Empowerment Technologies (E-Tech) (Lesson Guide Unit 3-5)

A.Y. 2023 – 2024

Unit 3

GETTING TO KNOW WORD PROCESSING

 Word Processor – It is a type of software that enables user to create, edit, and format text using various
tools. In addition to text, users can also add objects like pictures and graphic organizers
to make the overall document look more presentable. Users can store and print the
document with the help of some functions and commands within the program.
Parts of a Word Processor (MS Word)

Title Bar

Menu Bar
File Tab
Ribbon

Quick Access Toolbar

Dialog Box Launcher

Ruler

Status Bar

View Button

Document Area

Zoom Control
Standards Features of Word Processor
 Insert – This allows users to insert text and other objects such as pictures and graphic organizers in the
Document.
 Delete – This allows users to erase text, objects, or even pages in the document.
 Cut – This allows users to remove a section of text or an object from one place in a document and use it later.
 Copy – This allows users to duplicate a section of text or an object from one place in a document and use it later.
 Paste – This allows users to insert the text or object they remove or duplicate to somewhere else in the
document.
 Page Size & Margins – This allows users to choose or even customize their preferred page sizes and margins
for the document.
 Search & Replace – This allows users to search for a particular word or phrase within the document. They
can also replace a group of characters with another everywhere that it appears within the document.
 Print – This allows users to send the document to a specific printer to produce a hard copy.
 File Management – This feature provides file management capabilities that allow users to create, delete,
move, store, and search for specific files.
 Font Specifications - This allows users to change fonts within the document. They can select from bold,
italics, and underline for text style. They can also choose or customize the text size. Most word processors let
users change the design of the text from the installed typefaces in the program.
 Windows – This allows users to multitask when working on several files by allowing them to edit two or more
documents simultaneously in separate windows.
 Spell Checking – This feature identifies words that do not appear in a standard dictionary used by the
program.
Google Docs
 Google Docs is Google's browser-based word processor. You can create, edit, and share documents online
and access them from any computer with an internet connection. There's even a mobile app for Android and
iOS.

Unit 4

SPREADSHEET APPLICATION
 Excel – is a spreadsheet software used to input and analyze data. It contains grids where you can place
values.
 Workbook and Spreadsheet
 Workbook is the document itself when you open your excel. Spreadsheet on the other hand is just one
portion of your document. A workbook is the book itself and the spreadsheets are the pages of that book
containing lessons and activities.
 Formulas and Functions
 Formulas in Excel work as your normal arithmetic operation but you need to place an equal sign (=) before
performing any operation between two or more values. Functions on the other hand are specialized
operations with assigned names that use predefined formulas and return value.
Parts of an Excel Document (MS Excel)

 Cell – Cell, in spreadsheet context, is a rectangular box where you can input your values. Each cell can
contain texts, numbers, images, or formulas.
 Row Number - Row Number shows the number in a row of the currently selected cell. These numbers are
arranged in numeric order.
 Column Letter – Column Letter shows the letter in a column of the currently selected cell. These letters are
in alphabetical order from A-Z and will have a combination afterwards such as AA, AB, AC, and so on.
 Name Box – Shows the cell currently selected if you are selecting only one cell. It also shows the number of
rows and columns if you are trying to select a big portion of your document which contains several cells.
 Formula Bar – Formula Bar is the long rectangle beside the name box where you can input your formulas
for your data. You can also use this to input a value in a cell.
 Ribbon – Ribbon is found on the top of the grid in Excel. You can find different buttons and tools to edit and
customize your data.
 Quick Access Toolbar – Allows you to access frequently used tools such as save, undo, and redo. You
can customize this add more tools depending on your needs.
 Spreadsheet Tab – Also known as sheets, is where you can select a different sheet to look at its contents.
The current sheet you are working on is highlighted to avoid confusion. This also allows you to add more
sheets.
 Status Bar – Status Bar shows different information about the document. You can set the layout of how you
like your spreadsheet to appear on your screen.
Types of Operators
 Arithmetic Operators are mathematical operations used in performing calculations.

 Comparison Operators are logical operators used to compare two values. The result of the comparison
can either be TRUE or FALSE.

 Text Concatenation Operators is used to join or connect two or words to create a single word.

 Reference Operators are used to set a range of cells or values when computing
Functions
 Functions are predefined operations using different formulas. These functions are named making them
easier to use than creating a formula from scratch.
 The most common function in any spreadsheet is the AutoSum function. It is denoted with a Sigma (Σ)
symbol. This function automatically adds all the values in a range of cells.
Parts of a Function
For a function to work properly, it should follow a specific format called syntax. The syntax of a spreadsheet
formula starts with an equal sign (=) followed by the name of the function you want to use. The function name is followed
by an open parenthesis then the argument, usually a range of cells and enclosed by a closing parenthesis. This syntax
should be followed for all functions in order to make it work.

Commonly Used Functions

 SUM is a function that adds all the values of the cells in the argument.
 AVERAGE is a function that computes the average value of the cells in the argument. It computes the sum
first and divides it by the number of cells in the argument.
 COUNT is a function that checks the number of cells in the range given. This function is useful if you need
to count items.
 MAX is a function that looks for the highest value in the range.
 MIN is a function that looks for the lowest value in the range.

Functions with Arguments

A function argument can either be a single cell, multiple cells, or ranges of cells. These arguments should be enclosed
inside an open and closed parenthesis. Depending on the function, you can include several arguments.
Example Problem/Situation
Ms. Dela Cruz is a new hire Registrar of Malabon Elementary School. After enrollment, Mr. Cruz, Principal of the
school, ordered Ms. Dela Cruz to give the enrollment report to him for record purposes only.
The report must consist the total number of students enrolled and the total students withdrawn from the school from
Grades 1 to 6.
As it was instructed by Mr. Cruz, Ms. Dela Cruz prepared all the necessary data, and this was her data:

Please observe the

column letter and row
number for you formula.

To come up with the

results, press “ENTER”
button in your keyboard
 Click and Drag the green
dot up to the bottom to
copy the formula from the
cell

To come a results like this

For withdrawn students, the formula are still the same.

 Please observe the
column letter and row
number for you formula.

To come up with the

results, press “ENTER”
button in your keyboard

Follow the steps provided

to come up the results like
this
For the total of enrollees, see the data below to come up a results:
Observe the column letter
and row number as basis
for your formula.

Subtract the total enrolled

and withdrawn students
to come up the total
enrollees

Press “ENTER” to come

up a result, then click and
drag again the green dot
beside the cell to copy the
formula.

To compute for the total of enrollees as classes starts, highlight the following numbers from top to bottom to
come up a result by clicking the “Autosum” or Sigma symbol in the excel ribbon (Make sure to provide a
space for your total or answer of your data). Or you may write a formula or function to come up a result like
this:

Press “ENTER” to come up a

result in your data below.
The formula of “Withdrawn and
Total of Enrollees as classes
starts” is the same function
applied in the “Enrolled” Tab
portion your data.
Follow and observe the row
number and column letter as
basis for your formula.

To solve the percentage in excel, please follow and observe the example given.
As your basis here is the formula to solve a percentage:
Total number of a sample data X 100%
Overall total of all the data
If you convert 100% to
decimal, it would be 1.0
cancel 0 to become 1. 1 or
1.0 can be used to solve a
percentage.

Press “ENTER” to solve

the percentage.
 If the result was not on the
percent form, like this one
above, you may click the
“%” button in the ribbon at
the upper of your data.

To come up a result like this

If you have your results, you may insert a graph in the insert button of your excel, and you can customize what you
want for your graph, remember to highlight the data first so that it will show it on your graph.

To solve the highest and lowest enrollment, use MAX (for highest or greatest factor) and MIN (for lowest factor) to
determine your data.
Sample Formula in EXCEL:
=MAX(D2,D7) - for Highest data
= MIN(D2,D7) - for lowest data

Google Sheets
 Google Sheets is a web-based application that enables user to create, update and modify spreadsheets and
share the data online in real time.
Unit 5
POWERPOINT
 PowerPoint is a presentation program that allows to create dynamic slide presentations. These
presentations can include animation, narration, images, videos, and much more.
The Parts of PowerPoint (MS)
 The Ribbon - The Ribbon contains multiple tabs, each with several groups of commands. For example, the
Font group on the Home tab contains commands for formatting text in your document.

Showing and hiding the Ribbon

Click the Ribbon Display Options arrow in the upper-right corner of the Ribbon to display the drop-down
menu.
 Auto-hide Ribbon – Auto-hide
displays your workbook in full-screen
mode and completely hides the
Ribbon. To show the Ribbon, click the
Expand Ribbon command at the top
of screen.
 Show Tabs –This option hides all
command groups when they're not in
use, but tabs will remain visible. To
show the Ribbon, simply click a tab.
 Show Tabs and Commands –This
option maximizes the Ribbon. All of
the tabs and commands will be
visible. This option is selected by
default when you open PowerPoint
for the first time.

 The Quick Access Toolbar - The Quick Access

Toolbar lets you access common commands no
matter which tab is selected. By default, it includes
the Save, Undo, Redo, and Start from Beginning
commands. You can add other commands
depending on your preference.
 The Ruler, Guides, and Gridlines – These tools make it easier to align objects on your slides. Simply click
the check boxes in the Show group on the View tab to show and hide these tools.

 The Zoom Control and the View Options – You can choose to view your presentation in Normal view,
Slide Sorter view, Reading view, or Slide Show view. You can also zoom in and out to make your
presentation easier to read.

Zoom Control

View Options

 The Backstage View - Backstage view gives you various options for saving, opening, printing, and sharing
your presentations. To access Backstage view, click the File tab on the Ribbon.
  Thumbnails / Slide Tab

 Presentation Slide / Slide Area

Tips to make your slides more effective

1. Keep it short and to the point.
2. Choose the right Font
3. Size matters
4. Contrast
5. Relevance and quality are key
6. Make use of mock-ups screenshots or diagrams
7. Visualize data on your slide
8. Simplify your tables as much as possible.
9. Minimize the variety of transitions and overuse of special effects such as animations and sounds
10. Solely use basic colouring.
11. Limit the number of slides
12. Keep the background consistent and subtle
13. Limit the number of graphical images on each slide.
Google Slides
 Google Slides is a presentation program included as part of the free, web-based Google Docs Editors suite
offered by Google. It is an online presentation app that lets you create and format presentations and work
with other people.

End…..

Prepared by:
AIMEE C. BOLOHABO
E-Tech Subject Teacher