A

MICROPROJECT REPORT

ON

"How Does an E-mail Server Works"

Submitted By
Yashraj Dhanwate (08)
Chaitanya Dhene (09)
Aditya Kamble(23)

Guided By
Mrs.S.S.Kadam

B
 MAHARASHTRA BOARD OF TECHNICAL
EDUCATION

Certificate

This is to certify that Mr. Yashraj Dhanwate Roll No.08 of IV semester of

Diploma in Computer Technology Of Institute Sou.Venutai Chavan
Polytechnic (Code : 0040) has successfully completed the Micro-Project in Data
Communication (22414) For the academic year 2021-2022

Place: PUNE Enrollment No. : 2000400199

Date: Exam Seat No:

Subject Teacher Head of Department Principal

 MAHARASHTRA BOARD OF TECHNICAL
EDUCATION

Certificate
This is to certify that Mr. Chaitanya Dhene Roll No.09 of IV semester of
Diploma in Computer Technology Of Institute Sou. Venutai Chavan
Polytechnic (Code: 0040) has successfully completed the Micro-Project in Data
Communication (22414) For the academic year 2021-2022

Place: PUNE Enrollment No. : 2000400151

Date: Exam Seat No:

Subject Teacher Head of Department Principal

 MAHARASHTRA BOARD OF TECHNICAL
EDUCATION

Certificate

This is to certify that Mr. Aditya Kamble Roll No.09 of IV semester of Diploma
in Computer Technology Of Institute Sou.Venutai Chavan Polytechnic (Code
: 0040) has successfully completed the Micro-Project in Data Communication
(22414) For the academic year 2021-2022

Place: PUNE Enrollment No. : 2000400167

Date: Exam Seat No:

Subject Teacher Head Of Department Principal

 Annexure – I

“How Does An E-mail Server Works”

1.0 Aim of the Micro-Project

The aim of the project is to study the E-mail server, its working, functions
and various uses.

2.0 Course Outcome Addressed

Learnt how does an e-mail server performs.

3.0 Proposed Methodology

• We will focus on the materials we need, as well as the instructions and sort
it out in a manner which will expedite different responsibilities of the team
members.
• Get information about the algorithms and how they are used to detect and avoid
deadlock.
• Solve the problems (examples) based on algorithms to detect and avoid deadlock.
• Cross check all the conclusions and answer.
• Prepare a report on the topic.
4.0 Action Plan

Sr.No Details of activity Planned Planned End Team Member

Start date date
1 Searching the topic 23/03/2022 28/03/2022 Yashraj Dhanwate
for micro-project
2 Choosing the topic 05/04/2022 06/04/2022 Aditya Kamble
for micro-project
3 Searching the 08/04/2022 09/04/2022 Aditya Kamble
information on the
topic
4 Working on the 10/04/2022 12/04/2022 Chaitanya Dhene
examples of the given
topic
5 Cross checking and 14/04/2022 14/04/2022 Yashraj Dhanwate
correcting the
examples
6 Preparing the report 15/04/2022 16/04/2022 Chaitanya Dhene

5.0 Resources Required

Sr.No Resources Required Specifications
1 Computer system Intel i 5 CPU, RAM 4 GB
2 Operating System Windows 10, 64 Bit Operating System
3 Software's Microsoft Office

6.0 Team Members

Sr.No Roll No. Name Of The Student
1 08 Yashraj Dhanwate
2 09 Chaitanya Dhene
3 23 Aditya Kamble
 Annexure-II
Micro-Project Report

1.0 Rationale
Important emails are, well, important. And you want to receive them on time and
safely. Enter: email servers. This article will cover what an email server is, how it
works, and why it matters to you.

2.0 Aim of the Micro-Project

The aim of the project is to study the E-mail server, its working, functions and
various uses.

3.0 Course Outcomes Achieved

Learnt how does an e-mail server performs

4.0 Literature Review

Email communication involves complex protocols and processes. Usually, the
email server is a computer or machine that has a complete system with different
applications or services. Based on the type of action they perform; email servers
can be categorized into incoming and outgoing email servers.
5.0 Actual Methodology Followed
We focused on the materials we needed, as well as the instructions and sorted it
out in a manner which will expedite different responsibilities of the team members.
Prepared a report. Checked for any further changes to be done in the project.
Created the final report of the project.

6.0 Outputs of the Micro-Project

• What is an Email Server?

An email server, also called a mail server, is essentially a computer system that
sends and receives emails. When you send an email, it goes through a series of
servers to reach its final destination. While this process is lightning fast and
efficient (thanks, technology!), there is a significant amount of complexity behind
sending and receiving emails.
Email communication involves complex protocols and processes. Usually, the
email server is a computer or machine that has a complete system with different
applications or services. Based on the type of action they perform, email servers
can be categorized into incoming and outgoing email servers.
• How Does an E-mail Server Works?
For a computer system to function as a mail server, it must have mail server
software installed. This software then allows the system administrator to manage
and create email accounts for any of the domains hosted on the server.Alongside
that, you have protocols. Protocols are networking-software rules that allow
computers to connect to networks everywhere so you may shop online, send
emails, and browse the internet freely. These protocols are a vital component of
your networking activity.
 ❖ SMTP
The SMTP protocol handles any outgoing mail requests and sends emails. So,
SMTP is short for Simple Mail Transfer Protocol and is the outgoing mail server.
We can think of SMTP as moving your email on and across networks. Without it,
your emails wouldn’t go anywhere.

❖ POP/ IMAP
For incoming mail servers, there are two main varieties — POP3 and IMAP. POP3
servers, short for Post Office Protocol version 3, are best known for fetching the
content of the Inbox on your computer’s hard drive. IMAP servers, short for
Internet Message Access Protocol, are used for o way synchronization of the entire
mailbox.
IMAP can also function as a mail server’s alternate protocol retrieval program.
And although there are newer POP versions, which offer more features, the
preferred protocol remains POP3 because it’s simple, has a high rate of success,
and gets the job done with a minimum of errors. It even allows you to download
your emails and read them while offline.
Without one of these protocols working correctly, your email would not reach your
computer.
• What Is the Purpose of an Email Server?
At its simplest, a mail server collects and distributes emails to their intended
destination. You can think of it as a computer that acts as an electronic post office
for email, which allows you to control the transfer of emails within a network
through different protocols.
The mail server can also encrypt the transfer of emails, so others cannot have
access to your personal email information. Some mail servers can also provide
additional security features against cybersecurity attacks.
Whether you’re checking your emails from your phone, at work, on the web, or
by using a software solution, your email is handled by both incoming and
outgoing email servers. Without this well-oiled machine of protocols and server
software, you wouldn’t receive all of your important messages or time-sensitive
emails. Additionally, problems with your incoming mail server may present
challenges for your emails coming in on time or at all.
• What More Can You Do with an Email Server?
Mail server software is available for a multitude of platforms. Whether you’re
looking to establish a business or just looking to increase your security or IT
infrastructure, the email server software can offer a more secure environment
specifically designed to cater to your needs, in comparison to traditional email
providers, for example. And thankfully, there are options to secure your mail
server.
Besides extensive security tools,
• access from anywhere anytime is crucial,
• upgrading to more users or features,
• calendaring and collaboration to allow sharing of calendars and public
folders,
and much, much more are all very useful features.
8.0 Diagram

Fig. E-mail Server

Fig. SMTP Protocol

9.0 Skill Development
We learnt about the E-mail Server,functions.working and aspects of e-mail
server.

10.0 Conclusion
• An email server, or simply mail server, is an application or computer in a
network whose sole purpose is to act as a virtual post office.
• The server stores incoming mail for distribution to local users and sends out
outgoing messages