List of Figures

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List of Tables
Table 1 - Record of Changes.........................................................................................19
Table 2 - Acronyms........................................................................................................ 20
Table 3 - Glossary..........................................................................................................21
Table 4 - Referenced Documents..................................................................................22
Table 5 - Approvals........................................................................................................ 23
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1. Introduction
Instructions: Provide identifying information for the existing and/or proposed automated
system or situation for which the System Design Document (SDD) applies (e.g., the full
names and acronyms for the development project, the existing system or situation, and
the proposed system or situation, as applicable), and expected evolution of the
document. Also describe any security or privacy considerations associated with use of
this document.
The System Design Document (SDD) describes how the functional and nonfunctional
requirements recorded in the Requirements Document, the preliminary user-oriented functional
design recorded in the High Level Technical Design Concept/Alternatives document, and the
preliminary data design documented in the Logical Data Model (LDM) transform into more
technical system design specifications from which the system is built. The SDD documents the
high-level system design and the low-level detailed design specifications.
The SDD describes design goals and considerations, provides a high-level overview of the
system architecture, and describes the data design associated with the system, as well as the
human-machine interface and operational scenarios. The high-level system design is further
decomposed into low-level detailed design specifications for each system component, including
hardware, internal communications, software, system integrity controls, and external interfaces.
The high-level system design serves as primary input to the Preliminary Design Review (PDR).
The low-level detailed design serves as input to the Detailed Design Review (DDR).

1.1 Purpose of the SDD

Instructions: Provide the purpose of the SDD. This document should be tailored to fit a
particular project’s needs.
The SDD documents and tracks the necessary information required to effectively define
architecture and system design in order to give the development team guidance on the
architecture of the system to be developed. Design documents are incrementally and iteratively
produced during the system development life cycle, based on the particular circumstances of
the information technology (IT) project and the system development methodology used for
developing the system. Its intended audience is the project manager, project team, and
development team. Some portions of this document, such as the user interface (UI), may be
shared with the client/user, and other stakeholders whose input/approval into the UI is needed.

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2. General Overview and Design Guidelines/Approach

This section describes the principles and strategies to be used as guidelines when designing
and implementing the system.

2.1 General Overview

Instructions: Briefly introduce the system context and the basic design approach or
organization. Provide a brief overview of the system and software architectures and the
design goals. Include the high-level context diagram(s) for the system and subsystems
previously provided in the High-Level Technical Design Concept/Alternatives and/or
Requirements Document, updated as necessary to reflect any changes that have been
made based on more current information or understanding. If the high-level context
diagram has been updated, identify the changes that were made and why.

2.2 Assumptions/Constraints/Risks
2.2.1 Assumptions
Instructions: Describe any assumptions or dependencies regarding the system,
software and its use. These may concern such issues as: related software or hardware,
operating systems, end-user characteristics, and possible and/or probable changes in
functionality.

2.2.2 Constraints
Instructions: Describe any global limitations or constraints that have a significant impact
on the design of the system’s hardware, software and/or communications, and describe
the associated impact. Such constraints may be imposed by any of the following (the list
is not exhaustive):
 Hardware or software environment
 End-user environment
 Availability or volatility of resources
 Standards compliance
 Interoperability requirements
 Interface/protocol requirements
 Licensing requirements
 Data repository and distribution requirements
 Security requirements (or other such regulations)
 Memory or other capacity limitations
 Performance requirements
 Network communications
 Verification and validation requirements (testing)
 Other means of addressing quality goals
 Other requirements described in the Requirements Document

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2.2.3 Risks
Instructions: Describe any risks associated with the system design and proposed
mitigation strategies.

2.3 Alignment with Federal Enterprise Architecture

Instructions: Describe alignment with FEA.

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3. Design Considerations
Instructions: Describe issues which need to be addressed or resolved before attempting
to devise a complete design solution.

3.1 Goals and Guidelines

Instructions: Describe any goals, guidelines, principles, or priorities which dominate or
embody the design of the system and its software. Examples of such goals might be: an
emphasis on speed versus memory use; or working, looking, or “feeling” like an existing
product. Guidelines include coding guidelines and conventions. For each such goal or
guideline, describe the reason for its desirability unless it is implicitly obvious. Describe
any design policies and/or tactics that do not have sweeping architectural implications
(meaning they would not significantly affect the overall organization of the system and
its high-level structures), but which nonetheless affect the details of the interface and/or
implementation of various aspects of the system (e.g., choice of which specific product
to use).

3.2 Development Methods & Contingencies

Instructions: Briefly describe the method or approach used for the system and software
design (e.g., structured, object-oriented, prototyping, J2EE, UML, XML, etc.). If one or
more formal/ published methods were adopted or adapted, then include a reference to a
more detailed description of these methods. If several methods were seriously
considered, then each such method should be mentioned, along with a brief explanation
of why all or part of it was used or not used. Describe any contingencies that might arise
in the design of the system and software that may change the development direction.
Possibilities include lack of interface agreements with outside agencies or unstable
architectures at the time the SDD is prepared. Address any possible workarounds or
alternative plans.

3.3 Architectural Strategies

Instructions: Describe any design decisions and/or strategies that affect the overall
organization of the system and its higher-level structures. These strategies should
provide insight into the key abstractions and mechanisms used in the system
architecture. Describe the reasoning employed for each decision and/or strategy
(possibly referring to previously stated design goals and principles) and how any design
goals or priorities were balanced or traded-off.
Describe compliance with CMS Enterprise Architecture (EA) and standards. Specifically
identify any deviations that were made from the CMS EA and standards, and provide
rationale to support the deviation(s). When describing a design decision, discuss any
other significant alternatives that were considered, and the reasons for rejecting them
(as well as the reasons for accepting the alternative finally chosen). Sometimes it may
be most effective to employ the “pattern format” for describing a strategy.

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Examples of design decisions might concern (but are not limited to) things like the
following:
 Use of a particular type of product (programming language, database, library,
commercial off-the-shelf (COTS) product, etc.)
 Reuse of existing software components to implement various parts/features of
the system
 Future plans for extending or enhancing the software
 User interface paradigms (or system input and output models)
 Hardware and/or software interface paradigms
 Error detection and recovery
 Memory management policies
 External databases and/or data storage management and persistence
 Distributed data or control over a network
 Generalized approaches to control
 Concurrency and synchronization
 Communication mechanisms
 Management of other resources

3.4 Performance Engineering

Instructions:
Using the Performance Requirements defined in the Requirements Document, provide
a detailed explanation that describes how the Performance Requirements were
incorporated into the system’s design. Please refer to Sections 2.0 of the CMS
Performance Test Plan and Results Template for guidance on defining Performance
Requirements.
Start preparing Production Load Model(s) in preparation for Performance testing.
Please refer to Sections 2.1.1 of the CMS Performance Test Plan and Results Template
for guidance on Load Model construction.
Performance requirements are a contributing factor to system design.
Performance requirements are the defined scalability or responsiveness expectations of specific
workloads that process on a system.

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4. System Architecture and Architecture Design

Instructions: Describe the system architecture, how the application interacts with other
applications. Not necessarily how the application itself works but, how the appropriate
data is correctly passed between applications. Provide an overview of how the
functionality and responsibilities of the system were partitioned and then assigned to
subsystems or components. Don’t go into too much detail about the individual
components themselves in this section. A subsequent section of the SDD will provide
the detailed component descriptions. The main purpose here is to gain a general
understanding of how and why the system was decomposed, and how the individual
parts work together to provide the desired functionality.
At the top-most level, describe the major responsibilities that the software must
undertake and the various roles that the system (or portion of the system) must play.
Describe how the system was broken down into its components/subsystems (identifying
each top-level component/subsystem and the roles/responsibilities assigned to it).
Describe how the higher-level components collaborate with each other in order to
achieve the required results. Provide some sort of rationale for choosing this particular
decomposition of the system (perhaps discussing other proposed decompositions and
why they were rejected).
Make use of design patterns whenever possible, either in describing parts of the
architecture (in pattern format), or for referring to elements of the architecture that
employ them. Provide rationale for choosing a particular algorithm or programming
idiom (or design pattern) to implement portions of the system’s functionality.
This section outlines the system and hardware architecture design of the system.

4.1 Logical View

Instructions: Insert any related logical views or provide a reference to where they are
stored.

4.2 Hardware Architecture

Instructions: Describe the overall system hardware and organization, indicating whether
the processing system is distributed or centralized. Identify the type, number, and
location of all hardware components including the presentation, application, and data
servers and any peripheral devices (e.g., load balancers, SSL accelerator, switches,
firewalls, with a brief description of each item and diagrams showing the connectivity
between the components along with required firewalls, ports, and network bands utilized
(e.g., management band). Include resource estimates for processor capacity, memory,
on-line storage, and auxiliary storage.

4.2.1 Security Hardware Architecture

Instructions: Describe the hardware components and configuration supporting the
security and privacy of the system. Specify the architecture for (1) authentication to
validate user identity before allowing access to the system, including the use of

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IACS/EUA or other type of Identity Vetting & Authentication system;(2) authorization of

users to perform functional activity once logged into the system, (3) encryption protocol
to support the business risks and the nature of information, and (4) logging and auditing
design, if required. The design should be based on the designated system security level
and provide adequate protection against threats and vulnerabilities.

4.2.2 Performance Hardware Architecture

Instructions: Describe the hardware components and configuration supporting the
performance and reliability of the system. Identify single points of failure and, if relevant,
describe high availability design (e.g., clustering).

4.3 Software Architecture

Instructions: Describe all software that is needed to support the system, the hardware
component for which each software component is targeted, and specify the physical
location of all software systems. List such things as logical components (e.g., JSP in
presentation layer, JNDI in application layer, EJB and JDBC in data layer), database
platforms, computer languages, compilers, utilities, operating systems, communications
software, programming computer-aided software engineering tools, commercial off-the-
shelf (COTS) software, open source frameworks, etc., with a brief description of the
function of each item and any identifying information such as manufacturer, version
number, number and types of licenses needed, etc., as appropriate. Identify all
Computer Software Configuration Items (CSCIs), Computer Software Components
(CSCs) and Application Programming Interfaces (APIs) to include name, type, purpose
and function for each; the interfaces, messaging, and protocols for those elements; and
rationale for the software architectural design. Include software modules that are
functions, subroutines, or classes. Use functional hierarchy diagrams, structured
organization diagrams (e.g., structure charts), or object-oriented diagrams that show the
various segmentation levels down to the lowest level. All features on the diagrams
should have reference numbers and names.
Include a narrative that expands on and enhances the understanding of the functional
breakdown. If necessary, describe how a component was further divided into
subcomponents, and the relationships and interactions between the subcomponents.
Proceed into as many levels/subsections of discussion as needed in order to provide a
high-level understanding of the entire system or subsystem, leaving the details for
inclusion in a later section of the SDD. Include data flow diagrams that conform to
appropriate standards (e.g., Yourdon-Demarco conventions) and provide the physical
process and data flow related to the logical process and data flow decomposed to the
primitive process level (describing how each input is processed/transformed into the
resulting output). If there are parts of the system that already existed before this
development effort began, then only describe the relationships and interactions between
the old parts and the new parts. Pre-existing parts that are modified or enhanced need
to be described only to the extent that is necessary to provide a sufficient understanding
of the nature of the changes that are being made.

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4.3.1 Security Software Architecture

Instructions: Describe the software components and configuration supporting the
security and privacy of the system. Specify the architecture for (1) authentication to
validate user identity before allowing access to the system, including the use of
IACS/EUA or other type of Identity Vetting & Authentication system;(2) authorization of
users to perform functional activity once logged into the system, (3) encryption protocol
to support the business risks and the nature of information, and (4) logging and auditing
design, if required. The design should be based on the designated system security level
and provide adequate protection against threats and vulnerabilities.

4.3.2 Performance Software Architecture

Instructions: Describe the software components and configuration supporting the
performance and reliability of the system. Identify single points of failure and, if relevant,
describe high availability design (e.g., clustering).

4.4 Information Architecture

Instructions: Describe the information that will be stored in the system (e.g. beneficiary
information, claim data, etc.) Identify if any of the information is personally identifiable
information (PII), individually identifiable information (IIF), or personal health information
(PHI).

4.4.1 Records Management

Federal regulations issued by the National Archives and Records Administration (NARA) are
outlined in 36 Code of Federal Regulations (CFR) - Subchapter B - Records Management.
Business owners must contact the Office of Strategic Operations and Regulatory Affairs
(OSORA) to initiate the record management process.

4.4.1.1 Data
Identify all data (as well as the format of the data — paper, manual input, electronic
data) supplied to the system as well as who/what is supplying the data.

4.4.1.2 Manual/Electronic Inputs

Provide instructions on what happens to the manual/electronic inputs after they are
entered into the master file/database and are verified.

4.4.1.3 Master Files

Provide a detailed description of the data maintained in the system/database.

4.5 Internal Communications Architecture

Instructions: Provide a detailed description of the system’s communications network,
denoting the communications architecture(s) being implemented (e.g., Token Ring,
Ethernet, etc.) and how system components are linked. Describe any Local or Wide
Area Networks and buses. Include descriptions of necessary equipment (e.g., hubs,

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routers, cabling, transmitters, firewalls, ports, etc.). Provide a diagram depicting the
communications flow between the system and subsystem components. Include
resource estimates for communications network capacity (LAN and WAN) needed to
install and execute each application on each platform.

4.6 Security Architecture

Instructions: Insert any related security architecture documents, including integrity
controls, or provide a reference to where they are stored.

4.7 Performance
Instructions: Insert any performance documents or provide a reference to where they
are stored.

4.8 System Architecture Diagram

Instructions: Using the hardware, software, communications, and information designs
described above, depict the overall, integrated structure of the system in terms of
presentation, application, and data regions.
Diagram(s) should show the architecture of the “to-be-production-system,” i.e., the
architectural design must map to the targeted production environment.
Diagram(s) must reflect the accuracy and clarity of the system architecture.
Diagram(s) must reflect the complete system’s context, i.e., more detailed software
components, internal/external interfaces, and their underlying infrastructure, etc., not
just pertain to the design under review.

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5. System Design
5.1 Business Requirements
Instructions: Insert any related project business requirements or provide a reference to
where they are stored.

5.2 Database Design

Instructions: Describe the design of all database management system (DBMS) files and
non-DBMS files associated with the system. Provide a comprehensive data dictionary
showing data element name, type, length, source, validation rules, maintenance (create,
read, update, delete (CRUD) capability), data stores, outputs, aliases, and description.
The Data Design information can be included as an appendix or recorded in a separate
Database Design Document (DDD), as appropriate, which would be referenced here. A
template for a DDD is available from the CMS Integrated IT Investment & System Life
Cycle Framework Web site located at https://www.cms.gov/Research-Statistics-Data-
and-Systems/CMS-Information-Technology/XLC/Downloads/
DatabaseDesignDocument.docx.

5.2.1 Data Objects and Resultant Data Structures

Instructions: For each functional data object, specify the data structure(s) which will be
used to store and process the data. Describe any data structures that are a major part
of the system, including major data structures that are passed between components.
List all functions and function parameters. For functions, give function input and output
names in the description. Refer as appropriate to the decomposition diagrams.

5.2.2 File and Database Structures

Instructions: Using the Logical Data Model (LDM), create a physical data model that
describes data storage and manipulation in the systems architectural setting. Describe
file structures and their locations. Explain how data may be structured in the selected
DBMS, if applicable. Refer to a separate DDD, as appropriate. For networks, detail the
specific distribution of data. Note any changes to the LDM that occur because of
software or hardware requirements.

5.2.2.1 Database Management System Files

Instructions: Provide the detailed design of the DBMS files. Generally, this information
should be documented in a separate DDD that should be referenced within this section.
A template for a DDD is available from the CMS Integrated IT Investment & System Life
Cycle Framework Web site located at https://www.cms.gov/Research-Statistics-Data-
and-Systems/CMS-Information-Technology/XLC/Downloads/
DatabaseDesignDocument.docx.

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5.2.2.2 Non-Database Management System Files

Instructions: Provide the detailed description of all non-DBMS files and include a
narrative description of the usage of each file that identifies if the file is used for input,
output, or both, and if the file is a temporary file. Also provide an indication of which
modules read and write the file and include file structures (refer to the data dictionary).
As appropriate, the file structure information should include the following:
 Record structures, record keys or indexes, and data elements referenced within
the records
 Record length (fixed or maximum variable length) and blocking factors
 Access method (e.g., index sequential, virtual sequential, random access, etc.)
 Estimate of the file size or volume of data within the file, including overhead
resulting from file access methods
 Definition of the update frequency of the file (If the file is part of an online
transaction-based system, provide the estimated number of transactions per unit
of time, and the statistical mean, mode, and distribution of those transactions.)
 Backup and recovery specifications

5.3 Data Conversion

Instructions: Insert any documents describing any necessary data conversions or
provide a reference to where they are stored.

5.4 User Machine-Readable Interface

Instructions: Provide a description of each user class or role associated with the system.
A user class is distinguished by the ways in which users interact with the proposed
system or situation. Factors that distinguish a user class include common
responsibilities, skill levels, work activities, and modes of interaction with the system. In
this context, a user is anyone who interacts with the proposed system, including
operational users, data entry personnel, system operators, operational support
personnel, system maintainers, and trainers. For each user class, provide estimates of
the total number of users anticipated, a maximum number of concurrent users, and the
number of external users.

5.4.1 Inputs
Instructions: Provide a description of the input media used by the user/operator for
providing information to the system. Show a mapping to the high-level data flows (e.g.,
data entry screens, optical character readers, bar scanners, etc.). If appropriate, the
input record types, file structures, and database structures provided in the section for
Data Design, may be referenced. Include data element definitions, or refer to the data
dictionary. Provide the layout of all input data screens or graphical user interfaces
(GUIs) (e.g., windows). Define all data elements associated with each screen or GUI, or
reference the data dictionary. Provide edit criteria for the data elements, including
specific values, range of values, mandatory/optional, alphanumeric values, and length.
Also address data entry controls to prevent edit bypassing. Discuss the miscellaneous

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messages associated with user/operator inputs, including (but not limited to) the
following:
 Copies of form(s) if the input data are keyed or scanned for data entry from
printed forms
 Description of any access restrictions or security considerations
 Each transaction name, code, and definition, if the system is a transaction-based
processing system
 Incorporation of the Privacy Act statement into the screen flow, if the system is
covered by the Privacy Act
 Description of accessibility provisions to comply with Section 508 of the
Rehabilitation Act

5.4.2 Outputs
Instructions: Describe the system output design relative to the user/operator. Show a
mapping to the high-level data flows. System outputs include reports, data display
screens and GUIs, query results, etc. The output files described in the section for Data
Design may be referenced. The following should be provided, if appropriate:
 Identification of codes and names for reports and data display screens
 Description of report and screen contents (provide a graphical representation of
each layout and define all data elements associated with the layout or reference
the data dictionary)
 Description of the purpose of the output, including identification of the primary
users
 Report distribution requirements, if any (include frequency for periodic reports)
 Description of any access restrictions or security considerations

5.5 User Interface Design

Instructions: Insert any user interface design documents or provide a reference to where
they are stored.

5.5.1 Section 508 Compliance

Instructions: Describe accessibility considerations in your user interface design and
insert your section 508 compliance related documents or provide a reference to where
they are stored.

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6. Operational Scenarios
Instructions: Describe the general functionality of the system from the users’
perspectives and provide an execution or operational flow of the system via operational
scenarios that provide step-by-step descriptions of how the proposed system should
operate and interact with its users and its external interfaces under a given set of
circumstances. The scenarios tie together all parts of the system, the users, and other
entities by describing how they interact, and may also be used to describe what the
system should not do.
Operational scenarios should be described for all operational modes, transactions, and
all classes of users identified for the proposed system. For each transaction, provide an
estimate of the size (use maximum, if variable) and frequency (e.g., average number
per session). Identify if there any transactional peak periods and include an estimate of
frequency during those periods. Each scenario should include events, actions, stimuli,
information, and interactions as appropriate to provide a comprehensive understanding
of the operational aspects of the proposed system.
The scenarios can be presented in several different ways: 1) for each major processing
function of the proposed system, or 2) thread-based, where each scenario follows one
type of transaction type through the proposed system, or 3) following the information
flow through the system for each user capability, following the control flows, or focusing
on the objects and events in the system. The number of scenarios and level of detail
specified will be proportional to the perceived risk and the criticality of the project.

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7. Detailed Design
Instructions: Provide the information needed for a system development team to actually
build and integrate the hardware components, code and integrate the software
components, and interconnect the hardware and software segments into a functional
product. Additionally, address the detailed procedures for combining separate COTS
packages into a single system.

7.1 Hardware Detailed Design

Instructions: Provide enough detailed information about each of the individual hardware
components to correctly build and/or procure all the hardware for the system (or
integrate COTS items). If there are many components or if the component
documentation is extensive, place it in an appendix. Add additional diagrams and
information, if necessary, to describe each component and its functions adequately.
Industry-standard component specification practices should be followed. For COTS
components, identify specific vendor and appropriate item names and model numbers.
Include the following information in the detailed component designs, as applicable:
 Power input requirements for each component
 Signal impedances and logic states
 Connector specifications (serial/parallel, 11-pin, male/female, etc.)
 Memory and/or storage space specifications
 Processor requirements (speed and functionality)
 Graphical representation depicting the number of hardware items (e.g., servers,
I/O devices, monitors, printers, etc.), and the relative positioning of the
components to each other
 Cable type(s) and length(s)
 User interfaces (buttons, toggle switches, etc.)
 Hard drive/floppy drive/CD-ROM specifications
 Monitor resolution

7.2 Software Detailed Design

Provide a detailed description for each system software service that addresses the
following software service attributes. Much of the information that appears in this section
should be contained in the headers/prologues and comment sections of the source
code for each component, subsystem, module, and subroutine. If so, this section may
largely consist of references to or excerpts of annotated diagrams and source code. Any
referenced diagrams or source code excerpts should be provided at any design
reviews.
 Service Identifier - The unique identifier and/or name of the software service
 Classification - The kind of service (e.g., application, data service, etc.)
 Definition - The specific purpose and semantic meaning of the service
 Requirements - The specific functional or nonfunctional requirements that the
service satisfies

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 Internal Data Structures - The internal data structures for the service
 Constraints - Any relevant, assumptions, limitations, or constraints for the service
(this should include constraints on timing, storage, or service state, and might
include rules for interacting with the service (encompassing pre-conditions, post-
conditions, invariants, other constraints on input or output values and local or
global values, data formats and data access, synchronization, exceptions, etc.))
 Composition - A description of the use and meaning of the subservices that are a
part of the service
 Users/Interactions - A description of the service’s collaborations with other
services (what other services use this this entity? what other services does this
entity use (including any side-effects this service might have on other parts of the
system)? this includes the method of interaction, as well as the interaction itself.
Object-oriented designs should include a description of any known or anticipated
sub-classes, super-classes, and meta-classes)
 Processing - A description of precisely how the service goes about performing
the duties necessary to fulfill its responsibilities (this should encompass a
description of any algorithms used; changes or state; relevant time or space
complexity; concurrency; methods of creation, initialization, and cleanup; and
handling of exceptional conditions)
 Interfaces/Exports - The set of services (resources, data types, constants,
subroutines, and exceptions) that the service provides (the precise definition or
declaration of each such element should be present, along with comments or
annotations describing the meanings of values, parameters, etc.; for each service
element described, include or provide a reference in its discussion to a
description of its important software service attributes (Component Identifier,
Classification, Language, SLOC Estimate, Definition, Responsibilities,
Requirements, Internal Data Structures, Constraints, Composition,
Uses/Interactions, Resources, Processing, and Interfaces/Exports))
 Reporting Design and Integration - If built in, provide details on data traffic and
volumes

7.3 Security Detailed Design

Instructions: Provide a graphical representation with detailed information for each of the
individual security hardware components. Specify the design for the below items as
required.
 Authentication
 Authorization
 Logging and Auditing
 Encryption
 Network ports usage
 Intrusion Detection and Prevention (especially if hosted in a non-CMS data
center
The design should be based on the designated system security level and provide
adequate protection against threats and vulnerabilities.

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7.4 Performance Detailed Design

Instructions: Provide a graphical representation with detailed information for each of the
individual performance and reliability hardware components to include the below items:
 Capacity and volume requirements/estimates
 Performance expectations
 Availability requirements
 Performance design to meet capacity requirements
 Reliability design to meet availability requirements
 Backup, recovery, and archive design
Identify single points of failure and, if relevant, describe high availability design (e.g.,
clustering).

7.5 Internal Communications Detailed Design

Instructions: If the system includes more than one component, there may be a
requirement for internal communications to exchange information, provide commands,
or support input/output functions. Provide enough detailed information about the
communication design to correctly build and/or procure the communications
components for the system. Include the following information in the detailed component
designs, as appropriate:
 Number of servers and clients to be included on each area network
 Specifications for bus timing requirements and bus control
 Format(s) for data being exchanged between components
 Graphical representation of the connectivity between components, showing the
direction of data flow (if applicable), and approximate distances between
components (information should provide enough detail to support the
procurement of hardware to complete the installation at a given location)
 LAN topology

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8. System Integrity Controls

Instructions: Provide design specifications for the following minimum levels of control
and any additional controls as appropriate or necessary:
 Internal security to restrict access of critical data items to only those access types
required by users/operators
 Audit procedures to meet control, reporting, and retention period requirements for
operational and management reports
 Application audit trails to dynamically audit retrieval access to designated critical
data
 Standard tables to be used or requested for validating data fields
 Verification processes for additions, deletions, or updates of critical data
 Ability to identify all audit information by user identification, network terminal
identification, date, time, and data accessed or changed.

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9. External Interfaces
Instructions: Describe any interfaces that exist with external systems that are not within
the scope of the system being designed, regardless whether the other systems are
managed by CMS or another entity. Describe the electronic interface(s) between the
system being designed and each of the other systems and/or subsystem(s),
emphasizing the point of view of the system being designed. If there are more than one
or two external systems, or if the interfaces are not simplistic, one or more separate
Interface Control Documents (ICDs) should be prepared and referenced here. If
applicable, identify how many ICDs exist and what they are. A template for an ICD is
available from the CMS Integrated IT Investment & System Life Cycle Framework Web
site located at https://www.cms.gov/Research-Statistics-Data-and-Systems/CMS-
Information-Technology/XLC/Downloads/InterfaceControlDocument.docx.

9.1 Interface Architecture

Instructions: Describe the interface(s) between the system being developed and other
systems (e.g., batch transfers, queries, etc.), indicating the location of the interfacing
system. Include the interface architecture(s) being implemented (e.g., wide area
networks, gateways, etc.) and the interfacing mechanisms (e.g., MQ, Gentran, etc.) If
remote connectivity is required, identify the method of access. Provide a diagram
depicting the communications path(s) between this system and each of the other
systems, which should map to the context diagram(s) provided in the Section for
System Overview. The graphical representation should depict the connectivity between
systems, showing the direction of data flow. Use subsections or a separate ICD(s) to
address each interface independently.

9.2 Interface Detailed Design

Instructions: For each external system with which the system being designed interfaces,
describe the information exchange and rules governing the interface. Provide enough
detailed information about the interface to correctly format, transmit, and/or receive data
across the interface. Generally, this information should be documented in a separate
ICD(s) that should be referenced within this section. A template for an ICD is available
from the CMS Integrated IT Investment & System Life Cycle Framework website located
at https://www.cms.gov/Research-Statistics-Data-and-Systems/CMS-Information-
Technology/XLC/Downloads/InterfaceControlDocument.docx.

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Appendix A: Record of Changes

Instructions: Provide information on how the development and distribution of the SDD
will be controlled and tracked. Use the table below to provide the version number, the
date of the version, the author/owner of the version, and a brief description of the
reason for creating the revised version.
Table 1 - Record of Changes
Version Number Date Author/Owner Description of Change
<X.X> <MM/DD/YYYY> CMS <Description of Change>
<X.X> <MM/DD/YYYY> CMS <Description of Change>
<X.X> <MM/DD/YYYY> CMS <Description of Change>

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Appendix B: Acronyms
Instructions: Provide a list of acronyms and associated literal translations used within
the document. List the acronyms in alphabetical order using a tabular format as
depicted below.
Table 2 - Acronyms
Acronym Literal Translation
<Acronym> <Literal Translation>
<Acronym> <Literal Translation>
<Acronym> <Literal Translation>

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Appendix C: Glossary
Instructions: Provide clear and concise definitions for terms used in this document that
may be unfamiliar to readers of the document. Terms are to be listed in alphabetical
order.
Table 3 - Glossary
Term Acronym Definition
<Term> <Acronym <Definition>
>
<Term> <Acronym <Definition>
>
<Term> <Acronym <Definition>
>

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Appendix D: Referenced Documents

Instructions: Summarize the relationship of this document to other relevant documents.
Provide identifying information for all documents used to arrive at and/or referenced
within this document (e.g., related and/or companion documents, prerequisite
documents, relevant technical documentation, etc.).
Table 4 - Referenced Documents
Document Name Document Location and/or URL Issuance Date
<Document Name> <Document Location and/or URL> <MM/DD/YYYY>
<Document Name> <Document Location and/or URL> <MM/DD/YYYY>
<Document Name> <Document Location and/or URL> <MM/DD/YYYY>

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Appendix E: Approvals
The undersigned acknowledge that they have reviewed the SDD and agree with the information
presented within this document. Changes to this SDD will be coordinated with, and approved
by, the undersigned, or their designated representatives.
Instructions: List the individuals whose signatures are desired. Examples of such
individuals are Business Owner, Project Manager (if identified), and any appropriate
stakeholders. Add additional lines for signature as necessary.
Table 5 - Approvals
Document Approved By Date Approved

Name: <Name>, <Job Title> - <Company> Date

Name: <Name>, <Job Title> - <Company> Date

Name: <Name>, <Job Title> - <Company> Date

Name: <Name>, <Job Title> - <Company> Date

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Appendix F: Additional Appendices

Instructions: Utilize additional appendices to facilitate ease of use and maintenance of
the document. Suggested appendices include (but are not limited to):
 Software Architecture Diagrams - provide the functional hierarchy diagrams,
structured organization diagrams, or object-oriented diagrams that show the
various segmentation levels of the software architecture down to the lowest level.
 Data Dictionary - provide definitions of all processes, data flows, data elements,
and data stores.
 Requirements Traceability Matrix - demonstrate backward traceability of the
system and software architectural designs to the functional and nonfunctional
requirements documented in the Requirements Document.
 CMS Section 508 Product Assessment - demonstrate compliance or non-
compliance with accessibility standards provided in Section 508 of the
Rehabilitation Act of 1973, as amended effective June 20, 2001 The template for
this appendix is available at https://www.cms.gov/Research-Statistics-Data-and-
Systems/CMS-Information-Technology/XLC/Downloads/
Sect508ProdAssessment.docx.

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Appendix G: Notes to the Author/Template Instructions

This document is a template for creating an SDD for a given investment or project. The
final document should be delivered in an electronically searchable format. The SDD
should stand on its own with all elements explained and acronyms spelled out for
reader/reviewers, including reviewers outside CMS who may not be familiar with CMS
projects and investments.
This template includes instructions, boilerplate text, and fields. The developer should
note that:
 Each section provides instructions or describes the intent, assumptions, and
context for content included in that section. Instructional text appears in blue
italicized font throughout this template.
 Instructional text in each section should be replaced with information specific to
the particular investment.
 Some text and tables are provided as boilerplate examples of wording and
formats that may be used or modified as appropriate.
When using this template, follow these steps:
1. Table captions and descriptions are to be placed left-aligned, above the table.

2. Modify any boilerplate text, as appropriate, to your specific investment.

3. Do not delete any headings. If the heading is not applicable to the investment,
enter “Not Applicable” under the heading.

4. All documents must be compliant with Section 508 requirements.

5. Figure captions and descriptions are to be placed left-aligned, below the

figure. All figures must have an associated tag providing appropriate
alternative text for Section 508 compliance.

6. Delete this “Notes to the Author/Template Instructions” page and all

instructions to the author before finalizing the initial draft of the document.

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