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Excel Unit III

Tables in Excel allow related data to be organized in rows and columns. Each row contains information about a single entity, while each column contains a specific data point. Tables can be created by selecting a range of cells and using the Format as Table command. This applies formatting and a table style. The look of a table can be changed by selecting different table styles. Navigation within a table uses the same keys as normal cell navigation, with the Tab key moving between columns rather than rows when at the end of a row. Parts of a table like rows, columns, and the entire table can be selected using mouse clicks or keyboard shortcuts.

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28 views

Excel Unit III

Tables in Excel allow related data to be organized in rows and columns. Each row contains information about a single entity, while each column contains a specific data point. Tables can be created by selecting a range of cells and using the Format as Table command. This applies formatting and a table style. The look of a table can be changed by selecting different table styles. Navigation within a table uses the same keys as normal cell navigation, with the Tab key moving between columns rather than rows when at the end of a row. Parts of a table like rows, columns, and the entire table can be selected using mouse clicks or keyboard shortcuts.

Uploaded by

nani11k3
Copyright
© © All Rights Reserved
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Download as DOCX, PDF, TXT or read online on Scribd
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UNIT-III

TABLES AND FORMATTING


Table:
A table is a rectangular range of structured data. A table contains related data
in a series of worksheet rows and columns that have been formatted as a tale.

Each row in a table corresponds to a single entity.

Ex: A row contains information about a student, an employee, a customer etc.

Each column contains a specific piece of information.

Ex: If each row contains information about a student, the columns can contain data
such as Roll no, name, class etc.

Table have a header row at the top that describes the information contained in
each column.

Creating a Table:
We can create and format a table, to visually group and analyze data. Table can
improve the look and feel of your workbook. Excel provides several tools and
predefined table styles, allowing us to create tables quickly and easily.

The steps to create a table:

1. Select the cells you want to format as table.


2. From the Home tab, click the Format as Table command in the Styles group.
3. Select a table style from the drop-down menu.
4. Format As Table dialog box will appear, conforming the selected cell range for the
table. If our table has headers, check the box next to My table as headers, then
click OK, else remain the checkbox uncheck and click OK.
5. The cell range will be formatted in the selected table style.
To create a table from an Empty Range:
1. Select the range or empty cells you want to format as a table.
2. Choose Insert→ Tables group→ Table command
3. Create Table dialog box will appear, confirming the selected cell range for the
table. Click OK.
4. Excel will create the table with generic column headers and will apply table
formatting to the range.
5. You can replace the generic column headers with more meaningful text and enter
the data values for the records of the table.
Changing the look of a table:
When we create a table, Excel applies the default table style. The actual
appearance depends on which document theme is used in the workbook.
The steps to change the look of a table:
1. Select any cell in the table.
2.Choose Table Tools → Design tab → Table Styles group.
3. The Ribbon shows one row of styles, but if you click the More button at the
bottom of the scroll bar to the right, the Table Style group expands.
4. The styles are grouped into three categories: Light, Medium, and Dark.
5. Once you applied the selected style over your table.
6. For a different set of table style choices, select Page Layout tab → Themes group
→ Themes command to select a different document theme.
7. After applying the selected theme.
Navigating in a table:
Navigating within a table is like navigating within a worksheet. We can use a
mouse or keyboard to navigate within a table.
Selecting a cell in table is like selecting a cell in a normal range. Select a cell in
a table, if we press the enter key on our keyboard, the Active cell will move one cell
down.
You can use the standard navigational keys (arrow keys) to move the active cell
one cell right ,one cell up, one cell left, and one cell down. The only difference comes
when you press the Tab key.
When you press the Tab key in a table, it moves the control to the cell to the
right, but when you reach the last column, pressing Tab again moves to the first cell
in the next row.
Selecting Parts of a Table:
In Excel, we can use mouse as well as keyboard to select various parts of the
table.
(A) To Select an Entire Column:
(i). With Mouse:
1. Move the mouse pointer to the top of a cell in the header row, and the mouse
pointer changes to a down pointing arrow. Click to select the data in the column.
2. Click a second time to select the entire table column including the header row.
(ii). With Keyboard:
1. To select a column of a table, just select a cell within the column that you want to
select.
2. Press ctrl and Spacebar keys on your keyboard. Only the data part of the column
is selected.
3. To select the entire column of the table again press ctrl and Spacebar keys on
your keyboard. The entire column will be selected.
(B) To select an Entire Row:
(i) With Mouse:
1. Move the mouse pointer to the left of a cell in the first column, and the mouse
pointer changes to a right-pointing arrow.
2. Click to select the entire table row.
(ii) With Keyboard:
1. To select a row of a table, select a cell within the row that you want to select.
2. Press Shift and Spacebar keys on your keyboard to select the row of the table. The
entire row will be selected.
(C) To Select the Entire Table:
(i) To Select the Entire Table:
1. Move the mouse pointer to the upper left part of the upper-left cell. The mouse
pointer turns into a diagonal arrow.
2. Click to select the data area of the table.
3. Click a second time to select the entire table including the Header Row.
(ii)With Keyboard:
1. To select the whole table, select a cell within the table.
2. Press CTRL+ A on your keyboard to select the data area of the table.
3. Press again the same combination (CTRL+A) to select the whole table including
the Header Row.

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