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Excel Manual1 11 15

The document discusses various ways to format and manipulate tables in Excel, including removing table styles, converting tables to ranges, formatting table elements like headers and totals, and using pivot tables to summarize data. Pivot tables allow you to sort, filter, count, total and average data. Conditional formatting can be used to highlight cells that meet certain criteria, such as being greater than, less than, between or equal to specified values.

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Vijay
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© © All Rights Reserved
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Download as PDF, TXT or read online on Scribd
27 views

Excel Manual1 11 15

The document discusses various ways to format and manipulate tables in Excel, including removing table styles, converting tables to ranges, formatting table elements like headers and totals, and using pivot tables to summarize data. Pivot tables allow you to sort, filter, count, total and average data. Conditional formatting can be used to highlight cells that meet certain criteria, such as being greater than, less than, between or equal to specified values.

Uploaded by

Vijay
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Removing a Table Style

To Remove a Table Style from and Existing Table:


1. Select the contents of the table.
2. Choose the More button.

3. Choose Clear.

This will clear the table style but the data will still remain in a table format.

Converting a Table to a Range of Data


To Convert an Existing Table to a Range of Data:
1. Select the table.
2. Select Convert to Range.
3. Select Yes.

Formatting Table Elements


To Format the Elements of a Table Style:
1. Select the contents of the table.
2. Table Style Options contains various table formatting options.

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3. Select the desired checkboxes to change the format of the table.

Header Row – Creates a row at the top of the table for headers.
Total Row – Creates a row at the bottom of the table populates a total sum for each column.
Banded Rows – Shades every other row in the table.
First Column – Shades the entire first column the same color as the header row.
Last Column – Shades the entire last column the same color as the header row.
Banded Columns – Shades every other column in the table.

Pivot Tables
A pivot table is a data summarization tool within Excel. A pivot table can sort, count, total and average
the data within a table or spreadsheet.

To Insert a Pivot Table:


1. Select any cell in your data range.
2. Select Pivot Table located on the Insert tab.

The Create PivotTable dialogue box will appear.

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Excel will automatically select the data for the pivot table.
Excel will also automatically select New Worksheet as the destination for the pivot table.

3. Click Ok.
A new worksheet will be added for the pivot table.

Initially, the spreadsheet will appear blank.

The PivotTable Field List is located to the right.

4. Choose the fields to see by selecting column headers within Choose Field to Add to Report.

You can also drag and drop a field into a Pivot table Area within the dialogue box.

Pivot Table Areas:


Report Filter – Filters the entire pivot table based on fields in that area
Column Labels – Adds columns to the table based on fields in that area;
Row Labels – Adds rows to the table based on fields in that area;
Values – Performs an Auto Sum action in the table based on the fields in that area.

In a pivot table, you can sort and filter like you can with any other data range.

To Change the Summary Calculation Value:


1. Click on any cell in the Grand Total row
2. Select Value Field Settings from the menu.

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This will open the Value Field Settings dialogue box:

3. Choose the calculation you want to summarize.


4. Click Ok.

The Values field will change to the selected calculation.

Conditional Formatting
Conditional formatting allows you to change the appearance of a cell, based on criteria that you define,
using predetermined rules in Excel.

Highlight Cells Rules


Using the highlight cells rules, you can highlight cells in your data that are greater or less than a value,
between or equal to a value or contain a specified or duplicate value.

Greater Than
To highlight cells which contain data greater than a specific value:
1. Highlight the data range.

2. Select the Conditional Formatting tool

3. Hover over Highlight Cells Rules to reveal the menu of different rules.

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4. Select Greater Than from the menu to open the Greater Than dialogue box:

5. Enter the value that you want to set as your lower limit for the Greater Than condition.
6. Select the type of formatting from the dropdown menu.
7. Select Ok.

The cells which contain a value greater than the value you specified will now appear with the cell
formatting which you selected.

Less Than
To highlight cells that contain data less than a specific value:
1. Highlight the data range.
2. Select Conditional Formatting.

3. Hover over Highlight Cell Rules.


4. Select Less Than to open the Less Than dialogue box.

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