1

RAMAKRISHNA MISSION SHILPAMANDIRA

COMPUTER CENTER
313, G.T.ROAD, BELUR MATH

HOWRAH – 711202, PHONE NO : 2654-4914

NAME : MITHUN MONDAL

ROLL NO : FA052022265

COURSE : CFA

SUBJECT : TALLY PRIME

BATCH TIME : 10 A.M. – 12 P.M.

PROJECT NAME : TALLY PRIME PROJECT

SUPERVISOR NAME : ANINDA PAL

 SL PARTICULARS
NO 2
.

1 AKNOWLEDGMENT

2 INTRODUCTION

3 COMPANY CREATION

4 COMPANY ALTERATION

5 ACCOUNT GROUP CREATION

6 LEDGER CREATION

7 STOCK GROUP CREATION

8 STOCK CATEGORY

9 UNIT OF MEASURE CREATION

10 BILLS OF MATERIALS

11 GODOWN CREATION

12 GST ACTIVATION

13 GST LEDGER CREATION

14 STOCK ITEM CREATION

15 ENABILING COST CENTRE

16 CREATE COST CENTRE

17 CREATION OF COST CENTRE

18 STOCK TRANSFER

19 ACCOUNTING VOUCHER

20 MANUFACTURING PROCESS

21 COMPANY REPORT

22 CONCLUSION
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INDEX
ACKNOLEDGMENT
I OFFER MY SICERE THANKS AND HUMBLE REGARDS TO RAMAKRISHNA MISSION SHILPAMANDIRA COMPUTER
CENTRE, FOR IMPORTING US VALUABLE PROFESSIONAL TRAINING IN CFA.

I PAY MY GRATITUDE AND SINCERE REGARDS TO MR.ANINDA SIR MY PROJECT GUIDE FOR GIVING ME
HIS KNOWLEDGE.

I AM THANKFUL TO HIM AS HE HAS BEEN A CONSTANT SOURCE OF ADVICE, MOTIVATION AND

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INSPIRATION.

I AM ALSO THANKFUL TO HIM FOR GIVING ME HIS SUGGESTION AND ENCOURAGEMENT THROUGHOUT THE
PROJECT WORK.

I TAKE THE OPPORTUNITY TO EXPRESS MY GRATITUDE AND THANKS TO OUR COMPUTER LAB STAFF FOR
PROVIDING ME OPPORTUNIRTY TO UTILIZE THEIR RESOURCES FOR COMPLETION OF PROJECT.

I AM ALSO THANKFUL TO MY FAMILY AND FRIENDS CONTANTLY MOTIVATING ME TO COMPLETE THE

PROJECT AND PROVIDING ME AN ENVIRONMENT WHICH ENHANCED MT KNOWLEDGE.

INTRODUCTION
TALLY IS POWERFUL ACCOUNTING SOFTWARE, WHICH IS DRIVEN BY A TECNOLOGY CALLED
CONCURRENT MULTI-LINGUAL ACCELERATED TECHNOLOGY ENGINE. IT IS TO USED SOFTWARE AND
IS DESIGNED TO SIMPLY COMPLEX DAY TO DAY ACTIVITIES ASSOCIATED IN AN ENTERPRISES. TALLY
ALSO HAS FEATURE EMCOMPASSING GLOBAL BUSINESS. TALLY SOFTWARE COMES WITH EASY TO
USE INTERFACE THUS MAKING IT OPERATIONALLY SIMPLE.

THE FIRST-EVER LAUNCHED VERSION OF TALLY WAS- PEUTRONICS FINANCIAL ACCOUNTANT, AN

MSDOS APPLICATION THAT SERVED ONLY THE ESSENTIAL FUNCTIONS OF ACCOUNTING. IN
CONTRAST, THE LATEST VERSION IS TALLY PRIME, WHICH HAS MANY FEATURES TO OFFER A
GROWING BUSINESS. TALLY PRIME IS A NEW ERA TOOL TO HANDLE ACCOUNTING, INVENTORY
MANAGEMENT, MANUFACTURING PROCESS, PAYROLL AND STATUTORY COMPLIANCE, BUDGETS
AND SCENARIOS, POINT OF SALE, MIS REPORTS, AND AUDIT.

FEATURES OF TALLY PRIME

TALLY PRIME IS BECOMING ESSENTIAL IN THE COMPANIES FOR THE FEATURES AND BENEFITS IT
OFFERS. IT IS A FAST, RELIABLE, FLEXIBLE, AND SIMPLE SOFTWARE THAT MAKES YOU MORE
EFFICIENT AND YOUR WORK MANAGEABLE. THE FEATURES OF TALLY PRIME ARE:

1. GENERATION OF INVOICE: WITH TALLY PRIME, ONE CAN GENERATE GST INVOICES LIKE TAX
INVOICES OR E-WAY BILLS. NOT ONLY THIS, ONE CAN ADD THE COMPANY LOGO TO THE INVOICE,
PRINT IT, AND EMAIL IT.

2. MULTIPLE FORMATS FOR BILLING: TALLY NOW HAS VARIOUS FORMATS FOR KEEPING RECORDS AND
GENERATION OF BILLS. ONE CAN CHOOSE THE ONE SUITABLE FOR THE COMPANY OUT OF THE
DIFFERENT FORMATS.
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3. CHANGE VIEW OPTION: THIS OPTION HELPS IN VIEWING A SINGLE REPORT IN OTHER ALTERNATIVE
WAYS. THIS GIVES US RELATED AND BETTER INSIGHTS INTO THE REPORT.

4. THE GO-TO FEATURE: A NEW FEATURE IS NOW AVAILABLE IN THE TOP MENU. THIS “GO-TO” FEATURE
HELPS IN NAVIGATING THE REQUIRED DATA OR REPORT.

5. SPECIAL REPORTS: THIS OPTION HAS A LIST OF REPORTS THAT STAND OUT IN THE DATA AND REQUIRE
IMMEDIATE ATTENTION.

6. MULTIPLE PRICE LEVEL: THE PRICE REPORTS ARE AVAILABLE AT DIFFERENT LEVELS, E.G.,
WHOLESALER, CUSTOMER, ETC. MOREOVER, ONE CAN ADD THE INFORMATION ABOUT THE DISCOUNT
APPLIED IN THE PRICE LISTS.
7. MULTIPLE ADDRESSES: THE COMPANY CAN ADD DIFFERENT ADDRESSES (BRANCH ADDRESS OR
FACTORY ADDRESS) FOR MAILING AND LEDGERS. THE COMPANY CAN USE THESE ADDRESSES LATER
ON ACCORDING TO THE REQUIREMENT.

TALLY PRIME BENEFITS

1. EASIER NAVIGATION: THE NEW GO-TO FEATURE HELPS IN GETTING MORE COMFORTABLE
ACCESS TO THE BUSINESS DATA. IT WORKS LIKE THE SEARCH FEATURE OF ANY OTHER WEB
PAGE.

2. MULTI-TASKING MADE EASIER: THE TOP MENU HAS OPTIONS LIKE IMPORT, EXPORT, EMAIL,
AND PRINT. THESE OPTIONS HELP IN PERFORMING OTHER OPERATIONS WITHOUT LEAVING
THE TASK IN PROGRESS.

3. INSIGHTFUL REPORT GENERATION: IT IS NOW EASIER TO GENERATE REPORTS ACCORDING

TO THE NEEDS AS MORE ACTIONS ARE AVAILABLE AGAINST EACH REPORT. ONE CAN GET
ACCESS AND PRINT THE REPORT ACCORDINGLY.

4. SIMPLIFIED DATA MANAGEMENT: THE ADDITION OF DETAILS IN ANY REPORT CAN BE DONE
BY CLICKING OF “MORE DETAILS” OPTION, THUS MAKING THE WORK PRECISE AND LESS
TIMECONSUMING.

5. SECURE AND FAST PAYMENTS: TALLY PRIME ENABLES E-PAYMENTS TO THE BANKS, WHICH
IS MUCH MORE COMFORTABLE AND SAFER THAN THE TRADITIONAL PAYMENT METHOD.
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COMPANY CREATION
SET UP YOUR COMPANY
MAINTAINING YOUR BUSINESS TRANSACTIONS ON A DAY-TO-DAY BASIS IS CRITICAL TO YOUR
BUSINESS. TO KEEP A RECORD OF ALL YOUR BUSINESS TRANSACTIONS, YOU NEED TO FIRST CREATE A
COMPANY IN TALLYPRIME. THROUGH THE COMPANY, YOU CAN ALSO VIEW AND UPDATE ALL YOUR
TRANSACTION ENTRIES, AS NEEDED, AND GO THROUGH THE FINANCIAL REPORTS BASED ON THE
TRANSACTIONS THAT YOU MAINTAIN.

CREATE COMPANY: TO CREATE THE COMPANY, JUST ENTER THE COMPANY NAME, ADDRESS AND
OTHER DETAILS, SUCH AS FINANCIAL YEAR, SECURITY, AND BASE CURRENCY INFORMATION. ONCE YOU
HAVE CREATED YOUR COMPANY, BASED ON YOUR BUSINESS PREFERENCES, YOU CAN
USE THE ACCOUNTING, INVENTORY, PAYROLL, AND TAXATION FEATURES. YOU CAN ALSO SPECIFY
THE TAX REGISTRATION DETAILS AS APPLICABLE, SUCH AS GST, VAT, EXCISE, TCS, OR TDS, WHICH
CAN BE ACCOUNTED FOR YOUR TRANSACTIONS.

SECURITY: ALL THE BUSINESS TRANSACTIONS THAT YOU MAINTAIN IN THE COMPANY REMAIN
SAFE. YOU CAN ENABLE ADDITIONAL SECURITY OPTIONS FOR YOUR COMPANY TO PREVENT
UNAUTHORISED ACCESS TO YOUR TRANSACTION RECORDS.

IF YOU HAVE MORE THAN ONE USER ACCESSING YOUR COMPANY, YOU CAN SET UP SECURITY FOR EACH
USER BASED ON THEIR ROLES.

YOU CAN CREATE AN ACCOUNT IN TALLYPRIME FOR EACH USER. BASED ON THE USER’S ROLES, YOU CAN
ACCESS TO THE TASKS THE USER CAN PERFORM. FOR MORE INFORMATION.

MULTIPLE COMPANIES: DO YOU HAVE MORE THAN ONE BUSINESS? IF YES, YOU CAN CREATE
MULTIPLE COMPANIES IN TALLYPRIME, MAINTAIN TRANSACTIONS SEPARATELY FOR EACH BUSINESS,
AND ALSO MANAGE THE RETURNS FOR EACH COMPANY ACCORDINGLY.
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GROUP COMPANY: IF YOU ARE MAINTAINING MULTIPLE COMPANIES, YOU CAN GET A
CONSOLIDATED VIEW OF SUCH BUSINESS REPORTS BY USING THE GROUP COMPANY FEATURE.
VIEWING THE FINANCIAL REPORTS SEPARATELY FOR EACH BUSINESS AND CONSOLIDATING THE
ACCOUNTS MANUALLY CAN BE A TEDIOUS TASK.

CREATE A COMPANY
1) ON LAUNCHING TALLYPRIME, SELECT CREATE COMPANY.

I. IF YOU ALREADY HAVE ONE COMPANY OPEN AND WOULD LIKE TO CREATE ANOTHER COMPANY,
PRESS ALT+K (COMPANY) > CREATE.

2) PROVIDE THE COMPANY DETAILS.

• ENTER THE NAME, MAILING NAME, AND ADDRESS. FOR MORE INFORMATION.
NOTE: BY DEFAULT, YOUR COMPANY DATA WILL BE SAVED IN THE LOCATION SPECIFIED
UNDER
COMPANY DATA PATH, WHICH IS THE SAME AS THE FOLDER WHERE TALLYPRIME IS
INSTALLED. FOR MORE INFORMATION ON CONFIGURING YOUR DATA PATH, REFER TO
MANAGE YOUR COMPANY DATA.

• ENTER THE STATE, COUNTRY, AND OTHER CONTACT DETAILS. A SAMPLE IMAGE IS
SHOWN BELOW. THESE DETAILS CAN BE PRINTED ON YOUR INVOICES, IF NEEDED. FOR MORE
INFORMATION.
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ACCEPT THE SCREEN. AS ALWAYS, YOU CAN PRESS CTRL+A TO SAVE THE DETAILS AND CREATE THE
COMPANY. YOU CAN SET UP THE REMAINING COMPANY DETAILS (STEPS 3 AND 4 BELOW) ANYTIME
LATER.
3) SET UP FINANCIAL YEAR DETAILS AND SECURITY OPTIONS.

• FINANCIAL YEAR BEGINNING FROM: TALLYPRIME PRE-FILLS THIS FIELD BASED ON THE
DATE SETTINGS OF YOUR COMPUTER AND THE COUNTRY SELECTED IN THE COMPANY
CREATION SCREEN. FOR MORE INFORMATION, CLICK HERE.

• BOOKS BEGINNING FROM: BY DEFAULT, TALLYPRIME FILLS THIS FIELD WITH THE
FINANCIAL YEAR BEGINNING FROM DATE. YOU CAN UPDATE THIS, AS NEEDED. SAY
YOU STARTED YOUR BUSINESS AND HAVE MAINTAINED ALL BUSINESS TRANSACTIONS
SINCE 1-OCT-2020. YOU CAN UPDATE THE BOOKS BEGINNING FROM DATE TO 1OCT2020,
WHILE THE FINANCIAL YEAR WILL BE 1-APR-2020.

• SECURITY: THIS IS OPTIONAL. YOU CAN ENABLE SECURITY FEATURES SUCH AS

TALLYVAULT AND USER CONTROLS FOR YOUR COMPANY ANYTIME LATER. IF YOU DO
NOT SEE THE SECURITY OPTION, PRESS F12 (CONFIGURE) > SET THE FOLLOWING
OPTIONS TO
YES:
➢ USE TALLYVAULT PASSWORD TO ENCRYPT COMPANY DATA
➢ USE USER ACCESS CONTROL

4) SPECIFY THE BASE CURRENCY INFORMATION.

YOU CAN SET UP THE BASE CURRENCY DEPENDING ON THE CURRENCY USED IN YOUR BUSINESS TO
RECORD TRANSACTIONS.
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TO VIEW ALL THE OPTIONS RELATED TO BASE CURRENCY, PRESS F12 (CONFIGURE) > SET PROVIDE
ADDITIONAL BASE CURRENCY DETAILS TO YES.
5) ACCEPT THE COMPANY CREATION SCREEN. AS ALWAYS, YOU CAN PRESS CTRL + A TO SAVE.

SAVING THE COMPANY TAKES YOU TO THE COMPANY FEATURES SCREEN, WHICH DISPLAYS THAT
THE COMPANY IS CREATED SUCCESSFULLY.

COMPANY ALTERATION
IF YOUR COMPANY ADDRESS, PHONE NUMBER, OR ANY OTHER CONTACT INFORMATION WAS NOT
PROVIDED EARLIER OR HAS CHANGED, YOU CAN UPDATE SUCH DETAILS IN TALLYPRIME. ANY
CHANGES MADE TO THESE DETAILS WILL BE REFLECTED ACCORDINGLY IN YOUR REPORTS AND
PRINTED INVOICES.

1) PRESS ALT+K (COMPANY) > ALTER.

2) IN THE COMPANY ALTERATION SCREEN, MAKE THE NECESSARY
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3) ACCEPT THE SCREEN. AS ALWAYS, YOU CAN PRESS CTRL+A TO SAVE.

IF YOU WANT TO ACCESS THE BUSINESS TRANSACTIONS RECORDED IN THE COMPANY AT A LATER
TIME, YOU CAN TAKE A BACKUP OF THE COMPANY BEFORE YOU DELETE IT. NOTE THAT ONCE YOU
DELETE THE COMPANY, YOU CANNOT RETRIEVE IT, AND THEREFORE KEEPING A BACK UP OF THE
COMPANY DATA IS RECOMMENDED.

ACCOUNT GROUP CREATION

CREATE ACCOUNT GROUPS ONE-BY-ONE

1) PRESS ALT+G (GO TO) > CREATE MASTER > TYPE OR SELECT GROUP AND PRESS ENTER.
ALTERNATIVELY, GATEWAY OF TALLY > CREATE > TYPE OR SELECT GROUP AND PRESS ENTER. 2)
ENTER THE NAME OF THE GROUP.
3) ENTER THE ALIAS NAME, IF REQUIRED.
4) IN THE FIELD UNDER, FROM THE LIST OF GROUPS DISPLAYED, SELECT THE PARENT GROUP UNDER WHICH
THE GROUP HAS TO BE CLASSIFIED; FOR EXAMPLE, INDIRECT EXPENSES.

NOTE: GROUPS CAN BE CREATED UNDER THE GROUP PRIMARY, IF REQUIRED .

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5) PRESS CTRL+A TO SAVE.

NOTE: A NEW GROUP CREATED UNDER PRIMARY WILL NOT BE REFLECTED IN REPORTS UNTIL YOU
PASS MASTERS/TRANSACTIONS FOR THAT GROUP.

ALTER A GROUP
THE DETAILS ENTERED IN A GROUP CAN BE MODIFIED, IF REQUIRED.

➢ PRESS ALT+G (GO TO) > ALTER MASTER > TYPE OR SELECT GROUP AND PRESS ENTER.
ALTERNATIVELY, GATEWAY OF TALLY > ALTER > TYPE OR SELECT GROUP AND PRESS ENTER.
➢ SELECT THE NAME OF THE GROUP REQUIRED FROM THE LIST OF GROUPS DISPLAYED.
➢ MAKE THE NECESSARY CHANGES IN THE GROUP ALTERATION SCREEN.
➢ PRESS CTRL+A TO SAVE, AS ALWAYS.

LEDGER CREATION
LEDGERS IN TALLYPRIME
THE LEDGERS IN TALLYPRIME OR IN THE BOOKS OF ACCOUNTS AFFECT ASSETS, LIABILITIES, INCOME
OR EXPENSES. TALLYPRIME CAN GENERATE A PROFIT & LOSS A/C AND BALANCE SHEET IMMEDIATELY
AFTER A TRANSACTION HAS BEEN ENTERED. IT CAN ALSO GENERATE A RANGE OF COMPREHENSIVE
FINANCIAL STATEMENTS AND REPORTS.
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CREATE LEDGERS IN TALLYPRIME

YOU CAN CREATE LEDGERS IN DIFFERENT WAYS SUCH AS FROM A MASTER, TRANSACTION, OR A REPORT AS
PER YOUR PREFERENCE.

• SINGLE LEDGER CREATION

• LEDGER CREATION FROM TRANSACTION OR REPORTING
• CURRENT LIABILITIES AND CURRENT ASSETS LEDGERS
• TAX LEDGER
• ROUNDING METHOD
• EXPENSES AND INCOME LEDGERS

CREATE A SINGLE LEDGER

PRESS ALT+G (GO TO) > CREATE MASTER > TYPE OR SELECT LEDGER AND PRESS ENTER. ALTERNATIVELY,
GATEWAY OF TALLY > CREATE > TYPE OR SELECT LEDGER AND PRESS ENTER.
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1) ENTER THE NAME OF THE LEDGER ACCOUNT. DUPLICATE NAMES ARE NOT ALLOWED.
2) ENTER THE ALIAS OF THE LEDGER ACCOUNT, IF REQUIRED.
YOU CAN ACCESS THE LEDGERS USING THE ORIGINAL NAME OR THE ALIAS NAME.
3) SELECT A GROUP CATEGORY FROM THE LIST OF GROUPS.
4) ENTER THE OPENING BALANCE.
THE OPENING BALANCE IS APPLICABLE WHEN THE LEDGER IS AN ASSET OR A LIABILITY, AND
ALSO IF IT HAS A BALANCE IN THE ACCOUNT AS ON THE BOOKS BEGINNING DATE. 5) PRESS CTRL+A
TO SAVE, AS ALWAYS.
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CREATE LEDGER FROM TRANSACTION

YOU CAN CREATE LEDGER DURING VOUCHER CREATION FROM ALL THE VOUCHER TYPES AVAILABLE IN
TALLYPRIME.

1) FROM VOUCHER CREATION/ALTERATION SCREEN, PRESS ALT+C FROM LEDGER FIELD. THE LEDGER
CREATION SCREEN APPEARS. 2) CREATE THE LEDGER.

TAX LEDGERS IN TALLYPRIME

TAX LEDGERS IN TALLYPRIME SHOULD BE CREATED UNDER DUTIES & TAXES GROUP WHICH CONTAINS
ALL TAX ACCOUNTS LIKE GST, VAT, CENVAT, EXCISE, SALES AND OTHER TRADE TAXES AND TOTAL
LIABILITY.

PRESS ALT+G (GO TO) > CREATE MASTER > TYPE OR SELECT LEDGER AND PRESS ENTER.

ALTERNATIVELY, GATEWAY OF TALLY > CREATE > TYPE OR SELECT LEDGER AND PRESS ENTER. THE LEDGER
CREATION SCREEN APPEARS.

1) NAME: LEDGER NAME. FOR EXAMPLE,SGST ( STATE GOODS & SERVICE TAXES ) 2) UNDER: DUTIES
& TAXES.
3) TYPE OF DUTY/TAX: SELECT BASED ON STATUTORY COMPLIANCE APPLICABLE TO YOUR COMPANY.
FOR INDIAN STATUTORY, OTHERS IS DISPLAYED BY DEFAULT .
DEPENDING ON FEATURES IN F11 (COMPANY FEATURES ALTERATION), MORE OPTIONS CAN BE INCLUDED IN
THE TYPE OF DUTY/TAX.
4) ENABLE INVENTORY VALUES ARE AFFECTED OPTION IF YOU MAINTAIN ACCOUNTS WITH INVENTORY.
HOWEVER, YOU CAN USE THIS OPTION FOR ACCOUNTS LIKE CUSTOMS DUTY, DIRECT EXPENSES RELATED TO
PURCHASES SUCH AS FREIGHT INWARDS AND SO ON.
5) SPECIFY TAX CALCULATION DETAILS.
6) PRESS CTRL+A TO SAVE, AS IN OTHER MASTERS.
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ROUNDING METHOD
THIS IS USED TO ROUND OFF THE DUTY VALUE. BY DEFAULT, ROUNDING METHOD IS SET AS BLANK. ONCE
YOU SELECT A ROUNDING METHOD, THE ROUNDING LIMIT OPTION IS DISPLAYED.

FOR EXAMPLE:

FOR DUTY VALUE 123.33 AND ROUNDING LIMIT IS 1. IN THIS CASE:

• DOWNWARD ROUNDING WILL SHOW AS 123.

• NORMAL ROUNDING WILL SHOW AS 123.
• UPWARD ROUNDING WILL SHOW AS 124.

FOR DUTY VALUE 125.55 AND ROUNDING LIMIT IS 1. IN THIS CASE:

• DOWNWARD ROUNDING WILL SHOW AS 125.

• NORMAL ROUNDING WILL SHOW AS 126.
• UPWARD ROUNDING WILL SHOW AS 126.

STOCK GROUP CREATION

MANAGING STOCK ITEMS IN GROUPS HELP IN EASILY LOCATING THEM, ESPECIALLY WHEN YOU NEED
TO TRACK DIFFERENT STOCK ITEMS SHARING A COMMON FEATURE – SAY A COMMON BRAND,
PRODUCT TYPE, MATERIAL USED, AND SO ON. YOU CAN GET A CONSOLIDATED VIEW OF THE TOTAL
STOCK ITEMS AVAILABLE UNDER THAT GROUP. STOCK ITEMS UNDER A GROUP NEED TO HAVE THE
SAME UNIT OF MEASUREMENT FOR CONSOLIDATION AND BETTER MANAGEMENT. THIS ALSO HELPS
IN REPORTING OF STOCK ITEMS GROUP-WISE IN THE FINANCIAL STATEMENTS.

CREATE STOCK GROUPS

1. GATEWAY OF TALLY > CREATE > TYPE OR SELECT STOCK GROUP AND PRESS ENTER.
ALTERNATIVELY, PRESS ALT+G (GO TO) > CREATE MASTER > TYPE OR SELECT STOCK GROUP >
AND PRESS ENTER.

2. NAME & ALIAS: AS IN OTHER MASTERS, YOU CAN SPECIFY MULTIPLE ALIASES FOR THE STOCK
ITEM.

3. UNDER: SELECT PRIMARY OR AN EXISTING STOCK GROUP. IF YOU HAVE NOT CREATED ANY
STOCK GROUP, YOU CAN CREATE ONE IN TALLYPRIME TO ASSIGN TO THE STOCK GROUP. AS
ALWAYS, PRESS ALT+C, TO CREATE A MASTER ON THE FLY. ALTERNATIVELY, PRESS ALT+G (GO
TO) > CREATE MASTER > TYPE OR SELECT STOCK GROUP > PRESS ENTER.
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4. SHOULD QUANTITIES OF ITEMS BE ADDED: IT PERTAINS TO INFORMATION ON MEASURING

THE UNITS OF THE STOCK ITEMS THAT YOU WOULD CATEGORISE UNDER THE STOCK GROUP.
THE STOCK ITEMS CATEGORISED UNDER THE GROUP SHOULD HAVE SIMILAR UNITS FOR
THEM TO BE ADDED UP. YOU CANNOT ADD QUANTITIES IN KGS TO QUANTITIES IN PCS.

5. SET/ALTER GST DETAILS: ENABLE THIS OPTION TO DEFINE THE GST RATE.

6. ACCEPT THE SCREEN. AS ALWAYS, PRESS CTRL+A TO SAVE.

STOCK CATEGORY CREATION

STOCK CATEGORY OFFERS A PARALLEL CLASSIFICATION OF STOCK ITEMS, CATEGORIZING ITEMS IS
THAT YOU CAN CLASSIFY THE STOCK CATEGORY BASED ON FUNCTIONALITY TOGETHER IN A GROUP.
YOU CAN CLASSIFY THE STOCK CATEGORY ACROSS DIFFERENT STOCK GROUPS WHICH ENABLES YOU
TO OBTAIN REPORTS ON ALTERNATIVES OR SUBSTITUTES FOR A STOCK ITEM.

1. GATEWAY OF TALLY > CREATE > TYPE OR SELECT STOCK CATEGORY AND PRESS ENTER.
ALTERNATIVELY, PRESS ALT+G (GO TO) > CREATE MASTER > TYPE OR SELECT STOCK
CATEGORY > AND PRESS ENTER.

2. NAME & ALIAS: AS IN OTHER MASTERS, YOU CAN SPECIFY MULTIPLE ALIASES FOR THE STOCK
ITEM.

3. UNDER: SELECT PRIMARY OR AN EXISTING STOCK GROUP. IF YOU HAVE NOT CREATED ANY
STOCK GROUP, YOU CAN CREATE ONE IN TALLYPRIME TO ASSIGN TO THE STOCK CATEGORIES.
AS ALWAYS, PRESS ALT+C, TO CREATE A MASTER ON THE FLY. ALTERNATIVELY,
PRESS ALT+G (GO TO) > CREATE MASTER > TYPE OR SELECT STOCK CATEGORY > PRESS ENTER.

4. ACCEPT THE SCREEN. AS ALWAYS, PRESS CTRL+A TO SAVE.

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UNIT OF MEASURE CREATION

CREATE UNITS FOR STOCK ITEMS

DEPENDING ON YOUR BUSINESS, YOU MAY BE SELLING OR BUYING STOCK ITEMS IN DIFFERENT
UNITS. FOR EXAMPLE, YOU CAN USE SIMPLE UNITS LIKE METERS, CENTIMETERS, OR NOS. IF YOU SELL
ITEMS IN BAGS AND BOXES OF STANDARD SIZES – SAY 100 KG FOR A BOX, USING TALLYPRIME, YOU
CAN CREATE ALL DIFFERENT UNITS AS PER YOUR NEEDS.

SIMPLE UNIT

1. WHILE CREATING A STOCK ITEM, PRESS ALT+C, TO CREATE A UNIT MASTER ON THE FLY. THE UNIT
CREATION (SECONDARY) SCREEN OPENS.
2. ENTER THE DETAILS IN THE UNIT CREATION SCREEN.
A. ENTER THE SYMBOL. BY DEFAULT, THE TYPE FIELD WILL BE SELECTED AS SIMPLE.
B. ENTER THE FORMAL NAME FOR THE SIMPLE UNIT.
C. SELECT THE UNIT QUANTITY CODE (UQC) RELEVANT TO THE STOCK ITEM FROM THE LIST PROVIDED.
THE LIST CONSISTS OF THE NUMBER OF UNIT QUANTITY CODES (UQC) AVAILABLE FOR YOUR
PRODUCT OR COMMODITY AS DECLARED BY THE GOVERNMENT OR GSTN.
D. SPECIFY THE NUMBER OF DECIMAL PLACES REQUIRED BASED ON YOUR BUSINESS NEEDS

BILL OF MATERIALS
A BILL OF MATERIALS IS A LIST OF CONSTITUENT ITEMS ALONG WITH QUANTITY DETAILS THAT CAN BE
ALLOTTED FOR THE MANUFACTURE OF A CERTAIN PRODUCT, BY-PRODUCT OR LIKEWISE. THIS
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FACILITATES IMMEDIATE REDUCTION IN STOCK OF THE ITEM AUTOMATICALLY. THIS PROCESS OF

LISTING THE ITEMS THAT MAKE UP ANOTHER ITEM IS MADE POSSIBLE IN TALLY BY ENABLING THE
BILL OF MATERIALS FACILITY.

BILL OF MATERIALS

1. GATEWAY OF TALLY > CREATE > TYPE OR SELECT STOCK ITEM > AND PRESS ENTER.
ALTERNATIVELY, PRESS ALT+G (GO TO) > CREATE MASTER > TYPE OR SELECT STOCK ITEM > AND
PRESS ENTER.
2. PRESS F12 (CONFIGURE) > SET SET COMPONENT LIST (BILL OF MATERIALS) IN STOCK ITEMS TO
YES TO ALLOCATE BILL OF MATERIALS FOR THE STOCK ITEM. IF YOU DO NOT SEE THIS OPTION,
SET SHOW MORE CONFIGURATIONS TO YES. IF YOU NEED TO USE THIS OPTION ONLY FOR THE
CURRENT MASTER, PRESS CTRL+I (MORE DETAILS) > TYPE OR SELECT COMPONENT LIST (BOM) >
AND PRESS ENTER.

• CREATE A STOCK ITEM.

• IN THE STOCK ITEM CREATION SCREEN:

SET COMPONENTS (BOM): TO CREATE THE COMPONENT LIST REQUIRED TO

MANUFACTURE THE FINISHED GOODS, SET THIS OPTION TO YES AND PRESS ENTER
TO VIEW STOCK ITEM MULTI COMPONENTS (M BOM) SCREEN.

3. IN STOCK ITEM MULTI COMPONENTS (M BOM) SCREEN:

• UNDER NAME OF BOM SPECIFY COMPONENT LIST NAME AS STANDARD AND PRESS ENTER TO
VIEW STOCK ITEM COMPONENTS (BOM) SCREEN.

4. IN STOCK ITEM COMPONENTS (BOM) SCREEN:

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• BOM NAME: BY DEFAULT, THE BOM NAME SPECIFIED IN STOCK ITEM MULTI COMPONENTS (M
BOM) SCREEN WILL BE DEFAULTED AND APPLICATION WILL NOT ALLOW TO MOVE THE CURSOR
TO BOM NAME FIELD.

• COMPONENTS OF: IN THIS FIELD APPLICATION DISPLAYS THE NAME OF THE STOCK ITEM FOR
WHICH THE COMPONENTS ARE DEFINED.
• UNIT OF MANUFACTURE: SPECIFY THE APPROPRIATE NUMBER OF FINISHED PRODUCT THAT
WILL BE MANUFACTURED BY USING THE COMPONENTS IDENTIFIED IN THE COMPONENT LIST.

• ITEM: IN THIS FIELD IDENTIFY THE RAW MATERIALS WHICH ARE REQUIRED TO MANUFACTURE
THE FINISHED GOODS

• LOCATION: IF THERE ARE MULTIPLE LOCATIONS, SPECIFY THE STORAGE LOCATION OF THE
ITEMS FROM WHERE THE ITEMS WILL BE USED FOR MANUFACTURE.

• QUANTITY: IN THIS FIELD MENTION THE QUANTITY OF RAW MATERIAL REQUIRED TO

MANUFACTURE THE FINISHED GOODS.

MANAGE INVENTORY STORAGE USING GODOWNS

IN YOUR BUSINESS, YOU MAY BE MANAGING THE INVENTORY IN MULTIPLE PHYSICAL LOCATIONS,
SUCH AS SHOPS, WAREHOUSES, BINS, RACKS, CABINETS, AND SO ON. IN THIS CASE, YOU CAN USE
THE GODOWNS/LOCATIONS CAPABILITY OF TALLYPRIME. USING GODOWNS WILL HELP YOU KEEP A
RECORD OF INVENTORY MOVING FROM ONE PROJECT OR MANUFACTURING STAGE TO ANOTHER.
SIMILARLY, YOU CAN ALSO TRACK THE STOCK MOVING IN AND OUT OF YOUR BUSINESS PREMISES
FOR CONSIGNMENT SALES OR JOB WORK. YOU CAN VIEW STOCK REPORTS FOR EACH GODOWN AND
ACCOUNT FOR THE MOVEMENT OF STOCK BETWEEN GODOWNS.
CREATE GODOWNS/LOCATIONS

TO START ALLOCATING YOUR STOCK

ITEMS IN GODOWNS, YOU NEED TO
CREATE A GODOWN FIRST.

1. GATEWAY
OF TALLY >
CREATE >
SELECT
GODOWNS >
PRESS ENTER.

GODOWN CREATION
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ALTERNATIVELY, ALT+G (GO TO) > CREATE MASTER > TYPE OR SELECT GODOWNS >
PRESS ENTER.
WHEN YOU CREATE A GODOWN/LOCATION IN TALLYPRIME FOR THE FIRST TIME, YOU ARE
PROMPTED TO ALTER THE EXISTING INTERNAL GODOWN (MAIN LOCATION), WHERE ALL
YOUR INVENTORY IS STORED BY DEFAULT.
2. NAME & ALIAS: AS IN OTHER MASTERS, YOU CAN SPECIFY MULTIPLE ALIASES FOR THE

4. ACCEPT THE SCREEN. AS ALWAYS, YOU CAN PRESS CTRL + A TO SAVE.

GST ACTIVATION
ACTIVE GST FOR YOUR COMPANY
TO USE TALLYPRIME FOR GST COMPLIANCE, YOU NEED TO ACTIVATE THE GST FEATURE. ONCE
ACTIVATED, GST-RELATED FEATURES ARE AVAILABLE IN LEDGERS, STOCK ITEMS, AND
TRANSACTIONS, AND GST RETURNS CAN BE GENERATED.

ACTIVATE AND CONFIGURE GST

1. OPEN THE COMPANY FOR WHICH YOU NEED TO ACTIVATE GST.

2. PRESS F11 (FEATURES) > SET ENABLE GOODS AND SERVICES TAX (GST) TO YES.
3. IF YOU DO NOT SEE THIS OPTION:

SET SHOW MORE FEATURES TO

YES. SET SHOW ALL FEATURES TO YES.
4. SELECT THE STATE – SHOWS THE STATE NAME AS SELECTED IN THE COMPANY CREATION SCREEN. THIS
HELPS IN IDENTIFYING LOCAL AND INTERSTATE TRANSACTIONS ACCORDING TO THE PARTY’S STATE.
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THE STATE CAN BE CHANGED IN THE GST DETAILS SCREEN AND THIS CHANGE WILL AFFECT
THE COMPANY MASTER. ONCE THE COMPANY’S STATE IS CHANGED THE EXISTING
TRANSACTIONS WILL HAVE AN EFFECT. TO INFORM USERS OF THIS EFFECT, A WARNING
MESSAGE APPEARS WHEN STATE NAME IS CHANGED.

5. SET THE REGISTRATION TYPE AS REGULAR.

6. SET THE OPTION ASSESSEE OF OTHER TERRITORY TO YES, IF YOUR BUSINESS UNIT IN LOCATED IN THE
EXCLUSIVE ECONOMIC ZONE (OTHER TERRITORY).
7. SPECIFY GST APPLICABLE FROM DATE. GST WILL BE APPLICABLE FOR YOUR TRANSACTIONS FROM THIS
DATE ONWARDS.
8. SPECIFY THE GSTIN/UIN FOR THE BUSINESS. THIS CAN BE PRINTED IN THE INVOICES AS REQUIRED. YOU
CAN SPECIFY THIS LATER.
9. SELECT THE PERIODICITY OF GSTR1 > AS MONTHLY OR QUARTERLY, BASED ON YOUR BUSINESS
TURNOVER.
THE OPTION E-WAY BILL APPLICABLE IS SET TO YES, WITH THE APPLICABLE FROM DATE AND THRESHOLD
LIMIT.
10. SELECT THE VALUE TO BE CONSIDERED FOR E-WAY BILL FOR THE OPTION THRESHOLD LIMIT INCLUDES.
11. SET THE OPTION APPLICABLE FOR INTRASTATE TO YES, IF IT APPLIES TO YOUR STATE AND ENTER THE
THRESHOLD LIMIT.

ACTIVATE AND CONFIGURE GST FOR COMPOSITION

1. OPEN THE COMPANY FOR WHICH YOU NEED TO ACTIVATE GST.

2. PRESS F11 (FEATURES) > SET ENABLE GOODS AND SERVICES TAX (GST) TO YES.
 22

3. SELECT THE STATE

– SHOWSTHE STATE NAME AS SELECTED IN THE COMPANY CREATION
SCREEN.
4. THE STATE FIELD HELPS IN IDENTIFYING LOCAL AND INTERSTATE TRANSACTIONS ACCORDING TO THE
PARTY’S STATE. IF YOU CHANGE THE STATE HERE, THE COMPANY DETAILS WILL GET UPDATED.
5. SET THE REGISTRATION TYPE AS COMPOSITION.
6. SET THE OPTION ASSESSEE OF OTHER TERRITORY TO YES, IF YOUR BUSINESS UNIT IN LOCATED IN THE
EXCLUSIVE ECONOMIC ZONE (OTHER TERRITORY).
7. SPECIFY GST APPLICABLE FROM DATE. GST COMPOSITION WILL BE APPLICABLE FOR YOUR
TRANSACTIONS FROM THIS DATE ONWARDS.
8. SPECIFY THE GSTIN/UIN FOR THE BUSINESS. THIS CAN BE PRINTED IN THE INVOICES AS REQUIRED. YOU
CAN SPECIFY THIS LATER.

GST LEDGER CREATION

CRAETE GST LEDGER
YOU CAN ACCOUNT FOR DIFFERENT TAXES UNDER GST (CENTRAL TAX, STATE TAX, UT TAX,
INTEGRATED TAX, AND CESS), FOR WHICH YOU NEED TO CREATE GST LEDGERS OR TAX LEDGERS FOR
EACH TAX TYPE.

CENTRAL TAX LEDGER

1. GATEWAY OF TALLY > CREATE > TYPE OR SELECT LEDGER.

ALTERNATIVELY, PRESS ALT+G (GO TO) > CREATE MASTER > TYPE OR SELECT LEDGER.
2. GROUP IT UNDER DUTIES & TAXES.
3. SELECT GST AS THE TYPE OF DUTY/TAX.
4. SELECT CENTRAL TAX AS THE TAX TYPE.
 23

5. PRESS ENTER TO SAVE.

SIMILARLY, YOU CAN CREATE LEDGERS FOR STATE TAX, INTEGRATED TAX, AND CESS BY SELECTING THE
RELEVANT TAX TYPE UNDER GST.

LOCAL SALES WITH GST

1. GATEWAY OF TALLY > VOUCHERS > F8 (SALES).
ALTERNATIVELY, PRESS ALT+G (GO TO) > CREATE VOUCHER > PRESS F8 (SALES).
2. IN PARTY A/C NAME, SELECT THE CUSTOMER LEDGER OR THE CASH LEDGER.
3. SELECT THE COMMON SALES LEDGER IN WHICH GST RATE IS NOT DEFINED.
4. SELECT THE STOCK ITEMS DEFINED WITH DIFFERENT GST RATES, AND SPECIFY THE QUANTITIES AND
RATES FOR EACH OF THEM.
5. SELECT THE CENTRAL AND STATE TAX LEDGERS. GST WILL BE CALCULATED BASED ON THE GST RATES
DEFINED IN THE STOCK ITEMS.
 24

INTERSTATE SALES WITH GST

FOLLOW THE STEPS USED FOR RECORDING A LOCAL SALES TRANSACTION. THE ONLY DIFFERENCE IS THAT
YOU HAVE TO SELECT THE INTEGRATED TAX LEDGER INSTEAD OF CENTRAL TAX AND STATE
TAX.

PURCHASE WITH GST

THE PURCHASE OF GOODS OR SERVICES FROM A SUPPLIER IN THE SAME STATE ATTRACTS CENTRAL TAX
AND STATE TAX.

1. GATEWAY OF TALLY > VOUCHERS > F9 (PURCHASE).

ALTERNATIVELY, PRESS ALT+G (GO TO) > CREATE VOUCHER > PRESS F9 (PURCHASE).
2. ENTER THE SUPPLIER INVOICE NO. AND DATE.
3. IN PARTY A/C NAME, SELECT THE SUPPLIER’S LEDGER OR THE CASH LEDGER.
4. SELECT THE COMMON PURCHASE LEDGER IN WHICH GST RATE IS NOT DEFINED.
5. SELECT THE STOCK ITEMS DEFINED WITH DIFFERENT GST RATES, AND SPECIFY THE QUANTITIES AND
RATES FOR EACH OF THEM.
6. SELECT THE CENTRAL AND STATE TAX LEDGERS. GST WILL BE CALCULATED BASED ON THE GST RATES
DEFINED IN THE STOCK ITEMS.

STOCK ITEM CREATION

STOCK ITEMS ARE TRADEABLE GOODS. YOU CAN CREATE A STOCK ITEM IN TALLYPRIME, AND SELECT
THE SAME IN TRANSACTIONS. STOCK ITEMS CAN BE CREATED WITH MRP APPLICABLE GLOBALLY OR FOR
SPECIFIC STATE.

TO CREATE A STOCK ITEM IN TALLYPRIME, FOLLOW THE STEPS GIVEN BELOW.

1. GATEWAY OF TALLY > CREATE > TYPE OR SELECT STOCK ITEM > AND PRESS ENTER. ALTERNATIVELY,
PRESS ALT+G (GO TO) > CREATE MASTER > TYPE OR SELECT STOCK ITEM > AND PRESS ENTER.
2. ENTER THE NAME OF THE STOCK ITEM.
 25

3. SELECT THE REQUIRED GROUP IN THE UNDER FIELD. IF THE STOCK GROUP IS PREDEFINED WITH TAX
DETAILS, THE SAME GETS APPLIED TO THE STOCK ITEM. IF IT IS SET TO PRIMARY, TAX AND COMMODITY
DETAILS SPECIFIC TO THE STOCK ITEM CAN BE DEFINED.
AS IN OTHER TRANSACTIONS, YOU CAN CREATE THE STOCK GROUP ON THE FLY BY PRESSING
ALT+C. ALTERNATIVELY, PRESS ALT+G (GO TO) > CREATE MASTER > TYPE OR SELECT STOCK GROUP
> AND PRESS ENTER.
4. SELECT THE REQUIRED UNIT OF MEASUREMENT IN UNITS FIELD.

5. ACCEPT THE SCREEN. AS ALWAYS, YOU CAN PRESS CTRL+A TO SAVE.

ENABLING COST CENTRE

ENABLE COST CENTRE

PRESS F11 > ENABLE COST CENTRE: YES > PRESS CTRL+A TO SAVE.
 26

CREATE COST CATEGORY

BY DEFAULT, COST CENTRES CREATED FOR YOUR BUSINESS’S COST CENTRES OR PROFIT CENTRES IN
TALLYPRIME ARE GROUPED UNDER PRIMARY COST CATEGORY. SO, WHEN YOU CREATE A COST
CATEGORY IN TALLYPRIME FOR THE FIRST TIME, YOU ARE PROMPTED TO ALTER THE EXISTING
INTERNAL PRIMARY COST CATEGORY THAT HAS ALL THE COST CENTRES GROUPED.

1. GATEWAY OF TALLY >CREATE > TYPE OR SELECT COST CATEGORY > PRESS ENTER. YOU CAN ALSO
CREATE COST CATEGORY FROM GATEWAY OF TALLY > CHART OF ACCOUNTS.
ALTERNATIVELY, PRESS ALT+G (GO TO) > CREATE MASTER > TYPE OR SELECT COST CATEGORY
> PRESS ENTER.
WHEN ONLY THE PRIMARY COST CATEGORY IS AVAILABLE, YOU WILL BE PROMPTED TO
CREATE NEW COST CATEGORY OR ALTER THE EXISTING PRIMARY COST CATEGORY. SELECT
CREATE OR PRESS C TO CREATE A NEW COST CATEGORY.
2. NAME & ALIAS: AS IN OTHER MASTERS, YOU CAN SPECIFY MULTIPLE ALIASES.
3. ALLOCATE REVENUE ITEMS & ALLOCATE NON-REVENUE ITEMS – ENSURE THAT ONE OF THESE
OPTIONS IS SET TO YES.
4. ACCEPT THE COST CATEGORY SCREEN. AS ALWAYS, YOU CAN USE CTRL+A TO SAVE.

CREATE COST CENTRE

IF YOU ARE CREATING COST CENTRE FOR THE FIRST TIME, TALLYPRIME PROMPTS YOU TO ENABLE
COST CENTRE FOR THE COMPANY. THESE COST CENTRES OR PROFIT CENTRES WILL BE AVAILABLE
FOR ALLOCATION WHILE RECORDING TRANSACTIONS.

1. GATEWAY OF TALLY > CREATE > COST CENTRES > PRESS ENTER.
ALTERNATIVELY, PRESS ALT+G (GO TO) > CREATE MASTER > COST CENTRES > PRESS ENTER.
IN CASE THE FEATURE IS INACTIVE, YOU WILL BE PROMPTED TO ACTIVATE THE COST
CENTRES FEATURE. SELECT YES OR PRESS Y TO PROCEED.
2. NAME & ALIAS: PROVIDE A NAME. AS IN OTHER MASTERS, YOU CAN SPECIFY MULTIPLE
ALIASES.
3. UNDER: SELECT PRIMARY OR AN EXISTING COST CENTRE.
4. ACCEPT THE COST CENTRE MASTER. AS ALWAYS, YOU CAN USE CTRL+A TO SAVE.
 27

ACCOUNTING VOUCHERS
ACCOUNTING ENTRY IN TALLYPRIME

AS PER THE ACCOUNTING PRACTICE OF JOURNALING, YOU CAN RECORD ALL TRANSACTIONS USING JOURNAL
VOUCHERS IN TALLYPRIME. HOWEVER, THERE ARE SPECIALISED ACCOUNTING VOUCHER
TYPES FOR DIFFERENT TYPES OF TRANSACTIONS LIKE PAYMENTS, RECEIPTS, SALES, PURCHASE,
CONTRA, DEBIT NOTE, CREDIT NOTE AND SO ON TO EASE DATA ENTRY. ONCE YOU KNOW HOW TO ENTER A
TRANSACTION IN TALLYPRIME, YOU CAN ENTER ANY TRANSACTION IN A SIMILAR WAY.
VOUCHER TYPES IN TALLYPRIME CAN BE CATEGORISED AS JOURNAL, PURCHASE, SALES, PAYMENT, RECEIPT,
CONTRA, INVENTORY VOUCHERS, ORDER VOUCHERS AND NON-ACCOUNTING VOUCHERS.
IN THIS TOPIC, WE WILL UNDERSTAND HOW TO RECORD A TRANSACTION IN TALLYPRIME OR SAY,
ACCOUNTING ENTRY IN TALLYPRIME AND LEARN MORE ABOUT THE VOUCHER TYPES PROVIDED FOR
ACCOUNTING IN TALLYPRIME.

PURCHASE VOUCHERS
WHETHER YOU MAKE A PURCHASE ON CASH OR CREDIT, THE PROCEDURE IN TALLYPRIME REMAINS
SIMILAR. THE ONLY DIFFERENCE IS THAT YOU WILL SELECT CASH OR BANK FOR CASH PURCHASES
AND THE SUPPLIER LEDGER FOR CREDIT PURCHASES. YOU CAN RECORD PURCHASE OF ITEMS USING THE
ITEM INVOICE MODE AND RECORD PURCHASE WITHOUT ITEMS USING THE ACCOUNTING
INVOICE MODE. TALLYPRIME ALSO PROVIDES THE FLEXIBILITY TO USE THESE INVOICE MODES
INTERCHANGEABLY FOR RECORDING PURCHASES. YOU CAN ALSO PRINT THE INVOICES WITH THE
NECESSARY DETAILS, IF NEEDED.

1) OPEN THE PURCHASE VOUCHER SCREEN.

a) GATEWAY OF TALLY > VOUCHERS > PRESS F9 (PURCHASE).
ALTERNATIVELY, PRESS ALT+G (GO TO) > CREATE VOUCHER > PRESS F9 (PURCHASE).
b) PRESS CTRL+H (CHANGE MODE) TO SELECT THE REQUIRED VOUCHER MODE (ITEM INVOICE,
IN THIS CASE).
2) SPECIFY THE SUPPLIER DETAILS.
a) SUPPLIER INVOICE NO. AND DATE: THE INVOICE NUMBER AND DATE SHOULD BE THE SAME AS GIVEN IN
THE CORRESPONDING SALES BILL.
b) PARTY A/C NAME: SELECT CASH OR BANK FOR CASH PURCHASES. FOR CREDIT PURCHASES, SELECT THE
SUPPLIER LEDGER.
c) PARTY DETAILS: ENTER THE SUPPLIER’S NAME AND ADDRESS, IF NEEDED.
 28

3) PURCHASE LEDGER: SELECT THE ACCOUNTING LEDGER TO ALLOCATE THE STOCK ITEMS. IF YOU DO NOT SEE
THIS FIELD ON THE SCREEN, PRESS F12 (CONFIGURE) AND SET SELECT COMMON LEDGER ACCOUNT FOR
ITEM ALLOCATION TO YES.
IN ACCOUNTING INVOICE, YOU CAN SELECT THE PURCHASE LEDGER UNDER PARTICULARS.
4) PROVIDE THE STOCK ITEM OR SERVICE DETAILS.
AS IN OTHER TRANSACTIONS, YOU CAN CREATE THE ITEM OR LEDGER ON THE FLY BY PRESSING
ALT+C.
 29

SALES VOUCHERS
FOR RECORDING SALES OF GOODS, SELECT CASH OR BANK FOR CASH SALES AND PARTY LEDGER FOR
CREDIT SALES. IN TALLYPRIME, YOU CAN RECORD SALES OF GOODS OR STOCK ITEMS USING THE
ITEM INVOICE MODE WHICH PROVIDES THE STOCK ITEM DETAILS ALONG WITH ITS QUANTITY AND
RATE MAKING IT A SUITABLE VOUCHER MODE WHEN YOU ARE SELLING STOCK ITEMS OR GOODS.
HOWEVER, YOU CAN ALSO USE THE AS VOUCHER MODE AS IT ALLOWS YOU TO RECORD THE SALE OF
GOODS AS WELL AS THE SALE OF SERVICES.

AS PER YOUR BUSINESS PRACTICE, YOU CAN PRINT ALL INVOICES WITH THE NECESSARY DETAILS.

1. OPEN THE SALES VOUCHER.

 30

a) PRESS ALT+G (GO TO) > CREATE VOUCHER > PRESS F8 (SALES).
ALTERNATIVELY, GO TO GATEWAY OF TALLY > VOUCHERS > PRESS F8 (SALES).
b) ENSURE THAT THE VOUCHER IS IN THE ITEM INVOICE MODE WHEN YOU ARE RECORDING FOR THE
SALE OF GOODS.
TO CHECK THE MODE, PRESS CTRL+H (CHANGE MODE) > ITEM INVOICE.
2. SPECIFY THE BUYER DETAILS.
a) PARTY A/C NAME: SELECT CASH OR BANK FOR CASH SALES AND THE PARTY NAME FOR
CREDIT SALES. HOWEVER, YOU CAN ALSO CREATE THE PARTY A/C ON THE FLY BY PRESSING
ALT+C.
b) AS ALWAYS, YOU CAN PRESS CTRL+A TO SAVE AND PROCEED.

RECEIPT VOUCHER
RECEIPT VOUCHER IS USED TO RECORD CASH AND BANK RECEIPTS. YOU CAN RECORD A RECEIPT VOUCHER
USING SINGLE ENTRY OR DOUBLE ENTRY MODE.

1. OPEN THE RECEIPT VOUCHER AND SELECT THE SINGLE ENTRY MODE.
a) GATEWAY OF TALLY > VOUCHERS > PRESS F6 (RECEIPT).
ALTERNATIVELY, ALT+G (GO TO) > CREATE VOUCHER > PRESS F6 (RECEIPT).
b) PRESS CTRL+H (CHANGE VOUCHER MODE), TO SELECT THE SINGLE ENTRY MODE.
2. PRESS F12 (CONFIGURE), UNDER BANK DETAILS, AND SET THE OPTION SET LEDGER-WISE BANK
ALLOCATIONS DURING VOUCHER CREATION TO YES, TO VIEW THE BANK DETAILS DEFINED IN THE PARTY
LEDGERS WHILE PAYING TWO OR MORE PARTIES IN ONE PAYMENT VOUCHER.
 31

3. SELECT THE BANK AND PARTY LEDGER.

a) SELECT THE BANK LEDGER IN THE ACCOUNT FIELD.
b) UNDER PARTICULARS, SELECT THE PARTY LEDGERS, AND ENTER THE CORRESPONDING AMOUNTS.
4. SELECT THE DETAILS IN BANK ALLOCATIONS SCREEN.
a) IN THE BANK ALLOCATIONS SCREEN, SOME OF THE DETAILS APPEAR AS DEFINED IN THE BANK
DETAILS SCREEN OF THE PARTY LEDGER.
5. ACCEPT THE SCREEN. AS ALWAYS, YOU CAN PRESS CTRL+A TO SAVE THE VOUCHER.
SIMILARLY, YOU CAN RECORD THE TRANSACTIONS IN SINGLE ENTRY MODE FOR PAYMENT AND CONTRA
VOUCHERS.

PAYMENT VOUCHER
PAYMENT VOUCHER IS USED TO RECORD CASH AND BANK PAYMENTS. YOU CAN RECORD A PAYMENT
VOUCHER USING SINGLE ENTRY OR DOUBLE ENTRY MODE.

1. OPEN THE PAYMENT VOUCHER, AND SELECT THE SINGLE ENTRY MODE.
a) GATEWAY OF TALLY > VOUCHERS > F5 (PAYMENT).
ALTERNATIVELY, ALT+G (GO TO) > CREATE VOUCHER > TYPE OR SELECT PAYMENT > AND PRESS
ENTER.
b) PRESS CTRL+H (CHANGE MODE) TO SELECT THE REQUIRED VOUCHER MODE (SINGLE ENTRY, IN THIS
CASE).
2. SELECT THE BANK AND PARTY LEDGER.
a) SELECT THE CASH LEDGER IN THE ACCOUNT FIELD.
b) UNDER PARTICULARS, SELECT THE PARTY OR EXPENSE LEDGERS, AND ENTER THE CORRESPONDING
AMOUNTS.
3. OPEN THE PAYMENT VOUCHER, AND SELECT THE SINGLE ENTRY MODE.
 32

CONTRA VOUCHER
1. PRESS CTRL+H (CHANGE MODE) TO SELECT THE DOUBLE ENTRY MODE.
2. DEBIT THE DESTINATION ACCOUNT AND CREDIT THE SOURCE ACCOUNT. FOR EXAMPLE, IF YOU
ARE WITHDRAWING CASH FROM YOUR BANK’S ATM, THE CASH LEDGER SHOULD BE DEBITED
AND BANK LEDGER SHOULD BE CREDITED.
3. UNDER PARTICULARS IN THE TO FIELD, SELECT THE SOURCE LEDGER ACCOUNT THAT YOU WANT
TO CREDIT.
4. IN THE BY FIELD, SELECT THE DESTINATION LEDGER ACCOUNT THAT YOU WANT TO DEBIT. AS IN
OTHER TRANSACTIONS, YOU CAN CREATE THE LEDGER ON THE FLY BY PRESSING ALT+C.
ALTERNATIVELY, PRESS ALT+G (GO TO) > CREATE MASTER> TYPE OR SELECT LEDGER> AND
PRESS ENTER.
 33

WHAT YOU SEE ON THE SCREEN CAN VARY BASED ON YOUR CHOICES. PRESS F12 (CONFIGURE) TO CHANGE
THE OPTIONS AND F11 (FEATURES) TO ENABLE OR DISABLE FEATURES.
5. PROVIDE NARRATION, IF ANY, AND ACCEPT THE VOUCHER. AS ALWAYS, YOU CAN USE CTRL+A
TO ACCEPT.

JOURNAL VOUCHER
IF YOU ARE ACCOUNTS SAVVY, YOU CAN RECORD THE SAME PAYMENT TRANSACTION USING A JOURNAL
VOUCHER IN TALLYPRIME. USE THE FOLLOWING STEPS FOR THE SAME.

1. GATEWAY OF TALLY > VOUCHERS > PRESS F7 (JOURNAL).

ALTERNATIVELY, ALT+G (GO TO) > CREATE VOUCHER > PRESS F7 (JOURNAL).
2. IF YOU WANT TO CHANGE THE VOUCHER DATE, PRESS F2 (DATE).
3. SELECT BY/DR (DEBIT) SIDE OF THE TRANSACTION.
a. IN BY, SELECT THE EXPENSE LEDGER. FOR EXAMPLE, RENT.
AS IN OTHER TRANSACTIONS, YOU CAN CREATE THE LEDGER ON THE FLY BY
PRESSING ALT+C. ALTERNATIVELY, PRESS ALT+G (GO TO) >CREATE MASTER TYPE OR
SELECT LEDGER > AND PRESS ENTER.
BY DEFAULT, IN A JOURNAL VOUCHER, YOU NEED TO FIRST SPECIFY THE BY (DEBIT
SIDE).
b. IN DEBIT, SPECIFY THE RENT AMOUNT.
4. SELECT THE TO/CR (CREDIT) SIDE OF THE TRANSACTION.
a. IN TO, SELECT THE PAYMENT MODE. FOR EXAMPLE, CASH.
TO SELECT CASH, AN F12 SETTING FOR JV IS NEEDED.
AS IN OTHER TRANSACTIONS, YOU CAN CREATE THE LEDGER ON THE FLY BY
PRESSING ALT+C. ALTERNATIVELY, PRESS ALT+G(GO TO) >CREATE MASTER > TYPE OR
SELECT LEDGER > AND PRESS ENTER.
b. IN CREDIT, SPECIFY THE AMOUNT.
IF THE AMOUNT IS NOT EQUIVALENT TO THE DEBIT AMOUNT, YOU NEED TO SELECT ANOTHER
CREDIT LEDGER.
 34

5. PROVIDE NARRATION, IF ANY, AND ACCEPT THE VOUCHER. AS ALWAYS, YOU CAN
USE CTRL+A TO ACCEPT.

MANUFACTURING PROGESS
USE OF INVENTORY IN MANUFACTURING IS A COMMON ASPECT IN BUSINESSES. IF YOU DEAL WITH
MANUFACTURING PRODUCTS AND THEREFORE MAINTAIN INVENTORY, YOU CAN MANAGE ALL OF
THEM USING TALLYPRIME.

CREATE MANUFACTURING JOURNAL FOR A STOCK ITEM WITH SINGLE BILL OF MATERIALS. ALL THE
MANUFACTURING TRANSACTIONS CAN BE ACCOUNTED THROUGH A STOCK JOURNAL.

TO RECORD MANUFACTURE OF FINISHED GOODS IN STOCK JOURNAL.

• PRESS ALT+G (GO TO) > ALTER MASTER > TYPE OR SELECT VOUCHER TYPE > STOCK JOURNAL.
• ALTER THE STOCK JOURNAL VOUCHER TYPE, BY SETTING THE OPTION USE AS A MANUFACTURING
JOURNAL TO YES.

• PRESS ALT+G (GO TO) > CREATE MASTER > TYPE OR SELECT VOUCHER TYPE > AND PRESS
ENTER.

CREATE A MANUFACTURING JOURNAL UNDER STOCK JOURNAL BY SETTING THE OPTION USE AS A
MANUFACTURING JOURNAL TO YES.
35
 36

• NAME OF PRODUCT: SELECT THE PRODUCT WHICH NEEDS TO BE MANUFACTURED FROM

THE LIST OF ITEMS.
• NAME OF BOM: IN THIS FIELD THE BOM CREATED FOR THE STOCK ITEM WILL BE DISPLAYED
AUTOMATICALLY WITH ONE MORE OPTION NOT APPLICABLE.

NOTE: THE LIST OF RAW MATERIALS REQUIRED FOR THE MANUFACTURE OF FINISHED GOODS WILL BE
DISPLAYED IN COMPONENTS (CONSUMPTION) SIDE BASED ON THE BOM DEFAULTED.

• LOCATION: SELECT THE LOCATION WHERE YOU WOULD LIKE TO PLACE THE PRODUCED GOODS.

• QTY: IN THIS FIELD SPECIFY THE QUANTITY OF FINISHED GOODS MANUFACTURED.

• COMPONENTS (CONSUMPTION): IN THIS SECTION THE COMPONENTS REQUIRED TO MANUFACTURE
THE FINISHED GOODS WILL BE DISPLAYED AUTOMATICALLY BASED ON THE COMPONENTS DEFINED IN
THE BOM.

QUANTITY OF RAW MATERIAL WILL BE DEFAULTED BASED ON THE QUANTITY

REQUIREMENT DEFINED IN THE BOM MULTIPLIED BY THE QUANTITY OF FINISHED GOODS MANUFACTURED.

• ACCEPT THE SCREEN. AS ALWAYS, YOU CAN PRESS CTRL+A TO SAVE.

 37

COMPANY REPORT
TRIAL BALANCE
THE TRIAL BALANCE IN TALLYPRIME IS A SUMMARY OF ALL THE LEDGER BALANCES. IT HELPS IN
CHECKING WHETHER THE TRANSACTIONS ARE CORRECT AND BALANCED. IF THE JOURNAL ENTRIES
ARE ERROR-FREE AND POSTED CORRECTLY TO THE GENERAL LEDGER, THE TOTAL OF ALL DEBIT
BALANCES SHOULD BE EQUAL THE TOTAL OF ALL CREDIT BALANCES.
WITH TALLYPRIME, THE TRIAL BALANCE WILL BE AT YOUR FINGERTIPS. YOU CAN PREPARE THE TRIAL
BALANCE PERIODICALLY FOR YOUR COMPANY, FOR EXAMPLE, AT THE END OF A QUARTER OR
FINANCIAL YEAR.

THIS WILL ENSURE THAT THE ENTRIES IN YOUR BOOKS ARE MATHEMATICALLY CORRECT. YOU CAN
EASILY SPOT ANY ERRORS OR DISCREPANCIES, AND MAKE THE NECESSARY ADJUSTMENTS. WHAT’S
MORE, YOU CAN ALSO VIEW THE TRIAL BALANCE IN YOUR BROWSER!

1. GATEWAY OF TALLY > DISPLAY MORE REPORTS > TRIAL BALANCE.

ALTERNATIVELY, ALT+G (GO TO) > TYPE OR SELECT TRIAL BALANCE > PRESS ENTER.

BALANCE SHEET
 38

BALANCE SHEET IS ONE OF THE PRIMARY FINANCIAL STATEMENTS THAT YOU CAN USE TO MONITOR
THE HEALTH OF YOUR BUSINESS. IT IS A PICTURE OF YOUR COMPANY’S FINANCIAL POSITION –
WHAT YOU OWN (ASSETS) AND WHAT YOU OWE (LIABILITIES) – AT A GIVEN POINT IN TIME.

THE BALANCE SHEET IN TALLYPRIME PROVIDES YOU WITH A NEAT SNAPSHOT OF YOUR BUSINESS.
YOU CAN ALSO EXPAND THE REPORT FOR A COMPREHENSIVE VIEW OF YOUR ASSETS (SUCH AS CASH IN
THE BANK, INVENTORY, VEHICLES, EQUIPMENT, BUILDINGS, AND ACCOUNTS RECEIVABLE) AND
LIABILITIES (SUCH AS TAXES, LOANS, MORTGAGES, AND ACCOUNTS PAYABLE). THE DIFFERENCE
BETWEEN WHAT YOU OWN AND WHAT YOU OWE DETERMINES THE NET WORTH (OR OWNER’S
EQUITY) OF YOUR BUSINESS.

THE BALANCE SHEET WILL HELP YOU UNDERSTAND THE PERFORMANCE OF YOUR BUSINESS. YOU
CAN ALSO MEASURE THE GROWTH OF YOUR BUSINESS BY COMPARING THE BALANCE SHEET OF
DIFFERENT YEARS. THUS, YOU WILL BE ABLE TAKE TIMELY DECISIONS FOR YOUR COMPANY. FOR
EXAMPLE, YOU CAN EASILY PLAN FUTURE PROJECTS AND ALSO MEET ANY UNEXPECTED EXPENSES.
THE BALANCE SHEET ALSO PROVES ESSENTIAL WHEN YOUR BUSINESS IS APPLYING FOR A LOAN OR
INVESTMENT. THEREBY, EXTERNAL ENTITIES, SUCH AS INVESTORS, CREDITORS, AND BANKS, STUDY
THE BALANCE SHEET TO UNDERSTAND THE FINANCIAL HEALTH OF A BUSINESS.

WHAT’S MORE, YOU CAN ALSO VIEW THE TALLYPRIME BALANCE SHEET IN YOUR BROWSER!

1. GATEWAY OF TALLY > BALANCE SHEET. YOU CAN SEE THE LIABILITIES FOR YOUR COMPANY ON
THE LEFT AND THE ASSETS ON THE RIGHT.
ALTERNATIVELY, ALT+G (GO TO) > TYPE OR SELECT BALANCE SHEET > PRESS ENTER.

PROFIT & LOSS

VIEW PROFIT AND LOSS STATEMENT IN TALLYPRIME

PROFIT AND LOSS A/C IS ONE OF THE PRIMARY FINANCIAL STATEMENTS THAT YOU CAN USE TO
MONITOR THE HEALTH OF YOUR BUSINESS. IT SUMMARISES THE REVENUES, COSTS, AND EXPENSES
FOR A SPECIFIC PERIOD.
 39

SUCH AS A QUARTER OR A YEAR. THUS, YOU CAN EASILY GATHER THE NET RESULT OF THE BUSINESS
OPERATIONS.

USING THE PROFIT AND LOSS A/C IN TALLYPRIME, YOU CAN MEASURE THE ABILITY OF YOUR BUSINESS
TO GENERATE PROFIT.

ACCORDINGLY, YOU CAN TAKE VARIOUS MEASURES TO INCREASE REVENUE, REDUCE COSTS, AND SO
ON. WHAT’S MORE, YOU CAN VIEW THE PROFIT AND LOSS A/C IN THE BROWSER!

CONCLUSION
IN THIS PROJECT DONE CASE STUDY ON ABC LTD.( Mithun Mondal ) AND I HAVE PASSED ALL THE
TRANSACTION FROM THE FINANCIAL YEAR 1.4.16 TO 31.3.17 ON THE TALLY PRIME SOFTWARE
WITH THE GUIDENCE OF OUR TEACHER MR.ANINDA SIR . HE ENCOURAGES AND
MOTIVATES US DURING THE PROJECT. I HAVE DONE ALL THE TAXATION AND STATUTORY
CONFIGURATION.

IN THIS PROJECT I HAVE DEFINE HOW TO CREATE A COMPANY. HOW TO CREATE LEDGER, GROUPS,
STOCK ITEMS ETC AND PASSED VOUCHER RELATING TO GST CHARGED ON VARICUS STOCK ITEMS.
THIS PROJECT ALSO INCLUDES MANUFACTURING PROCESS OF AN ITEM.

AT LAST, I HAVE SHOWN THE REPORTS ON VARIOUS ACCOUNTING MODES THAT IS TRAIL BALANCE, BALANCE
SHEET, PROFIT & LOSS.