This document provides an index of forms used by a shipping company for their safety management system. The index includes over 50 forms organized into categories like navigation, bridge, deck, safety, risk, machine, and security. The forms are used for various operational and safety purposes on a recurring basis like monthly, annually, or as needed.
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0.1. Ships Forms Index
This document provides an index of forms used by a shipping company for their safety management system. The index includes over 50 forms organized into categories like navigation, bridge, deck, safety, risk, machine, and security. The forms are used for various operational and safety purposes on a recurring basis like monthly, annually, or as needed.
We take content rights seriously. If you suspect this is your content, claim it here.
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Eikano Shipping & Trading SA .
SAFETY MANAGEMENT SYSTEM FORMS INDEX
N NAVIGATION FORMS
No. Form Name Timing of use Copy to office
N-01 Voyage Plan Before every Voyage ✔ N-02 Pre-arrival checklist Before arrival ✖ N-03 Pre-departure checklist Before departure ✖ N-04 Pilot card Before arrival ✖ N-05 Anchorage and anchor watch Before/during Anchorage ✖ N-06 Navigation in Special Conditions Occasionally ✖ N-07 Navigation in Coastal Waters Occasionally ✖ N-08 Navigation in Deep Sea Occasionally ✖ N-09 Noon Report Daily ✔
M-01 Application Form Occasionally ✔ M-02 Qualification Record Monthly ✔ M-03 Familiarization Occasionally ✔ M-04 Table of Watchkeeping & Rest Hours Monthly ✔ M-05 Rest Hours Report Monthly ✔ M-06 Appraisal Form Monthly ✔ M-07 Complaint Report Occasionally ✔ M-08 Medical Report Occasionally ✔ M-09 Wages Account Monthly ✔ M-10 Accommodation Inspection Report Weekly ✔ M-11 Sign Off Request Occasionally ✔ M-12 Crew Change Record Occasionally ✔
E ENGINE FORMS
No. Form Name Timing of use Copy to office
E-01 Chief Engineer Handover Occasionally ✔ E-02 ME Cyl. Liner & Piston Rings Occasionally ✔ E-03 ME Piston Pin Bush Gauging Occasionally ✔ E-04 ME Crank Shaft Deflection 6 Months ✔ E-05 ME Main Bearings Inspection Occasionally ✔ E-06 ME Performance Report Monthly ✔ E-07 AE Overhauling Report Occasionally ✔ E-08 AE Crank Shaft Deflection 6 Months ✔ E-09 Megger Test 6 Months ✔ E-10 Batteries Log Weekly ✔ E-11 Critical Equipment Checklist Occasionally ✔ E-12 Bunkering Checklist Occasionally ✔ E-13 Monthly Consumption Monthly ✔ E-14 Monthly Work Report Monthly ✔ E-15 Repair History Monthly ✔ E-16 Engine Room Inventories Monthly ✔ E-17 Machinery Survey Report Occasionally ✔ E-18 Monthly Working Hours for Machineries Monthly ✔ E-19 Checklist for GMDSS Batteries Monthly ✔ E-20 Lubricants / Chemicals Gases/ Oil Residues Inventory Monthly ✔ Eikano Shipping & Trading SA . SAFETY MANAGEMENT SYSTEM FORMS INDEX
SSP SECURITY FORMS
Form Name When to Use Copy to office When to
No. Send 1 Report of an unlawful act When Needed ✔ Monthly 2 Breach of Security When Needed ✔ Monthly 3 Declaration of Security Every Port Entrance ✔ Monthly 4 Port Contact Information Sheet Every Port Entrance ✖ -- 5 Company Contact Information Sheet Updated ✖ -- 6 Internal Security Audit Annually ✖ -- 7 CPAR When Needed ✔ If Used 8 Document Change Note When Needed ✔ If Used 9 Ports Visited and Security Setting Every Port Entrance ✔ Monthly 10 Security Equip. Maintenance / Calibration Annually ✔ Annually 11 Record of Change in the security Level When Needed ✔ If Used 12 Port of Call Security Level Record Every Port Entrance ✔ Monthly 13 Record of Security Threats When Needed ✔ If Used 14 Record of Security Drills When Needed ✔ Monthly 15 Alert System Maintenance / Calibration Sheet Monthly ✔ Monthly 16 Visitors Logbook At Every Port ✔ Monthly 17 Drill Forms When Used ✔ 3 Months 18 Training Forms When Used ✔ 3 Months
CSP CYBER SECURITY FORMS
Form Name When to Use Copy to office When to
No. Send CSP-08 Initial Incident Investigation Report When Needed ✔ Monthly CSP-08 Follow Up Incident Investigation Report When Needed ✔ Monthly CSP-08 Hazard-Root Cause Map When Needed ✔ Monthly CSP-03 Cyber Risk Assessment Form When Needed ✔ Monthly CSP-03 Company Cyber Security Self-Assessment Monthly ✔ Monthly CSP-03 Vessel Cyber Security Self-Assessment Monthly ✔ Monthly
CSA CYBER SECURITY ASSESMENT
Form Name When to Use Copy to office When to
No. Send CRA-01 Communication systems When Used ✔ 3 Months CRA-02 Bridge Systems When Used ✔ 3 Months Propulsion and machinery management When Used ✔ 3 Months CRA-03 and power control systems CRA-04 Access control systems When Used ✔ 3 Months CRA-05 Cargo management systems When Used ✔ 3 Months CRA-06 Core infrastructure systems When Used ✔ 3 Months CRA-07 Administrative and welfare systems When Used ✔ 3 Months