PROJECT WORK ON

EMPLOYEE DATA ENTRY FORM

Submitted By:
Aakriti Karki
BBA VI Day

In the partial fulfillment of award of degree of Bachelor in Business Administration

Boston International College

Bharatpur, Chitwan
2080

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 BONAFIDE – CERTIFICATE

Certified that this project “Employee Data Entry” is the Bonafide work of “Miss Aakriti
Karki”
who carried out the project work under our supervision.

....................
Signature
Durga Khanal
Project Supervisor

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 ACKNOWLEDGEMENT

We were able to complete this project with the great deal of additional research. This Project is basically
prepared to meet the partial fulfillment of the requirement for BBA VI Semester. This helps us to gain
practical knowledge about MS-Access. While preparing this project Documentation, many people have
assisted us in different applications. Some helped me by giving valuable suggestions and data and some in
computerizing this report and developing ledger. First, a very special thanks to our Madam Mrs. Durga
Khanal, project supervisor, for providing us guidance and useful suggestions. Our sincere thanks go to all
who directly and indirectly support us to achieve this goal.

Thanking From
...........................
Miss. Aakriti Karki

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 Contents
BONAFIDE – CERTIFICATE...............................................................................2
ACKNOWLEDGEMENT......................................................................................3
Chapter 1 Introduction...........................................................................................5
1.1Introduction........................................................................................................................................5
1.2Objective of the study........................................................................................................................5
1.3Scope and Aims of the study..............................................................................................................5
1.4Hardware and software specification.................................................................................................6
1.5 MS Access..........................................................................................................................................6
Chapter 2 Table........................................................................................................7
2.1Datasheet View...................................................................................................................................7
2.2 Design view........................................................................................................................................8
Chapter 3 Form.....................................................................................................10
3.1 Form view........................................................................................................................................10
3.2 Design view......................................................................................................................................11
Chapter 4 Query....................................................................................................12
4.1 Queries table...................................................................................................................................12
4.2 Query Design view...........................................................................................................................13
Chapter 5 Report...................................................................................................13
Chapter 6 Conclusion............................................................................................14
Chapter 7 Bibliography........................................................................................14

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 Chapter 1 Introduction

1.1Introduction

Employee data entry form is a critical component of streamlined onboarding process in today’s
fast-paced business environment. This report explores the purpose, benefits, and key elements of
the form, as well as the growing trend of digitalization in employee entry procedures. I will
discuss how the form facilities administrative tasks, enhances communication, ensures
compliance, and contributes to a positive work environment. Additionally, I will address the
challenges and recommend best practices for implementing an automated and secure employee
entry form.
Overall, this report provides valuable insights for optimizing onboarding procedures and
improving workforce management.

1.2Objective of the study

I. Designing an intuitive and user-friendly interface

II. Capturing comprehensive employee details
III. Enhancing data entry efficiency.
IV. Conducting user testing and feedback.

1.3Scope and Aims of the study

Scope:

The form collects employee information for a specific project, including tasks, milestones,
work hours, and attendance.

Aims:

 Employee identification and association with the project.

 Task tracking and progress monitoring.
 Recording work hours and attendance.
 Feedback and performance evaluation.
 Data validation and security.

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1.4Hardware and software specification

Hardware Specification:
Processor: Pentium iv 3.0 Ghz.
Mouse: PS/2 Optical Mouse.
Memory: 256 MB RAM.
Hard Disk: 40 GB.
Monitor: Any well-known company.
Keyboard: Mercury (104 keys).

SOFTWARE SPECIFICATIONS:
Front End: Visual Basic 6.0
Back End: MS Access
Platform: WINDOWS XP

1.5 MS Access

Our management system has been designed using Microsoft Access which is an easy to use tool for
quickly creating browser-based database applications. Microsoft Access stores data in its own format
based on the Access Jet Database Engine. It can also import or link directly to data stored in other
applications and databases. Access mainly works via tables, queries, relationships and forms. The single
database can be divided into a separate & quot; back-end & quot; file that contains the data tables (shared
on a file server) and a "front-end" (containing the application's objects such as queries,
forms, reports, macros, and modules).

Basic tasks for an Access desktop database

1. Choose a template.
2. Create a database from scratch.
3. Add a table.
4. Copy and paste data.
5. Import or link to data.
6. Organize data with the Table Analyzer.
7. Next steps.

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 Chapter 2 Table

At first our task was to design table in datasheet view and design view in MS Access.
Tables are database objects that contain all the data in database. In table data is logically
organized in row-and-column format. Data of MS access are stored in table. In Our project we
have only used 1 table to design “employee data entry project”. The table contents the following
fields:
 ID
 Date of Join
 Employee name
 Type of employee
 Designation
 Department
 Company
 Location
 Category
 Shift figure
 Qualification
 Address
 Gender
 Date of leave
 Photo
 E-mail
 Mobile Number

2.1Datasheet View

The datasheet view displays all the value of the design view. In our project it has stored data of 5
employees named as Aakriti Karki, Pratima Thapa, Jamuna Khanal, Baikuntha Karki and Karan
Bhatta as shown in the figure 2.1:

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Figure 2.1

2.2 Design view

Design view gives you more detailed view of the structure of the form
Figure 2.2

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Data Type contain in this table are:
 Short text
 Auto Number
 Date/Time
 Long text
 Large Number
 Attachment
 Lookup Wizard
 Hyperlink

1. Hyperlink: It is a digital reference to that the use can follow or be

guided to by clicking or tapping. In this we have used hyperlink to
mention email of the employee.
2. Auto number: A type of data used in MS access tables to generate an
automatically incremented numeric. It is used to identify employee in
record of a table of this project
3. Date/Time: here date and time to know the date of birth of employee
and when did they join and leave the organization.
4. Short text: Here the text is short in Employee name, gender, type of
employee, designation, department, category, qualification, address,
location and company.
5. Long Text: it contains lengthy text. Here address have long text data
type.
6. Large number: it contains more than 10 numbers. Here mobile no. and
bank A/C number contains large number. Attachment: Here
attachment is used to attached photo in the form design.
7. Lookup wizard: Here it is used to establish relationship betwee n the
tables data.
8. Attachment: Here attachment is used to attached photo in the form
design.

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 Chapter 3 Form

Forms are an important feature provided in Microsoft Access which is basically used by the user
for view of information and for entering any data to the database

3.1 Form view

Here form has displayed the data of employee in Apple company which is stored in database of
MS access as shown in figure 3.1:
Figure 3.1.1

Above mentioned form contains the following buttons which adds an advanced functionality to
our forms.
 PRINT: This button is used to print Record in the list.
 ADD: This mentioned button provides user the facility to add new record in the list.
 SAVE: This button is used to save any record in the list.
 Delete: This button is used to delete any record from the list.

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Figure 3.1.2

3.2 Design view

Design view helps us design the from according to how use wants to design. We can move, place, delete
and edit data as we want as show in the figure 3.2.1 and figure 3.2.2.

Figure 3.2.1

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Figure 3.2.2

Chapter 4 Query

Queries is used to display specific entities from multiples tables and to create and update data.

4.1 Queries table

Figure 4.1

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4.2 Query Design view
Figure 4.2

In our project “Employee data entry form” we have made queries related to employee name,
email, Mobile No, type of employee, Designation, date of join, shift and qualification.

Chapter 5 Report

Reports offer a way to view, format, and summarize the information in your Microsoft Access database.
Reports can provide details about individual records, summaries across many records, or both. We have
designed two “General Report” on MS Access which offers details about employees, Email and phone
number, all at a same time.

Figure 5.1

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Figure 5.2

Chapter 6 Conclusion

From all the above counsel, we may conclude that:

Access is used in many fields and is famous to be one of the user-friendly interfaces. Our
management system includes all the features which a “Employee Data entry Form” is required to
contain. It assures the provision of convenience to the user. Such queries and relationships are
designed so as to bring some advancement to our system. Easily used forms are made or user’s
reliability.

Chapter 7 Bibliography

I have taken reference from our supervisor and YouTube channel i.e
https://www.youtube.com/@programmingforeverybody/?sub_confirmation=1 .

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