Document No.: ZZ-S-P-07.20.
00-E Issuer: HSEQ Manager
Revision Date: 2009/12/31 Approver: DPA
Entering Harbor
1. Check Work on Day before Entering Harbor (Refer to "Entering
Harbor Checklist 1 (S-072000-01CHK)")
1.1 Information
1.1.1 The Master shall check that information required for entering harbor has
been obtained.
On this occasion, he shall confirm and comply with various cargo handling
regulations or standards and conditions for safety concerning port entry and
berthing specifies as items agreed upon with the terminal, such as restrictions
on port entry in nighttime, berth lateral closing speed, berthing criteria and
necessary number of tugs in relation to weather and sea conditions.
1.1.2 The Master shall check that all the necessary communications have been
completed to the parties concerned.
1.2 Engine
The Chief Engineer shall have the First Engineer and each engineer carry out
the necessary engine readying work.
1.3 Mooring Winch/Windlass
The Chief Officer (or Officer as assigned by Master -ref Ch ZZ-S-P-02.10.02-E,
section 6.1) shall order the Deck ratings to test-operate the mooring winches
and windlasses and shall check that they are in order.
1.4 Special Waters
The Master shall abide strictly by the national laws, etc. of the waters the
vessel enters. In particular, when entering and leaving U.S. waters, proper
actions shall be taken in accordance with Sections 164.11, 164.25, 155.700, etc.
of 33CFR.
1.5 Necessary Documentation
The Master shall check that documentation for customs and immigration and
other necessary documentation are in order.
2. Check Work on Day of Entering Harbor (Refer to" Entering Harbor
Checklist 2 (S-072000-02CHK)")
2.1 Information
2.1.1 The Master shall check that various cargo handling regulations or standards
and conditions for port entry and berthing specified as items agreed upon with
terminal, such as berthing criteria in respect of weather and sea conditions,
have been satisfied.
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Document No.: ZZ-S-P-07.20.00-E Issuer: HSEQ Manager
Revision Date: 2009/12/31 Approver: DPA
Entering Harbor
2.2 Navigation Instruments
2.2.1 The duty officer shall confirm that the navigation instruments are in good
order four hours before the pilot is due to board ship, record the results in the
ship's log book, and report to the Master.
2.2.2 If a deficiency is found in the above-mentioned instruments and shipboard
repair is not possible, the Master should communicate the fact, as occasion
demands, either directly to the pilot or through the ship's agent and to the
maritime security authorities, etc..
2.2.3 After the above-mentioned operational tests, the radars and the power units
for steering gear shall be operated in parallel.
2.3 Check Items around Deck
The Chief Officer (or Officer as assigned by Master -ref Ch ZZ-S-P-02.10.02-E,
section 6.1) shall order the Deck ratings to have the necessary preparations
for port entry made on deck, such as sealing up coaming plugs, plugging up
deck scuppers, etc., and check the results.
3. Operations for Port Entry (Refer to "Entering Harbor Checklist 2
(S-072000-02CHK)")
3.1 Engine Department Preparatory Work
3.1.1 The Master shall advise the Chief Engineer of the estimated time to ring S/B
Engine in ample time, and the Chief Engineer shall set entering harbor S/B
stations at the appropriate time. (In case of UMS operation, the Chief
Engineer shall assign his Engineers to watches.)
3.1.2 The duty officer, based on the Master's instructions, shall notify the duty
engineer of the fact at least one hour before S/B Eng. to allow for sufficient
time to slow down the main engine and to make the engine related
preparations smoothly.
3.1.3 The Chief Engineer, in accordance with the S/B procedure of each ship, shall
order the duty engineer and the engine ratings to S/B Eng. and shall carry out
the following S/B operation to enter harbor.
a) Slow down the main engine.
b) Preparatory work of the boiler, exhaust gas economizer, etc.
c) Operation of the generators.
d) Work related to the shaft generator or steam turbine generator if
equipped.
e) Preparation and inspection of air compressors and starting air system.
f) Various work and inspection of fuel oil system.
g) Various work and inspection of lubricating oil system.
h) Various work and inspection of cooling fresh water and sea water systems.
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Document No.: ZZ-S-P-07.20.00-E Issuer: HSEQ Manager
Revision Date: 2009/12/31 Approver: DPA
Entering Harbor
3.1.4 The duty engineer, when the various preparatory works before S/B Eng. is
finished, shall immediately report the fact to the Chief Engineer.
The Chief Engineer shall confirm the completion of the work and report the
fact to the bridge.
3.1.5 The duty engineer shall check that contact has been established between the
bridge and the engine control room by direct telephone and by setting the
transceiver channel.
3.2 Master's Attendance on Bridge
3.2.1 The Master shall attend on the bridge sufficiently well in advance before
arrival at the pilot station or any other designated area, prior entering
harbour. After which he shall take the conn when he deems it necessary.
3.2.2 The Master, regardless of the above, shall specify the position at which he
himself will attend on the bridge and annotate it on the nautical chart, and
the OOW shall report the Master when the ship arrives at that position.
3.2.3 The Master shall give the order “S/B Eng." at an appropriate time giving
consideration to the maneuvering characteristics of the ship, the density of
traffic, waterway restrictions, visibility conditions, etc.
3.2.4 The Master shall give orders to the Helmsman to steer her manually well in
advance giving consideration to the ship's speed and draught, the depth of the
water, and the density of vessel traffic, etc.
3.3 Embarkation of Pilot
3.3.1 The Master shall order on Officer to complete preparation of the pilot ladder
at least 15 minutes before the pilot station.
3.3.2 The Deck Officer ordered by the Master shall direct deck hands to carry out
the preparatory work in accordance with the procedure entitled "Pilot
Embarkation/Disembarkation."
3.3.3 The Officer ordered by the Master shall attend and witness the boarding of
the pilot and, after he has done so, immediately report the fact to the Master.
3.3.4 The OOW, after making the necessary entries in the pilot card, shall show it
to the pilot.
3.3.5 The OOW shall immediately notify the engine control room that the pilot has
boarded the ship.
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Document No.: ZZ-S-P-07.20.00-E Issuer: HSEQ Manager
Revision Date: 2009/12/31 Approver: DPA
Entering Harbor
3.4 "S/B Stations" for Port Entry
3.4.1 The Master, at an appropriate time, shall order "S/B stations" for port entry.
3.4.2 After the issuance of the order "S/B stations" for port entry, the crew shall
take the prescribed stations and carry out the entering harbor work.
3.4.3 The Master, at the earliest opportunity, shall relay to the fore and aft stations
pertinent information about which side of the ship will be berthed, the
anchors to be used, the positions of the tugboats, etc..
3.5 Work of Stations
3.5.1 Bridge Station Work
The Master shall make the following checks and enter the results in the ship's
log book.
a) Astern engine test.
b) Steering test.
c) Bow thruster test.
d) Sounding of whistle.
The Third Officer (or Officer as assigned by Master -ref Ch ZZ-S-P-02.10.02-E,
section 6.1) shall carry out the following work.
a) Activation of the echo sounder when ordered by the Master.
b) Preparatory work checklists entered by the fore and aft stations.
c) Check of communications between the bridge and the fore and aft stations.
3.5.2 Fore Station Preparatory Work
The Chief Officer (or Officer as assigned by Master -ref Ch ZZ-S-P-02.10.02-E,
section 6.1) shall check the following work and report it to the Master.
a) Roll-call of personnel.
b) Activation of the hydraulic motors (in cold climates, start activation early
in consideration of the warm-up time required).
c) Readying to send ashore mooring hawsers and heaving lines.
d) Standby state of anchors on both sides of the ship (walking back to
a'cockbill at the Master's instructions, and disengaging of stopper
controller and clutch).
e) Line up of cooling water for hydraulic motors as occasion demands.
3.5.3 Aft Station Preparatory Work
The Second Officer (or Officer as assigned by Master -ref Ch
ZZ-S-P-02.10.02-E, section 6.1) shall check the following work and report it to
the Master.
a) Roll-call of personnel.
b) Activation of the hydraulic motors (in cold climates, start activation early
in consideration of the warm-up time required).
c) Readying to snake down and heaving lines.
d) Readying the gangway ladder if there is time.
e) Line up of cooling water as occasion demands.
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Document No.: ZZ-S-P-07.20.00-E Issuer: HSEQ Manager
Revision Date: 2009/12/31 Approver: DPA
Entering Harbor
3.5.4 Watching Stationed Fore and Aft
In addition to an ordinary lookout, the Deck Officers stationed fore and aft
shall pay attention to movements of tugboats, the speed of docking and
distance to other ships, and report to the Master immediately when he infers
the ship is in dangerous condition.
3.6 Stretching of Mooring Lines
The mooring lines are strung and stretched in accordance with the following
procedure.
a) The number and the order of lines sent shall be strung and stretched in
accordance with the Master's instruction.
b) The tension of the lines shall be even.
c) Hold the lines with the braking power of the mooring winches and
disengage the clutches.
4. Completion of Harbor Entering Work
4.1 Finish with Engine
4.1.1 The Master shall order F/Eng. when he judges from the number of mooring
lines that are stretched, the mooring condition of the ship, etc. that the use of
the main engine is no longer necessary.
4.1.2 The Chief Engineer, after discussions with the Master and depending on the
in-port (or port stay) time, surrounding circumstances, etc., shall order the
Engineers and the Engine ratings to carry out the necessary warming up and
cooling down work of the engine plant.
4.2 Dismissal of Harbor Entering S/B Stations
The Master shall order the dismissal of harbor entering stations when he
judges that the fore and aft mooring lines have adequately been strung and
the safety of mooring of the ship is ensured.
5. Reference Documents
a) Procedure entitled "Critical Machinery Operation"
b) Procedure entitled "Pilot Embarkation/Disembarkation"
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