high amount of capital
Minimum capital required
Set up a business
Capital stock
Fully subscribed
Shareholders
Shareholders’ meeting
Reading exercise: Please, read carefully the next description of Limited Liability
Company:
Flexibility is one of the main hallmarks of this kind of Company. It gives the
shareholders considerable leeway to define the S.L.'s internal rules of governance in
the bylaws.
The minimum capital is €3,000 and must be fully paid in at the time of formation. The
capital must be divided into shares (known as "participaciones"). In general, its shares
cannot be transferred (unless to other shareholders, ascendants, descendants, or
companies of the same group) unless otherwise provided in the bylaws.
The shareholders' meeting is the ultimate managing body and has authority to appoint
and remove the directors of the S.L. The executive management body of an S.L. is
made up of one or more directors, who need not be shareholders or Spanish nationals.
Useful Expressions
Limited Liability Company
Bylaws
Executive management body
Fully paid in at the time of formation
The shares can not be transferred
It gives the shareholders considerable leeway
Unless otherwise provided in the bylaws
The Limited Liability entrepreneur (E.R.L.) (Emprendedor de responsabilidad
Limitada)
Reading exercise: Please, read carefully the next description of the Limited Liability
entrepreneur
Useful Expressions
Individual entrepreneur
Debt
Self-employed
Let’s go through the legal formalities to incorporate a Corporation (S.A.):
The legal formalities are the steps that you have to follow to incorporate the business
entity.
1) General steps
2) Procedure with Tax authorities
3) Procedure with Social Security Authorities
4) Procedure with Municipal council
5) Procedure with Ministry of Labour and Social Affairs
Please, read carefully the explanations below of each of the legal formalities. We
know that there is difficult vocabulary but we will help you along the way. Come
on!
1) General steps
The new corporation will have to appoint an individual with a Spanish national
identity card number DNI or NIE as its representative.
Remember:
Register: Inscribirse
Trade Registry: Registro Mercantil
Remember:
Agrement to set up the new Company: Un acuerdo de constitución de la nueva
empresa.
Obtain a Tax Identification Number (CIF).
Remember:
Remember:
Remember:
The administration body: el consejo de administración
Remember:
“Draft” es un borrador.
Draft the S.A.'s bylaws: Hacer un borrador de los estatutos.
Remember:
Remember:
Useful Expressions
Remember:
Register es registrarse/inscribirse
VAT es el IVA
Who are the social security authorities? Ministerio de Empleo y Seguridad Social.
• Register as an employer for social security and for occupational accident insurance
purposes.
Remember:
The employer es el “empleador”/el empresario.
“Occupational Insurance” significa Seguro de Accidentes profesionales
You have to obtain an “opening license” if the “premises” are going to be opened.
•Obtain and legalize employee registration book and labor inspection visits book.
Remember:
Similar to an S.A. However, there are abbreviated procedures for the formation of
limited liability companies by telematic means, which reduce the costs, the needed
documentation and the registration period at the Commercial Registry.
Remember:
Abbreviated procedures are “procedimientos abreviados”
“Telematic means”: medios telemáticos
Remember:
What’s a merger?
Useful Expressions
Issues: emite
issues an offer
Assets. Activos
Reading exercise:
Please, read carefully the next text about how mergers can be created.
The bidding company is a new company diferent from the one that is going to be merged
Reading exercise: Please, read carefully the next text about how Temporary Joint
Ventures can be created.
There are 3 different steps to incorporate a Temporary Joint Venture:
1. They are formed by notarial deed and are registered in the Special Register of
temporary joint ventures.
2. Opening a company bank account.
3. Registration of the Company's public deed of incorporation before a Spanish
notary public.
In this part of the item we are going to talk about the the specific language,
vocabulary and expressions, needed to deal with agreements of deliveries, means of
payment and deadlines.
Reading exercise:
Please, read carefully the next definition of “delivery agreement”.
A delivery agreement is a legally binding contract between the supplier and the client
for service/s o product/s The agreement shall continue for a period of time unless
otherwise is cancelled by either party.
This agreement should contain some important points that have to be respected by
the client and the suplier (the parties). This points are at least:
Useful Expressions
delivery agreement
binding contract
deadlines
supplier
for a period of time
cancelled
The parties
The points have to be respected
Delivery terms
Quotation of prices
Means of payment
Bank transfer
Remember: Setting deadlines
C) Grammar Reference
Time prepositions
A short review to time prepositions is advisable in this item. Let’s have a look!
AT
Specific time
Holiday period
ON
Months
Years
Seasons
IN the morning
IN the afternoon
IN the evening
AT night
SUMMARY
Here are the useful expressions and vocabulary learnt in this item.
Corporation
incorporate
type of company
Corporation
requires high amount of capital
minimum capital required
set up a business
capital stock
fully subscribed
shareholders
shareholders’ meeting
The shares can be transferred without restrictions
Appoint and remove its directors.
Limited Liability Company
Bylaws
executive management body
fully paid in at the time of formation
The shares can not be transferred
It gives the shareholders considerable leeway
unless otherwise provided in the bylaws
individual entrepreneur
regardless of their business or professional activity
debt
liability for the debt
prevent any such debt
under certain conditions
self-employed”
Notarial deed
Special Register of temporary joint venture
Registration
Opening a company bank account.
The Company's public deed of incorporation
delivery agreement
binding contract
deadlines
supplier
for a period of time
cancelled
The parties
The points have to be respected
Delivery terms
Quotation of prices
Means of payment
Placing an order
Delivery terms
Sign up the contract
Quantity discount
The goods
Available
Deferred payment
Dispatch and delivery
In 5 days time
Pay by bank transfer
Pay by credit card
Pay by cheque
Pay by bill of exchange
Pay by letter of credit
Extra cost
A long term agreement
A short term agreement
1.3-Uso de diferentes registros para las relaciones: Empresa-
empresa; Empresa –Cliente; Empresa-Proveedor
In this second point we’ll practise the “Present Simple Tense”, “Present Perfect Tense”,
“Imperative Tense” related to different business situations.
Grammar Notice:
“Depend” + preposition “on”
“Focused” + preposition “in” or “on”
(translation)
Tener en cuenta la misión y visión de la empresa
Buscar oportunidades de desarrollo:
o Análisis de la competencia y de la evolución del mercado
o Ir por delante del mercado
Establecer objetivos
Establecer los recursos necesarios para alcanzar los objetivos
Definir estrategias para alcanzar dichos objetivos.
Steps to develop
a business area
Set up
appropriate Set up strategies
resources
Useful Expressions
To bear in mind
Development opportunities
Being a step ahead of the market
Resources
Strategies
Assessment of competitors
To set up the objectives
Reading exercise:
Please, read carefully the next example of a company and its portfolio of different
products.
Nestlé’s general strategy: “Nutrition plays a profound role in everyone’s life. Our strategy
focuses on delivering distinct benefits to people through the food and beverages, products and
services we provide. Over 150 years we have built a successful business by understanding and
anticipating the needs of society, and continuously adapting ourselves to seize the opportunities
presented to us.”
The portfolio of the company “Nestlé” in 2017 includes a wide range of products, as for
example next:
Nestlé Nespresso
Nestle Waters
Health care nutrition
Skin health
Pet care
Cereal partners world wide
Each of them represents a “business area” and therefore works as independent unit with specific
strategies for development.
Useful Expressions
Our strategy focuses on
Grammar Reference:
The “present simple tense” is used to talk about things in general.
It expresses that an action or something happens repeatedly. It does not mean that the
action is happening at the time of speaking. Examples:
We use the present simple when we say how often we do things. Examples:
How often do you meet with the director? I meet him once a week.
To make questions and negative sentences in present simple we use do or does (third person).
To make negative sentences in present simple we use don’t or doesn’t (third person).
Reading exercise:
Please, read carefully the next conversation about a business plan for different
geographical scenarios.
Jack: As we all know, if you have read the marketing report, the sales figures in our
national market are not increasing any more in last year. Therefore, we have to set a
strategy to get a better result in our sales department. What do you think about it?
Susan: You’re right. I feel that a new strategy is absolutely neccessary and, though we
have been reluctant to move out from our country I feel that the time for getting to
international markets has already arrived.
Megan: I get your point! That’s exactly the way I feel. Why don’t we start to set a
business plan for getting to the market of the countries that are close to us? It should
be easier and less complicated.
Jack: I see what you mean. What do you think about this proposal Susan?
Susan: I completely agree with Megan. We have been absolutely focused in national
market and we need to make some reseach of the different international territories
which could be more convenient to start. Maybe the ones that are near are the best to
start but we shoud make a marketing research before.
Megan: The marketing department has made some research last month and sure it
would be advisable to have a look at it.
Jack: That’s a good idea. After that, we’ll need to set a business plan for this new
international markets including:
Assessment of competitors
Objectives
The appropriate resources to get the objectives
The specific strategies to get the objectives
So, come on. We are running short of time and I’m afraid we should conclude now. Let’s
go through it ASAP (as soon as posible).
Useful Expressions
The sales figures
Increasing
To get a better result
We have been reluctant
To get to international markets
I get your point
To make some research
It would be advisable
A marketing research
We’re running short of time
GRAMMAR NOTICE
Move out + preposition from
GRAMMAR REFERENCE
PRESENT PERFECT tense is formed with the present tense of “have” and the past
participle (ended in –ed if regular or the form on the third column if irregular):
I have worked in London
She has bought a new car
This tense may be said to be a sort of mixture of present and past. It always implies a
strong connexion with the present and is chiefly used in conversations, letters,
newspapers and television, and radio reports.
This tense used with “just” stands for a recently completed action:
He has just gone out
The present perfect used for past actions whose time is not definite
It’s also used for recent actions when the time is not mentioned:
I have read the instructions but I don’t understand anything
Recent actions in the present perfect often have results in the present:
The computer has broken down
Actions expressed by the present perfect + yet usually have results in the present:
He hasn’t come yet (so we are still waiting for him)
It can also be used for actions which occur further back in the past, provided the
connexion with the present is still maintained, that is because the action could be
repeated in the present:
I have seen opportunities in that country (it is still possible to see them)
The present perfect used for an action which lasts throughout an incomplete period
Including for, since, all day-night-week, all my life-time, always, lately, never and
recently.
The action usually begins in the past and continues past the time of speaking in the
present:
He has been in the Sales Department for two years (he’s still in the Sales
Department)
He has lived here all his life (he’s still lives here)
Sometimes, however, the action finishes at the time of speaking:
The marketing research hasn’t been done for years
The present perfect used with for and since
For is used with a period of time and denotes this time extending into the present:
We haven’t diversified for two years
It’s not used before expressions beginning with all:
They have worked all night
Since is used from that point in the time to the time of speaking:
We haven’t diversified since 2015
Note that there is a difference between last and the last:
I have been here since last week (a point in time about seven days ago)
I have been here for the last week (the period of seven days just completed)
We can also use since with a clause:
I have worked here since I left school
Grammar notice:
Después de “after” y “for” va un verbo en gerundio.
After + gerund
For + gerund
Example: After having/ For meeting
GRAMMAR REFERENCE
Imperative tense
Let’s review the use of the Imperative Tense. We use it very frequently in the context
of the developing of business areas.
The second person imperative.- this has the same form as the bare infinitive:
Hurry!
Wait!
Shut up!
For the negative we write do not (don’t) before the verb:
Don’t speak up!
There is another way to express the negative: using no + -ing form usually if they are
notices in public places:
No smoking (in the workplace...)
No parking (in this parking space...)
The person addressed is very often not mentioned, but can be expressed by a noun
placed at the end of the phrase:
Read the reports, mates
Be quite, Paul
These nouns can be placed before the verb, but this is much less usual.
The pronoun you is rarely used unless the speaker wishes to be rude or wishes to
make a distinction, as in:
You go on; I’ll wait
Do can be placed before the affirmative imperative:
Do hurry up
Do be quite
This do could be persuasive, but could also express irritation
The first person imperative.- let us (let’s) + bare infinitive:
Let’s stand together in this emergency
For the negative we normally put not before the infinite:
Let’s not be alarmed by rumours
But it is possible in colloquial English to put don’t before let’s:
Don’t let’s be alarmed by rumours
By let us (let’s) the speaker can urge his hearers to act in a certain way, or express a
decision which they are expected to accept, or express a suggestion.
The third person imperative.- let him / her / it / them + bare infinitive:
Let them go by train
This is not a very common construction in modern English. It would be more usual to
say:
They are to go / must go by train
The negative imperative (let him / her / them + negative infinitive) is not used in
modern English. Instead, we would use must not or is/are not to:
They must not/are not to go by air
SUMMARY
Here are the useful expressions and vocabulary learnt in this item.
To bear in mind
Development opportunities
Being a step ahead of the market
Resources
Strategies
Assessment of competitors
To set up the objectives
To get the objectives