Online CPD

Recording

CPD Recording User’s Guide

September 2021
Contents

Introduction .............................................................................................................................. 3

1. To access the online platform ............................................................................................ 4

2. CPD recording platform landing page ................................................................................ 5
3. To add a new CPD Activity record to your log ................................................................... 6
4. My CPD log ....................................................................................................................... 10
5. Tracking your progress ..................................................................................................... 11
6. How to claim CPD hours from your recent Engineers Australia activities ....................... 13
7. Import other CPD .............................................................................................................. 17
Introduction

Recording any Continuing Professional Development (CPD) work you undertake is a requirement
for the maintenance of your Chartered Status or NER registration, to demonstrate your
commitment to professional practice and current knowledge. You will be asked to undergo a CPD
Audit at least every five years from your Chartered or NER attainment. In addition, a record of CPD
undertaken is often requested when you apply for Chartered or registration outcomes.

Engineers Australia’s CPD requirements can be found here.

The current requirements in brief are:

Minimum 150 hours of CPD over the past three years or five years if you have undertaken a
‘Career Break’. Of the 150 hours, at least 10 hours on risk management, 15 hours on business and
management and 50 hours per area of practice should be recorded.

The time allocated will be calculated based on your selection from the options and the ‘Total Time
Claimed’ for the activity. The time allocations can be equal or less than the ‘Total Time Claimed’
but will not impact on your minimum 150 hour Total over your three or five year requirement. Any
time not allocated will be placed in a general category.

This guide outlines how to access and use Engineers Australia’s online CPD recording platform.
The platform allows for your CPD to be recorded in the desired format to allow for ease of user
entry, easy progress tracking and audit response.
1. To access the online platform

1. Log into myPortal with your EA ID and password.

2. Select the My EA tile from the landing page

3. Then select the Record my CPD option from the side left menu of your profile.
You will then be automatically taken to the online recording platform.
2. CPD recording platform landing page

The landing page contains:

• A navigation menu

• A quick overview of your total hours recorded, based on the selected audit period

• The ability to adjust your audit period if applicable. (Note – you do need to seek approval
from Engineers Australia to use the ‘Career Break’ provision that allows recording of CPD
over five years rather than the standard three.)

• An add new CPD activity option to record a recent activity

• An import other CPD option (this will only remain in place until an Import has been
undertaken.

• Ability to claim CPD hours from recent Engineers Australia events where we have a
registration record.
3. To add a new CPD Activity record to your log

1. Click on the red Add new CPD activity button

Which will open the form below:

2. Complete all form fields:

a. Event title or activity name

b. Start and end date of the activity - click in the date fields and a calendar will appear to
use.

c. Total Time Claimed in hours and minutes (Minutes are to the nearest 15-minute
interval). This is the total time claimed over the date period entered. For example, if you
attend a two day conference for five hours each day, your total time entered would be
10 hours.

d. Select the type of CPD that applies to the activity undertaken from the drop-down list.
For further detail, please refer to our CPD Types and Conditions document.

e. Provider - This is an optional field, but you can list who conducted the activity you
attended. For example, Engineers Australia or Australian Institute of Management etc.

f. Answer the question: What did you learn from this activity and how will this inform your
engineering practice? Please write a sentence or short paragraph which describes your
key learnings from the activity undertaken.

g. Select how much of the activity you are recording that is relevant to the CPD
requirements for risk management, business and management and your area of
practice. If none of the time was relevant, please select N/A.
h. For your first ever CPD entry, the area of practice box will be blank. Please use the
‘add’ function to allocate your time against a specific area or multiple areas of practice.
Use the drop down to select the area of practice from the list.Press the red ‘add’
function and when the detail appears, select the applicable time measure. The second
time you use the form, those areas originally selected will be automatically available for
you. If the new CPD entry does not apply to that area of practice, please select N/A. If
you need to apply hours to a new area of practice, please use the ‘add’ function again.

i. Check your full entry and if you are happy, tick the the information entered is true
and correct box. The save or save + add new boxes will now be accessible.

j. Select save. This will save your record and return you to the CPD home screen. If
you have multiple entries you would like to complete at the same sitting, press Save
+ next – this will save your entry and then bring up a new blank form to add your
next entry.
A completed entry form may look like this:

Once you have saved your entry it will be added to your CPD log.
4. My CPD log

To view the details, click on ‘My CPD log’, in the left-hand menu.

If you want to view an entry, click on the eye icon. To edit, click on the pen and paper icon and if
for any reason you want to delete the entry, click on the trash bin icon.

If you have several records, you may wish to use the filter options. You can filter by keywords,
CPD type, data range, the status of the record, and the source. You can filter by one option or a
combination of those available. If no filter is applied, then all records will appear (which may be
over multiple pages).

To export your CPD log for audit or other purposes, please first select the relevant filter options
(usually a date range) and then ensure you have pressed the filter button. Then select the relevant
export file format you require. If no filter is applied, all records will be exported to the report.
5. Tracking your progress

Click on the ‘My Progress’ option from the left-hand menu.

You will have two graphs available. The first tracks hours logged by CPD area (risk, business and
management or area of practice) and the second, tracks by CPD type. The red indicator lines are
based on our hour requirements, as detailed in the CPD types and conditions document. Click on
the graph titles to toggle between each one.

Depending on whether you are above or below these lines can impact on your audit.
As you add or claim CPD the graphs will automatically adjust, as will your ‘total hours recorded’
figure at the top right. The results will display based on the audit period selected. If you want to
check your progress over another date range, please use the ‘activity recorded from/until entry’
options and click on see progress.
6. How to claim CPD hours from your recent Engineers Australia
activities

If you have recently registered for an Engineers Australia event or training course, or watched an
EA OnDemand presentation, a partial CPD record may be created for this in your CPD log.
Any to be claimed will appear on your home page.

To claim the hours so they are added to your totals, click on the edit icon for the entry.
The top section with event name, CPD type, dates, hours and so on, will be completed.

If any of the pre-filled details are not correct you can adjust these.
Add in the additional details to describe what you learnt from the activity and indicate the time split
across the risk management, business and management and areas of practice fields as applicable.

Tick that the details are correct and save.

These hours will move from pending to claimed and be added to your running totals that you can
see in the top right corner and in the ‘My CPD progress’ section.

A record is created at the time of registration for events and training, it’s also created after an EA
On Demand presentation is viewed. If you registered for the event but did not end up attending,
please use the delete button to remove the draft CPD entry.

If you have a duplicate, please delete one of the records. For instance, you may have registered
for an event but not been able to attend and then watched the recording via the EA OnDemand
platform – this will create two draft entries for the one event.

There may be some Engineers Australia events where a draft record is not created. You will need
to add these using the Add CPD activity form instead.
7. Import other CPD

You may have CPD activities you are currently tracking in an excel spreadsheet or word table for
example. If you want, you can add these records to your overall Engineers Australia record and
then continue to use the online system in future for subsequent records, and to take advantage of
the records we are adding for you.

This import is only available once.

Whilst the file uploaded could have records going back further than your last audit, when you
complete the entry form for this import, please ONLY include totals relevant to your current audit
period and records that are not already included in your record (ie claimed Engineers Australia
events etc.). So if your next audit is due at the end of 2021, we only look at records from the end of
2018 onwards. If your file has records from early 2018 or 2017 for example, please do not include
them in the total figures.

Press Import other CPD and then complete the form:

A. Upload the file – Excel, Word and PDF files are accepted.

B. Enter the date of the first record to be included in your totals and then the last date of your
records (for example, records go from 20/10/2017 to 20/10/2020 – enter the first record
dated in 2018 and then the last date as 20/10/2020).

C. Enter the total hours for those records from 2018 until 20/10/2020.

D. Follow the same process for the totals across the relevant records for risk management,
business and management and the specific areas of practice covered in your record.

E. Check your entry and then press The information entered is true and correct button.
Then press the import button.

Once imported, you can access the uploaded file and record from your CPD log under the ‘source
type: manual import’. This record cannot be edited once Imported and is view only.
Please note:

You may have been using the old eCPDrecord platform. These records have been automatically
added to your current online record. You can view and edit these entries from the ‘My CPD log’
section. Apply a filter of ‘Migrated entry’ to view all applicable records. The old eCPDrecord
platform did not require a split of hours by specific area of practice, so you will see these hours as
all allocated to ‘AoP unspecified’ on your ‘My progress’ graphs. For any recent entries that will
apply to your next audit, you may want to edit to undertake these specific area of practice
allocations.

Help

If you need help with your CPD log or use of this system, please contact the Member Services
Team on 1300 653 113.