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Chapter4.1 - Project Management Process

The document discusses the key aspects of project management for interior design projects, including defining project management, outlining the key tasks of a project manager, describing the common phases of an interior design project, identifying important stakeholders, and explaining how to establish project schedules, budgets, and files.

Uploaded by

Rafiqah Abdillah
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© © All Rights Reserved
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Download as PDF, TXT or read online on Scribd
29 views

Chapter4.1 - Project Management Process

The document discusses the key aspects of project management for interior design projects, including defining project management, outlining the key tasks of a project manager, describing the common phases of an interior design project, identifying important stakeholders, and explaining how to establish project schedules, budgets, and files.

Uploaded by

Rafiqah Abdillah
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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4.

0
Project Management
4.1 Project Management Process
4.2 Contract Document and Specification
4.3 Contract Administration
Definition

“Process of organizing and controlling all the task


and resources for an interior design project from
beginning to end, to satisfactorily solve the
client’s problems and provide a reasonable profit
to the design firm.”
Key Tasks
• Prepare proposal and contract

• Establish and oversee project schedule

• Select project team

• Primary client contact

• Supervise design team

• Establish and oversee budget


Key Tasks
• Coordinate with consultants

• Oversee project files

• Supervise quality control

• Provide design input

• Utilize good communication skills

• Prepare and distribute project status


report
Project Phases

Project
Stakeholders
Files
Project
Management

Budgeting Schedules
Phases of ID project

Design Prep. of
Program- Schematic Contract
Develop Contract
ming Design Admin.
ment Docs
Project Phases

1. Programming Phase

• Information gathering (clients expectations, functional


needs, aesthetics etc.)
• Interview clients (goals and objectives)
• Site visit
• Obtain floor plans from architects, city hall etc.
• Inventory and analysis of existing furnishing and
equipment.
• Review of applicable codes and regulations.
Project Phases
2. Schematic Design Phase

• Preliminary design decisions. (bubble diagrams, matric


charts, zoning etc.)
• Design sketches
• Initial selection of furniture, materials, finishes and
equipment.
• Apply applicable codes and regulations.
• Obtain client’s signature before move on to next
phase.
Project Phases
3. Design Development Phase

• Preparation of all final furniture plans


• Presentation graphics (perspectives, axonometric etc.)
• Sample boards
• Construction specifications
• Final consultations with technical consultants
• Prepare complete project budget
Project Phases
4. Contract Document Phase

• Final preparation for all construction or working drawings.


• Schedules and specifications.
• Consult architects, engineers or other licensed individuals to
produce drawing outside designer’s jurisdiction.
• For bidding or tendering, prepare specification for furniture,
finishing and equipment (FF&E) .
Project Phases
5. Contract Administration Phase

• Bidding or Tendering process


• Negotiate in the event of disputes in bidding.
• Placing orders for FF&E
• Actual construction and installation works.
• Coordination between architect, contractors and
subcontractors.
• Final site inspection.
Clients

Design
Suppliers
Team

STAKE-
HOLDERS
Consultants Contractor

Sub-
Investor
contractors
Project Schedules
• Very important project management responsibility
• Prepared during programming, refined during schematics and
updated throughout the projects.
• Helps the designer maintain control of the project.
• Manage time by breaking down into smaller units.
• Daily or weekly basis.
• Example: Milestone chart, Gantt chart, Bar chart or Critical
path method (CPM).
Gantt Chart
Project Budgeting

• Establishing and sticking


to the budget is a critical
issue for both client and
interior designer.
• Specifying a project that
comes in significantly
over client’s budget can
lead to potential lawsuit
and ethic charges.
Project Budgeting
• Involves estimating the cost of furniture, architectural finishes,
accessories, and non-loadbearing constructions, built-ins.
• Budgeting method;
₋ Quality rangers- Low, Average, High.
₋ Typical
₋ Square-foot
₋ Standard material cost + labour charges.
Project Files
• Keeping all the record and documents concerning a particular
project is very important task to the project manager.
• Contains all data, paperwork, swatches, sample of materials
etc.
• As a complete reference to use when talking to client, vendors
or other design staff.
• Should have the following categories;
₋ Meeting notes
₋ Correspondence
₋ Samples
₋ Floor plans
Project File Contents
1. Meeting Notes

• Important in court if
any type of legal
challenge has been
raised.
• Include date and time
of the meeting and
name of those in
attendance.
• Do not trust your
memory.
Project File Contents
2. Correspondence

• Written communication between design firm, client,


consultants, contractors, suppliers etc.
₋ Copy of signed design contract.
₋ Letters or memos
₋ Hard copies of emails
₋ Specifications, quotations
₋ Receipts, invoices
Project File Contents
3. Samples

• Samples of materials
must be kept in file
with full descriptions,
including the
manufacturer, product
name, color and code.
• Organize piece by
piece or room by
room.
Project File Contents
4. Floor Plans

• Keep all copies of signed, approved plans and other


relevant drawings.
• Keep backup files in a fireproof file.
• Design firm should develop a system of coding.

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