CONSTITUTION
OF THE
ELITE FRIENDS
MAKUENI YOUTH
GROUP
The Elites
PREAMBLE
The group is based on family-like friendship of individuals who share
common ideas on development and investment. It seeks
to enhance unity among the friends with a view of helping one another in
times of need as well as having a long term vision of achieving economic
growth among the members for the foreseeable future.
MISSION
Working together as youths through sharing ideas and implementing them
to attain unity, friendship and tangible economic growth among ourselves.
VISION
To attain tangible personal and group economic prosperity through
friendship,unity and cooperation.
OBJECTIVES
1. To strengthen unity among the members of the group.
2. To assist each other to attain tangible personal development and
economic growth
3. To work together towards achieving group economic growth by engaging
in profitable business activities.
4. To assist each other in matters of sickness/bereavement of direct family
members.
DEFINITION OF TERMS AND ABBREVIATIONS
Throughout this constitution the word group,we,us,our,ours and the word
TEFEMA referrers to the, ‘The Elite Friends Makueni Youth Group’
AGM - Annual General Meeting
Kshs - Kenya Shillings
Official - A dully elected office bearer as per chapter 2.0 of this
constitution
Member- A dully registered individual as per chapter 3.0 of this
constitution
SCOPE OF THE GROUP ACTIVITIES
The below listed matters shall be covered by the group:
a. Personal or member projects.
b. Group projects
c. Death/Bereavement
d. Sicknesses
e. Any other matter as may be approved by the group members
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CHAPTER 1.0 THE GROUP NAME AND OFFICE
1.1 The name of the group shall be called the “The Elite Friends Makueni
Youth Group” with the short name being ‘TEFEMA’
1.2 The group’s physical address will be :
Box No:…………………………………… postal code……………………..
City/town………………………………………………………………………
CHAPTER 2.0 OFFICE BEARERS, ELECTIONS, TENURE OF OFFICE
AND GROUP COMMITEE
2.1 The group shall have at least five office bearers under the titles of:
a. Chair person
b. Secretary
c. treasurer
d. Internal auditor
2.2. There shall be a position of the “Communications and Protocols
Official” (Ex-Official). This shall be a person who can give advice on
interpretation of the constitution). He/she shall not be elected nor serve
office like others but his
position shall be filled through direct nomination and appointment
2.3. The office bearers shall be elected through a secret voting during an
annual General Meeting attended by at least two thirds of the members of
the group.
2.4. The duration of office shall be one cycle; however, one may re-apply for
re-election.
2.5. The office bearers shall not be entitled to any monetary allowance or
benefit.
2.6 An office bearer shall be replaced in a months’ time upon exit from the
office or group.
2.7 DUTIES OF OFFICE BEARERS
2.8Chairperson: The chairperson shall, unless prevented by illness or other
sufficient cause:
a) . preside over all meetings of the committee and at all general meetings of
the group members.
b) Supervise the group officials.
c) Sign documents such as group certificates,constitution or any other
related documents.
d) Keep the group at the right trajectory of its activities.
e) The chairmanship shall be a symbol of unity to the group and
therefore,the chairperson shall spearhead group unity.
f) He/She shall help in solving conflicts that may arise within the group.
g) Perform signatory activities.
h) Perform any other role as required by the committee or the group.
2.9 Secretary- The secretary shall, unless prevented by illness or other
sufficient cause:
a) Write minutes for committee and general meetings.
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b) Preserve all records of proceeding of the group, including stamping,
minutes book and register book.
c) Perform signatory activities.
d) Perform any other role as required by the committee or the group.
2.a) 10 The Treasurer- shall:
Receive and shall also disburse, under the directions of the committee, all
moneys belonging to the group and shall issue receipts for all moneys
received by him/her and preserve vouchers for all moneys paid by him/her.
b) The receipts shall be posted in the group’s whatsapp group the following
day after the transactions, not later than 11:30 am.
c) The treasurer is responsible to the committee and to the members that
proper books of account of all moneys received and paid by the society are
written up, preserved and available for inspection.
e) Perform signatory activities.
f) Perform any other role as required by the committee or the group.
2.11 Internal auditor- shall :
a) Inspect the groups books of accounts,vouchers,cheque books and any
other financial transactions to ensure they are done in accordance to the
group rules and adheres to the international accounting standards.
b) Perform any other role as required by the committee or the group.
2.12 Group Committee
2.13 there shall be a committee to run the activities of the group on behalf
of the members.
2.14 The committee shall consist of the following seven (9) members:
a) Chairperson
b) v/chairperson
c) Secretary
d) V/secretary
e) Treasurer
f) Internal auditor
g) one additional signatory
h) Communications and protocols officer
i) IT officer
2.15 duties of the committee
2.16 For the committee to carry out its activities,at least two-thirds of the
committee members shall be present.
2.17 The committee shall:
a) Manage the activities of the group.
2.18 Committee meetings shall be called by the chairperson through the
communications and protocols officer.
2.19 The agenda of the meeting shall be communicated to the members
through the whatsapp group before such a meeting is held.
2.20 The resolutions made during the meetings shall be communicated to
the members through the whatsapp group the following day before 9pm.
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CHAPTER 3.0 GROUP MEMBERSHIP AND REGISTRATION
3.1 The group shall have a membership of not less than five and not more
than twenty members.
3.2 There shall be a one-time non-refundable registration fee of Kenya
shillings four hundred fifty only (Kshs 450)
3.3 A new member joining while the group is in operation shall be required
to pay a registration fee of Kenya Shillings 1,000 (one thousand shillings
only);a good will fee of ksh 4,000 (four thousand shillings only) and
any other amount as may be contributed by the members as explained in
chapters 5.0,6.0,7.0,8.0
Chapter 4.0 GROUP MEETINGS
4.1 There shall be three classes of meetings:
Normal meetings, Special meetings (Emergency meetings) and Annual
general meetings (AGM)
4.2 Normal meetings
Shall be held every first Sunday of the month at a secure and specified
venue convenient to all members.
The agenda for the meeting shall consist of the following;
i. Confirmation of the minutes of the previous normal meeting.
ii. Matters arising from previous minutes.
iii. Monthly contributions and loan repayments/ borrowing.
iv. Such other matters as the committee may decide or as to which notice
shall have been given in writing by a member or members to the
secretary on the date of the meeting.
v. Any other business with the approval of the chairman.
4.3 Special/ Emergency meetings
May be called for any specific purpose by the committee. Notice in text
messages / whatsapp of such meeting shall be sent to all members not less
than 7 days before the date of the meeting.
4.4 Annual general meeting (AGM)
4.5 Annual general meeting shall be held not later than ………………
December in each year.
4.6 A notice of the Annual General Meeting shall be issued by the
chairperson four weeks prior to the date of the Annual General Meeting.
4.7 Every member to make contribution which the members agree to
celebrate at this time. Venue to be discussed and agreed on by members.
4.8 The agenda shall consist of the following;
i. Confirmation of the minutes of the previous meeting
ii. Consideration of the group accounts.
iii. Such other matters as the committee may decide or as to which notice
shall have been given by a member or members to the secretary.
iv. Chairperson’s report for the past twelve months.
v. Treasurer report for the past twelve months.
vi. Internal auditors report for the past twelve months.
vii. Any other business with the approval of the chairman.
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CHAPTER 5.0 MONTHLY SUBSCRIPTIONS
5.1 There shall be a monthly subscription fee of Kenya shillings three
hundred only (Kshs 300). This shall be paid to the treasurer/the bank
account during each of the normal monthly meetings on the first Sunday of
every month.
5.2 The treasurer or any other designated account signatory or member
shall
deposit the monies into the group account and produce deposit pay-in-slips
and receipts to the group members on the next meeting.
5.3 The monthly subscriptions may be reviewed at any time subject to
agreement and approval by two thirds of the group members.
5.4 The members may also approve to suspend temporarily or eliminate
them all at any time depending on the account status and prevailing
economic circumstances.This act must be approved by at least two-thirds of
the group members.
5.5 The sum of these monthly subscriptions shall be refunded back to the
member exiting the group by any means subject to fulfillment of chapter
12.0.
5.6 The monthly subscriptions shall act as ones shares in the group and
members may decide to share them or part thereof as dividends during
AGMs,same as interest earned by monies in the account and/or business
proceeds as explained in clause 8.4
5.7 If a member delays in submitting his monthly contributions for a period
not exceeding thirty (30) days it shall attract a penalty of 50%.
5.8 If the member fails to honor his/her monthly contribution as explained
in clause 5.7 the group shall take the necessary action to expel him from
the group immediately.
CHAPTER 6.0 CONTRIBUTION TOWARDS MEMBER PROJECT
6.1 Members shall be contributing Kenya shillings six thousand and nine
hundred only (Kshs 6,900) each to facilitate for a member to start,continue
or complete a project.
6.2 The amount will be contributed in three (3) months period of Kenya
shillings two thousands three hundred only (ksh 2,300) per month paid on
each of the first Sunday of every month.
6.3 The member shall give a three (3) months notice about the project
he/she wishes to have in order to give the group enough time to facilitate
the project.
6.3 The project can be an investment project eg. buying a plot or a
development project eg dowry payments or buying an asset like tanks or
motor vehicle.
6.4 No member shall get a second contribution before all others have
received at least one round of contributions.
6.5 The group shall only be able to cater for only four functions referred in
clause 6.1 a year unless on special circumstances that shall have been
passed and agreed by the group members.
6.6 The period between one function and another shall be at least three (3)
months.
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6.7 The member receiving the contributions shall be at liberty to notify the
group on how and when to receive the contributions
6.8 A member is free to ask for his contributions by organizing similar or
related function(s) to the functions referred in clause 6.1 during the
subsequent cycles.
6.9 If a member delays in paying his/her monthly part of the contribution
amount for a period not exceeding twenty four (24) hours he/she shall be
required to pay them with a penalty of 10%.
6.10 If the delay exceeds beyond twenty four (24) hours then he/she shall
have to pay them before the next month’s meeting or thirty (30) days
whichever is applicable with a penalty of 50%.However, during the third
month of contribution,all payments shall be made during the meeting
without any delay.
6.11 If the member fails to honor his/her contribution as explained in
clause 6.10 the group shall take the necessary action to expel him from the
group immediately.
6.12 The group will review the contribution amount at the end of every cycle
and decide to increase,decrease or maintain it. Such decision must be
passed by at least two-thirds of the group members.
CHAPTER 7.0 DEATH, BEREAVEMENT AND SICKNESS
7.1 Each Member shall be contributing Kenya shilling 500 only (Kshs
Five hundred) each in case of a member’s death, nuclear family member or
biological parents.
7.2 In case of a death of a member’s biological parents,each member shall
contribute Kenya shillings 500 only (Kshs Five hundred)
7.3 Its assumed since we are all friends and we know each other it shall be
easy to determine one’s spouse, child(ren) and parents as well as the next of
kin to receive the group contributions. In case of doubt on the members
referred in clause 7.2 and the next of kin the members shall exercise due
diligence, caution and vet them accordingly.
7.4 The contributions shall only be made for a sickness of family members
referred in clause 7.2 and being admitted in hospital for at least three
consecutive days.
7.5 The contributions referred in sub-clause 7.1 shall be treated as an
emergency and members shall be expected to submit their contributions
immediately
7.6 The beneficiary shall be able to receive the monies within three days of
the reporting of the demise/bereavement or sickness or any other time as
he/she may advise and/or be mutually agreed
7.7 In situations where a member is befallen by multiple misfortunes related
to death, bereavement and sicknesses concurrently each case shall be
treated singly. For instance, a sickness leading to death shall be treated as a
single case of contribution if it happens in less than five days while
sickness/death/bereavement affecting more than one family member
referred in clause 7.2 shall be treated separately and attract separate
contributions
7.8 Members shall actively mobilize resources through a funeral drive in
case of death of one of group members.
The Elites
CHAPTER 8.0 ECONOMIC/BUSINESS OBJECTIVE OF THE GROUP
8.1 The group aims to register itself with the government agencies such that
it can source funds to venture into a business opportunity(ies) that may
deem viable.
8.2 The business plan of the business opportunity referred in clause 8.1
shall be drawn and approved by two thirds majority of the group members
before such an activity is commenced.
8.3 The sourced funds in clause 8.1 shall be coupled with the monthly
contributions to raise the business venture outlay.
8.4 The members shall also be expected to raise reasonable amounts from
their pockets if the capital amount raised in clauses 8.1 and 8.3 is not
enough to start and run the business.
8.5 The proceeds that may be realized in such a business venture shall be
plough-ed back into the business and depending on business stability some
could be shared during the AGM.
CHAPTER 9.0 BONDING ACTIVITIES/EVENTS
9.1 The group shall be organizing bonding events at least once a year where
the members could share with their families.
9.2 The budget towards such events shall be footed from the members
pockets or partly gotten from the group kitty depending on the availability of
funds.
CHAPTER 10.0 EXPENSES POLICY
10.1 The group recognizes that office bearer’s or any other member could
incur expenses solely related to the group.
10.2 Such expenses could include travel costs, printing, photocopying,
airtime or any other reasonable expenses.
10.3 The said expenses shall be reimbursed upon approval by the office
bears if less than Kenya shillings One Thousand only (Kshs 1000)
10.4 Expenses exceeding Kenya shillings one thousand only (Kshs 1000)
shall be approved by two-thirds of the groups ‟ members prior to incurring
the expenses.
10.5 Members are advised not to incur expenses beyond the set limit as
outlined and detailed out in clauses 10.3 and 10.4 without due approvals.
10.6 The said expenses shall be accompanied by authentic receipts to
warrant re-reimbursements.
CHAPTER 11.0 EXITING THE GROUP
11.1 Members are free to leave the group at any time.
11.2 A member wishing to leave the group shall do so in writing to the
secretary who shall take the necessary steps in handling the matter.
11.3 The leaving member(s) shall be expected to compensate the other
members of the group of the project contributions if they have ever
benefited from such contributions and clear pending loan
obligations if they have such a facility.
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11.4 Their monthly contributions shall be retained in the group as part of
the compensations and/or loan obligations to be made on clause 11.3 and
the member shall be required to offset the balance or part thereof of the
remaining amount from their pocket
11.5 If such a member has no debt in regard to member project
contributions and/or loan he/she shall get his/her monthly contributions
within a month less office expenses as may be factored from the overall
expense sum of the last year. The below formula shall apply in determining
the amount to deduct from one‟s monthly contributions:
Individual expense= Total Annual Expense/Group Members
11.6 A member(s) leaving and has never received contributions of
Member personal project contributions for the duration he/she has
been a member then he/she shall be at liberty to wait till the end of the
ongoing cycle to receive his contributions. By virtue such a member shall
automatically be allocated the
last number of the cycle.
11.7 A member is free to sell his shares to a new person subject to vetting
and satisfactory agreement of such individual by all members of the group.
11.8 The leaving member(s) shall make arrangements with their
replacement(s) on how they shall be compensated. The replacement shall
automatically continue with the current accounts of the exiting member.
11.9 The group shall not be held accountable on how the arrangement on
sub
clause 11.8 shall be settle.
11.1 Benefits related to business proceeds shall wait till the next AGM
where the member(s) shall receive his/her final dividends from the group.
11.2 For the purpose of investment shares the leaving member shall only be
entitled to original value of his share which shall be paid within a period of
six
(6) months. The group leadership shall communicate on how the members
shall raise and settle his shares.
11.3 A member leaving the group for breach of any matter covered in this
constitution shall not receive any other benefit apart from his monthly
subscriptions, dividends and original investment shares as explained in this
chapter.
11.4 Contributions related to chapter 7.0 shall not be compensated nor
asked to be refunded when one is leaving the group.
CHAPTER 12.0 EXPULSION FROM THE GROUP
12.1 A member may be expelled from the group for serious breach of any
matter covered by this constitution or any other matter that has a potential
damage to the group image and reputation, group leadership and
membership through a decision supported by at least two-thirds of the
group members
12.2 The benefits of exiting the group through expulsion shall be settled as
outlined in chapter 11.0
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CHAPTER 13.0 ATTENDANCE TO MEETINGS/FUNCTIONS
13.1 The group recognizes that some members could be far away or get tied
up on work commitments, assignments or family related matters
13.2 Those members are free to send their contributions on time
13.3 For the functions of dowry/weddings and death members are required
to sacrifice their time and be part of the team to assist in the physical jobs of
the function
13.4 A member shall not miss a four consecutive monthly meetings
13.5 (i) AGMs are a-must-attend events and shall be attended by all
members without fail.However,we will honour the following apologies:
Serious sicknesses
Death of a close relative
Court cases/other government administration issues
( ii) Any other apology other than those mentioned in clause 13.5
Will only be accepted with an apology fee of Kenya shillings two thousands
five hundred (ksh 2,500) that must be paid 24hours before the day of the
AGM meeting.
(iii) Any member who fails to attend the AGM without an apology shall pay
an absenteeism fee of Kenya shillings five thousand ( ksh 5,000) payable on
or before the first meeting after the AGM.
(iv)The chairman shall call the AGM at a time where majority of the
members are available through confirmation.
13.6 (a) Controls of the meetings ( these are the other group meetings other
than the AGM:
Meeting date - first Sunday of every month.
Meeting time - 3pm
Lateness after prayers -ksh 100
Absent without apology - ksh 300
13.6 (b) PROCEDURE AT MEETINGS
(i) At all meetings of the group the chairperson, in his/her absence the
secretary or the treasurer, or in their absence, a member selected by
the meeting shall take the chair.
(ii) The chairperson may at his discretion limit the number of persons
permitted to speak in favor of and against any motion.
13.6 (c) Resolutions shall be decided by simple voting by a show of hands/
balloting. In the case of equality of votes, the Chairperson shall have a
second casting vote.
CHAPTER 14.0 ACCOUNT SIGNATORIES, FUNDS WITHDRAWALS,
BOOKS OF ACCOUNTS AND ACCOUNTS AUDITING.
14.1 The account shall have a signatory of a minimum of four individuals
14.2. The signatories referred in clause 14.1 shall be the chairperson, the
secretary,the treasurer and the other committee member as maybe
determined by the group.
14.3 All withdrawals from the group shall be accompanied by dully
approved funds requisition and funds withdrawal forms as per clause
20.4(i&ii)
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14.4 The approved forms referred in 14.3 shall be shared with the group
members through the media plat form as outlined in chapter 16.0 and
during group meetings.
14.5 The treasurer shall keep all records of funds requisitions, funds
withdrawals and receipts/pay-in-slips of deposits and withdrawals.
14.6 The status of the group account balance shall be shared with the
group members at any group meeting or any other time as the members
may wish.
14.7 In case of queries on the books of accounts the chairman shall appoint
a committee to carry an internal audit and table a report to the members in
a months‟ time.The committee shall be lend by the internal auditor.
14.8 In case of serious matters of financial queries or if the group is not
satisfied with the report submitted as per clause 14.7, an external auditor
may be appointed subject to vetting and agreement by the members to carry
out an independent auditing and table a report in a months ‟ time.
14.9 The report(s) submitted as per clauses 14.7 and 14.8 shall form the
basis for appropriate disciplinary measures to be labeled against the
concerned party(s) which may include expulsion from the group and/or
criminal proceedings lodged against such individuals with the law
enforcement and/or implementation agencies of the government to recover
the lost monies.
14.9 There shall be three books of accounts:
Monthly subscription book.
Member/personal project contributions book
Fines record book.
14.10 Monies in the fines account will be shared to the members as
dividends during the AGM.These monies can be borrowed to cater for group
emergencies during the year but subject to refund.
CHAPTER 15.0 BORROWING OF FUNDS FROM THE GROUP
15.1 A bonafide member(s) is free to borrow funds from the group after
being a member for a period of twelve …… months after joining the group.
15.2 The group agrees to adopt table banking as the means of borrowing.
15.3 A member can only borrow sum equivalent to his monthly
subscription/shares payable within duration of thirty (30) days.
15.4 The interest chargeable shall be at ten (10%) of the borrowed sum.
15.5 Failure to repay the money within the stipulated times shall attract a
fine of fifty (50%) within the next thirty (30) days.
15.6 If a member fails to pay within the extended thirty (30) day period the
chairman shall commence a disciplinary action against him which shall be
concluded within the next thirty (30) days,
15.7 Monthly repayments shall be made to the treasurer on or before the
first Sunday of the following month.
15.8 The treasurer or his designate shall deposit the monies and produce
receipts to the group members during the next meeting or on members‟
request.
15.9 The status of the books of accounts shall determine how many
borrowers can be accommodated at any given time only that the account
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balance shall not be below Kenya Shillings…………. thousand (Kshs ………..)
at any given time.
15.10 All borrowings shall be suspended or halted all together at any given
time if the group wishes to accumulate funds for certain project(s). The
chairman shall notify all members on this through the appropriate
communication channel/forum.
15.11 The security of any borrowing shall be ones monthly
subscription/shares, business proceeds dividends and investment shares.
Personal/member project contributions, contributed for others shall also act
as a security if one has never benefited from such contributions.
15.12 If a member defaults in repayment of a loan facility, he/she shall be
subject for expulsion from the group subject to loss of all benefits entitled to
him and he/she may face criminal proceedings lodged against him to repay
the remaining amount.
CHAPTER 16.0 CHANNEL OF COMMUNICATION
16.1 There shall be a media plat form in form of a “whatsapp group’ where
members shall be interacting online on matters regarding the group issues.
16.2 Serious and emergency matters could be passed through the group as
directed by the chair depending on the situation(s).
16.3 The secretary shall take reasonable means to disseminate information
to all members which may include calling and sending short messages to
each and every one.
CHAPTER 17.0 LEGALITY AND SUPRIMACY OF THE CONSTITUTION
17.1 The constitution seeks to adhere to the supreme law of the land and in
case of any conflict the later shall prevail.
17.2 The constitution is binding amongst the group members and it can
only be used for the sole administration of the group internal affairs.
17.3 Any matter that may deem the use of law shall be dealt with according
to the national laws of the land.
17.4 It shall be an offense to breach any of the matters covered by this
constitution.
17.5 A breach of this constitution shall warrant proceedings that may lead
to expulsion from the group as explained in chapter 12.0.
17.6 The chairman shall form a sub-committee to investigate and accord
the accused a fair hearing before a decision is made.
17.7 One is free to appeal the decision of the sub-committee within seven
days to the chairman who shall consult the executive and the
communication and protocols official before the final verdict is made.
CHAPTER 18.0 DISSOLUTION OF THE GROUP
18.1 The group can be dissolved at any time following a decision supported
by two thirds of the group members.
18.2 The reasons for the dissolution of the group could be;
a. Withdrawal of the members from the group to below five members
b. Irreconcilable differences either personal or group wise between the group
members that have reached a stalemate in solving them
c. Divergent views and opinions that do not contribute to the group spirit
and objectives
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d. Formation of rival camps within the group fighting each other
e. Bankruptcy of the group
f. Any other matter that may constitute a gross violation of the constitution
by members and/or members agree such issue is beyond repair
g. Court order
18.3 The bonafide members at the of time of the dissolution of the group
shall have the liberty to decide on how to share on the available funds and
assets of the group subject to guidance by chapter 11.0 and settlement of
group liabilities.
CHAPTER 19.0 REVIEW AND AMENDMENT
19.1 The constitution is subject to review and amendment at any given time
following a decision supported by at least two-thirds of the bonafide
members of the group.
20.0 GROUP INSTRUMENTS, TOOLS, SYMBOL, LOGO AND DOCUMENTS
20.1 The chapter spells out tools that are fundamental in making this
constitution a complete whole by itself. They are used as part and parcel of
the constitution document to make it far-reaching.
20.2 Group Instruments
i) Group Symbol and Logo
The group shall have an official logo to appear on all official documents and
correspondences. The logo shall be predominantly colored by group colors of
royal blue and gold.
ii) Group Stamp
The group shall have an official stamp(s) to appear on all official
documents and its correspondences.
20.3 Letterhead and Official Receipt
i) Letterhead-There shall be letterheads with the group‟s name and logo
where all official documents and correspondences shall be printed.
ii) Receipt Book-There shall be receipt books printed with the group
name and logo to be used for official payments and business
Transactions.
20.4 Group Forms
i) Funds Requisition Form
There shall be a Funds Requisition Form that shall be used to make request
for funds to be used for any company related expense or payments.
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Amount in words
The Elite Friends Makueni
Amount in figures …. Date
KSHS Youth Group
………………………………………………………………………
(TEFEMA)
………………………………………………………………………
….………………. Funds Requisition Form
………………………………………………………………………
………………………………………………………………………
……………………………………………………
Requesting Person (attach ID copy):
….…………………………………………………………………………………………
Reason for the funds:
.………………………………………………………………………………………….
….………………………………………………………………………………………
Name ID Sign date
Approvals by: (Chairman, Secretary and Treasurer)
1,
2.
3.
Group Stamp & Date
ii) Funds Withdrawal Form
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There shall be a Funds Withdrawal Form that shall be used to withdraw
funds from the group account subject to compliance with the requirements
of the
chapter 14.0 of this constitution.
The Elite Friends Makueni Date
Youth Group
(TEFEMA)
The Elites
Funds withdrawal form
Reasons For FundsAmount in words
Amount
…. in ….
figures ………………………………………………………………………
…………………………………………………………………………………………………
KSHS ………………………………………………………………………
…………………………………………………………………………………………………
………………………………………………………………………
…………………………………………………………………………………………………
….…………………. ………………………………………………………………………
……………………………………………………………………………………………
……………………………………………………………………
Approvals by all account signatories
Name designation ID Sign & date
1.
2.
3.
4.
Group Stamp & Date
iii) Funds Acknowledgement Receipt Form
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This form shall be used to hand in funds while a member is receiving funds
from the group being contribution for personal project Contributions and
borrowed funds as covered in the Chapter six of the constitution or
Borrowed sum as per chapter Fifteen.
The form shall be filled in duplicate - original copy for the member and the
duplicate for group filing.
The Elite Friends Makueni Youth Group
(TEFEMA)
Funds Acknowledgement Receipt Form
I………………………………………………………………………of ID
No……………………..and group membership No……………acknowledge
receipt of Kshs(…………..…………………..) in
words…………………………………………………………………………………………
………………………………………………………being my contribution for
personal project Contribution or Loan as stated in the group constitution as
per Chapter 6 and Chapter 15 and commit to remain firm in the group and
keep contributing to those whom I have not contributed for and continue
repaying my loan.
By my signature……………………………….I confirm receipt of the sum at this
date………………………………..
Witnessed by:
Name………..………………………………….Sign………………...Date….…..
Signed by Group Leadership:
Chairman(Name)…………………………………...Sign……………. Date……
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Secretary(Name)……………………………………. Sign……………. Date……
Treasurer(Name)…………………………………...Sign………………Date……
Group stamp & Date
iv) Group Membership Application Form
This form shall be filled by any member whose request to join the group has
been accepted by the group members.
The Elite Friends Makueni Youth Group
(TEFEMA)
Membership Application form
Please attach a copy of your ID (mandatory requirement)
Name as in the ID
(in block letters) ………………………………………………………………………………….
DOB…………………………………………………………………. …..…………………………..
ID.NO………………………………………………………….…………………………………….
PHONE (1) ……………………………………………………………………………….………….
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PHONE (2) …………………………………………….…………………………………………….
Sub-location…………………………………….…………… …………………………………….
e-address……………………………………………………………………………………………..
BOX & CITY…………………………………………………………………………………………
OCCCUPATION………………………………………………………………………………………
NEXT OF KIN/NOMINEE
NAME BOX PHONE(S) RELATIONSHIP
1 .
2 .
I declare that the information given herein is true to the best of my knowledge and belief, I
further authorize the TEFEMA GROUP to have the information given herein and make
reference from any person(s) insituation(s) named herein and also hereby agree to conform
to the TEFEMA GROUP CONSTITUITION by my signature here-in-down.
Signature of applicant………………………………... Date………………………………
FOR OFFICIAL USE ONLY
Received by (Group secretary) ………………………………………………………………..…
sign…………….………
Date of Admission……………………………………………………………………………………
Approved by TEFEMA GROUP
CHAIRPERSON………………………………………………………………………………………
. Sign……………………………….date………………………
(v)
Agreement by Members Form
This form shall be used for signing by current and any future member(s) as
a proof of agreement with the constitution of the group. The records of such
signing shall be kept together with the constitution.
S/ Name ID Signature Date
No
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3
10
11
12
13
15
16
17
18
19
CHAPTER 21.0 PROMULGATION OF THE CONSTITUTION
21.1 The constitution becomes effective on the date of its signing by its
current leadership as decreed by its current membership.
This constitution is appended on this Day(date)…………………………….
of (the month)………………………………………….and(the Year)
………………………………….by the Group Leadership
Of:
Communications and Protocols Official Group Secretary
________________________________ ________________________
Signature and Date Signature and Date
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KIMANTHI G.M PETER B.M
Group Chairman
________________________________________
Signature and Date
KILUVA B.M
THE ALMIGHTY GOD BLESS WANA ELITES
_____________________________THE End__________________________
The Elites
