GOVERNMENT OF KHYBER PAKHTUNKHWA

PLANNING AND DEVELOPMENT DEPARTMENT

PC-I

SETTLEMENT AND DIGITIZATION OF LAND RECORD IN MERGED

DISTRICTS

ADP NO: 218-190668

REVISED ESTIMATED COST: 1,268.1 Million PKR

 Settlement and Digitization of Land Record
1 Name of the Project
in Merged Districts

Khyber Pakhtunkhwa (Merged Areas)

2 Location
1. Khar (Bajaur)
2. Landi Kotal (Khyber)
3. Upper Kurram (Kurram)
4. Lower Kurram (Kurram)
5. Hassan Khel (Peshawar)
6. Darra Adam Khel (Kohat)
7. Wazir (Bannu)
Planning and Development Department
3 Authority Responsible for
(P&DD)
(i) Sponsoring P&DD
(ii) Execution Land Settlement Unit (LSU), P&DD
(iii) Operation and Maintenance P&DD

4 Plan Provision
a)
i. If the project is included in
The Project is included in the approved AIP
the medium term/five-year
2019-20 (AIP-201920- G067) with allocation
plan, specify actual
of PKR 500 Million for 2020-21
allocation.

ii. If not included in the

current plan, how is it now
proposed to be
accommodated.

iii. If the project is proposed to

be financed out of block
provision, indicate,
 Total Block provision

1 | P a g e 75
  Amount already committed
 Amount proposed for the
project.
b) If the project is not the
plan, what warrants its
inclusion in the plan?

5. Background:
The Project envisions establishment of a system of accurate, transparent and secure land
records linked to geospatial information system for the Merged Areas (MAs) of Khyber
Pakhtunkhwa.

Exploring land records management requires understanding the concept of land and
significance of records management in the development process of urban/rural areas. The
development in these areas requires a coordinated work between committed governments at all
levels, honest government officials, open legislative and transparent regulatory system.

Unlike rest of the province, the MAs do not have an official system of land and property rights
with the exception of only a few pockets of land in Kurram and North Waziristan that have
land records prepared and maintained. The current state of property rights is characterized by
two main features: (a) the ownership of land is undocumented; and (ii) most of the rights of
usufruct are communal in nature. The latter means that the ownership of most of the land rests
with the tribe.

In the absence of formal records and any institutional mechanisms for record keeping, disputes
regarding land are resolved through the Jirga, community bodies, whilst the sale and purchase
of land also remains cumbersome. Land is not taxed and the government has therefore no
database of land titles, occupancy and rights of passage and use. Unlike other areas of Pakistan,
the usufruct of the land in MAs remains undocumented.

2 | P a g e 75
Government of Khyber Pakhtunkhwa has recently approved a Tribal Decade Strategy (TDS)
to address developmental lags of Merged Areas (MAs). It accords high priority to economic
development of this region. An important endeavor in this regard is creation of accurate,
transparent and secure system of land records providing ease of access of land information to
its owners. In addition to this, a system of legal institutions will be required for efficient and
affordable dispute resolution. This effort will draw upon the systems, skill sets and manual
procedures currently in practice in Khyber Pakhtunkhwa and the rest of Pakistan while also
reaching out to benefit from IT based information and innovations in system designs to provide
higher level of service delivery to residents and businesses in MAs.

6. Project Objectives and Its Relationship with Sectoral Objectives:

The project has mainly two objectives:
1. Complete settlement operation using GIS based technology
2. Provide computerized transactional services to land owners.

The first objective is to create a series of documents related to land, land owners and its tenants.
This step includes survey of the entire area. Boundaries are determined of the basic revenue
unit called Mouza, Deh or Revenue Estate. Following are some of the important documents
created during this process along with some other auxiliary records.

a. Shajra e Nasab (Pedigree/Family Tree)

b. Khatooni (Records of Tenancy)
c. Field Book (Measurement dimensions)
d. Massavi (Cadastral Map)
e. Record of Rights (Misl e Haqiat)
f. Wajib ul Araz (Document of Customs) of mouza/village.
The second objective is to operationalize Service Delivery Center (SDC) to provide services to
the public as soon as records of a mouza are completed. It will reduce the cost of
computerization of manual records which is usually done in already settled districts.

Secondary objectives of the project are:

 Initiation of GIS based land settlement operation.

 Survey entire project area using advanced surveying equipment i.e. embedded with
Real-time kinematic (RTK) and Global Navigation Satellite System (GNSS)
technology

3 | P a g e 75
  Data entry of records of rights and all other related data in the existing Land Record
Management Information System (LRMIS) software.
 Creation of digital Massavi Maps
 Creation of spatial database to store all GIS related data.
 Integration of MIS and GIS data in the existing LRMIS software.
 Provide scalable database solution to accommodate land transaction data both in spatial
and non-spatial formats.

The major Long Term goals of the project:

 To maintain and update the existing digital records and prepare digitized Jamabandis
from the computerized records.
 To mitigate land disputes on instant update of land records.
 To prepare scalable digital maps for multi sector and multipurpose uses.
 To determine the type of land, crop etc. from satellite imagery of the digitized Mauzas.
 To increase revenue from Fard and Mutation services
 To reduce litigation by accurately maintaining the digital records of rights.
 To facilitate land owners and farmers for acquisition of bank loans.

Relationship with Sectoral Objectives:

The development of Information Technology Sector in the public sector is integral to

government initiatives. Strengthening back-office operations and effective public service
delivery is part of the objective to help the government achieve its vision of providing quality
services to citizens efficaciously and efficiently. This includes providing hassle-free service to
citizens which is an important objective of the government and this project would play a vital
role in achievement of such objectives.

The wealth of a nation and its economic development are dependent on the state land and its
usage. Digitalizing fresh land record through GIS technologies, will reduce potential disputes
and will enable the government to efficiently generate revenue from land transactions. One of
the key elements of this project is to improve the revenue record system by creating land
records in seven selected sub-divisions of Merged Areas (MAs). There is political commitment
in making hassle-free services available to the citizens and, at the same time, diminishing the
scope for litigation and land-related disputes.

4 | P a g e 75
This project would, therefore, help government for implementing the IT policy and good
governance.

The Board of Revenue (BoR), Khyber Pakhtunkhwa, Government has in principle agreed to
making use of the modern technology and incorporating international practices for Land
Administration. The government intends to strengthen its available resources and provide
capacity building support for existing staff and hire experienced staff for the project.

7. Key Performance Indicators:

The Key Performance Indicators (KPIs) for measuring project success are:

 Establishment of Settlement Offices

 Parcel survey of entire area using digital surveying equipment and/or satellite imagery.
 Creation of computerized records of rights and other related documents.
 Preparation of both digital and paper based Massavi Maps.
 Providing computerized land transaction services to public.
 Establishment of Service Delivery Centers (SDCs).

Result Based Matrix

Result Based Matrix of the project is given in below table.

5 | P a g e 75
 Table 1 : Result Based Matrix
Goal Indicator Means of Verification Assumptions
G1: % of respondents reporting increases confidence
Reforms process is implemented
in government in post merger period.
smoothly; communities are providing
G2: % of respondents reporting improvement in
required information; security
Mainstreaming merged areas through sustainable livelihood conditions in the post merger period. Community feedback surveys; Baseline Mid
situation remains favorable; no
socio- economic development G3: % of respondents reporting that government is Term and End line surveys.
restriction on access to MAs;
responsive to their needs.
communities are cooperating in the
G4: % of respondents reporting satisfaction in the
development process
reforms implementation
Outcome Indicator Means of Verification Assumptions

OC1: Hectares of lands mapped in the MAs. Reforms process is implemented

OC2: Number of owners provided with legal tenancy smoothly; communities are providing
Land records digitized to give owners access to rights required information; security
Program data; financial institutions records;
land records, secure transactions of land titles and OC3: Number of ,and owners accessing financial situation remains favorable; no
land records
financial institutions institutions for loans restriction on access to MAs; financial
OC4: Number of land owners successfully receiving institutions have their operations in
loans from financial institutions. the MAs

Output Indicator Means of Verification Assumptions

1.1 No. of Revenue Estates demarcated. (target and
timeline)
Security situation is favorable for
1. Digitized land settlement records created 1.2 Number of owners who have digitized land Misle-e-Hiqat documents; data base of land
carrying out activities; communities are
records.(target and timeline) records;
cooperating;
1.3 Number of districts that have digitized land
records (target and timeline)
2.1 Number of land record complexes built and
Onsite verification; progress reports; funds are available for construction
2. Land Records Complex and SDC established operational
monitoring reports; program data work;
2.2 Number of service delivery centers established
3.1 Number of owners received digitized land Land owners are registering with
numbering (fard mutation; correction gardawari etc.) Revenue authority; timely provision of
3. Land revenue services provided in the MAs Project data;
3.2 Number of owners benefiting from land revenue land revenue services; cooperation on
services the part of land owners
Land owners are registering with
Revenue authority; timely provision of
4.1 Number of Merged Areas districts where revenue
land revenue services; cooperation on
4. Digital system put in place for land revenue is collected through digital system.
Project data; the part of land owners; timely
collection 4.2 Number of land owners registered in the digital
creation of digitized system; land
revenue collection system.
owners are registering under the
digitized system

6 | P a g e 75
Activities Inputs Means of Verification Assumptions
1.1: Establishment of Projectized Offices
1.1a: Establishment of Land Settlement Unit (LSU) Human Resource
1.1b: Establishment of Settlement Offices Project Core Team Formation Project is approved
1.1c: Procurements for operationalization of Equipment and Furniture
offices

1.2: Creation of digitized Land Settlement Records

1.2a: Awareness raising campaign for Land
Settlement.
1.2b: Demarcation of Revenue Estate boundaries Human Resource 1. National control network has been
(Thak Bast) Equipment (GIS and IT) extended to each revenue estate.
1.2c: Preparation of digitized Shajra e Nasaab Logistics Support 2. Security situation is normal.
1.2d: Preparation of digitized Khatoni Land Settlement Module 3. Land settlement module is
1.2e: Digital measurement of Parcels Training developed.
1.2f: Generation of Misl e Haqiat
1.2g: Taqseem Parcha Khatoni
1.2h: Tasdeeq Akhir

Identification of Land
2.1: Construction of Buildings
2.1a: Construction of Land Records Complex (LRC)
Procurement of Land Land is identified and procured by the
2.1b: Procurement of Land for Service Delivery
Government.
Center (SDC)
2.1c: Construction of SDCs Approval of Designs

3.1: Establishment of Service Delivery Centers Selection of third party for development of CLRMIS
(SDCs)
3.1a: Development of Centralized Land Record Human Resource 1. Requirements of CLRMIS are clear.
Management Information System (CLRMIS) 2. Land Records Processing Unit (LRPU)
3.1b: Hiring of regular staff Equipment and Furniture for SDCs is operationalized.
3.1c: Procurement of Paraphernalia
3.1d: Provision of live services in SDC building Training

4.1: Land transactions in SDC

7 | P a g e 75
8. Map of the Project of Merged Areas of Khyber Pakhtunkhwa

Figure 1: Map of sub-divisions of Merged Areas planned for Settlement Operation.

9. Area Statistics:

Table 2 : Area Statistics

Population No. of Area (Sq.

S.No. District Name Sub-Division
(2017) Households Km)
1 Bajaur Khar Bajaur 247,510 27,044 276
2 Bannu Wazir 43,114 4,188 824
3 Khyber Landi Kotal 274,409 29,472 771
4 Kohat Darra Adam Khel 118,578 14,339 469
Lower Kurram 136,719 14,030 949
5 Kurrum
Upper Kurram 253,478 25,924 986
6 Peshawar Hassan Khel 64,691 7,065 260
Estimated Total 1,138,499 122,062 4,535

8 | P a g e 75
9. Description and Justification of the Project:
The most salient output of this project is the creation of new land records and protection of
property rights of the citizens as guaranteed in the Constitution of Islamic Republic of Pakistan.
This project will also ensure security of records by using a central database as well as safeguard
its integrity by preventing fraudulent entries.

The overall objectives of the proposed project are aimed to revolutionize record keeping and
land related transactions under the umbrella of a wholesome land management information
system in all Merged Areas of Khyber Pakhtunkhwa. This initiative will reduce land related
disputes and litigations through the introduction of an authentic recording and mapping system.
Land rights would be ensured in a transparent and timely manner. The project would ensure
that to provide streamlined services, better public-sector efficiency and citizen satisfaction.

The project intends to make all transactions related to land as transparent, credible, and
efficient. The aim of this project is to create GIS based digital fresh land records in merged
areas, which would be maintained by the land revenue technical staff in their respective Service
Delivery Centers (SDCs). The main theme is to prepare fresh land records in MAs, which is
easily accessible as a single electronic database where,

 Efficient record of rights is maintained

 Efficient mutation process is executed
 People can access their records easily
The following specific objectives would be achieved through this project:

• Creation of computerized land records

• Accurate delineation of digital boundaries at various administrative levels
• Transparency in creation and management of record of rights (ownership title)
• Accurate demarcation of land parcels along with their individual dimensions and land
record keeping
• Integration of spatial and non-spatial data
• Resolution of land dispute as well as ensuring individual property rights
• Sharing of information electronically among the authorized stakeholders and provision
of prescribed information on website
• Support agriculture credit system and provide investment opportunities to Banking
Sector
• Institutional development and capacity building of existing staff.

9 | P a g e 75
 • Better land use planning and providing the opportunity of access to capital for
landowners and cultivators.

Justification of the Project:

The use of GIS in land administration system has considerable potential to support society’s
evolving humankind/land relationship by providing information for decision makers that will
enable them to make decisions favorable to sustainable development in the context of land
administration and management. GIS is a valuable tool and powerful decision support system
for the Computerization of land records for the following reasons:

• Effective land administration

• Efficient resource allocation for land administration
• Sustainable land development and planning
• Improved physical storage facilities for land related matters
• Automation of indexes to provide quicker document retrieval
• Computerization of title documents to provide quicker access to land information
Majority of Merged Areas lack any settlement process and therefore, have no proper land
records. As a consequence, updating of records has suffered and they no longer represent the
ground realities relating to ownership and possession. For citizens, land records form the basis
for assignment and settlement of land titles that determine ownership claims. These records
also provide the administration with all the statistical information required for the purpose of
development planning, social reforms, rational use and conservation of resources. These are
also important as they form a component of Merged Areas revenue from taxes on agriculture
income, the transactions of rents, revenues, rates, cases among each of the land titleholders.

10. Implementation Modalities of the Project:

There are two projects of Land Records Computerization ongoing in Board of Revenue.
Another ADP approved scheme (ADP No. 190183) of Land Settlement in Dir Lower, Dir
Upper and Tehsil Kalam is also planned to be initiated this year (PC-I already submitted). One
more project is planned for ADP 2020-2021 to complete the GIS component of current
Computerization of Land Records Project. Moreover, Land Records Management Information
System (Turn Key Solution) which was approved ADP scheme (ADP No. 17043) will now be
the part of this PC-I.

Keeping in view the importance of these projects and space requirements for staff offices,
conference rooms and GIS lab a separate building is proposed to be constructed near the

10 | P a g e 75
existing Revenue Academy, Phase-III Chowk Hayatabad, Peshawar. This building will be
named as Land Records Complex (LRC).

All the above mentioned projects are technology based and require a proper infrastructure for
storage and centralization. Land Records Processing Unit (LRPU) is planned to be established
under this PC-I. LRPU will not only facilitate the storage for these projects but will also host
the Centralized Land Records Management Information System (CLRMIS) which is the future
software application to be used in Service Delivery Centers (SDCs).

10.1 Project Structure

The project will be headed by Project Director who will be a grade 19 Government officer,
appointed by Project Selection Committee / Establishment Department and will be reporting
to the Secretary Planning and Development Department. Project Director will lead the overall
administration of the project including Land Settlement Unit (LSU) and all Settlement Offices.
Overall project structure is illustrated below:

Figure 2: Overall project setup

10.1.1 Land Settlement Unit (LSU):

Land Settlement Unit (LSU) is the main office responsible for overall project management.
LSU will not only support project operations but will also supervise all GIS and IT related
activities.

Project Director will be supported by three Senior Managers i.e. Senior Manager (Operations),
Senior Manager (Technical) and Senior Manager (GIS). These officers will be heading
11 | P a g e 75
operations and technical wings of IT and GIS throughout the project life. These posts will be
filled either through existing resources/HR of the department or from market.

In order to support the planning, finance and accounts sections of the project, Senior Planning
Officer and Account Officer will be posted from Planning and Development Department and
Finance Department/Accountant General Office respectively. List of staff of Land Settlement
Unit (LSU) is given in the following table.

Table 3: List of Staff of Land Settlement Unit

No. of
S.No. Designation BPS Mode of Engagement
Posts
1 Project Director (PD) 19 Transfer posting/New Hiring 1
2 Senior Manager (Operations) 19 Transfer posting/New Hiring 1
3 Senior Manager (IT) 19 Transfer posting/New Hiring 1
4 Senior Manager (GIS) 19 Transfer posting/New Hiring 1
5 Manager Database 18 Transfer posting/New Hiring 1
6 Manager Networks 18 Transfer posting/New Hiring 1
7 Senior Planning Officer 17/18 Transfer posting/New Hiring 1
8 Account Officer 17 Transfer posting/New Hiring 1
Sub Total (Government Officers) 8
9 Assistant Manager (Database) 17 New Hiring 1
10 Assistant Manager (GIS) 17 New Hiring 1
11 GIS Associate SPP New Hiring 1
12 Network Support Engineer SPP New Hiring 1
13 Accountant 16 New Hiring 1
14 Assistant 16 New Hiring 3
15 Computer Operator 16 New Hiring 2
16 Driver 6 New Hiring 7
17 Naib Qasid 3 New Hiring 4
18 Sweeper 3 New Hiring 2
Sub Total (Contract basis) 23
Total Staff of Land Settlement Unit (LSU) 31

12 | P a g e 75
 Figure 3: Land Settlement Unit (LSU) Organogram

13 | P a g e 75
10.1.2 Settlement Office

Settlement Offices will be established in seven sub-divisions to start settlement operations

simultaneously. Settlement Officer (SO) will be in-charge of settlement operations in each
district and will be stationed at Headquarters (HQ) Settlement Office. The Additional Deputy
Commissioner (ADC-G) of the concerned district will be notified as Settlement Officer by the
Revenue and Estate Department. Each Settlement Officer will be assisted by an Assistant
Settlement Officer (ASO). In districts like Kurram where settlement is planned in two sub-
divisions, there will be one settlement office and one HQ settlement office both led by a single
Settlement Officer. All staff of Settlement Office will be hired from market on contract basis
except ASO who will be appointed by Project Selection Committee/Establishment Department
and will be Grade 17/18 Government Officer. However, if a government officer with relevant
experience and skills is not available, then the ASO will be hired from market. List of staff of
settlement office along with its aggregate are given as below:

Table 4: List of Staff of Headquarters Settlement Office

Mode of No. of No. of Total No.

S.No. Designation BPS
Engagement Posts Units of Posts
Additional
1 Settlement Officer 17/18 1 6 6
Charge
Transfer
Assistant Settlement
1 17 posting/New 1 6 6
Officer
Hiring
Sub Total (Government Officers) 2 6 12
Assistant Manager
2 17 New Hiring 1 7 7
(GIS)
3 Tehsildar (Rtd.) SPP New Hiring 1 7 7
4 GIS Associates SPP New Hiring 3 7 21
5 Computer Operator 16 New Hiring 3 7 21
6 Accountant/Assistant 16 New Hiring 1 7 7
7 Girdawar SPP New Hiring 3 7 21
8 Surveyor SPP New Hiring 6 7 42
9 Patwari SPP New Hiring 15 7 105
10 Driver 6 New Hiring 1 6 6
11 Survey Helper 3 New Hiring 6 7 42
12 Chowkidar 3 New Hiring 2 7 14
13 Sweeper 3 New Hiring 1 7 7
14 Naib Qasid 3 New Hiring 1 7 7

14 | P a g e 75
 Sub Total (Contract basis) 307
Total Staff of Headquarters Settlement Office 319

Settlement staff will consist of both Revenue and Technical staff. Tehsildar will be responsible
to lead and guide Revenue Staff (i.e. Girdawar and Patwari) while Assistant Manager GIS will
be responsible for GIS Associates, Computer Operators and Surveyors. AM GIS will also be
responsible for database management at the Settlement Office level.

Organogram of settlement office is shown in below figure.

Figure 4: Organogram of HQ Settlement Office

10.1.3. Service Delivery Center (SDC)

Service Delivery Center (SDC) is the facilitation center to provide services related to land
record transactions. These SDCs will be established on the analogy of Computerization of Land
Records Project, Khyber Pakhtunkhwa. In order to operationalize SDCs, permanent staff will
be hired through proper channel. List of SDC staff are given below:

Table 5: List of Staff of Service Delivery Center

Mode of No. of No. of Total No.

S.No. Designation BPS
Engagement Posts Units of Posts
Deputy Director
1 18 New Hiring 1 3 3
Database
2 Assistant Director GIS 17 New Hiring 1 3 3
3 Assistant 16 New Hiring 1 7 7

15 | P a g e 75
 Service Delivery
4 16 New Hiring 10 7 70
Official
5 GIS Associates 16 New Hiring 1 7 7
6 Driver 6 New Hiring 2 7 10
7 Naib Qasid 3 New Hiring 4 7 28
8 Chowkidar 3 New Hiring 2 7 14
9 Sweeper 3 New Hiring 1 7 7
Total Staff of SDC 23 149
It is pertinent to note that Deputy Director Database (DD Database) will be hired for
Headquarters SDC meaning there will be only one DD Database for a district and will be
looking after multiple SDCs. In seven sub-divisions of this project, three sub-divisions i.e.
Hassan Khel, Darra Adam Khel and Wazir (erstwhile FR) will be looked after by DD Database
of Peshawar, Kohat and Bannu respectively.

Procurement of land and construction of SDCs are also included in this project. From the
experience of Computerization of Land Records Project, Khyber Pakhtunkhwa, it has been
noted that construction work takes more time than expected. That’s why during the project’s
life, provision of rented building for SDCs have been allocated.

Service Delivery Centers will be able to provide services to the public as soon as settlement
operation is completed in a mouza.

10.1.4. Project Review Board (PRB)

Overall supervision and keeping the project on track will be ensured by Project Review Board
(PRB). Project Review Board will consist of the following members:

Table 6 : Project review Board Structure

S.No. Designation Status

1 Additional Chief Secretary Chairman
2 Project Director Member/Secretary
3 Representative of Board of Revenue Member
4 Representative of Finance Department Member
5 Representative of ST&IT Department Member

Frequency of Meeting: The Project Review Board (PRB) meeting will be organized
at least once in a quarter to review the progress as per the project goals.

16 | P a g e 75
 Justification for PRB: The Project of land settlement in Merged Areas (MAs), will
require consistent guidance and supervision as for the first-time land settlement will be
conducted through GIS Technology. PRB will act as major forum to give directions
after carefully monitoring the progress of the project and help to solve the
administrative and legal matters during project implementation.Terms of Reference
(TORs) of PRB

 Review and coordinate over-all progress and provide strategic direction to

project implementation.
 Performance overview and consistency with the project goals.
 Support and solve the project objectives with the administrative and line
departments for legal matters.
 Guidance for the KPIs progress and support any higher support to the project;
 Any other action / decision for smooth implementation of the project and
achieving the objectives.

10.2. Project Execution

Land settlement operation is an extensive exercise of engaging people, surveying entire area,
recording records of rights and preparing other records related to land and its access. Settlement
operation will be initiated in all sub-divisions simultaneously. The overall timeline of the
project is three (03) years.

To efficiently utilize staff of settlement operation, they have been organized in three (03)
teams/per sub-division. These teams are illustrated in the figure below.

17 | P a g e 75
 Figure 5: Team structure of Settlement Office

Each team will be comprised of both Revenue and Technical staff. Team composition is shown
in below table.

Table 7 : Team Composition

S.No. Designation No.

1 GIS Associate 1
2 Surveyors 2
3 Computer Operator 1
4 Girdawar 1
5 Patwari 5
6 Survey Helper 2
No. of Staff in a team 12
Each team will be working in five mouzas simultaneously i.e. at a single time settlement
operation will be ongoing in 15 mouzas in a sub-division. After completing five mouzas by a
single team, another group of five mouzas will be assigned to them by the Assistant Settlement
Officer.

There will be five Patwaris working in a team. They will be preparing Shajra e Nasb, writing
Khatooni, verifying field measurements, verifying field book, preparation of Misl e Haqiat and
verification of all other revenue documents. He will be supervised and guided by Girdawar.
Patwari will be working closely with Computer Operator to ensure data has been entered and
with GIS staff to make sure measurements of parcels are correct.

18 | P a g e 75
As soon as the Patwari starts writing Shajra e Nasb and Khatooni, Surveyors with the help of
GIS Associate will start Khasra Measurement. GIS Associate will be extending GIS support to
the team and will be primarily responsible to demarcate mouza boundaries, manage and verify
survey data, finalize Massavis and perform ground truthing where required.

Surveyors will be supporting GIS Associate and Patwari in field data collection and field
verification. He will also be responsible to handle and use GNSS/RTK equipment. Computer
Operator will perform the scanning and data entry of Shajra e Nasb and Khatooni received
from Patwari on daily basis. Computer Operator will be a trained personnel to use Land
Settlement Module and support the Revenue staff and Assistant Settlement Officer in
performing verification of the data entered. Surveyors will be assisted by Survey Helpers in
handling survey equipment and do the duty of attendants where Base (DGPS) is fixed.

Field work will be conducted by Patwari and Surveyors where GIS Associate and Computer
Operator will do the desk work. In case of any verification needed, both the staff members will
move with the field team. In order to facilitate the field staff i.e. Patwari, Surveyors and Survey
Helpers, each team will be provided with a vehicle.

Once the record is finalized by Patwari, it will be verified by Girdawar, Tehsildar, Assistant
Settlement Officer and finally by the Settlement Officer. After signing off the records, data will
be available for live services.

10.3 Implementation Methodology

Settlement operation will be carried out in two different modalities i.e.

a. Fresh Settlement
b. Re-settlement

Both the processes are explained in detail as below.

10.3.1 Fresh Settlement

Most of the areas of Merged Areas (MAs) are lacking proper record of rights that’s why Fresh
Settlement process will be adopted. The use of GIS and IT has been illustrated in the figure
below. Land Records Management Information System (LRMIS) which is already in use in
Service Delivery Centers (SDCs) of District Peshawar, Mardan and Abbotabad. Land
Settlement Module will be developed and integrated with current LRMIS software. Initial data

19 | P a g e 75
entry of Shajra e Nasab and Khatooni will be stored in Settlement Module which after
verification (Parthal) from concerned revenue staff will be updated to LRMIS database.

Khasra measurement and Field Book preparation will be done using GIS technology as
illustrated in Figure 5. All the Khasra measurement will be done by using Very High Resolution
Satellite Stereo Imagery and using advanced surveying equipment i.e. DGPS + GNSS. This
data will be stored in a Geo-database and then after verification from concerned revenue staff
will be integrated with LRMIS database. After completing all the required processes of
Settlement Operation, the data will be ready for live services.

The detail process is discussed below and is shown in Figure 6.

Figure 6: Settlement Methodology

1. Public Awareness
The department will initiate and coordinate mass awareness campaigns before the settlement
process begins in each area separately. A range of tools and techniques will be developed to
foster participation through elders and mass awareness campaigns. It will include posters and

20 | P a g e 75
leaflets, mass media campaigns (radio, television), mobile display/announcements, public
meetings, using social media campaigns, and school/college class awareness with the help of
local administration. Keeping in view the importance of the project, the awareness campaign
will be focused to develop a clear perception, understanding, and familiarity of how the target
masses will get benefits out of the settlement operation. Assistant Settlement Officer will be
looking after and coordinating this activity.

Objectives of Public awareness campaign are:

 Establishing the fact that settlement operation and land record management
information system will offer services that will advantage land owners.
 Familiarizing the audiences with the use, and ease of the system.
 Educating the target audience on how to use the offered Services.
 Minimizing resistance among the target audience against the change of operation.
 To ensure that awareness campaign is reached to the maximum audience.
Public support and understanding are essential to educate potential landowners and other
stakeholders. The campaign would involve information about benefits and obligations of
registering title transactions, title alterations and the risks associated with unregistered interests.

Reach: The mass awareness campaign will be launched through village-based

meetings, print and electronic media and also by arranging sessions in school and
colleges.

Printing: Special awareness poster will be printed for describing land settlement
process step by step and will be shared with local community and stakeholders etc.

Frequency: The message reaching the audiences should be received more than once.
This ensures attendance and improves recall.

2. Thak Bast
Thak Bast is the first practical step of settlement operation. It is the process of drawing a sketch
of revenue estate or in other words we can say it is the process of determining boundary line
of that revenue estate. It is precisely determined with the help of community elders and land
owners.

Role of Technology: This process will be supported by GIS by printing high resolution
satellite imagery on paper. These maps will be presented and discussed in the
community to determine boundary line of that revenue estate. If the boundary line is a

21 | P a g e 75
 natural feature like river, stream or hill/mountain or it’s a manmade feature like road,
canal etc. then physical survey may not be needed. But if the boundary line is within
parcels and is not clear in satellite imagery then physical survey using advanced
surveying equipment will be carried out.

In this process a number of staff will be involved. GIS Associate will be responsible to
print satellite imagery on paper maps of that area on suitable scale. Tehsildar/Patwari
will be responsible to determine the boundary line with the help of community and land
owners while Surveyors will be responsible to survey that area if required. At the end
GIS Associate will produce the final boundary of that revenue estate.

3. Chatta Shajra Nasb writing

Shajra Nasb writing (Pedigree/Family Tree) is the process of noting down list of all owners
along with their ancestors. Owner list is written in the form of a tree through which relation
between owners can be determined. It also provides the list of different tribes and clans residing
in that area.

Writing Shajra Nasb is an ongoing process and it is usually not completed in a single sitting. It
is completed towards record finalization stage. Shajra Nasb will be written by Patwari on
prescribed form and that form will be handed over to Computer Operator.

Role of Technology: Computer Operator will scan the hand written Shajra e Nasb and
will do data entry in settlement module of existing LRMIS software. Scanned record
and data entry will be compared for verification purposes.

4. Khatooni Writing
Khatooni is the primary document to record information of cultivator of a piece of land. This
information is collected for each and every parcel in a given revenue estate.

Role of Technology: Patwari will be responsible to write Khatooni in the field and
then deliver it to respective Computer Operator. Computer Operator will scan it and
will enter the data in exiting LRMIS software. At the completion of Khatooni writing,
both the hand written and printed out records will be compared for verification and in
case of any inconsistency, will be corrected at the field level.

5. Chanda Bandi/Establishment of Ground Control Points (GCPs)

In manual settlement process Chanda bandi is the process of setting base for measurement. In
this process, points of equal distance are lay down in all over revenue estate. These points can

22 | P a g e 75
be referred to as reference points. Khasra measurement is taken place using reference from
these points and are used as a source of triangulation.

Role of Technology: In GIS based settlement Chanda Bandi will be replaced by using
Ground Control Points (GCPs). GCPs are termed as permanent locations on ground
which do not change over time. These points are very important for referencing location
of land features. GCPs are usually established and managed by the National Surveying
Agency i.e. Survey of Pakistan (SOP). SOP has already established network of
GCPs/Benchmarks in all over Pakistan and they might be engaged to further increase
the density of these points by traversing it, so that it may cover all the areas.

In revenue system “Seh Hada” which acts as GCP and are marked at the
common/junction point of three Mouzas. A small rock is placed or cemented block is
constructed at that point and its location is also marked on Massavi Map with a Red
Dot. Seh Hada will also be referenced with GCPs of Survey of Pakistan.

6. Khasra Measurement
Khasra measurement is the most time taking process of manual settlement operation. In this
process dimensions of each and every Khasra is measured.

Role of Technology: Khasra measurement will be done using GIS technology. A

hybrid approach of both satellite imagery and surveying equipment will be used. Very
High Resolution (VHR) satellite imagery will be used to digitize the entire area. As the
settlement operation is going to take place mostly in hilly areas, it will be difficult to
conduct survey in rough terrain, deep valleys and inaccessible areas. Such areas will be
digitized and measured using VHR satellite imagery. Areas which are congested, will
be surveyed using advanced surveying equipment.

In this process GIS Associates and Surveyors will play the vital role under the guidance
of Assistant Manager GIS of each district. GIS Associates will be digitizing the areas
while Surveyors will be doing ground survey where required.

7. Field Book preparation

Field Book is also one of the most important record regarding Khasra measurement. This record
is prepared while measurement is ongoing. Each of the Khasra is given a unique ID and lengths
of each dimension is noted down in it. Area of each Khasra is also determined in Field Book.
Khatooni No. of each Khasra is also recorded.

23 | P a g e 75
 Role of Technology: Using GIS based technology, Field Book preparation will be
much easier. Measurement of each dimension of a Khasra will be determined from
VHR satellite imagery or advanced survey equipment (as discussed in the previous
step). Area of each Khasra will also be determined automatically. Only Khatooni No.
will be recorded from the field by Patwari which will provide the basis for cross
verification of the data. Field Book and Khatooni will be verified by relevant revenue
staff after its completion.

8. Massavi preparation
Plotting of Massavi using manual methods requires very high degree of skills. In manual
system, it is plotted using Plane Table technique which is obsolete now in this era of
technology.

Role of Technology: All the Khasra measurements of a given revenue estate will be
organized in the form of Massavi. This Massavi will have the same scale which is used
for manual one i.e. 1inch = 40 Karam or 220 feet. It will also have the 4x4 grid each of
200x200 Karam. This grid will initially be extended from settled districts to avoid any
inconsistency on the borders of its neighboring districts.

200 karam
200 karam

GIS Associates will be responsible to create these Massavis. Massavis will be verified
on ground by concerned revenue officials before it is finalized.

9. Writing of Misl e Haqiat

Misl e Haqiat is the primary document and final deliverable for records of rights. It is the
combination of multiple documents which is written at the end of settlement operation.

24 | P a g e 75
 Role of Technology: As Misl e Haqiat is written from multiple documents like Shajra
e Nasab, Khatooni and Field Book, it will be generated automatically from the land
settlement module of existing LRMIS software. After it is generated, it will be handed
over to revenue staff for verification.

Computer Operator will be responsible to generate it from the system.

10. Wajib ul Araz

Wajib ul Araz is the document of common lands, its customs, accessibility for different
tribes/clans and distribution of resources. This document is written by Patwari of the concern
revenue estate.

Role of Technology: Once Patwari is finished writing it, it will be handed over to
Computer Operator to scan and incorporate it with Misl e Haqiat in to the system.

11. Taqseem Parcha Khatooni

Taqseem Parcha Khatooni is the process of distributing owner’s land information to respective
owners to find out if there is any discrepancy in the data.

Role of Technology: Parcha Khatooni of each owner will be generated from the system
by Computer Operator on its prescribed format and will be distributed by concerned
Patwari. In case of any issues reported by the owner will be corrected accordingly.

12. Tasdeeq Akhir

Tasdeeq Akhir is the final process of verification done by the Settlement Officer. All the
required documents will be generated from the system which will be verified by respective SO.
In case of any discrepancy found in data will be corrected accordingly.

After the completion of Tasdeeq Akhir, data will be handed over to District Administration and
will be ready to get live on Service Delivery Center (SDC).

10.3.2 Re-settlement

There are a few pockets in Merged Areas (MAs) where settlement has previously been done
like Kurram and North Waziristan. In these areas Re-settlement operation will be carried out
which has a few different steps from Fresh Settlement process which are explained below.
Figure 6 shows the methodology of Re-settlement process.

25 | P a g e 75
 Figure 7: Re-settlement Methodology

1. Public Awareness
It has been explained under “Public Awareness” of section 10.3.1.

2. Field Book verification with Jamabandi (Field Book ba Jamabandi)

This process involves cross verification of Field Book with latest Jamabandi. This activity is
done by revenue official and it is a desk review.
3. Chatta Shajra Nasb writing
Details of “Chatta Shajra Nasb writing” are given in section 10.3.1. In Re-settlement the
previous Shajra Nasab is updated.

4. Khatooni Writing
In Re-settlement process, Khatooni writing has the same process as of Fresh settlement only
the previous Khatooni Number is added in the record. Khatooni writing is explained in section
10.3.1.

26 | P a g e 75
5. Aks Patangi
Aks Patangi is the process of photocopying original Massavi manually. This process is carried
out by placing tracing paper on Massavi and draw each and every Khasra on it. Aks Patangi is
then plotted on new sheet and then is updated in the field by Patwari.

Role of Technology: This step will be skipped in GIS based land settlement as
Massavis will be digitized from old ones. Once the digital copy is prepared, it can be
printed as many times as required.

6. Khasra Measurement
Once the previous Massavi of a mouza is digitized, it will be printed out and the relevant
Patwari will start updating it. Surveyor will conduct field surveys where required and the
changes will be recorded accordingly including Khasra divisions, new features addition like
roads, schools, health facilities and change in type of land.

Role of Technology: In digital mode, the previous Massavis will be scanned, geo-
referenced, digitized and then will be updated according to the ground situation. This
updation will be done using satellite imagery and mostly by ground survey. Updated
Massavis will be prepared by GIS Associates and will be shared with concern Revenue
officials for verification.

7. Field Book preparation

Field Book will also be prepared in parallel with Khasra measurement. Details of Field Book
preparation is already discussed in section 10.3.1.

8. Massavi preparation
Massavi preparation is also discussed in section 10.3.1.

9. Writing of Misl e Haqiat

Preparation of Misl e Haqiat is discussed in section 10.3.1
10. Wajib ul Araz
Writing of Wajib ul Araz is discussed in section 10.3.1.

11. Taqseem Parcha Khatooni

Taqseem Parcha Khatooni is discussed in section 10.3.1.

12. Tasdeeq Akhir

Tasdeeq Akhir is discussed in section 10.3.1.

27 | P a g e 75
After the completion of Tasdeeq Akhir, data will be handed over to District Administration and
will be ready to get live on Service Delivery Center (SDC).

10.4 Data Management

Data management is the compilation and storage of both spatial and non-spatial. All the data
collected from field during survey will be compiled at the Settlement Office, which will also
be transported to Land Records Processing Unit (LRPU) through secure Virtual Private
Network for safe storage as shown in below figure. The data collected from the field may
consist of semi digitized data i.e. data in digital form collected through GPS/GNSS devices and
manual/textual records. The semi digitized data will be cleaned and post processed after
correction of necessary errors and removal of unwanted attributes. This data will be locally
stored at each Settlement Office in a work station, which will be accessed by the survey teams
and digitizers on a local area network (LAN) for local processing. The Settlement Office will
provide all the data processing facilities along with necessary hardware for printing, scanning
and sending the final data to LRPU. All the data transmission between the Settlement Offices
and LRPU will be protected by firewall at LRPU and a Remote Ethernet Device (RED)
connected to DSL to provide secure VPN over internet. The data from all the offices will be
accumulated in LRPU and the backup copies of the same will also be created on a backup
server. Figure 7 shows the data management and data flow between Settlement Offices and
LRPU.

28 | P a g e 75
 Figure 8: Data Management and Data Flow Diagram.

Survey data collected by surveyor will be handed over to GIS Associate and will be saved in a
proper folder structure which is shown as below. This survey data will be post processed to
remove errors and will be plotted on respective Massavi. Processed data will be updated in
respective spatial database.

District

Tehsil

Mouza

Date

PROJECT WORK PLAN

Project work plan is as below.

29 | P a g e 75
30 | P a g e 75
 Figure 9: Project Work plan

31 | P a g e 75
  In case of availability of additional resources, better level of accessibility of the local
population and preparedness at the project and departmental level, the project can be
initiated in other sub-divisions of the Merged Areas during this project life.

14. Project Benefit and Analysis:

Secure land tenancy and property rights are fundamental to shelter and livelihoods and serve
as solid foundation for the realization of human rights and poverty reduction. It enables people
in rural and urban areas to invest in improved livelihoods. Secure land rights are particularly
important in helping reverse gender discrimination, social exclusion of vulnerable groups and
wider social and economic inequalities linked to inequitable and insecure access to land. They
also help to promote good environmental management, improve revenue collection, improve
food security, and assist directly in the realization of human rights, including the elimination
of discrimination against women, the vulnerable, indigenous groups and minorities. It is vital
for good governance at all levels as it promotes transparency and accountability in its service
delivery in unequivocal terms.

The project is to improve the land records service delivery of the Merged Areas of Khyber
Pakhtunkhwa, contributing to long-lasting tenure security and more efficient functioning of
land markets, and to establish a basis for comprehensive integration of information associated
with rights in land. Parcel information is comprised of the documents, maps, attribute and
attribute information that represent rights and interests in land. It includes ownership, legal
description, location, and nature and extent of a particular piece of land. Parcel information
plays an important role in the economic development of individuals and communities. Parcel
information provides a public record of who owns what, where and how much.

Merged Areas needs secure, accessible and authoritative land information to build a successful
cadastral system. The benefits of land information systems (cadastral and geographic
information systems) are many and varied. In analyzing the benefits, it is best to look at urban
and rural areas separately, both of which have economic, social and environmental benefits.

Economic Benefits:

 To reduce time and cost of transaction

 To utilize digital land records data mining for planning and taxation.

32 | P a g e 75
  System will support government, private, commercial and civil departments in land
revenue, land titles, land holdings, land mortgage and land leasing.

Social Benefits:

 Public access to records through Service Deliver Centre (SDC’s) and eventually, the
internet via web for basic information.
 Increased access to land records at lower transaction cost for the beneficiary, through a
client-responsive service.
 Increased level of tenancy security of land-right holders.
 Definite and secure transactions at mutation.
 Central maintenance of electronic land records and instantly update and backup in
secure terminal.
 E-Pass Book and Computerize Fard, Jamabandi and Massavi.
 Efficient and easy searching facilities.
 Land transfer within in a one window operation.
 Get “FARD” instantly without any delays.

Environmental:

 Provide basis for integrated spatial decision support systems. (SDSS)

 Geospatial data created during the project will help in Environmental Impact
Assessments (EIA)
 Will help in identification and demarcation of forests, mines and other features.

The overall benefits of modern technology in Land Administration is to design a land system,
which will facilitate the land administration process such as:

Land Valuation

 Determining values, objectives and the legal framework in relation to management of

land as a legal, economic, and physical object.
 Basis for building sound land administration infrastructures.

Cadastral Systems

 Identification of land parcels and securing land rights.

 Facilitate land registration, land valuation, and land-use control.
 Underpin Sound Land Administration

33 | P a g e 75
Land Administration Systems

 Administration of land tenure, land value, land-use, and land development.

 Facilitate efficient land markets and effective land-use management.
 Underpin Sound Land Management

Land Management

 Management of processes by which land resources are put into good effect.
 Facilitates economic, social, environmental sustainability.
 Underpins and implements sound Land Policies

Mode of Payment

All payments would be made through assignment account for quick and efficient disposal of
disbursements. Assignment account is proposed by keeping in view the following points:

1. Project duration is three (03) years and it would require quick disbursements.
2. There are seven sub-divisions, and all the operations would be managed from one
Project Office.
3. There are no procurements involved in this project as all the procurement will be done
by USAID and Government would be supporting salaries and operational cost only.

34 | P a g e 75
Justification for Land Settlement Special Allowance
Manual procedure of Land Settlement Operations and land records creation is a very complex
and time consuming activity, which is going on in District Chitral for the last two decades
incurring more than 703 million cost. Utilizing the lessons learnt from settlement operations,
Board of Revenue, Khyber Pakhtunkhwa for the first time in history of Pakistan is proposing
to execute digital land settlement with latest surveying equipment having GNSS/RTK
technology. The overall project methodology has been designed in such a way to maximum
utilization of latest technology and Satellite Imagery thus reducing completion time by
approximately six folds. The department has completed a dry run of the proposed methodology
in a sample Mouza in District Malakand as a pilot with outstanding results having accuracy up
to centimeters in Khasra measurement.

The Project needs multi-dimensional Professionals having sound understanding of the latest
technology and settlement methodology to execute the project activities in hard and far-flung
areas of Merged Areas having volatile law and order situations. In order to attract good human
resource and keep them motivated “Land Settlement Special Allowance” is proposed in
addition to the project salary on the analogy of Independent Monitoring Unit (IMU) and
Performance Monitoring and Reform Unit (PMRU). The overall financial implications of the
proposed allowance for seven Settlement Offices and Land Settlement Unit for complete
project life (3-Years) is 58.32 million. Justification for each post is given as below.

S# Role / Designation Justification

The GIS based settlement is out of the box and
1 Project Director
innovative solution never done in Pakistan before.
The project is specialized, unique and significant for
Government, donor partner as well as general public
to create GIS based settlement records including
accurate measurement using GNSS / RTK technology
and Satellite Imagery. UNDP proposed salary @
600,000 per month whereas, this project proposes
‘Land Settlement Special Allowance’ @ 160,000
per month in addition to his own salary to attract
qualified, professional and experienced officer as per
Project Policy.

35 | P a g e 75
 The project needs a seasoned officer in the capacity of
2 Sr. Manager Operations
Sr. Manager Operations having unique
multidimensional and multi-sectorial experience to
manage the operations of GIS based land settlement
project encompassing Planning, Audit & Accounts
and Mass Awareness. The said post with specialized
knowledge of land settlement and project operations
management have high market demand. This project
proposes ‘Land Settlement Special Allowance’ @
140,000 per month in addition to his own salary to
attract qualified, professional and experienced officer
as per Project Policy.
Designing, developing and installation of centralized
3 Sr. Manager Technical
Land Records Management Information System
(CLRMIS) and ICT Infrastructure for Land Record
Processing Unit, needs the services of a senior
technical veteran having expertise in similar nature
work.
The job nature of Sr. Manager Technical is extremely
technical, specialized, unique and having very high
market value. UNDP proposed salary @ 550,000 per
month for similar nature post whereas, this project
proposes ‘Land Settlement Special Allowance’ @
140,000 per month in addition to his own salary to
attract qualified, professional and experienced officer
as per Project Policy.
GIS is the major operational component of the project
4 Sr. Manager GIS
which needs a GIS specialist having practical
expertise in the use of satellite imagery, GNSS / RTK
technology based survey for creation of digitized
Massavis (cadastral maps). The expertise in this
specialized field are very rare and have very high
market value in Pakistan as well as abroad. UNDP

36 | P a g e 75
 proposed salary @ 550,000 per month whereas, this
project proposes ‘Land Settlement Special
Allowance’ @ 140,000 per month in addition to his
own salary to attract qualified, professional and
experienced officer as per Project Policy.
The deployment of state of the art IT infrastructure in
5 Manager Networks
Land Records Processing Unit (LRPU) needs a
dynamic, passionate and market oriented IT
Infrastructure specialist. The market value of IT
Professional with such expertise is approximately
250K to 300K. This project proposes ‘Settlement
Special Allowance’ @ 100,000 per month in addition
to his own salary to attract qualified, professional and
experienced officer as per Project Policy.
The designing, deployment and maintenance of
6 Manager Database
Centralized
Land Records Management Information System is a
very complex and specialized task, which needs
expertise in database as well as Revenue domain. A
manager database without expertise in Revenue
domain cannot comprehend the complexities involved
in the old and manual records of Patwari. Such
specialty is very rare and have high demand in market.
The market value of IT Professional with such
expertise is approximately 250K to 300K. This
project proposes ‘Land Settlement Special
Allowance’ @ 100,000 per month in addition to his
own salary to attract qualified, professional and
experienced officer as per Project Policy.
Detailed and comprehensive planning is the guarantee
7 Senior Planning Officer
for successful project completion. Planning and
executing Land records settlement project in merged
areas is a very challenging job and needs a dynamic

37 | P a g e 75
 and market oriented professional having proficiency in
planning, scheduling, budgeting, execution,
monitoring and risk management. Such multi-
dimensional officers need good compensation to keep
them motivated. This project proposes ‘Land
Settlement Special Allowance’ @ 100,000 per month
in addition to his own salary to attract qualified
experienced officer as per Project Policy.
Sound communication/correspondence between
8 Account Officer
Finance Department, Accountant General office and
Project offices is the guarantee for smooth operations
of the project. A competent and dynamic AO is
required to pursue the project cases at finance for
timely releases and AG office for timely expenditure.
This will ensure timely expenditure and progress in the
project. Therefore, this project proposes ‘Land
Settlement Special Allowance’ @ 70,000 per month
in addition to his own salary to attract qualified and
experienced officer as per Project Policy.

9 Assistant Settlement Officer. Assistant Settlement officer (ASO) is the in charge of

settlement operations in each district, who has to
mobilize Tehsildars, Girdawars, Patwaris, Surveyors,
AM GIS and AM Database for field activities. He also
has to monitor and supervise the field staff progress.
A revenue knowing officer, who have sound
understanding of settlement operations and project
management can ensure timely completion of the
project. The ASO has a specialized nature job in the
hard and remote areas of MAs and therefore this
project proposes ‘Land Settlement Special
Allowance’ @ 100,000 per month in addition to his
own salary to attract qualified, professional and
experienced officer as per Project Policy.

38 | P a g e 75
15. Certified that the project proposal has been prepared on the basis of instructions
provided by the Planning Commission for the preparation of PC-I for Social Sector
projects.

Prepared by:

_____________________________

Aftab Ahmad
Deputy Director (GIS)
Revenue and Estate Department
Government of Khyber Pakhtunkhwa

Checked by:

_____________________________

Junaid
Senior Planning Officer

Verified by:

_____________________________

Wasif Rehman
Project Director

Recommended by:

_____________________________

Amir Sultan Tareen

Secretary
Planning & Development Department
Government of Khyber Pakhtunkhwa
ANNEXURES
 ANNEX - I

SUMMARY OF OVERALL BUDGET

Cost
S.No. Office Heads Office Units Total Cost
(millions PKR)
Salary - Human Resource 109.89 1 109.89
Operational Cost 288.702 1 288.70
1 Land Settlement Unit (LSU) Purchase of Motor bike 0.1 1 0.10
Satellite Imagery 100 1 100.00
Survey of sensitive areas 30 1 30.00
Sub-Total 528.69 528.69

Headquarters Settlement Salary - Human Resource 654.158 1 654.16

2
Office (HQ SO) Operational Cost 0 1 -
Sub-Total 654.158 654.16
Salary - Human Resource - 1 -
Service Delivery Center
3 Operational Cost 50.25 1 50.25
(SDC)
Land Cost 35 1 35.00
Sub-Total 85.25 85.25
Grand Total 1,268.10 1,268.10

43 | P a g e 75
 ANNEX - II

COST ESTIMATATION OF LAND SETTLEMENT UNIT (LSU)

A - Human Resource of LSU

Approved PC-I Revised PC-I
Expenditure
S.No. Designation BPS No. of Posts Salary Package Total Salary No. of Posts Salary Package Total Salary
Project Staff to be transferred on deputation basis
1 Project Director 19 1 175,000 6,620,000 - 1 175,000 6,621,000
2 Senior Manager (Operations) 19 1 175,000 6,620,000 - 1 175,000 6,621,000
3 Senior Manager (Technical) 19 1 175,000 6,620,000 - 1 175,000 6,621,000
4 Senior Manager (GIS) 19 1 175,000 6,620,000 - 1 175,000 6,621,000
5 Manager Database 18 1 125,000 4,729,000 - 1 125,000 4,729,000
6 Manager Networks 18 1 125,000 4,729,000 - 1 125,000 4,729,000
7 Senior Planning Officer 17/18 1 125,000 4,729,000 - 1 125,000 4,729,000
8 Account Officer 17 1 90,000 3,405,000 - 1 90,000 3,405,000
Sub-Total 8 44,072,000 8 44,076,000
Project Staff to be hired on initial recruitment
9 Assistant Manager (Database) 17 1 90,000 3,405,000 - 1 90,000 3,405,000
10 Assistant Manager (GIS) 17 1 90,000 3,405,000 - 1 90,000 3,405,000
11 GIS Associate SPP 1 90,000 3,405,000 - 1 90,000 3,405,000
12 Network Support Engineer SPP 1 90,000 3,405,000 - 1 90,000 3,405,000
13 Accountant 16 1 60,000 2,268,000 - 1 60,000 2,270,000
14 Assistant 16 1 60,000 2,268,000 - 3 60,000 6,810,000
15 Computer Operator 16 2 60,000 4,536,000 - 2 60,000 4,540,000
16 Driver 6 4 20,000 3,024,000 - 7 20,000 5,297,000
17 Naib Qasid/Office Boy 3 4 16,000 2,419,000 - 4 16,000 2,422,000
18 Sweeper 3 2 16,000 1,210,000 - 2 16,000 1,211,000
Sub-Total 18 29,345,000 - 23 36,170,000
Total (A) 26 73,417,000 - 31 80,246,000

44 | P a g e 75
 ANNEX - II

B - Internship Program
Approved PC-I Expenditure Revised PC-I
1 Internees Fixed Pay 10 25,000 9,000,000 - 10 25,000 9,000,000
Total (B) 10 9,000,000 - 10 9,000,000
C - Land Settlement Special Allowance
Approved PC-I Revised PC-I
Special Total of Special Total of All Expenditure Total of Special Total of All
S.No. Description No. of Posts No. of Posts
Allowance Allowance Years Allowance Years
1 Land Settlement Special Allowance (PD) 88,815 1 88,815 3,198,000 - 1 88,815 3,198,000
2 Land Settlement Special Allowance (SMs) 88,815 3 266,445 9,593,000 - 3 88,815 9,593,000
Land Settlement Special Allowance (Manager
3 57,525 3 172,575 6,213,000 3 57,525
DB, Manager N/W, SPO) - 6,213,000
4 Land Settlement Special Allowance (AO) 45,555 1 45,555 1,640,000 - 1 45,555 1,640,000
Total (C) 8 20,644,000 - 8 20,644,000
Total HR Cost (A+B+C) 103,061,000 - 109,890,000

45 | P a g e 75
 ANNEX - II

Operational Cost
Approved PC-I Revised PC-I
Expenditure
S.No. Item Name No. of Units Unit Rate Total Cost No. of Units Unit Rate Total Cost
1 Utility Bills, postage and courier (for 8 offices) 1 50,350 2,000,000 - 1 600,000 23,832,000
2 Office Rent (for 8 offices) 400,000 - - 1 1,100,000 43,692,000
3 Internet Service (for 8 offices) 1 100,700 4,000,000 - 1 210,000 8,342,000
4 Stationery, Plotter Roller A0, A2 size - A4-A3 (for 8 offices) 1 20,000 794,000 - 1 160,000 6,356,000
5 Printers/Plotter Toners, etc. (for 8 offices) 1 20,000 794,000 - 1 195,000 7,746,000
6 Printing and Publication (for 8 offices) 1 10,000 397,000 - 1 45,000 1,788,000
7 Newspaper & Periodicals and Books (for 8 offices) 1 7,000 278,000 - 1 28,000 1,113,000
8 Repair and Maintenance Transport (for 8 offices) 1 32,730 1,300,000 - 1 320,000 12,711,000
9 Generator, Machinery and equipment repair (for 8 offices) 1 12,600 500,000 - 1 160,000 6,356,000
10 Furniture and fixture repair (for 8 offices) 1 7,000 278,000 - 1 25,000 993,000
11 Registration of all vehicles (for 8 offices) 1 1,000,000 1,000,000 - 1 1,000,000 1,000,000
12 POL Charges 12 37,765 18,000,000 - 46 44,879 82,000,000
13 POL Charges Generator 80,000 -
14 Rented Vehicles 21 70,000 58,389,000
15 Travelling allowance (for 8 offices) 1 88,120 3,500,000 - 1 629,400 25,000,000
16 Services of security company for two guards (for LSU only) 2 30,000 2,383,000 - 2 30,000 2,384,000
17 Advertisement - 1 1,000,000 1,000,000
18 Office Renovation/Maintenance - 1 1,000,000 1,000,000
19 Miscellaneous (for 8 offices) 1 20,150 800,000 310,000 1 125,860 5,000,000
Total Operational Cost 36,024,000 310,000 288,702,000

46 | P a g e 75
 ANNEX - II

Logistic Support
Approved PC-I Revised PC-I
Expenditure
S.No. Description No. of Units Unit Rate Total Cost No. of Units Unit Rate Total Cost

1 Motor bike 70 cc for rider 1 100,000 100,000 - 1 100,000 100,000

Total Cost of Logistic Support 1 100,000 - 1 100,000

Sub Total of Government Supported Component 139,185,000 310,000 398,692,000

139.19 398.69
130.00 130.00
269.19 528.69
(in millions) (in millions)

47 | P a g e 75
 ANNEX - IV

Cost Estimation for Settlement Office

Human Resource (Settlement Office)

No. of
S.No. Designation BPS Salary Package Year 1 Total Year 2 Total Year 3 Total Total of All Years
Posts
Project Staff to be transferred on deputation basis
1 Settlement Officer 18 6 - - - - -
2 Assistant Settlement Officer 18 6 125,000 9,000,000 9,450,000 9,922,500 28,373,000
Sub-Total 12 9,000,000 9,450,000 9,923,000 28,373,000
Project Staff to be hired on initial recruitment
3 Assistant Manager (GIS) 17 7 90,000 7,560,000 7,938,000 8,334,900 23,833,000
4 Tehsildar (Rtd.) SPP 7 90,000 7,560,000 7,938,000 8,334,900 23,833,000
5 GIS Associate SPP 21 90,000 22,680,000 23,814,000 25,004,700 71,499,000
6 Computer Operator 16 21 60,000 15,120,000 15,876,000 16,632,000 47,628,000
7 Accountant/Assistant 16 7 60,000 5,040,000 5,292,000 5,544,000 15,876,000
8 Girdawar SPP 21 60,000 15,120,000 15,876,000 16,632,000 47,628,000
9 Surveyor SPP 42 60,000 30,240,000 31,752,000 33,264,000 95,256,000
10 Patwari SPP 105 60,000 75,600,000 79,380,000 83,160,000 238,140,000
11 Driver 6 6 20,000 1,440,000 1,512,000 1,584,000 4,536,000
12 Survey Helper 3 42 16,000 8,064,000 8,467,200 8,870,400 25,402,000
13 Chowkidar 3 14 16,000 2,688,000 2,856,000 3,024,000 8,568,000
14 Sweeper 3 7 16,000 1,344,000 1,428,000 1,512,000 4,284,000
15 Naib Qasid 3 7 16,000 1,344,000 1,428,000 1,512,000 4,284,000
Sub-Total 307 193,800,000 203,557,000 213,409,000 610,767,000
Total (A) 319 202,800,000 213,007,000 223,332,000 639,140,000

48 | P a g e 75
 ANNEX - IV

B - Land Settlement Special Allowance

Special No. of Total of Special
S.No. Description Year 1 Total Year 2 Total Year 3 Total Total of 4 Years
Allowance Posts Allowance
Additional Charge Allowance (20% of basic
1 12,000 6 72,000 864,000 864,000 864,000 2,592,000
pay - maximum 12,000)
2 Land Settlement Special Allowance (ASO) 57,525 6 345,150 4,141,800 4,141,800 4,141,800 12,426,000
Sub Total (B) 6 4,141,800 4,141,800 4,141,800 15,018,000
Total HR Cost (A+B) 206,941,800 217,148,800 227,473,800 654,158,000

Total of Government Supported Component 206,941,800 217,148,800 227,473,800 654,158,000

Government Component 654.16

(in millions PKR)

49 | P a g e 75
 ANNEX - IV

Cost Estimation for Service Delivery Center (SDC)

Human Resource
S.No. Designation of Officers BPS No. of Posts Year 2 Total Year 3 Total Total of all Years
1 Deputy Director Database 18 3 -
2 Assistant Director GIS 17 3 -
3 Assistant 16 7 -
4 Service Delivery Official 16 70 -
5 GIS Associates 16 7 -
6 Driver 6 10 -
7 Naib Qasid 3 28 -
8 Chowkidar 3 14 -
9 Sweeper 3 7 -
Total 149 -
*Note: This staff will be hired on regular basis.

Operational Cost
S.No. Item Name No. of Units Unit Rate Year 2 Total Year 3 Total Total of all Years
1 Rent of Office building 7 100,000 8,400,000 9,240,000 17,640,000
2 Utility Bills 7 30,000 2,520,000 2,772,000 5,292,000
3 Internet Service 7 15,870 1,333,080 1,466,388 2,799,000
4 Stationery, Plotter Rollers, Toners 7 15,870 1,333,080 1,466,388 2,799,000
5 Printing and Publication 7 7,950 667,800 734,580 1,402,000
6 Newspaper & Periodicals and Books 7 3,000 252,000 277,200 529,000
7 Repair and Maintenance transport / Generator 17 2,640 538,560 592,416 1,131,000
8 Furniture and fixture repair 7 3,950 331,800 364,980 697,000
9 Vehicle Registration both vehicles 7 200,000 1,400,000 1,400,000
10 POL Charges Vehicle and Generator 10 56,220 6,746,400 7,421,040 14,167,000
11 Repair of Equipment 7 3,950 331,800 364,980 697,000

50 | P a g e 75
 ANNEX - IV

12 Postage/Courier charges 7 3,950 331,800 364,980 697,000

13 Others 7 5,670 476,280 523,908 1,000,000
Total Operational Cost 24,662,600 25,588,860 50,250,000

Total of Government Supported Component 24,662,600 25,588,860 50,250,000

Government Component 50.25

SDC Land Cost 35.00
85.25
(in millions PKR)

The following positions will be created on regular basis for Service Delivery Centers.

Table 8: List of positions to be created on permanent basis in SDC.

S.No. Designation of Officers BPS No. of Posts

1 Deputy Director Database 18 3
2 Assistant Director GIS 17 3
3 Assistant 16 7
4 Service Delivery Official 16 70
5 GIS Associates 16 7
6 Driver 6 10
7 Naib Qasid 3 28
8 Chowkidar 3 14
9 Sweeper 3 5
Total 149

51 | P a g e 75
 ANNEX - V

USAID has confirmed to provide assistance of 15 million USD (app. 2,325 million PKR) for this
project. This assistance will be provided in kind and the department has decided to spend it on
the procurement of Centralized Land Records Management Information System (CLRMIS),
procurement of all GIS and IT equipment, construction of required buildings and capacity
building of the staff. Summary of these components are given as below:

Table 9: Summary of Components supported by USAID

Item Name Description

Hardware includes GIS and IT equipment for

Hardware
LSU, 7 Settlement Offices and 7 Service
Delivery Centers
Licensed Software It includes required software for GIS and IT.
It includes renovation and procurement of
Furniture, Fixture, Renovation
furniture for LSU and all of the office.
Procurement of all required vehicles and backup
Logistics
generators.
Establishment of Land Records Processing Procurement of required hardware and software
Unit (LRPU) to establish LRPU.
Construction of Land Records Complex LRC will provide permanent office space for the
(LRC) staff and establishment of LRPU.
Procurement of Centralized Land Records CLRMIS is the new proposed system for land
Information Management System (CLRMIS) transaction in SDCs.
Local population will require awareness
Media & Mass Awareness
campaigns for Land Settlement operation.
SDC buildings will also be constructed from
SDC Construction
USAID funding.
In case of consultants requirement e.g. Legal
Individual Technical Consultants
firms, communication specialist etc.
Trainings/Workshops/Seminars/Certification All the trainings and capacity building programs

The above mentioned components will be governed and managed by USAID or its implementing
partner. All the procurements and construction will be done by USAID with close coordination
of the department. Detail list of these items are mentioned in below table.

52 | P a g e 75
 ANNEX - V

Details of components supported by USAID

Components LSU HQ SO SO HQ SDC SDC Total No.
Construction
Construction of Building 3 4 7
Construction of Land Records Complex 1 1
Sub Total 1 - - 3 4 8
Furniture & Fixture
Purchase of Furniture and fixture 1 6 1 3 4 15
Renovation of GIS Lab 1 1
Renovation of Multipurpose Training Hall 1 1
Sub Total 3 6 1 3 4 17
IT/GIS Equipment
A0 size Plotter 2 6 1 3 4 16
A0/A1 size Scanner 2 2
A3 Printer 4 6 1 3 4 18
Advanced Aerial Surveying platform 1 1
Biometric Scanner/Thumb scanner 30 40 70
Desktop 95 60 9 36 48 248
Dual side ID Card printer 1 1
External HD 8 30 5 15 20 78
GIS - Base Device (DGPS + GNSS) 7 18 3 3 4 35
GIS - Data Collector Large Screen 14 36 6 3 4 63
GIS - External Radio 7 18 3 3 4 35
GIS - Rover Device 14 36 6 3 4 63
Laptop 16 12 2 6 4 40
LaserJet light duty printer 10 12 2 12 16 52
Legal size paper scanner 1 6 1 6 8 22
MFP Photocopier 3 6 1 3 4 17
Tablet Device (Android & iOS) 2 2
Workstation Computer 6 1 7
Sub Total 187 252 41 126 164 770
53 | P a g e 75
 ANNEX - V

Licensed Software
3D Mapping Software 1 1
Antivirus/security software 6 1 3 4 14
ERDAS Imagine 1 1
ESRI GIS Server Enterprise Solution 1 1
Microsoft 365 license 1 1
Other software's 1 1
Software for survey data post processing 1 6 1 3 4 15
Sub Total 6 12 2 6 8 34
Office Equipment
Air Conditioner 24 36 6 21 28 115
Backup Generator 1 6 1 3 4 15
DSLR Camera 1 6 1 3 4 15
Electric Blower 2 2
Fax machine 6 1 3 4 14
Multimedia system and projector 2 2
Que Management System with Display LED panels 3 3
Que Management System with Display LED pannels 4 4
Security CCTV System 6 1 3 4 14
Telephone Mini Exchange 1 3 4 8
Telephone Sets 15 18 24 57
TV Screen 8 12 2 6 8 36
UPS/Solar Backup system 1 6 1 3 4 15
Vacuum Cleaner Heavy Duty 2 2
Sub Total 57 78 13 66 88 302

54 | P a g e 75
 ANNEX - VI
JOB DESCRIPTIONS
Project Director (PD) Job Description:

 The Project Director is responsible for overall management of the project including
liaison with the donor, coordinating and leading partners, supervising members of the
project team, and overseeing project implementation, financial and administrative
oversight, reporting, monitoring and evaluation of the project.
 Responsible to support and facilitate hiring of Project Staff and their capacity building.
 Responsible of implementation of project plans with coordination of Senior Managers
(LSU) and Assistant Settlement Officers.
 Responsible to communicate team status, task accomplishment, and ensure right
direction of field survey process in coordination with Assistant Settlement Officer.
 Oversees development of a monitoring and evaluation plan for the successive phases of
the project to capture project performance and results.
 Responsible to prepare plan and methodology before the implementation of the media
mass awareness campaign in the merged areas of KP.
 Coordination with the Departments in provision of Fresh Settlements and Land
Revenue Record where available for Scanning, Data Entry and Updation
 Assist and feedback the project key teams for deliverables of Services during land
project.
 Coordination with BOR officials for the existing Land Computerization Software
officially placed in LSU of merged areas.
 To act as Chairman for the Scrutiny of Purchase Committees for procurement of the
hardware/software and equipment’s, etc. for the Land Project.
 Ensures the project produces the specified results in the annual work plan(s) to the
required standard of quality and within the timeline and budget parameters.
 Oversees budget pipeline development and budget monitoring.
 Responsible to solve day to day issues, grievances with Govt. departments or District
Administration or line agencies or public for smoothly running project.
 To assist Account Officer and verify the bills/vouchers submitted of any cost
deliverables.
 To act as drawing and disbursing officer (DDO) of the Project funds.

55 | P a g e 75
 ANNEX - VI
 Responsible of monthly, quarterly and yearly progress reports to Govt. Officials and
Donors.
 Responsible of project presentation to Project Review Board, SMBR/DLR and Donors
about Land Settlement progress and updates, etc.

Senior Manager Operation Job Description

 Leading supervision role for Planning, Audit, Accounts, Finance and Procurement staff.
 Provide high level advice to the Project Director on strategic planning and risk
management, procurement planning and continuous quality improvement.
 Undertake the development, implementation, monitoring and quarter progress reports
of the Operations Plan to meet the strategic goals and interests of the Project.
 Overseeing all accounts, ledgers, and reporting systems ensuring compliance with AG
and Finance.
 Prepare and administer annual audit plan.
 Guide and direct project team members to ensure compliance with set standards,
procedures, and guidelines
 Ensure availability of financial, material and human resources required to successfully
complete a project.
 Responsible to assist in hiring the project staff at Land Settlement Unit, Settlement
Offices and Service Delivery Center’s for land project.
 Assist Project Director during procurement team for the preparation of final list of land
survey equipment’s and hardware/software for project initiative.
 Evaluate the progress of a project to detect limitations or faults in order to seek solutions
to a more efficient process.
 Manage all governance arrangements of the Project Review Board.
 Perform any task assigned by the competent authority.

Senior Manager Technical Job Description

 Leading supervision role for the technical team of software development and IT
infrastructure staff including LSU, Settlement Offices and SDCs.
 Responsible for Land settlement project implementation tasks with the coordination of
Project Director and Assistant Settlement Officer in the light of land prospective.

56 | P a g e 75
 ANNEX - VI
 Provide technical support to LSU staff for the designing and development of the
centralize database for land settlements.
 Assist PD and project team for the development of standard operating procedures
(SOPs) for IT related work flows.
 Responsible to assist in hiring the technical staff at LSU, DMU and SDC’s for land
project.
 Assist Project Director during procurement team for the preparation of final list of land
survey equipment and hardware/software for project initiative.
 Supervision of designing and development of the Web Interactive Dashboard for day
to day field survey progress.
 Supervision and monitoring of where available existing land records data conversion
from manual to digital system.
 Close coordination with Manager Database for the integrated of the MIS and GIS
system spatial module.
 Perform any task assigned by the competent authority.

Senior Manager GIS Job Description

 Leading role for all GIS related activities including survey of Revenue Estates and
Parcel boundaries.
 Responsible to manage technical teams of GIS and Survey.
 Provide technical support regarding GNSS survey equipment.
 Supervise field survey planning, data management and ensure quality assurance.
 Develop and maintain centralized web-based interactive dashboard for progress
monitoring of the project.
 Provide technical role in translating GIS processes to revenue officials and vice versa.
 Develop and implement standard operating procedures (SOP) for GIS survey, GIS
products produced, data management and data flow.
 Work closely with application developer / third party in developing GIS Module for
Centralized Land Record Management Information System (CLRMIS).
 Provide technical input and facilitate in procurement of Satellite Imagery.
 Provide support on the use of Satellite Imagery.
 Supervise and strengthen the GIS skills of the field technical and survey teams.
 Perform any task assigned by the competent authority.

57 | P a g e 75
 ANNEX - VI
Manager Database Job Description

 Responsible of all Database related tasks like design, management and backup.
 Work under the supervision of Senior Manager Technical and close coordination with
Application Developer.
 Responsible for managing and maintaining a Land records of data, data collection
through field surveys of land owners, Analyzing the Data and Data storage.
 Responsible of Land Records Database and recovery backup plan of data
 Coordination with application developer to ensure the Land software customization for
Land project
 Responsible of creating user manuals for LRMIS
 Conduct training sessions to users on LRMIS
 Perform any task assigned by the competent authority.

Manager Networks Job Description

 Responsible to manage Land Record Processing Unit and support in its design and
implementation.
 Plan, design and help the networking team in establishing a network knowing the
requirements of the organization/Project.
 Design specifications for establishing security in the networks and protecting
vulnerable database.
 Plan the budget for network, recommend proper software and hardware such as routers,
hubs, hard disks, wires, etc., for networking understanding the type and use of the
network.
 Troubleshoot any kind of hardware and software problems at the end users site and
make sure that there is no problem in accessing any resource for the users.
 Update the systems regularly with antivirus, firewall and spyware and protect any kind
of viruses and breakdowns in the network.
 Maintain remote monitoring systems and keep a track of the use of resources provide
to the employees and the end users
 Developing a backup/disaster recovery plan for a network emergency.
 Training network staff to provide support to end users.
 Perform any task assigned by the competent authority.

58 | P a g e 75
 ANNEX - VI
Senior Planning Officer (SPO) Job Description

 Responsible to manage planning section of the project.

 Design project monitoring templates for recording progress of the project.
 Coordination with Planning & Development Department and Finance Department.
 Regular monitoring of the project activities including construction of SDCs and
procurement of equipment.
 Organize training and capacity building events including workshops, trainings,
seminars etc.
 Work closely with Accounts officer to effectively manage budget.
 Perform any task assigned by the competent authority.

Account officer Job Description:

 Responsible to Maintaining all the accounts and account books of the project in
accordance with Govt. rules and procedures.
 Coordination and communicate with Project Director (PD) in accounting and financial
matters of the Land project.
 To assist Project Director (PD) and verify the bills/vouchers submitted of any cost
deliverables.
 Preparing the accounting reports and submission thereof to all the concerned quarters
on time.
 Preparing the payrolls, bank invoices, in the holding tax returns and other statements
on time
 Reconciliation of payments and expenditure with Bank, Treasury Office, AG Office
and Donor Agencies
 Preparation of vouchers relating to payments and keeping them in orderly manner
 Responsible of Land Project all administrative activities, logistic, procurement and
salary etc.
 Preparing daily, monthly, quarterly and annual accounts and reports on time.
 Perform any task assigned by the competent authority.

Assistant Manager GIS (LSU) Job Description

 Assist Senior Manager GIS in managing GIS related activities of all settlement
operations.

59 | P a g e 75
 ANNEX - VI
 Provide assistance in developing Standard Operating Procedures (SOPs) for GIS related
activities, data and GIS products.
 Ensure data completion along with maintenance of metadata at the LSU level.
 Ensure GIS data management and data quality of all collected data from the field.
 Provide assistance in managing Satellite Imagery.
 Provide assistance in developing and implementing field plans.
 Responsible to maintain central Geodatabase of the project.
 Ensure data verification by overlaying on Satellite Imagery.
 Responsible of the Geospatial data security and backup plan.
 Perform any task assigned by the Senior Manager GIS.

Assistant Manager Database Job Description

 Assist Manager Database in managing database related tasks.

 Work under the supervision of Manager Database and close coordination with
Computer Operators.
 Assist in arranging training for Computer Operators
 Support Settlement Offices in capacity building and troubleshooting.
 Responsible for managing and maintaining a Land records of data, data collection
through field surveys of land owners, Analyzing the Data and Data storage.
 Responsible of Land Records Database and recovery backup plan of data
 Coordination with application developer to ensure the Land software customization for
Land project
 Responsible of creating user manuals for LRMIS
 Conduct training sessions to users on LRMIS
 Perform any task assigned by the competent authority.

Network Support Engineer Job Description

 Assists with establishing networking environment by installing, configuring, testing

and documenting the equipment/network systems according to the design and
specifications.
 Assists with day-to-day networking tasks to ensure network reliability, availability and
serviceability within minimal interruption.

60 | P a g e 75
 ANNEX - VI
 Provides technical support, responds to work orders and tickets from the users, analyzes
and solves reported network problems.
 Assists with configuring firewall security settings to access permissions groups for
individuals and sets up provisions for incoming data.
 Assists with network technology upgrade or expansion projects, including installation
of hardware, software and integration testing, as well as coordinating these activities
without disturbing function of other systems.
 Assists with producing documentation for installation, network topology, and
troubleshooting of communications hardware or software.
 Perform any task assigned by the competent authority.

GIS Associate (LSU) Job Description

 GIS Associate will assist Assistant Manager GIS in performing his duties.
 Scanning and Geo referencing of existing Massavis (if required).
 Digitization of various ground features from Satellite Imagery or Massavis.
 Performing spatial analysis on available data and extracting useful information.
 Develop different types of maps as required by the project staff and senior management.
 Maintain quality assurance and follow SOPs as defined.
 Identifies and corrects digitized errors using topologies.
 Perform any task assigned by the Senior Manager GIS.

Assistant Settlement Officer Job Description:

 Responsible for supervision of Settlement Office and coordination with Land

Settlement Unit (LSU) and Project Director/Settlement Officer.
 Responsible for public engagement for creating awareness of settlement operation
among the local population of respective districts.
 Responsible for dispute resolutions of any grievances in land related matter.
 To ensure and authenticate preparation of land records as per settlement manual.
 Preparation of settlement document and reports of respective district.
 To provide guidance to other revenue officials during settlement process related to fresh
settlements.
 Responsible and coordination with district and tehsil administrative staff for field
survey processing.

61 | P a g e 75
 ANNEX - VI
 Responsible to ensure security of staff by coordinating closely with District
Administration.
 Help resolve community issues with the District Administration during land settlement
process.
 Supervise field plans and ensure activities are on track.
 Monitoring of the field surveys as per requirement of the Land Settlement Unit.
 Perform any task assigned by the competent authority.

Assistant Manager GIS (Settlement Office) Job Description

 Lead GIS and survey activities in respective settlement operation.

 Ensure compliance on Standard Operating Procedures (SOPs) developed for GIS
related activities, data and GIS products.
 Ensure data completion along with maintenance of metadata at the settlement office
level.
 Ensure GIS data management and data quality of all collected data from the field.
 Ensure field data accuracy by overlaying it on Satellite Imagery.
 Provide assistance in developing and implementing field plans.
 Responsible to maintain Geodatabase of the settlement office.
 Validate and verify Massavis prepared by GIS Associates.
 Manage survey data collected by Surveyors properly.
 Responsible of the Geospatial data security and backup plan.
 Perform any task assigned by the Senior Manager GIS (LSU).

GIS Associate (Settlement Office) Job Description

 GIS Associate will assist Assistant Manager GIS in performing his duties.
 Support revenue staff in determining Revenue Estate boundaries (Thak Bast).
 Scanning and Geo referencing of existing Massavis (if required).
 Responsible for printing maps of different scales.
 Digitization of various ground features from Satellite Imagery or Massavis.
 Performing spatial analysis on available data and extracting useful information.
 Coordinate closely with survey teams in collecting survey data and post processing it.
 Primarily responsible for preparation of Massavis at the Settlement Office.
 Verify Field Book entries with that of Massavis and survey data

62 | P a g e 75
 ANNEX - VI
 Develop different types of maps as required by the revenue staff and senior
management.
 Maintain quality assurance and follow SOPs as defined.
 Identifies and corrects digitized errors using topologies.
 Perform any task assigned by the Assistant Manager GIS (Settlement Office).

Computer Operator Jobs Description

 Perform the processing of the data entry and computer related task.
 Maintain and operate the computer system.
 Set control on computer and peripherals devices and ensures the secrecy of the
records/data.
 Perform maintenance task such as checking for viruses, upgrading software and other
basic maintenance.
 Watch closely for error lights/signals and solve malfunctions.
 Inform supervisor about equipment malfunction.
 Perform any task assigned by the competent authority

Tehsildar Job Description

 Responsible for public engagement of local for creation of preliminary documents

required for new settlement.
 Responsible of coordination with awareness campaign team in respective District.
 Responsible for dispute resolutions of any grievances in land related matter.
 To ensure and authenticate preparation of land records as per settlement manual.
 Preparation of settlement document and reports of respective district.
 Responsible for preparation of list of land owners during settlement process.
 Responsible of demarcation of settlement “Seh Hada” (boundary bench mark) assigned
during field survey for GCP collection.
 Responsible and coordination with tehsil administrative staff for field survey
processing.
 During new settlement in Phase-I the District Management Unit will be responsible to
ensure that SDC survey teams follow the agreed SOPs of the project.
 Responsible to arrange meeting with community and public awareness complain for the
new settlement and land records preparation.

63 | P a g e 75
 ANNEX - VI
 Perform any task assigned by the competent authority.

Girdawar Job Description

 Responsible for supervision of revenue Patwari.

 Responsible for public engagement of local for creation of preliminary documents
required for new settlement.
 Responsible of coordination with awareness campaign team in respective Settlement
Office.
 Responsible for dispute resolutions of any grievances in land related matter.
 Responsible to ensure and authenticate measurement / dimensions of dispute land
parcels and Land records detail prepared by survey team.
 Preparation of settlement document and reports of respective Settlement Office.
 To provide guidance to other revenue officials during settlement process related to fresh
settlements.
 Responsible of verification of settlement “Seh Hada” (boundary bench mark) assigned
during field survey for GCP collection.
 Responsible and coordination with tehsil administrative staff for field survey
processing.
 Assist to survey field team in DGPS data gathering with compliance of the concern
authority.
 Perform any task assigned by the competent authority.

Surveyor Jobs Description

 Surveyors will work directly under Assistant Manager GIS of their respective
settlement office and the technical guidance of Assistant Manager Survey.
 Undertaking DGPS land surveys using latest GNSS survey equipment and post
processing survey data software.
 Demarcation of Revenue Estate boundaries with the help of revenue staff and GIS
technical team.
 Perform field surveys to establish Ground Control Points (GCPs) and Seh Hadas.
 Parcel level survey of each parcel using GNSS survey equipment.
 Perform any task assigned by the competent authority.

64 | P a g e 75
 ANNEX - VI
Patwari Job Description

 Responsible for preparing land record documents.

 Assist senior revenue officials in public engagement of local for creation of preliminary
documents required for new settlement.
 Assist to awareness campaign team in respective Settlement Office.
 Assist Tehsildar in dispute resolutions of any grievances in land related matter.
 Responsible to ensure and authenticate measurement and dimensions of land parcels
prepared by survey team.
 Responsible to write/verify, Shajra e Nasab, Khatooni and Misl e Haqiat.
 Assist team for the preparation of settlement “Seh Hada” (boundary bench mark)
assigned during field survey and GCP collection.
 Perform any task assigned by the competent authority.

Assistant Job Description

 Type letters, notifications and other official correspondence.

 Ensure that matter requiring the concerned officer’s attention are brought to his notice
promptly and in the correct format.
 Answers telephone and task messages.
 Accurately record all incoming papers and correspondence.
 Keep accurate records of the where about of the files and other official documents.
 Perform any task assigned by the competent authority

Accountant Job Description

 Assist Account Officer in accounts matter

 Type letters, notifications and other official correspondence regarding accounts
matters.
 Process bills and keep record of project inventory
 Reconciliation of payments and expenditure with Bank, Treasury Office, AG Office
and Donor Agencies
 Preparation of vouchers relating to payments and keeping them in orderly manner
 Keep accurate records of the where about of account files
 Perform any task assigned by the competent authority

65 | P a g e 75
 ANNEX - VI
Survey Helper Job Description

 Assist Surveyor in conducting field survey

 Perform duty as an attendant with survey base stations.
 Take care of survey equipment
 Perform duties in Settlement Office when required.
 Perform any task assigned by the competent authority

66 | P a g e 75
 ANNEX - VII
Qualification, Experience,
S.No. Position Title Mode of Appointment Salary Benefits
Competencies & Personal Attributes
1 Project Director (PD) Masters’ degree in Public / Business Government Officer BS-19 Own Salary plus Land Settlement
Administration, Public Policy, Political OR Special Allowance
Science, Economics, Computer Science (In case Govt. Officer with the OR
or relevant discipline from HEC prescribe qualification is not (In case of hiring from market)
recognized Institution. available) Project Salary.
10 years of multi-disciplinary Rtd. Govt. Official (BS-19 or above)
experience preferably 05 years in OR
revenue and project management By initial recruitment (in case Govt.
10 years of experience in Land revenue Officer of relevant experience is not
15-20 years of experience in public available)
sector management, public finance,
planning and implementation of
development projects in related fields
Respectively.
2 Senior Manager At least 2nd class Master degree in By transfer of Govt. officer in BPS- Own Salary plus Land Settlement
Operations Computer Science, Management 18/19 having relevant qualification Special Allowance
Science, Social Science having 12 and experience. OR
years’ experience in Project OR (In case of hiring from market)
Management, Procurements, By initial recruitment (in case Govt. Project Salary
Finance and Audit. Officer of relevant experience is not
Sound understanding of Land Records available)
Computerization / Settlement
Operations will be preferred.
Language(s): Fluency in English, Urdu
and Pashto are required
Age limit: Maximum 50 years.

67 | P a g e 75
 ANNEX - VII
3 Senior Manager At least 2nd class Master degree in By transfer of Govt. officer in BPS- Own Salary plus Land Settlement
Technical Computer Science / Information 18/19 having relevant qualification Special Allowance
Technology. and experience. OR
Having 12 years’ experience in OR (In case of hiring from market)
Software Analysis, Design, By initial recruitment (in case Govt. Project Salary
Development, Implementation and Officer of relevant experience is not
Management. available)
Sound understanding of Land Records
Computerization / Settlement
Operations will be preferred.
Language(s): Fluency in English, Urdu
and Pashto are required
Age limit: Maximum 50 years.
4 Senior Manager GIS At least 2nd class Master degree in GIS. By transfer of Govt. officer in BPS- Own Salary plus Land Settlement
Overall 12 years of experience in GIS, 18/19 having relevant qualification Special Allowance
DBMS, GNSS survey, and spatial and experience. OR
databases. OR (In case of hiring from market)
Sound understanding of Land Records By initial recruitment (in case Govt. Project Salary
Computerization / Settlement Officer of relevant experience is not
Operations will be preferred. available)
OR
At least 2nd class Bachelor’s degree in
Computer Science /Geology/
Geography / Environment with one year
GIS Diploma. Overall 15 years’
experience in GIS related field
Language(s): Fluency in English, Urdu
and Pashto are required.

68 | P a g e 75
 ANNEX - VII
Age limit: Maximum 50 years.
5 Manager Database At least 2nd class Master degree in By transfer of Govt. officer in BPS-18 Own Salary plus Land Settlement
(LSU) Computer Science/BS in Computer having relevant qualification and Special Allowance
Science (Four years Degree) or its experience. OR
equivalent from recognize University OR (In case of hiring from market)
with 7 years’ experience in data base By initial recruitment (in case Govt. Project Salary
management system Officer of relevant experience is not
Language(s): Fluency in English, Urdu, available)
Pashto
Age limit: Maximum 40 years.
6 Manager Networks At least 2nd class Master Degree in By transfer of Govt. officer in BPS-18 Own Salary plus Land Settlement
Computer Science/BS in Computer having relevant qualification and Special Allowance
Science (Four years Degree) or its experience. OR
equivalent from recognize University OR (In case of hiring from market)
with 7 years’ experience in Networking. By initial recruitment (in case Govt. Project Salary
Language(s): Fluency in English, Urdu, Officer of relevant experience is not
Pashto available)
Age limit: Maximum 40 years.
7 Senior Planning At least 2nd class MBA/MA other By transfer of Govt. officer from P&D Land Settlement Special Allowance
Officer relevant degrees from a recognized Department in BPS-18 having OR
institute with at least 07 years’ relevant relevant qualification and experience. (In case of hiring from market)
experience. OR Project Salary
By initial recruitment (in case Govt.
Officer of relevant experience is not
available)
nd
8 Account Officer At least 2 class degree in MBA / By transfer of Govt. officer from Land Settlement Special Allowance
B.Com / BBA / other relevant degrees Finance / Treasury / AG Department OR
from a recognized institute with at least (In case of hiring from market)

69 | P a g e 75
 ANNEX - VII
05 years’ experience in account matters in BPS-17 having relevant Project Salary
& proficient in office and accounting qualification and experience.
Software. OR
By initial recruitment (in case Govt.
Officer of relevant experience is not
available)
9 Assistant Settlement (In case of Government Officer) By transfer of Govt. Officer in BPS- Land Settlement Special Allowance
Officer Bachelors’ degree in relevant field with 17 having relevant qualification and OR
5 years’ experience in land records / experience (In case of hiring from market)
revenue. OR Project Salary
OR By initial recruitment (in case Govt.
(In case of hiring from market) Officer of relevant experience is not
Bachelors’ degree in Public / Business available)
Administration, Public Policy, Law,
Political Science, Economics, Computer
Science or relevant discipline from HEC
recognized Institution.
7 years of experience in land records /
revenue / land settlement and project
management.
10 Network Support At least 2nd class Master Degree in By initial recruitment Project salary
Engineer Computer Science/BS in Computer
Science (Four years Degree) or its
equivalent from recognize University
with 05 years’ experience in
Networking. Language(s): Fluency in
English, Urdu, Pashto
Age limit: Maximum 35 years.

70 | P a g e 75
 ANNEX - VII
11 Assistant Manager At least 2nd class Master degree in By initial recruitment Project salary
Database Computer Science / IT or BS in
Computer Science / IT (Four years
Degree) or its equivalent from recognize
University with 5 years’ experience in
data base management system
Language(s): Fluency in English, Urdu,
Pashto
Age limit: Maximum 40 years.
12 Assistant Manager GIS At least 2nd class Bachelor’s degree in By initial recruitment Project salary
GIS or related field. Minimum 03 years
of experience in GIS.
Sound understanding of Land Records
Computerization / Settlement
Operations will be preferred.
OR
At least 2nd class Bachelor’s degree in
Computer Science /Geology/
Geography / Environment with one year
GIS Diploma. Minimum 03 years’
experience in GIS related field
Language(s): Fluency in English, Urdu
and Pashto are required.
Age limit: Maximum 40 years.
13 GIS Associate At least 2nd class Bachelor’s degree in By initial recruitment Project salary
GIS or related field from HEC
recognized University with one year
experience in LIS (Land Information

71 | P a g e 75
 ANNEX - VII
System) or three years’ experience in
other GIS related field.
OR
At least 2nd class Bachelor’s degree in
Computer Science / Geology /
Geography with one year GIS diploma
from recognized institute with one year
experience in LIS or three years’
experience in other GIS related field.
Sound understanding of Land
Information System / Land
Administration will be preferred.
Age limit: Maximum 35 years.
14 Tehsildar Retired Government Revenue Official By initial recruitment Project salary (in case of hiring from
preferably Tehsildar having relevant OR market)
experience in Land Settlement (In case not available in market) OR
OR By transfer of in service Tehsildar Own salary plus 50,000 allowance.
(In case retired Tehsildar is not available
in market)
Transfer of in service Tehsildar having
relevant experience in Land Settlement.
15 Girdawar Retired Government Revenue Official By initial recruitment Project salary (in case of hiring from
preferably Girdawar having relevant market)
experience in Land Settlement OR
OR Own salary plus 30,000 allowance.
(In case retired Girdawar is not available
in market)

72 | P a g e 75
 ANNEX - VII
Transfer of in service Girdawar having
relevant experience in Land Settlement.
16 Patwari Retired Patwari having relevant By initial recruitment Project salary
experience in Land Settlement
OR
F.A/F.Sc qualification and Patwar
course having 3 years’ experience in
Land Settlement/revenue.
17 Accountant At least 2nd class Bachelor’s degree in By initial recruitment Project salary
Finance / Accounts / Business
Administration / ACCA (Inter) / CA
(Inter) or related field from HEC
recognized University with three years’
experience in Accounts Management.
Age limit: Maximum 40 years.
18 Assistant At least 2nd class Bachelor’s degree By initial recruitment Project salary
from HEC recognized University with
minimum three years’ relevant
experience.
Age limit: Maximum 40 years.
19 Computer Operator At least 2nd class Master degree in By initial recruitment Project salary
Computer Science/BS in Computer
Science (Four years Degree) or its
equivalent from recognize University
with minimum 3 years’ relevant
experience.
OR

73 | P a g e 75
 ANNEX - VII
At least 2nd class Bachelor’s degree with
one year diploma in IT from recognized
institute having 3 years of relevant
experience.
Language(s): Fluency in English, Urdu,
Pashto
Age limit: Maximum 40 years.
20 Surveyor At least 2nd class DAE Civil Diploma By initial recruitment Project Salary
from recognized institute with minimum
two years’ experience in survey.
OR
At least 2nd class Bachelors’ degree in
Geography/URP/Civil Engineering or
any related field with minimum two
years’ experience of land surveying.
Sound understanding of GPS/GNSS
technology.
Preference will be given to candidates
who are registered with Survey of
Pakistan.
Age limit: Maximum 35 years
21 Internees Graduates of HEC recognized By initial recruitment Stipend
universities.
22 Driver Literate. Having a valid driving license By initial recruitment Project salary
and shall qualify the driving test
conducted by the dept.
Age limit: Maximum 40 years.
23 Survey Helper Literate. By initial recruitment Project salary

74 | P a g e 75
 ANNEX - VII
Preference will be given to candidates
having survey experience.
Age limit: Maximum 40 years
24 Naib Qasid/Office Boy Literate. By initial recruitment Project salary
Age limit: Maximum 40 years.
25 Chowkidar Literate. By initial recruitment Project salary
Age limit: Maximum 40 years.
26 Sweeper Literate. By initial recruitment Project salary
Age limit: Maximum 40 years.

75 | P a g e 75