Backlog including Delta Requirements

Public
The purpose of this accelerator is to capture the delta requirements during the Fit-to-Standard workshops in the Explore phase. Preparation of release and sprint plan in late Explore phase.
Purpose Supports planning and management of the delivery of the solution capabilities in Realize phase, provides tool for planning & monitoring of the release & sprints. This template can be replaced
with backlog management tool if customer desires.

Project Identification

Project Name Project Number Project Type

Customer Name Customer Number Project Start To Finish

Project Sponsor Program Manager Project Manager (Customer)

Project Manager Service Partner(s) Project Manager (Service Partner)

Guidelines: How to adapt this Accelerator to your project

1. Update the Values Drop Down tab, at minimum following fields:
- "Responsible Resource": include here your Project's resources
- "Product Owner Names": include your product owner's names
- "Releases": revise the list to reflect # of releases planned in your project
- "End-to-End Scenarios": pre-populate the list with end-to-end scenarios that are in scope of your project
- "Best Practices / Model Company reference": pre-populate the list with Best Practices, Model Company or other packages names
- "Scope Items": pre-populate the list with Best Practices Scope Items are used in the project
2. Update the High Level roadmap Tab to reflect the project/program releases, their focus and scope
3. Populate the Product Backlog tab with delta requirements from Fit-to-Standard analysis workshops as they are conducted during the
Explore phase. You may also pre-populate the known requirements and gaps in Prepare phase if they are known.
4. During the Explore phase progressively update the Product Backlog tab with de-composed stories, impact analysis, and other
information.
5. Upon completion of Fit-to-Standard workshops as you start Release and Sprint planning. Use the Release Planning & Burndown tab
to size the releases and estimate number of sprints per release.
6. In Sprint 1 planning, utilize the "Sprint Backlog R1S1" tab to plan all tasks required to complete user stories in scope of Sprint 1.
- "User Story" field values are automatically obtained from the "Product Backlog" tab.
- The rest of Drop down values are obtained from the "Drop Down Values" tab
7. Update the Data sources of the "Sprint Burndown" tab graphs to ensure the sprint and release burndown charts work in your
template.
8. For additional sprints utilize the copy sprint tab and update it as needed. You will also need to create additional graphs on the "Sprint
Burndown" tab for your release.
7. Update the Release Planning and Burndown tab according to actual sprint performance.

ã SAP AG 2009 731292705.xlsx

28
April 2009 Release 03/01/2024
 YEAR 1 YEAR 2
DELIVERY TIMELINE Duration (months) M2 M1 M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12 M13 M14 M15 M16 M17 M18 M19 M20 M21 M22 M23 M24
Program Chartering and Planning 2 1 1
Release 1: Financial Management 7 1 1 1 1 1 1 1
Financial Management 7 1 1 1 1 1 1 1
FS DD1 B1 B2 B3 IT DP
S1 S2 S3 S4
Release 2: Q2C, P2P, H2R 8 1 1 1 1 1 1 1 1
Quote to Cash (Q2C) 8 1 1 1 1 1 1 1 1
FS DD1 DD2 B1 B2 B3 IT DP
S1 S2 S3 S4
Procure to Pay (P2P) 8 1 1 1 1 1 1 1 1
FS DD1 DD2 B1 B2 B3 IT DP
S1 S2 S3 S4
Hire to Retire (H2R) 6 1 1 1 1 1 1
FS DD1 B1 B2 IT DP
- S2 S3 S4

Assumptions
Phased release, promoting business value and legacy system decommissioning for increased TCO

Legend
FS: Fit-to-Standard analysis
DDx: Delta Design
Bx: Build Cycle
IT: Integration Test
DP: Deployment
 ↑ Expand the sheet to prepare
story analysis in Delta Design
↑ Expand the sheet to capture
Workshop
User Story classification details
User Story Classification User Story Details (Product Owner) User Story Impact Analysis (Team) Release & Sprint Planning Built Association

How to demo /
User Story ID Scenario Best Practices / Model Scope Item Source (where was the User Story Type User Story Title User Story Short Description Product Owner Status Acceptance Criteria Dependencies Proposed Solution Alternative Solution Business Process Impact Master Data Impact Data Migration Impact Organizational Structure Impact on testing Priority Priority Rank Story Effort Target Target
Company Reference story identified) (PO) (PO) (PO) (PO) Impact (PO) (PO) (Team) Release Sprint

Master Data / Planning TMC has demonstrated Master Data of BOM, Super BOM,
Assembly, Phantom Assembly, Work Center, Routing
We can assign one
cost center to multiple
work center, but in
Master Data / Planning Plant runs in different shifts and have different activity costs like case of different cost
labour cost, electricity cost, etc for morning and night shift. centers need to be
assign in one work
center like for morning

In current practice Final Item (FG) i.e: Packaging code may not
be finalized till last from customer, they finalized PC code 7/8
Master Data / Planning days before delivery date.
So in that case which BOM will be used for PC Code either Super
BOM or Multilevel BOM?
Master Data / Planning Sometimes Production even start at inquiry level without any
actual Sales order and actual specification of Finished Good
User start production of yarn and gray fabric on sales order
Master Data / Planning colour confirmation, but packaging information will be confirmed
before delivery dates

Master Data / Planning User selling FG only but in Future they need to sell SFG like Gray
Fabric, Yarn etc, so how system will incooprate these planning

while good issuance production supervisor can ask extra

components quantity which is driven from BOM in production
Master Data / Planning order
User want to restric extra issuance of components apart from
scrap tolerance against specific order
Master Data / Planning Demand planning is not covereved in this session'
 Values Drop Down

Product Backlog Value Drop Down Boxes

Moscow Priorities Comment
1. Must-Have MUST have this
2. Should-Have SHOULD have this if at all possible
3. Could-Have COULD have this if it does not affect anything else
4. Would-Have WON'T have this time but WOULD like in the future
X. Out of scope Excluded from project scope
TBD New / Not Assigned

End-to-End Scenarios Best Practices / Model Company Reference

Quote to Cash SAP S/4HANA Best Practices
Financial Accounting SAP Best Practices for Analytics with S/4HANA
Hire to Retire SAP Model Company for Finance
Plan to Produce SAP Model Coompany for Shared Services

Estimating of Epics/User Stories

T-Shirt Sizing Story Points (= Ideal Day)
XXS 5
XS 8
S 13
M 20
L 40
XL 100
XXL 250

Value Drop Down Boxes Sprint Backlog

Task Category Responsible Resource

Design BP Cons. 1
Build BP Cons. 2
Test Int. Cons 1
Documentation Int. Cons 2
Project Management Mig. Cons. 1
Mig. Cons. 2
Developer 1
Developer 2
Developer 3
Dep. Cons. 1
Dep. Cons. 2
Dep. Cons. 3
Dep. Cons. 4
Payments Cons. 1
Payments Cons. 2
 Status
New
Planned
In Process
Done
On Hold
Dropped
Duplicate

Scope Items User Story Type Source

None Configuration Bid Phase
110 Free of Charge Delivery Integration Config Prepare Phase
111 Returns and Complaints Authorization Explore: QTC Workshop
156 General Ledger Report Explore: Fin Acct. Workshop
Interface Explore: Workshop 3
Conversion Explore: Workshop 4
Enhancement Explore: Workshop 5
Form Realize Phase
Workflow
Org Structure
Master Data
Other

f Epics/User Stories
Comment
Ready for Sprint
Ready for Sprint
Ready for Sprint
Needs to be split in Sprint Planning
Needs to be split in Sprint Planning
Too big for a Release => Split of Epic/User Story required
Too big for a Release => Split of Epic/User Story required

Status Integration Scenarios

Not started R1 - BP
In progress R2 - Account Creation
Unit Tested R2 - Account Operations
Done R2 - Account Closure
R3 - Deposits Migration
Releases Sprints Product Owner Names
Release 1 Sprint 1 Mr. Sharjeel
Release 2 Sprint 2 Mr. jibran
Release 3 Sprint 3 Mr. Suman Co
Sprint 4 Mr. Kamran CO
Sprint 5 Mr. Ahsan
Sprint 6

To activate additional Data:

1. Go to the cell that should use drop down list.
2. Go to Tab "Data" and click "Data Validation".
3. Mark the cells defining the value for the drop down list.
 Release Planning & Burndown

Planned working days/month 18

Release 1 Planning & Burndown

Release 1 (in Points) Start Sprint 1 Sprint 2 Sprint 3 Sprint 4
FORECASTS
Forecast: Work remaining at start of sprint 720 720 666 594 486
Forecast: Velocity 54 72 108 144
Forecast: Work remaining at the end of sprint 720 666 594 486 342
ACTUALS
Actual: Work remaining at start of sprint 720 720 666 594 486
Actual Velocity 54 72 108 144
Actual Work remaining at the end of sprint 720 666 594 486 342
TEAM CAPACITY
Forecast: Planned Resources (FTE) 3 4 6 8
Forecast: Planned Mandays 54 72 108 144
Estimated: Efficiency Factor 1 1 1 1

Release 1 Burndown Chart

800
720
700 666

594
600

500 486

400
720 342
666
300 594
486
198
200
342
108
100 198
108 36
36 0 0 0
0 0 0 0
Start Sprint 1 Sprint 2 Sprint 3 Sprint 4 Sprint 5 Sprint 6 Sprint 7 Sprint 8 Sprint 9 Sprint 10

Actual Work remaining at the end of sprint Forecast: Work remaining at the end of sprint

Release 2 Planning & Burndown

Release 2 (in Points) Start Sprint 1 Sprint 2 Sprint 3 Sprint 4
FORECASTS
Forecast: Work remaining at start of sprint 3096 3096 2988 2880 2718
Forecast: Velocity 108 108 162 306
Forecast: Work remaining at the end of sprint 3210 2988 2880 2718 2412
ACTUALS
Actual: Work remaining at start of sprint 3096 3096 2988 2880 2718
Actual Velocity 108 108 162 306
Actual Work remaining at the end of sprint 3210 2988 2880 2718 2412
TEAM CAPACITY
Forecast: Planned Resources 6 6 9 17
Forecast: Planned Mandays 108 108 162 306
Estimated: Efficiency Factor 1 1 1 1

Release 2 Burndown Chart

3500
3210
2988
3000 2880
2718

2500 2412

2106
2000
1782

3210 1440
1500 2988 2880
2718
2412 1080
1000 2106
1782
702
1440
1080 468
500
702
468
0
Start Sprint 1 Sprint 2 Sprint 3 Sprint 4 Sprint 5 Sprint 6 Sprint 7 Sprint 8 Sprint 9 Sprint 10

Actual Work remaining at the end of sprint Forecast: Work remaining at the end of sprint

Release 3 Planning & Burndown

Release 3 (in Points) Start Sprint 1 Sprint 2 Sprint 3 Sprint 4
FORECASTS
Forecast: Work remaining at start of sprint 360 360 324 288 252
Forecast: Velocity 36 36 36 36
Forecast: Work remaining at the end of sprint 360 324 288 252 216
ACTUALS
Actual: Work remaining at start of sprint 360 360 324 288 252
Actual Velocity 36 36 36 36
Actual Work remaining at the end of sprint 360 324 288 252 216
TEAM CAPACITY
Forecast: Planned Resources 2 2 2 2
Forecast: Planned Mandays 36 36 36 36
Estimated: Efficiency Factor 1 1 1 1

Release 3 Burndown Chart

400
360
350
324

300 288

252
250
216
200 180
360
324 144
150 288
252
216
100
180 72
 252
250
216
200 180
360
324 144
150 288
252
216
100
180 72
144
50
72
0 0 0
0 0 0 0
Start Sprint 1 Sprint 2 Sprint 3 Sprint 4 Sprint 5 Sprint 6 Sprint 7 Sprint 8 Sprint 9 Sprint 10

Actual Work remaining at the end of sprint Forecast: Work remaining at the end of sprint
 Sprint 5 Sprint 6 Sprint 7 Sprint 8 Sprint 9 Sprint 10 Sprint 11 Sprint 12

342 198 108 36 0 0 0 0

144 90 72 36 0 0 0 0
198 108 36 0 0 0 0 0

342 198 108 36 0 0 0 0

144 90 72 36 0 0 0 0
198 108 36 0 0 0 0 0

8 5 4 2 0 0 0 0
144 90 72 36 0 0 0 0
1 1 1 1 1 1 1 1

0 0 0 0 0
0 0 0 0 0
Sprint 8 Sprint 9 Sprint 10 Sprint 11 Sprint 12

rk remaining at the end of sprint

Sprint 5 Sprint 6 Sprint 7 Sprint 8 Sprint 9 Sprint 10 Sprint 11 Sprint 12 Sprint 13

2412 2106 1782 1440 1080 702 468 234 0

306 324 342 360 378 234 234 234 0
2106 1782 1440 1080 702 468 234 0 0

2412 2106 1782 1440 1080 702 468 234 0

306 324 342 360 378 234 234 234 0
2106 1782 1440 1080 702 468 234 0 0
 17 18 19 20 21 13 13 13 0
306 324 342 360 378 234 234 234 0
1 1 1 1 1 1 1 1 2

rt

1080

702
1080 468
702 234
468
234 0
0
Sprint 8 Sprint 9 Sprint 10 Sprint 11 Sprint 12

ork remaining at the end of sprint

Sprint 5 Sprint 6 Sprint 7 Sprint 8 Sprint 9 Sprint 10

216 180 144 72 0 0

36 36 72 72 0 0
180 144 72 0 0 0

216 180 144 72 0 0

36 36 72 72 0 0
180 144 72 0 0 0

2 2 4 4 0 0
36 36 72 72 0 0
1 1 1 1 1 1

t
 0 0 0
0 0 0 0 0
Sprint 8 Sprint 9 Sprint 10

rk remaining at the end of sprint

 Sprint Burndown

Sprint Burndown Visualization Tips:

- Releases with multiple Integration scenarios: apply Filters on the graph data to visualized only the data of selected Integration Scenarios. (Click on the graph and select the button Filter)

Release 1 Sprint 1 Backlog Release 1 Sprint 2 Backlog

40.00 7.00

35.00
6.00

30.00
5.00

25.00
4.00
20.00
3.00
15.00

2.00
10.00

5.00 1.00

0.00 0.00
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Quote to Cash Trendline (ideal days) Quote to Cash Trendline (ideal days)
 Release 1 Sprint 1 Backlog

IT Team Tasks

User Story Task Description Task Category

Complementary Regulatory Data KYC Update Configuration Rationale BP Design

Complementary Regulatory Data KYC Functional Specification FS-E-xxx Build
Complementary Regulatory Data PEP Update Configuration Rationale BP Design
Complementary Regulatory Data PEP Functional Specification FS-E-xxx Build
Organizational Structure Update Configuration Rationale Organizational Structure Design
Business Partner Data Migration Migration Design Document Design
Business Partner Data Migration BP Data Mapping - System A Build
Business Partner Data Migration BP Data Mapping - System B Build
Business Partner Data Migration Functional Specification FS-C-xxx Design
Business Partner Data Migration Functional Specification FS-C-xxx Design
 Day 1 2 3 4 5
Remaining work (in ideal 34 31.5 30.375 0 0

(1 Ideal Day = 1 Story point)

days)
Trendline (ideal days) 32 31 29 27 26

Story points Trendline average/day 1.70

Design (MD) 22.00 18.00 17.38 0.00 0.00

Build (MD) 0.00 0.00 0.00 0.00 0.00

Test (MD) 0.00 0.00 0.00 0.00 0.00

Documentation (MD) 0.00 0.00 0.00 0.00 0.00

TBD 0.00 0.00 0.00 0.00 0.00

Story points by

Quote to Cash 34.00 31.50 30.38 0.00 0.00

Int. Scenario
(Ideal Day)

Financial Accounting 0.00 0.00 0.00 0.00 0.00

N/A 0.00 0.00 0.00 0.00 0.00

N/A 0.00 0.00 0.00 0.00 0.00

N/A 0.00 0.00 0.00 0.00 0.00

Scenario Responsible Status Ideal Ideal Ideal Ideal Ideal

Hours Hours Hours Hours Hours
Quote to Cash BP Cons. 1 Not started 4 0 0
Quote to Cash BP Cons. 2 Not started 8 4 2
Quote to Cash BP Cons. 1 Not started 4 0 0
Quote to Cash BP Cons. 2 Not started 8 4 2
Quote to Cash BP Cons. 2 Not started 40 20 15
Quote to Cash Mig. Cons. 1 Not started 80 80 80
Quote to Cash Mig. Cons. 1 Not started 40 40 40
Quote to Cash Mig. Cons. 2 Not started 40 60 60
Quote to Cash Mig. Cons. 2 Not started 24 24 24
Quote to Cash Mig. Cons. 2 Not started 24 20 20
 6 7 8 9 10 11 12 13 14 15 16 17
0 0 0 0 0 0 0 0 0 0 0 0

24 22 20 19 17 15 14 12 10 9 7 5

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Ideal Ideal Ideal Ideal Ideal Ideal Ideal Ideal Ideal Ideal Ideal Ideal
Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours
 18 19 20
0 0 0

3 2 0

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

Ideal Ideal Ideal

Hours Hours Hours
 Release 1 Sprint 2 Backlog

IT Team Tasks

User Story Task Description Task Category

Business Partner Data Migration Functional Specification FS-C-xxx Design

Business Partner Data Migration Functional Specification FS-C-xxx Design
 Day 1 2 3 4 5
Remaining work (in ideal 6 3 1 0 0

(1 Ideal Day = 1 Story point)

days)
Trendline (ideal days) 6 5 5 5 5

Story points
Trendline average/day 0.30

Design (MD) 6.00 3.00 1.00 0.00 0.00

Build (MD) 0.00 0.00 0.00 0.00 0.00

Test (MD) 0.00 0.00 0.00 0.00 0.00

Documentation (MD) 0.00 0.00 0.00 0.00 0.00

TBD 0.00 0.00 0.00 0.00 0.00

Story points by

Quote to Cash 6.00 3.00 1.00 0.00 0.00

Int. Scenario
(Ideal Day)

Financial Accounting 0.00 0.00 0.00 0.00 0.00

N/A 0.00 0.00 0.00 0.00 0.00

N/A 0.00 0.00 0.00 0.00 0.00

N/A 0.00 0.00 0.00 0.00 0.00

Integration Scenario Responsible Status Ideal Ideal Ideal Ideal Ideal

Hours Hours Hours Hours Hours
Quote to Cash Mig. Cons. 2 Not started 24 8 0
Quote to Cash Mig. Cons. 2 Not started 24 16 8 0
0
 6 7 8 9 10 11 12 13 14 15 16 17
0 0 0 0 0 0 0 0 0 0 0 0

4 4 4 3 3 3 2 2 2 2 1 1

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Ideal Ideal Ideal Ideal Ideal Ideal Ideal Ideal Ideal Ideal Ideal Ideal
Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours
 18 19 20
0 0 0

1 0 0

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

Ideal Ideal Ideal

Hours Hours Hours