BIRLA INSTITUTE OF TECHNOLOGY & SCIENCE, PILANI

WORK INTEGRATED LEARNING PROGRAMMES

Digital
Part A: Content Design
Course Title ESSENTIALS OF PROJECT MANAGEMENT
Course No(s) MTMSI ZC421

Credit Units 3
Credit Model Theory
Content Authors ARUN MAITY, M.K. HAMIRWASIA

Course Objectives
No

CO1 To understand the need of project management and deciding the right organization structure.

CO2 To understand the market and demand , technical and financial analyses for the selection and
prioritization of projects

CO3 To define the project scope, work breakdown structure and development of project network.
Loading, Scheduling and Allocation of Resources. Optimization of cost-time schedule and
monitoring the performance of the projects using earned value analysis.

CO4 To identify the project risks, contingency plans and change management system. To
understand the risk analysis methods and decision making.

CO5 To understand the process of outsourcing of project work, types of contracts and enterprise
contact management

CO6 To understand the project audit methods, project closure procedure and retrospectives. To
understand the project quality dimensions and methods of improving quality.

Text Book(s)
T1 Clifford F Grey. Erik W Larson, Gautam V Desai, “ Project Management: The Managerial
Process” Mc Graw Hill Education (India) Private Limited, New Delhi, Sixth Edition, 2014.
T2 Jerome D Wiest, Ferdinand K Levy, “ A Management Guide to PERT/CPM with
GERT/PDM/DCPM, PHI Learning Private Limited, Second Edition, 2009

Reference Book(s) & other resources

R1 Kerzner Harold, “ Project Management: A Systems Approach to Planning, Scheduling and
Controlling”, Wiley Student Edition, Tenth Edition, 2013.
R2 Kamaraju Ramakrishna, Essentials of Project Management”, PHI Learning Private Limited, First
Edition, 2012
R3 Garold D Obriender, “ Project Management for Engineering and Construction”, Mc Graw Hill
Education, Second Edition, 2014
Content Structure
1. Module Title : Basics of Project Management
1.1. Project: Definition and Types
1.1.1. What is Project?
1.1.2. Characteristics, Elements and Needs
1.1.3. Project Driven and Non-Project Driven Organization
1.1.4. Types of Projects
1.1.5. Why do Projects Fail?
1.2. Project Life Cycle
1.2.1. Life Cycle Definitions
1.2.2. Project Life Cycle for various industries
1.3. Role and Responsibilities of Project Manager
1.3.1. Project Manager and Project Team
1.3.2. Interactions with Boss, Peers and Subordinates
1.3.3. Decision Making & Problem Solving
1.4 Project Management
1.4.1 Understanding Project Management
1.4.2 Functions of Project Management
1.4.3 Project Integration Management

2. Module Title : Project Management Structures

2.1. Organization Structures
2.1.1. Functional Organization
2.1.2. Dedicated Project Team / Projectized Organization Structure
2.1.3. Matrix Organization
2.2. Right Project Management Structures
2.2.1. Organization Considerations
2.2.2. Project Considerations
2.3. Organization Culture
2.3.1. What is Organizational Culture?
2.3.2. Identifying Cultural Characteristics

3. Module Title : Project Portfolio Management

3.1. Organization Strategy
3.1.1. Need to Understand Organization
3.1.2. Strategic Management Process
3.2. Portfolio Management System
3.2.1. Need for Project Portfolio Management System
3.2.2. Classification of Project

4. Module Title : Project Selection

4.1. Criteria for Project Selection
4.1.1. Financial Criteria
4.1.2. Non-Financial Criteria
4.2. Cost of Capital and Investment Criteria
4.2.1. Calculating Cost of Capital
4.2.2. NPV and ROI Methods
4.2.3. Payback and Discounted Payback

5. Module Title : Project Scope Statement

5.1. Defining the Project Scope
 5.1.1. Project Scope Checklist
5.1.2. Establishing Project Priorities
5.2. Creating Work Breakdown Structure
5.2.1. WBS Hierarchy, Benefits and Development
5.2.2. Integrating WBS with the Organization
5.2.3. Process Breakdown Structure
5.3. Responsibility Matrix and Communication Plan
5.3.1. Responsibility Matrices
5.3.2. Project Communication Plan

6. Module Title : Project Cost & Time Estimation

6.1. Quality of Estimates and Guidelines
6.1.1. Factors influencing Quality of Estimates
6.1.2. Estimating Guidelines for Times, Costs and Resources
6.2. Methods for Estimating Project Times and Costs
6.2.1. Top-Down Approach
6.2.2. Bottom-Up Approach
6.2.3. Range Estimating and Hybrid Phase Estimating
6.3. Project Costs
6.3.1. Types of Project Costs
6.3.2. Refining Estimates

7. Module Title : Project Planning

7.1. Developing a Project Plan
7.1.1. Developing a Project Network
7.1.2. Constructing a Project Network
7.1.3. AON and AOA Diagram
7.2. CPM Calculations
7.2.1. Forward Pass & Backward Pass Calculations
7.2.2. Determination of Slack, Critical Path
7.2.3. Time Scale Network
7.3. PERT Calculations
7.3.1. Project Activity Times
7.3.2. Probability of Completing a Project by a given date

8. Module Title : Project Resource Scheduling

8.1. Resource Scheduling
8.1.1. Type of Resource Constraints
8.1.2. Resource Loading
8.1.3. Resource Leveling
8.2. Resource Allocation
8.2.1. Heuristics
8.2.2. Under Limited Resources

9. Module Title : Project Cost – Schedule Optimization

9.1. Reducing Project Duration
9.1.1. Rationale for Reducing Project Duration
9.1.2. Options for Accelerating Project Completion
9.2. Project Cost – Duration Graphs & Optimization
9.2.1. Direct and Indirect Costs
9.2.2. Crash Times
10. Module Title : Project Information Management
10.1. Project Monitoring Information System
10.1.1. Structure of PMIS
10.1.2. Project Control Process
10.1.3. Monitoring Time Performance
10.2. Developing Status Reports
10.2.1. Baseline Development
10.2.2. Updating Status Report
10.3. Earned Value Analysis
10.3.1. Definition and Glossary of terms
10.3.2. Variance Analysis
10.3.3. Percent Completion Indexes
10.3.4. Performance Indices
10.3.5. Forecasting Final Project Cost

11. Module Title : Project Risk Management

11.1. Risk Management Process
11.1.1. Risk Breakdown Structure
11.1.2. Risk Identification and Assessment
11.1.3. Risk response Development
11.2. Contingency Planning
11.2.1. Handling Risks
11.2.2. Contingency Funds and Time Buffers
11.3. Change and Control Management
11.3.1. Risk Response Control
11.3.2. Change Control Management

12. Module Title : Outsourcing and Contracts

12.1. Outsourcing Project Work
12.1.1. Advantages and Disadvantages
12.1.2. Best Practice
12.2. Contracts
12.2.1. Types of Contracts
12.2.2. Contract Administration and Closure

13. Module Title : Procurement

13.1. Procurement Process
13.1.1. Enquiry and Pre-bid Stage
13.1.2. Procurement Schedule
13.1.3. Appraisal
13.1.4. Order Placement
13.2. Vendor Development
13.2.1. Selection of Vendors
13.2.2. Vendor Progress and Expediting
13.2.3. Supply Chain

14. Module Title : Project Audit and Closure

14.1. Project Audit Process
14.1.1. Types of Audit
14.1.2. Managing Audit
14.2. Project Closure Procedure
14.2.1. Types of Project Closure
 14.2.2. Wrap-up Closure Procedure
14.2.3. Post Implementation Evaluation
14.3. Retrospectives
14.3.1. Need for Retrospectives
14.3.2. Managing Retrospectives

15. Module Title : Project Quality

15.1. Project Quality Dimensions
15.1.1. Definition of Quality
15.1.2. Quality in Projects
15.1.3. Cost of Quality
15.2 Total Quality Management
15.2.1 Elements of TQM
15.2.2 TQM Tools
16. REVIEW CLASS

Learning Outcomes:

No Learning Outcomes

LO1 Identify Projects in a project driven and non-project driven organization

L02 Prioritize Projects, Select Projects and Prepare Project Scope Statement

L03 Identify the sources of finance, prepare projected cash flow statement and balance sheet

L04 Project Planning, Scheduling and Control of Projects

LO5 Carry out work breakdown structure, assign responsibilities and prepare communication plan

LO6 Identify Project Risks and prepare contingency plans

L07 Identify the quality dimensions, benchmark and carry out kaizen activities
 Part B: Learning Plan

Academic Term FIRST SEMESTER 2018-2019

Course Title ESSENTIALS PROJECT MANAGEMENT
Course No MTMV ZC421
Lead Instructor Prof. Vinayak Bhavsar

Contact Hour 1
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Identify Different Projects in your Own Organization

Industry

During 1.1, 1.2 Understand Project and T1: Chapter 1

CH Importance of Project
Management

Post CH Appendix 1.1, Project and Program, Project Life T1: Page 20 - 36
1.2. 1.3 Cycle, Project Management
Processes

Contact Hour 2
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Job Description of a Project Own Organization

Manager and Skills required

During 1.3, 1.4 Role and Responsibilities of T1: Chapter 1

CH Project Manager;
Project Integration Management

Post CH Appendix 1.2 Project Integration Management T1: Page 37 -46

Contact Hour 3
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Draw the organization structure Own Organization

During 2.1, 2.2 Organization Structure T1: Chapter 3

CH Right Project Management
Structure

Post CH Exercise 2, 3 L.L. Company, Barbara Electronics T1: Page 138

Contact Hour 4
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Case 3.1 Moss and Mc Adams Accounting T1: Page 141-144
 Firm

During 2.3 Organization Culture T1: Chapter 3

CH Case 3.1 Discussion

Post CH Case 3.1 Views on Q 1 to 4 on Discussion T1: Page 144

Forum

Contact Hour 5
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Vision and Mission Statement, Own Organization

Thrust Areas

During 3.1 Strategic Management Process T1: Chapter 2

CH

Post CH Identify Organization Strategies for Own Organization

achieving Goals

Contact Hour 6
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH

During 3.2 Portfolio Management System T1: Chapter 2

CH

Post CH Appendix 2.1 Classify the projects Own Organization

Request for Proposals T1: Page 86-88

Contact Hour 7
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Project Selection Method Used Own Organization

During 4.1 Criteria for Project Selection T1: Chapter 2

CH

Post CH Classify Projects selected as per Own Organization

financial and non-financial criteria

Contact Hour 8
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Time Value of Money

During 4.2 Cost of Capital and Investment T1: CHAPTER 2

CH Criteria

Post CH Practice Problems

Contact Hour 9
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Project Scope Statement T1: Chapter 4, Page 152-153

During 5.1 Defining the Project T1: Chapter 4

CH

Post CH Project Scope Statement T1: Page 196 - 200

Contact Hour 10
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH List all the activities of Project Own Organization

handled by you

During 5.2, 5.3 Work Breakdown Structure T1: Chapter 4

CH Responsibility Matrix and
Communication Plan

Post CH Case 4.3 Process Development at Union T1: Page 201-207

Chemicals

Contact Hour 11
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Estimate the time of each Own Organization

activities for a project

During 6.1, 6.2 Estimating of Project Costs and T1: Chapter 5

CH Time

Post CH Carryout Bottom-Up approach for Own Organization

a project

Contact Hour 12
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Case 5.1 Read Case 5.1 Sharp Printing, AG T1: Chapter 5, Page 258-259

During 6.3 Project Costs T1: Chapter 5

CH Case 5.1 Sharp Printing AG T1: Page 258 - 259

Post CH Appendix 5.2 Project Cost Management T1: Page 238 - 257

Contact Hour 13
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Identify the relationship between Own Organization

 various activities

During 7.1, 7.2 Project Planning, CPM Calculations T1: Chapter 6

CH Examples and Problems T2: Chapter 1,2.3,

Post CH Prepare a Project Plan in Project Own Organization

Management Software

Contact Hour 14
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Understand Normal Distribution Statistical Tables

Table

During 7.3 PERT Calculations T1: Chapter 6

CH T2: Chapter 4

Post CH Practice Problems of CPM and T1: Page 313-318, 376 - 377
PERT

Contact Hour 15
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Revise Time Scale Network

During 8.1 Resource Scheduling T1: Chapter 8

CH Examples T2: Chapter 7

Post CH Problems 1, 2, 3 T1: Page 451-453

Contact Hour 16
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Revise Time Scale Network

During 8.2, 8.3 Resource Allocation, Multi-project T1: Chapter 8

CH Resource Schedules T2: Chapter 7
Examples

Post CH Problems 4, 5 T1: Page 454-455

Contact Hour 17
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Revise CPM Calculation

During 9.1, 9.2 Reducing Project Duration T1: Chapter 9

CH Examples T2: Chapter 5

Post CH Problems 1 - 4 T1: Page 494 - 496

Contact Hour 18
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Revise CPM Calculations

During 9.3 Reducing Cost T1: Chapter 9

CH T2: Chapter 5

Post CH Problems 5 -8 T1: Page 497 - 499

Contact Hour 19
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Data collection for monitoring Own Organization

project progress

During 10.1, 10.2 Project Management Information T1: Chapter 13

CH System

Post CH Prepare a schedule and track the Own organization

project against Plan In MS Project

Contact Hour 20
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Glossary of Terms used in Earned T1: Page 676

Value Analysis

During 10.3 Earned Value Analysis T1: Chapter 13

CH Examples T2: Chapter 7

Post CH Problems 3 -8 T1: page 698 - 712

Contact Hour 21
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH List various risks in any one Own Organization

project

During 11.1 Risk Management Process T1: Chapter 7

CH

Post CH Draw Risk Breakdown Structure Own Organization

and prepare a risk profile for one
project

Contact Hour 22
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Risk Assessment for one project Own organization

Read Case 7.1 Page 394-395
 During 11.2, 11.3 Risk Response and Change T1: Chapter 7
CH Management
Case 7.1 Discussion

Post CH Appendix 7.2 Project risk management T1: page 377 -393

Contact Hour 23
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH List the part of project outsourced Own organization

and the basis

During 12.1 Outsourcing of Project Work T1: Chapter 12

CH

Post CH Case 12.1 Shell Case Fabricators T1: Page 661-663

Contact Hour 24
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Go through contract document of Own Organization

any project

During 12.2 Contract Management T1: Chapter 12

CH

Post CH Appendix 12.2 Project Procurement Management T1: Page 650-661

Contact Hour 25
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Study the existing procurement Own Organization

process

During 13.1 Procurement Process T1: Chapter 12, Appendix 12.2

CH

Post CH Study the Supply Chain Own Organization

Contact Hour 26
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH List the vendors, study how Own Organization

vendor rating is done

During 13.2 Vendor Development T1:

CH

Post CH Devise appropriate Vendor Rating Own Organization

System and Checklist for Quality
Assurance of Vendor jobs
Contact Hour 27
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Study Audit Process of any Own Organization

Project/ Product

During 14.1, 14.2 Project Audit and Closure T1: Chapter 14

CH

Post CH Prepare Audit Checklist for any Own Organization

one project

Contact Hour 28
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Identify any old project and list Own Organization

what went wrong and what went
right in the project

During 14.3 Retrospectives T1: Chapter 14

CH

Post CH Prepare a Project Close-out Own Organization

checklist for one project

Contact Hour 29
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH List the quality parameters for a Own organization

project

During 15.1 Project Quality Management T1: Chapter 14

CH

Post CH Identify the benchmarking Own Organization

parameters and kaizen activities

Contact Hour 30
Type Content Ref. Topic Title Study/HW Resource Reference

Pre CH Exercise 1 T1: page 846

During 15.2 Total Quality Management T1: Chapter 14

CH

Post CH Exercise 4 T1: Page 846-848

Contact Hour 31 and 32 are reserved for REVIEW CLASS

Evaluation Scheme:
Legend: EC = Evaluation Component; AN = After Noon Session; FN = Fore Noon Session
No Name Type Duration Weight Day, Date, Session, Time
EC-1 Quiz-I Online - 5%
Quiz-II 5%
Quiz-III 5%
EC-2 Mid-Semester Test Closed Book 2 hours 35%
EC-3 Comprehensive Exam Open Book 3 hours 50%

Syllabus for Mid-Semester Test (Closed Book): Topics in Session Nos. 16

Syllabus for Comprehensive Exam (Open Book): All topics (Session Nos. 1 to 32)
Important links and information:
Elearn portal: https://elearn.bits-pilani.ac.in
Students are expected to visit the Elearn portal on a regular basis and stay up to date with the latest announcements and
deadlines.
Contact sessions: Students should attend the online lectures as per the schedule provided on the Elearn portal.
Evaluation Guidelines:
1. EC-1 consists of either two Assignments or three Quizzes. Students will attempt them through the course pages
on the Elearn portal. Announcements will be made on the portal, in a timely manner.
2. For Closed Book tests: No books or reference material of any kind will be permitted.
3. For Open Book exams: Use of books and any printed / written reference material (filed or bound) is permitted.
However, loose sheets of paper will not be allowed. Use of calculators is permitted in all exams. Laptops/Mobiles
of any kind are not allowed. Exchange of any material is not allowed.
4. If a student is unable to appear for the Regular Test/Exam due to genuine exigencies, the student should follow
the procedure to apply for the Make-Up Test/Exam which will be made available on the Elearn portal. The Make-
Up Test/Exam will be conducted only at selected exam centres on the dates to be announced later.
It shall be the responsibility of the individual student to be regular in maintaining the self study schedule as given in the
course handout, attend the online lectures, and take all the prescribed evaluation components such as Assignment/Quiz,
Mid-Semester Test and Comprehensive Exam according to the evaluation scheme provided in the handout.