MICROSOFT WORD
Objectives: Our group aims to educate students on how to use Microsoft Word and to
understand the basic aspects on it.
What is Microsoft Word?
• Used to make professional-quality documents, letters, reports, etc., MS Word is a word
processor developed by Microsoft. It has advanced features which allow you to format and edit
your files and documents in the best possible way.
What are the uses of MS Word?
• MS Word enables users to do write-ups, create documents, resumes, contracts, etc. This is one
of the most commonly used programs under the Office suite.
Importance of using Microsoft Word
1. Professional Document Creation: Microsoft Word offers a wide variety of tools and features
that make it easy to create professional-looking documents such as reports, letters, resumes, and
proposals.
2. Collaboration: Word allows multiple users to collaborate on a document simultaneously,
making it convenient for team projects and group work.
3. Formatting Options: Word provides extensive formatting options for text, images, tables, and
other document elements, allowing users to create visually appealing documents.
4. Spell Check and Grammar: The built-in spell check and grammar features help users ensure
their documents are error-free.
5. Templates: Word offers a range of templates for various types of documents, saving time and
effort in creating new documents from scratch.
6. Compatibility: Word documents are widely accepted and can be easily shared with others,
making it a popular choice for communication and document sharing.
7. Integration: Microsoft Word integrates well with other Microsoft Office programs such as
Excel and PowerPoint, allowing for seamless transitions between different types of documents.
How to open the Microsoft Word?
• In the list of applications, find Word and click it. The start-up screen appears and Word starts.
Tip: The first time you start Word, the Microsoft Software License Agreement might appear.
How to create an MS Word document?
• To create an MS Word doc, follow the steps mentioned above to open Microsoft Word. Then
once the program is open, click on “File” followed by “New”. This opens a new doc where
something new can be created.
FEATURES OF MS WORD
The image given below shows the different elements and categories which are available in MS
Word doc:
Home
This has options like font colour, font size, font style, alignment, bullets, line spacing, etc. All
the basic elements which one may need to edit their document is available under the Home
option.
Insert
Tables, shapes, images, charts, graphs, header, footer, page number, etc. can all be entered in the
document. They are included in the “Insert” category.
Design
The template or the design in which you want your document to be created can be selected under
the Design tab. Choosing an appropriate tab will enhance the appearance of your document.
Page Layout
Under the Page Layout tab comes options like margins, orientation, columns, lines, indentation,
spacing, etc.
References
This tab is the most useful for those who are creating a thesis or writing books or lengthy
documents. Options like citation, footnote, table of contents, caption, bibliography, etc.
can be found under this tab.
Review
Spell check, grammar, Thesaurus, word count, language, translation, comments, etc. can all be
tracked under the review tab. This acts as an advantage for those who get their documents
reviewed on MS Word.
Apart from all the above-mentioned features, the page can be set in different views and layouts,
which can be added and optimised using the View tab on the Word document. Margins and scales
are also available for the benefit of the users.
MICROSOFT OFFICE BACKSTAGE or the FILE TAB
In this view, you can create a new file, open an existing file, print, save, change options, and perform
other actions. It provides functions that apply to the overall file as contrasted with actions to take in
the file content.
• Creating new files
To create a new file, choose from one of the templates listed across the top or select the New
button to see a larger list of available templates.
• Open an existing file
The Backstage view displays several of your most recently accessed files. If the file you are
seeking isn’t on the Recent files list, select the Open button on the left navigation pane. This will
display file locations where you may find the file.
• To keep a file always on the recent-files list, you can pin it to the list. Hover your cursor over
the file name. A pin icon appears to the right side of the file name. Select the pin to keep the file
on the list. Optionally select again to unpin.
To remove an item from the recent-files list, right-click it and choose Remove from list.
Caution: Selecting Delete file will remove the file from the system entirely.
• Save
When you create or edit a document, you’ll use the Save command to save your changes. You’ll
use this command most of the time. When you save a file, you’ll only need to choose a file name
and location the first time. After that, you can click the Save command to save it with the same
name and location.
• Save As
You’ll use this command to create a copy of a document while keeping the original. When you
use Save As, you’ll need to choose a different name and/or location for the copied version.
• Print or print preview
The Print command is available on the Backstage navigation pane. Optionally use Print Preview
to see how your file will look if printed.
• Share and collaborate
The Share command facilitates collaboration with others. Select Share and enter the email
addresses of those with whom you want to share the file. Then select Send.
• Exporting documents
By default, Word documents are saved in the .docx file type. However, there may be times when
you need to use another file type, such as a PDF or Word 97-2003 document. It’s easy to export
your document from Word to a variety of file types.
Example:
Exporting a document as a PDF file:
Exporting your document as an Adobe Acrobat document, commonly known as a PDF file, can
be especially useful if you’re sharing a document with someone who does not have Word. A PDF
file will make it possible for recipients to view—but not edit—the content of your document.
• Account
Lets you add or remove cloud-service accounts like OneDrive or SharePoint so that you can
easily save files to those services or open files from those services.
• Feedback
Is the best way to let us know if there’s something in your Office app that you really like... or
really don’t like. The feedback we receive goes directly to our product teams and helps to drive
future changes and improvements in the products. Learn more here: How do I give feedback on
Microsoft Office?
• Options
This is where you go to configure your app. Everything, from the color theme to the spell check
options, editing languages, default file locations, and a lot more.
RELEVANCE OF USING MICROSOFT WORD IN ACADEMICS
MS Word provides several benefits for academic writing and research projects. It is user-friendly,
provides formatting options, collaboration and sharing tools, citation and referencing features,
templates, spell and grammar check, auto-save, and ease of access.
RELEVANCE OF USING MICROSOFT WORD IN REAL LIFE
SCENARIO
• In Education
It is considered as one of the simplest tools which can be used by both teachers and students.
Creating notes is easier using MS Word as they can be made more interactive by adding shapes
and images. It is also convenient to make assignments on MS Word and submitting them online
• In Workplace
Submitting letters, bills, creating reports, letterheads, sample documents, can all easily be done
using MS Word
• Creating & Updating Resume
One of the best tools to create your resumes and is easy to edit and make changes in it as per
your experience
• For Authors
Since separate options are available for bibliography, table of contents, etc., it is the best tool
which can be used by authors for writing books and adjusting it as per the layout and alignment
of your choice.
