Direct Aid Program Application

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Introduction
Overview

What is the Direct Aid Program?

The Direct Aid Program (DAP) is a flexible small grants program funded by the Australian
Government and managed through the Department of Foreign Affairs & Trade (DFAT)
overseas posts. The program aims to support projects with a strong development focus that
complement Australia's broader aid program which contributes to sustainable economic
growth and poverty reduction. DAP projects should promote a distinctive and positive image
of Australia.
Who can Apply?
The DAP is available on a not-for-profit basis to NGOs and community organisations engaged
in development activities in the Philippines that are eligible for official development
assistance (ODA) and primarily managed by Filipinos and registered with the Securities
and Exchange Commission (SEC), the Cooperative Development Authority (CDA), or the
Department of Labor and Employment (DOLE).
Priority Sectors
The proposed project/activities should prioritise the participation and respond to the needs
of the following sectors:
• disadvantaged children and women
• people with disabilities
• indigenous peoples
• the elderly
• displaced peoples due to conflict and natural calamities
• members of the LGBTQI community
• the poorest and/or most vulnerable groups, and,
• the environment / climate change
Amount and Timeline
DAP provides grants of up to PhP1 million per approved project with a 6–12-month
implementation period. Approved projects are expected to commence implementation
immediately.
What activities are eligible for DAP Support?
DAP activities should primarily be aimed at achieving immediate practical and tangible
outcomes of high development impact, including capacity building programs in the areas of
governance and human rights engagement.
In the Philippines, DAP will continue to support activities that align with Australia and
Philippine government objectives to promote prosperity, stability, and resilience. It will
prioritise the following activities for funding:
• promoting climate change and disaster resilience including adoption of innovative
solutions and equitable use of renewable resources for community-based water,
irrigation, and energy systems
• income generation and sustainable livelihoods to help marginalised groups, especially
disadvantaged women, to participate in economic activities

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• provision of community learning facilities and educational or occupational/skills training

• promoting access of vulnerable groups to nutritious, safe, and sustainable food supply
• provision of community water and sanitation facilities to promote hygiene and prevent
disease outbreaks
• sporting activities to promote youth development, particularly empowering girls and
women
• environmental / biodiversity conservation.
Initiatives that address gender equality, disability, and social inclusion, as well as those that
promote locally-led solutions/innovations to development challenges area most welcome.
The DAP will also strongly support projects that address cross-sectoral needs and those that
meet multi-sectoral/thematic objectives.
How are projects selected for funding?
Successful proposals must meet the following criteria:
• have a development focus and benefit the local community. Priority is given to
innovative and creative projects that catalyse further development in the community.
• directly meet specific needs of vulnerable groups.
• have achievable, practical, and tangible results by the end of the implementation
period that are sustainable.
• there is a commitment on the part of the local community to support the project and
sustain them
• proponent and partner communities provide substantial counterpart contribution/
resources, either in the form of labour, technical support, administrative cost, materials,
existing assets, or cash. There should be evidence of capacity to sustain recurrent costs
associated with the project during implementation and beyond.
• appropriate institutional arrangements are in place through the proponent organisation,
partner community/peoples organisation, and partnership with the local government
and the private sector.
• proponent can demonstrate that it can provide reliable project reports in a timely
manner, and
• integrate gender, child protection, social inclusion, and environmentally sound practices
in project implementation.
What items are not eligible for funding?
Generally, the following items are not funded:
• salaries of permanent staff of the implementing organisation
• fees for consultants and advisors, where they constitute a major cost component
• grant programs run by other government organisations
• micro-credit schemes or any other project that involves return of money or loans for
cash
• administrative costs not directly related to project implementation
• international travel as part of the project
• Australian or overseas study tours
• purchase or rental of property or land
• purchase of vehicles
• routine, recurring, and/or running costs including office rent, electricity, water, phone/
internet subscriptions
• routine maintenance and repairs (including equipment such as photocopiers,
computers, stoves, fridges, etc)
• commercial/for profit ventures

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• sponsorships of major sporting tournaments or cultural displays that do not have a clear
developmental benefit
Submission Details
Please submit completed proposals via SmartyGrants no later than Wednesday 31
January 2024 (Philippine time).
For queries about the guidelines, deadline, or questions in the form, please email
[email protected]. You may also call +63 2 7757 8262 during business hours.
Please note the DAP will only contact shortlisted organisations for further information, if
necessary. Also, the DAP will notify applicants of the outcome of the application round but
will not provide feedback on individual application.

Instructions

This form is to be completed by the applicant online. All applications must be accompanied
by a fully costed project budget.
This application form should be read in conjunction with information on the Direct Aid
Program available at - https://www.dfat.gov.au/people-to-people/direct-aid-program/pages/
direct-aid-program
Notes:
1. DAP building and construction related projects should meet or exceed Australian
standards wherever reasonably practicable to do so. Departure from Australian WHS
standards on the basis that meeting such standards is not “reasonably practicable” should
only be accepted where it is defensible to do so, supported by a clear, persuasive and
documented explanation. In such cases, the project should meet the highest standard
that is reasonably practicable, with hazard mitigation measures supported by a hazard
identification and risk assessment report identifying the residual risks of injury and illness to
any workers or third parties, and proposed mitigation strategy.
2. If the project involves working with children, the organisation must have a current child
protection policy or code of conduct to be eligible. For information on child protection policy,
see https://www.dfat.gov.au/international-relations/themes/child-protection/Pages/child-
protection
3. Projects must play an active role in addressing the risk of sexual exploitation, abuse
and harassment. For further information see Preventing Sexual Exploitation, Abuse and
Harassment | Australian Government Department of Foreign Affairs and Trade (dfat.gov.au)
4. Australia’s International Development Policy - https://www.dfat.gov.au/publications/
development/australias-international-development-policy
5. Development for All 2015-2020: Strategy for strengthening disability-inclusive
development in Australia’s aid program (remains current) - https://www.dfat.gov.au/about-
us/publications/Pages/development-for-all-2015-2020
6. Environmental and Social Safeguard Policy - https://www.dfat.gov.au/about-us/
publications/Pages/environmental-social-safeguard-policy
7. Gender Equality and Women’s Empowerment Strategy - https://www.dfat.gov.au/about-
us/publications/Pages/gender-equality-and-womens-empowerment-strategy
8. Recipients of DAP funding must ensure that no support or resources are provided to
any entity subject to sanctions (by the United Nations Security Council or the Australian
Government).

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9. Recipients of DAP funding must ensure that the work conducted in relation to this project
is undertaken in a safe manner and complies with all applicable local laws, standards and
policies that relate to health and safety.

Applicant Details
* indicates a required field

Applicant Organisation and Contact Details

Organisation Name * Organisation Name

Type of Organisation *

Postal Address * Address

Suburb/
State/ Postcode
Country
Town Province

Primary Contact * Title First Name Last Name

Position *

Work Phone Number *

Must be an international phone number

Mobile Phone Number

Must be an international phone number

Email *
Must be an email address

Previous DAP Projects

Have you received DAP ○ Yes ○ No

funding previously? *

If yes, list any projects previously done by this organisation through the Direct Aid Program

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Project Name Name and Currency Type Amount Funded Dates

Contact

Must be a number.

If No, provide details of two referees for your project

Referee One Referee Two

Name * Name *
Title First Name Last Name Title First Name Last Name

Position * Position *

Primary Phone Number Office Phone Number

Must be an international phone number Must be an international phone number

Primary Email * Office Email *

Must be an email address Must be an email address

Project Proposal
* indicates a required field

Project Summary

Name of Project *
Must be no more than 20 words

Project description *

Must be no more than 300 words.

Start Date *
Must be a date

End Date *
Must be a date

Project Location

Project Country *

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Location of Project *

Project Objectives

Select one or more of the Objectives below.

Which of the following ☐ Climate change ☐ Education (general)

are objectives of this ☐ Community Health or ☐ Education (Infrastructure)
project? * Sanitation
☐ Conferences, Training, or ☐ Environmental
Capacity Building Conservation
☐ Cultural or sporting ☐ Food security or
activities agriculture
☐ Disaster or humanitarian ☐ Income Generation /
relief Sustainable Livelihoods

Working with Children

Contact with children is defined as working on an activity or in a position that involves

or may involve contact with children, either under the position description or due to the
nature of the work environment.
Direct Aid Program considers a child to be a person under the age of 18 years.

Will this project involve working with ○ Yes ○ No

children or contact with children? *

Do you have a child protection policy, ○ Yes ○ No

procedure or guidelines? *

If Yes, attach a copy of the policy, Attach a file:

procedure or guidelines *

Funding
* indicates a required field

Please outline the total amount of funds you are requesting and breakdown of what the
money will be spent on here. This includes materials, transportation of goods, building
services
Please note it is not sufficient to simply refer to quotes, a detailed budget must be outlined
here. Please attach two quotes for the purchase of any products.

Currency Type *

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Total Project Cost *

What is the total budgeted cost (Philippine pesos) of your
project?

Total Amount Requested

*
What is the total amount being requested for this project?

Applicant's contribution
*
How much are you contributing to the project?

Budget

Please provide a detailed budget.

NOTE: Ensure all costs quoted in the budget are in the same currency type as the Total
Project Cost

Item Cost per Number of Total cost NGO ContributionDAP

item Items contributionfrom other Contribution
donors

Must be a Must be a Must be a Must be a

number. number. number. number.

Recurrent Costs

DAP funding cannot be used for recurrent costs.

Will the project have ○ Yes ○ No

recurrent costs? *

Explain how you will

recover recurrent costs.
*

Word count:

Project Details
* indicates a required field

Why does this work

need to be done? *

Word count:

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Describe the specific issue or need you want to address (200

words recommended)

What are the planned

activities? *

Word count:
Briefly list (bullet points) the specific activities that will take
place and when they will take place (200 words recommended)

What are the expected

outcomes of the project?
*
Word count:
Describe three things you want the project to achieve in terms of
benefits for participants and/or others (200 words recommended)

How will you know if

these outcomes have
been achieved? *
Word count:
Describe three changes you will see if the expected outcomes of
the project occur (150 words recommended)

Risk identification and management

The global COVID-19 pandemic is presenting many challenges and constraints and may
impact on your capacity to deliver the desired outcomes of your project.

What are the challenges

COVID-19 will present
for your project and how
will you overcome them? Word count:
* Must be no more than 200 words.

Describe how your

project will be
implemented taking
into account COVID-19 Word count:
and any risk mitigation Must be no more than 200 words.
measures. *

What problems will ☐ Child related risks ☐ Political risks

be encountered in ☐ Environmental risks ☐ Social Risks
delivering this project? *

How will you work to

overcome them? *

Word count:
Must be no more than 200 words.

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Beneficiaries

Who will benefit from

the project? *

Word count:
Describe the estimated number, gender, age, and location/region
of those participating in the project. Must be no more than 150
words.

Funding Agreement
* indicates a required field

Conditions of funding

As a condition of this DAP funding, your organisation must ensure that no support or
resources, including training, is provided to any criminal, illegal or terrorist entity.
Accordingly, your organisation must take all necessary steps to ensure that funding
provided by us does not, directly, or indirectly, contribute to any criminal, illegal or terrorist
individuals or entities.

Does your Organisation ○ Yes ○ No

directly or indirectly,
contribute to any
criminal, illegal or
terrorist individuals or
entities? *

Attachments

SEC/CDA/DOLE/DSWD Registration Documents (certificate and by-laws)

Attach a file:

Statement of Availability of Counterpart Resources (notarized)

Attach a file:

Audited Financial (income and expenses) Statement for the past two years
(notarized)
Attach a file:

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Latest Bank Statement of Account Certificate (indicating account name, account

number, bank branch and address)
Attach a file:

Letters of Recommendation from Government/Non-Government Organisations

involved with proponent organisation
Attach a file:

Board Resolution designating its authorised representative to represent the

organisation and stating that the organisation is requesting financial assistance
from the Embassy
Attach a file:

If applicable, certificate of good credit standing from any private and government
lending institution from whom the association/cooperative has availed credit
Attach a file:

If applicable, lay-out or blueprint of proposed project involving construction (e.g.,

water system, building)
Attach a file:

If applicable, map/sketch of project site

Attach a file:

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