®

Microsoft

Visio 2002 Customizable Print-On-Demand Courseware

Quick Reference Card 1502 Nicollet Avenue
Tel. (888) 903-2432
Minneapolis, MN 55403
www.customguide.com

version
The Visio 2002and remove this text
Workspace Keyboard Shortcuts
Title Bar Standard Toolbar Formatting Toolbar Actual Size <Ctrl> + <Shift> + <I>
Align Shapes <F8>
Menu Bar
Bring to Front <Ctrl> + <Shift> + <F>
Send to Back <Ctrl> + <Shift> + <B>
Stencil Ruler
Pane Cascade <Alt> + <F7>
Stencils
Cut <Ctrl> + <X>
Copy <Ctrl> + <C>
Duplicate <Ctrl> + <D>
Vertical
Shapes Field <Ctrl> + <F9>
Scroll Bar
Fill <F3>
Flip Horizontal <Ctrl> + <H>
Flip Vertical <Ctrl> + <J>
Toggle Glue <F9>
Status Bar Group <Ctrl> + <G>
Drawing tabs Horizontal Scroll Bar Ungroup <Ctrl> + <Shift> + <U>
Display Help <F1>
Fundamentals Insert Hyperlink <Ctrl> + <K>
Connection Point/ Rectangle/ Line <Shift> + <F3>
The Standard Toolbar Stamp/ Ellipse Crop/
Connector Tools Tools Rotation Tools Macros <Alt> + <F8>
Save Format
New Print Spell Copy Redo Find Help New Drawing <Ctrl> + <N>
E-mail Check Painter
Shape
Open <Ctrl> + <O>
Close File <Ctrl> + <F4>
Open Search Print Cut Paste Undo Open Pointer Zoom
Line/ Arc Full Screen <F5>
Preview Stencil Tool Freeform/
Text/ Text
Block Tools Pencil Tools Print Preview <Ctrl> + <F2>

• To Create a New Drawing from a Redo <Ctrl> + <Y>

• To Find a Shape: Click the Find Shape
Template: Select File → New → Choose button, or select File → Find Shape from the Undo <Ctrl> + <Z>
Drawing Type from the menu. Click on a menu. Repeat <F4>
Drawing Type Category folder and select a
• To Select Objects: Click the Pointer Find <Ctrl> + <F>
template. Or, click the New button list arrow,
select a Drawing Category and select a template. Tool button, or select File → Find Shape.
Rotate Left <Ctrl> + <L>
• To Create a New Drawing: Click the • To Use a Tool: Click the tool group’s list arrow Rotate Right <Ctrl> + <R>
New button, or press <Ctrl> + <N>. and select the tool.
Save <Ctrl> + <S>
• To Open a Drawing: Click the Open Connector: Click Rectangle: Draw a Save <Alt> + <F12>
button on the Standard toolbar, or select File → and drag between rectangle shape Workspace
Open from the menu, or press <Ctrl> + <O>. connection points to Ellipse: Draw an
connect shapes ellipse shape Toggle Snap <Shift> + <F9>
• To Save a Drawing: Click the Save
button on the Standard toolbar, or select File → Connection Point: Snap and Glue <Alt> + <F9>
Line: Draw a line
Save from the menu, or press <Ctrl> + <S>. Press <Ctrl> and
Arc: Draw an arc Spelling <F7>
click to add a
Freeform Shape:
• To E-mail a Drawing: Click the E-mail connection point.
button on the Standard toolbar or select File → Stamp: Click a
Draw a freeform Text
shape
Send to → Mail Recipient from the menu. stencil object and Bold <Ctrl + <B>
Pencil: Change the
click on the drawing
• To Print a Drawing: Click the Print curve of a freeform Italics <Ctrl + <I>
to insert duplicates
button on the Standard toolbar, or select File → shape Underline <Ctrl + <U>
Print from the menu, or press <Ctrl> + <P>. Text: Click the
Rotation: Rotate any Double <Ctrl> + <Shift> + <D>
drawing to insert or
• To Open a Stencil: Click the Open selected object Underline
edit text
Stencil button, or select File → Stencils → Crop: Remove parts
Text Block: Select Small caps <Ctrl> + <Shift> + <K>
Open Stencil from the menu. of an image
or rotate a text block

© 2003 CustomGuide, Inc. All rights reserved. Tel. (888) 903-2432 • www.customguide.com
Formatting Templates and Stencils
The Formatting Toolbar • A template predetermines everything you need to create a specific
Line
Left Right
Align
Color Line type of drawing, such as the page size, stencils, and text formatting.
Style List Font Size Italic Align Pattern

• There are eight Drawing Template Categories, and a total of 23

Drawing Templates.
Font List Bold Center Line
Text Fill Line
Underline Color Color
Weight Ends • A stencil is a collection of related shapes.
• To Format Selected Text: Change the style of text by clicking the • There are 42 stencils in Visio, and each Drawing Template has a
Bold button, Italics button, or Underline button on the different set of stencils assigned to it.
Formatting toolbar.
Template Category Available Templates
Change the font type by selecting a font from the Font list on
the Formatting toolbar. Block Diagram: Block diagrams Basic Diagram
Change the font size by selecting the pt. size from the Font Size list. visually represent concepts and
processes, including data Block Diagram
• To Change Text Alignment: Select the text and click the appropriate
alignment button ( Left, Center, or Right) on the Formatting toolbar.
structure, hierarchical information, Block Diagram with Perspective
and data flow.
• To Format a Line: Select the line you want to format. Click the Line
Weight button list arrow to change the width of the line, click the Building Plan: Office layouts
show a building's interior—the Office Layout
Line Pattern button list arrow to change the line design, and click the
Line Ends button list arrow to add an end to the line. location of cubicles, walls, doors,
windows, office furniture, and
Shapes electrical fixtures.
The Actions Toolbar Send to
Flowchart: Flowcharts are visual Audit Diagram
Align Flip Rotate Rotate representations of a process.
Connect Text 90° Back
Shapes Shapes Horizontal Right Ungroup Basic Flowchart

Cause and Effect Diagram

Distribute Lay Out Flip Rotate Bring to Custom
Group
Shapes Shapes Vertical Left Front Properties Cross Functional Flowchart
• To Insert a Shape: Click and drag the shape from the stencil to the Mind Mapping Diagram
desired location on the drawing.
• To Insert Duplicate Shapes: Click the Stamp Tool on the Standard TQM Diagram
toolbar, click the desired shape, then click where you want to add the shape.
Work Flow Diagram
• To Delete a Shape: Select the shape(s) and press <Delete>.
Forms and Charts: Marketing Charts and Graphs
• To Add Text to a Shape: Double-click the shape and type.
charts and diagrams often use
• To Move a Shape: Select the shape and drag it to a new location. symbols to communicate concepts Form Design
• To Align Shapes: Select the shapes you want to align and press <F8> and illustrate data.
Marketing Charts and Diagrams
or click the Align Shapes button on the Actions toolbar, or select
Shape → Align Shapes from the menu. Click the alignment you want to Map: Directional maps can
use and click OK. include roads, trees, bridges, Directional Map
• To Distribute Shapes: Select the shapes you want to distribute and rivers, houses, buildings, road Directional Map 3D
click the Distribute Shapes button on the Actions toolbar, or select signs, and other landmarks.
Shape → Distribute Shapes from the menu. Click the distribution you
want to use and click OK. Network: Physical network
• To Connect Shapes: Select the shapes you want to connect and click Basic Network
diagrams represent an
the Connect Shapes button on the Actions toolbar, or select Shape organization's network, including
→ Connect Shapes from the menu. Or, select a connector shape from a the cabling and physical hardware.
stencil, drag it onto the drawing and drag the connector ends to the
appropriate connection points. Organization Chart:
Organization charts show Organization Chart
• To Lay Out Shapes: Select the shapes you want to lay out and click the
reporting relationships and how Organization Chart Wizard
Lay Out Shapes button on the Actions toolbar, or select Shape →
Lay Out Shapes from the menu. Select the lay out formatting or employees are grouped into
properties you want to use and click OK. departments.
• To Resize a Shape: Select the shape and drag the sizing handle to Project Schedule: Timelines Calendar
change shape width. Tip: the status bar displays the actual size of the visually represent a sequence of
selected shape. events or procedures. Gantt Chart
• To Group Shapes: Select the shapes you want to group and click the PERT Chart
Group button on the Actions toolbar, or select Shape → Grouping
→ Group from the menu, or press <Ctrl> + <G>. Timeline
© 2003 CustomGuide, Inc. All rights reserved. Tel. (888) 903-2432 • www.customguide.com
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