SECTION B SHORT WRITING SKILL 1. NOTICE Anotice is a written form of communication to convey a message to masses together at the same time. It should be simple, precise, clear and comprehensive. Where is it used: Schools, organisations, residential complexes, clubs, associations ete Why is it used: To inform people about various events, issues and important instructions. MARKS ALLOTTED: Distribution of Marks Format: Name of the Institution, Notice, Title, Designation (1 Mark) Content: Main body- Answer — What, When, Where, How, for Whom and Whom to contact. (2 Marks) Expression: Overall organisation, accuracy, fluency Points to remember date, Writer's Name with Designation (1 Mark) + Begin with writing the name of the issuing authority / institution / organisation /school/ society in the centre. + Write the word 'NOTICE'(centrally aligned). + Then write date in words( 5 March 2022/March 5 2022) on the left hand side. + Body of the notice- Mention purpose of notice, date, time, venue, duration of programme or any other required information. + Mention the name and designation of the person issuing the notice on the left-hand side. + Notice should always be written ina box. Word limit-50 words 55FORMAT OF THE NOTICE Name Issuing Authority / School / Organisation Novice Date Tile Heading Main Body of the Notice / Content (vent (ipate (irriiogs (ivlvenue (vichiet Guest fan). {loth detal sand relevant instructions. Name Designation. Example: You are Sahil / Srishti, Head boy/girl of SKV Laxmi Vihar, Delhi, A new auditorium has been constructed in your school which is going to be inaugurated by Deputy CM. Draft a notice for your school notice board inviting students and their parents to the inauauration ceremonv. ‘SKV LAKSHMI NAGAR, Delhi NOTICE 7 January 2023 Inauguration Ceremony All the students are hereby informed that the new school auditorium is going to be inaugurated on 15 January 2023 at 10 am by Honble Deputy CM of Delhi. Alll the students alongwith their parents are invited to attend the programme All guests are requested to occupy their seats by 9.30 am. Srishti/Sahil Head boy/Head girlINVITATIONS AND REPLIES An invitation is a form of written request to someone to attend a specific occasion, celebration, programme or event. MARKS ALLOTTED : 5 Format: (1 Mark) Content: Main body- What, When, Where, How, for Whom and Whom to Contact. (2 Marks) Expression: Overall organisation, accuracy, fluency (2 Marks) Types of invitation: a. Formal b. InformalFORMALINVITATION: Tobe written in third person. Details like address, code or any other instructions are written at the bottom to the left or the right side as per choice. Subject matters generally written in the centre. No abbreviations to be used. Simple present tense is used. Word limit 50. Each entry to be mentioned in a separate linee.g., (a) Thename of the person(s)who is/are inviting (b) Formal expressions like ‘request the pleasure of your company’ (c) Timeand date of event (4) Purpose and occasion of invitation. For RSVP, address and telephone no. is given at which the invitee may contact for any queries. (for family functions) Name of the Chief Guest of the programme may be given Formal invitation for marriage/auspicious/officially celebrated occasions:- 59Example : You are a student of Sardar Patel Vidyalaya, Lodhi Road. The School is holding its Annual Food Fest at 11 a.m. on 10 January, 2021. The Chief Minister of Delhi has consented to be the Chief Guest. Design an invitation card to be sent to the parents and other invitees. (Word Limit 50). The Principal, Staff and Students of Sardar Patel Vidyalaya, Lodhi Road, Delhi request the pleasure of your company in ANNUAL FOOD FEST on Sunday, 10 January 2023 at 11.00 a.m. in the School Auditorium Honourable Chief Minister of GNCT of Delhi has very kindly consented to be the Chief Guest. RSVP. Admin Officer 011-27 xxxxxx Special Instructions: (This card admits only two) You are requested to be seated by 4.30 p.m. Note :Example: You are Mr. Madan Sharma. Write a formal invitation for the marriage function of your daughter. The marriage is on 20 January 2023 at 7.30 pm at Red Carpet, Party Lawn, Preet Vihar, New Delhi. Mrs. and Mr. Madan Sharma Solicit your gracious presence on the auspicious occasion of the marriage of their grand daughter (Daughter of Mrs. Savita and Mr. Rahul Sharma) With SHRIDHAR (Son of Mrs. Suman and Kapil Sharma) on 20 January 2023 at 7.30 p.m. Red Carpet, Party Lawn, Preet Vihar, Delhi-110031 With best compliments from Vinod Sharma & All Relatives R.S.V.P. Madan Sharma B-36, Rajdhani Enclave, Vikas Marg, Delhi Ph. : 9868xxxxxxFORMAL REPLIES: ACCEPTANCE/REFUSAL Points to Remember + Acknowledge the invitation + Bebriefand specific + Express thanks in third person + Nottobesignedat the end + Ifaccepting, confirm the date and time + Ifdeclining, give reason and convey your best wishes + Givedate and address atttop left-hand side + Use simple language + Word imit 50 words Formal Acceptance Example: You are Mr. Ajay Gupta of 7 Park Avenue, Delhi. Draft a reply accepting an invitation to attend a house warming party hosted by your colleague. 7, Park Avenue, Delhi 9 January 2023 Mrs. and Mr. Ajay Gupta thank Mrs. and Mr. Satish Sharma for their kind invitation on the house warming party on 20 January, 2023 at 11 a.m., which they are delighted to accept. It's their great pleasure to attend the ceremony.Formal Refusal Example : You are Mr. Ajay Gupta of 7 Park Avenue, Delhi. Draft a reply of refusal expressing inability to attend a house warming party hosted by '7, Park Avenue, Delhi 120 January 2021 Mrs, and Mr. Ajay Gupta thank Mrs. and Mr. Satish Sharma for their kind invitation on the house warming party on 30 January, 2021 at 11 a.m. but regret their inability to accept the same due to urgent and unavoidable lassignment abroad. Question for Practice a.Youare Vishesh Panchal of Haryana, Prepare a formalreply expressing inability to attend the retirement party of a colleague owing toa prior engagement. b.Youare Mynna Sehgal of 43 Vikas Kunj, Jaipur. Drafta formal reply of acceptance to an engagement function. Formal invitation to preside over/inaugurate /judge events. Example : You are Neha / Nakul, the Literary Secretary of Government Model School. You have to organise an Inter School Debate Competition. You wish to invite Mr. Shailesh Gupta, an eminent speaker topreside over the function. Sub : Invitation to preside over Inter School Debate Competition. The Literary Society of our school is organising an English Debate Competition on the topic 'Social Media causes more harm than good.’ on 21 January 2022 at 9:30 a.m. in the school auditorium. Kindly consent to preside overin the above said programme. Yours sincerely Neha 63FORMALACCEPTANCE (To Preside/ Inaugurate | Judge Events etc.) Example : You are Shailesh , a famous speaker. You have been invited to be the judge of Declamation competition by Neha the President of English Literary club of ABC School Delhi. Write a letter of acceptance of 73, Sector-11-AChandigarh 18 January 2021 Dear Neha Many thanks for inviting me as a judge of Declamation Competition to be held on 27 January 2021 at 9.30 p.m. | shall be highly delighted to attend the function and enjoy listening to the views of students. Yours truly ShaileshFORMAL REFUSAL (To Preside / Inaugurate / Judge Events, etc.) Example : You are Shailesh, a famous speaker. You have been invited to be the judge of Declamation competition by Neha the President of English Literary club of ABC School Delhi. Write a letter showing inability toacceptthe invitation. 73, Sector-11-A Chandigarh 18, January 2021 Dear Neha Many thanks for inviting me to preside over the Inter Zonal Declamation Competition to be held on 28 January 2021 at 9.30 p.m. but am sorry to. say that I shall not be able to attend the same due toa prior appointment with my doctor. With warm regards Yours sincerely ShaileshINFORMALINVITATION Informal invitation follows the ordinary personal letters pattern. These letters or , invitations are written to relatives, friends and known persons. Points to Remember + Use first person ‘I’, ‘We! and "You' and avoid using ‘he’, ‘she’ and They’ + Donotwrite subject and receiver's address. + Write in warm and personalised style with relaxed and informal tone. + Avoidwriting unnecessary details. + Beginwith'Dear' __(Name) + Wordtimit50 Example : You are Anuj / Anuja Goel of 23, Yojna Vihar, Delhi Write an invitation to invite all your friends for the party you are going to celebrate our selection in B-Tech in DTU. 23, Yojna Vihar, Delhi 10 January 2021 My dear Rahul | have much pleasure in inviting you to post selection party after my ladmission in DTU. Reach my residence at 7.30 p.m. on 16 January 12021 to join my family and friends in my moment of joy.INFORMALACCEPTANCE Example : You are Rahul and have been invited to the selection party of your friend Anuj. Write a reply accepting the invitation you got. 7-C, Vojna Vihar, Delhi 7 November 2022 Dear Anuj Many thanks for inviting me to attend your post selection party which will be held on 9 January 2021 at your home. | shall be highly delighted to attend the same and will enjoy the party with great fun. Yours truly Rahul GuptaINFORMAL REFUSAL Example: You are Rahul and you have been invited to the selection party of your friend Anuj. Write a reply regretting your inability to attend the same. T-C, Yojna Vihar, Delhi 10 May, 2021 Dear Anuj Many thanks for inviting me to attend your post selection party, but | am sorty to say that | shall not be able to attend the same as | shall be out of, station next week. | shall miss this joyous occasion. | wish you all the bestfor the future. God Bless You Yours truly Rahul GuptaLETTER TO THE EDITOR These letters give suggestions/ create awareness on an issue of public interest or an issue already raised in an article/ write up. Points to Remember + Draw the attention of the concerned authorities/general public towards the problem. + Request the concerned authorities to take action NOT to the editor. Itis not a direct request. + While dealing with social/civic problems provide suggestions to curb or control it in the end. + Raise the issue by citing some latest news / items/ Survey report/ personal experience etc. + Analyse the issue in terms of its causes and consequences + Conclusion to be positive, straightforward with pleasant tone and use of polite language. Example: You are Rekha / Rakesh, a student of DPS Indrapuram Class XIL. After the pandemic, mental health of students is declining and they are required to cope up with a lot of stress in today's competitive environment. Write a letter to the editor to highlight the increasing stress faced by students and suggesting ways and means to combatit. Delhi Public School, Indrapuram, 6 June 2022 The Editor The Times of India Bahadur Shah Zafar Marg, New Delhi-110002 nSub. : Problem of declining mental health of Students Sir/Ma'am Through the columns of your esteemed newspaper, | would like to express my views on the problem of increasing stress among the students due to highly competitive environment and consequently their declining mental health due to this. Today's world is full of competition. Every now and then a child is assessed on different parameters. Parents expect a lot from their children. They want their children to excel in alll the fields such as studies, sports and co-curricular activities. Everyone wants his/her children to be a doctor or an engineer. The result is that children are unduly stressed and burdened. All day long they are indulged in completing their homework and studies and no time is left for games and sports. Especially after being confined to their homes for two years due tothe pandemic, students have been facing major mental health issues. Itis high time we should ponder upon this problem. Students should be involved in games, sports and yoga to combat stress. Parents should not pressurise their children for performing excellently in studies. Meditation can be practised for keeping stress at bay. Thope this letter of mine finds a place in your esteemed newspaper so that adults can identify the pain and stress, their children are going through. Yours sincerely Rekha/ RakeshAPPLICATION FOR JOB Points to Remember + Job application has two parts- (a) Coveringletter. —(b)-- Resume/Biodata + Start body of the letter giving source of information about the job (newspaper) day, date, advertisement number etc, + Share your interest and competence level. + Close the letter giving note that bio-data/ resume is enclosed. + Write 10-12 points in Curriculum Vitae : Resume/Curriculum Vitae, an integral part of the job application should include: 1. Name 2. Father's Name 3. Date of Birth/Age 4, Address 5. Hobbies 6. Languages Known 7. Nationality 8. Educational Qualifications: (a) Years of Passing, Marks and Subjects, Name of University/Board etc. of Educational Qualifications, 9. Professional Qualifications 10. Experience 1. Salary Expected 12, Reference -At least 2 references Example : You are Sudha/ Sudhir resident of A-7, Shanti Park. You read the following advertisement in a newspaper. SITUATION VACANT Wanted a young and experienced graduate with fluency in English and knowledge of a foreign language is compulsory, to work as a translator of books in a leading publishing house in Delhi. Contact Manager along with your complete C.V. within 7 days of this advertisement. 4Draft an application in response to the advertisement giving your detailed resume. A-7, Shanti Park Delhi 16 September, 2022 The Manager ARN Publications Delhi Subject: Application for the Post of Translator Sir/Ma'am In response to your advertisement in the Hindustan Times dated 15 September, 2022 for the post of translator, | hereby offer my candidature forthe same. | possess requisite qualifications and experience. | want to join your publishing house to fully utilize my potential. You may call me for an interview on any date as per your convenience. | shall be able to join my duties at one month's notice if appointed. | am enclosing my detailed resume for your perusal Thank You ‘Sudha/ Sudhir Enclosure : Detailed Resume Resume/Biodata Name: Sudha / Sudhir Father's Name: Mr. Subhas Age : 25 Years Address : A-7, Shanti Park, Delhi Hobbies: Music, Net Surfing, Photography, Sports. Languages Known: Hindi, English, French Nationality: Indian Educational Qualifications : Senior Graduation Secondary Exam. from CBSE with 8.5 CGPA Secondary Exam. From CBSE with distinction from Delhi University with first division. 75Professional Qualification : Diploma in Computers from Aptech with firstdivision. Diploma in French Experience : Worked as receptionist with ABC group of companies for 2years. Expected Salary : As per the norms References 1. Mr. K. Aggarwal Aggarwal Publications Delhi 2. Mr.Ashok Kumar Principal ‘AB Public School, DelhiARTICLE An Article is a piece of writing on a specific topic forming an independent opinion expressed by the writer. It is the most advanced form of writing which presents information on a variety of themes. Distribution of Marks: 5 Marks Format: Heading and Writer's Name (1 mark) Content: Introduction, Causes, Effects and suggestions (2 marks) Expression : Grammatical accuracy, appropriate words and spellings Coherence and relevance of ideas and style (2 marks) Word Limit: 120-150 Words Points to Remember 1. Give an appropriate Title - Write the Heading/Title at the top (Centrally aligned) a) First letter of every word is supposed to be capital e.g. Pollution A Menace b) The title must be eye catching ©) Should give a crisp idea of the theme 2. Mention the writer's name 3. Incase of new paper article give date & place 4. Divide the article into three parts i.e. split your subject matter into 3-4 paragraphs Part-1- Introduction (beginning)- Introduce the topic and briefly mention the status of the issue. State facts or quotation Part-2- Analyse the topic in terms of types/ kinds Causes and effects Problems (if any) Consequences Positive/ Negative effects Related Information/ Statistical data Implications - social / environmental / psychological / health related Part 3- Conclusion- suggestions / remedial measures / reminders | compare and contrast 7Example: Digital India is an initiative by government of India, intending to create India technologically literate and connected. Write an article in about 120-150 words for a magazine, providing information about the initiative. You are Neha. DIGITAL INDIA By: Neha In order to transform the entire ecosystem of public services through the use of information technology, the Government of India has launched the Digital India programme with the vision to transform India into a digitally empowered society and knowledge economy. Digital India was launched by the Prime Minister of India Narendra Modi on 1 July 2015 with an objective of connecting rural areas with high- speed internet networks and improving digital literacy. The vision of Digital India programme is inclusive growth in areas of electronic services, products, manufacturing and job opportunities etc. and it is centred on three key areas — Digital Infrastructure as a Utility to Every Citizen, Governance & Services on Demand and Digital Empowerment of Citizens. The Digital India programme has witnessed a consistent upward growth trajectory, achieving numerous milestones and dotted with major milestones and flagship initiatives. These achievements cover a wide plethora of sectors and include development of broadband highways, universal access to mobile connectivity, public internet access programmes, e-governance to name a few. Many major schemes and projects such as Aadhaar, Smart Cities Mission, BHIM UPI, RuPay, GSTin, GeM (Government e-Marketplace), Di come under the aegis of the Digital India programme. 78REPORT Marks Allotted:5 Format : 1 mark Content :2 marks Expression : 2 marks A report is a written account of an incident heard, seen, done or experienced and meant to be published. A good report must have a good introduction, complete reporting and proper conclusion Types of Report Newspaper Report ‘School Magazine Report Points to Remember Use simple past tense for magazine report and mixture of tenses fornewspaper report Divide the report into three paragraphs Paragraph I : Introduction — Mention the incident reported, its date, time, place Paragraph II : Body- Detail of the incident, causes, consequences, effects, guests, steps, activities, people involved, relevant details. Body- Detail of the incident, causes, consequences, effects, guests, steps, activities, people involved, relevant details. Paragraph Ill : Conclusion - reactions / statements of people Ipromises by authorities/ steps taken, some parallel incident, . Report should be written in third person Format of Report School Magazine Report + Heading + Name ofthe writer Newspaper Report Headline + Name ofthe reporter(by line) . Date and PlaceSCHOOL MAGAZINE REPORT Example : You are Shweta / Sahil, Head Boy/Girl of Rukmi Public School, Janak Puri, Delhi. Your school celebrated World Autism Day in your school to create awareness regarding needs and necessities of autistic children. Write a report on this programme in about 120-150 words. World Austism Day By : Shweta / Sahil World Autism Day was celebrated by Rukmi Public School, Janak Puri, Dethi on 2 April 2022 from 10 am to 2 pm in the School Auditorium. The school was well decorated with posters of various facts related to Autism. Mrs. Deepa Department of Psychology of Delhi University was the Chief Guest. Around 200 students attended the programme. The programme began by lighting of the ceremonial lamp by the Chief Guest. After that a skitwas presented by the students of Class XI showing the importance of knowledge of Autism and to upkeep the needs of autistic students. The Chief Guest gave a very motivating and thought provoking speech about the inclusion of autistic students with the mainstream students. She also highlighted the role of Youth in accomplishing this task. The Vice Principal presented Vote of Thanks after which light refreshment was served. Itwas a very interesting programme and aroused lots of questions in the minds of all participants, which were very well satisfied by the Speaker. It gave a lot of food for thought in the minds of studentsExample : You are Sakshi Chand & Abhay reporters with, ‘The Times of India’. You witnessed a fire accident in Mundka in Delhi. Write a report to be published in the newspaper. Invent necessary details. 27 Killed in West Delhi Fire By :Sakshi Chand&Abhay May 14 2022, New Delhi A massive fire engulfed a four storey ‘commercial building in West Delhi ,Mundka on Friday Killing at least 27 people and leaving dozens injured The fire broke out around 4.30 p.m. Fire brigade and police arrived at the venue within half an hour. About a dozen firemen battled past midnight to bring the fire under control. The loss incurred is estimated to be about five crore rupees. The injured persons were rushed to a nearby hospital. Many people sustained minor bums. The PMO has tweeted that Rs. 2 lakh would be given to the next ofkin of all the victims who died. The injured will receive Rs, 50000, The police is investigating the matter. EXAMPLE You are Poorvi Chotani, a contributor to Economic Times. You attended a meeting at US embassy. It was announced that US is becoming aggressive in issuing visas to Indian students. Write a report for your newspaper. US steps up visa processing, with special focus on students By Poorvi Chothani_ LET CONTRIBUTORS On May 11 2022, US announced that special arrangements have been made to issue a large number of student visas in the ensuing months. Don Heflin, Minister Counselor for Consular Affairs at the U.S. Embassy in New Delhi went live on Instagram and Facebook to provide an update on visa services with a special focus on students. This is a summary of the information shared with the audience. The Minister started out by saying that the summertime is all about visas and that they had made special arrangements for student visas. He confirmed that they had issued a record 62,000 student visas last year and expected to break that record this year. In fact, they expect to issue more student (F, M and Js including dependents) visas than ever before.When addressing questions about return to “normal’ levels of service the Minister indicated that this year they expect to be a 2/3rd of their pre-COVID capacity and hope to reach 100% of this by the end of 2023. To increase capacity, Mission India is recruiting more officers in addition to training existing staff members etc. They 87Reports for Magazine: EXAMPLE: Maulana Azad College Kolkata celebrated its Annual Sports Day. Write a report of the event ANNUAL SPORTS CEREMONY OF MAULANA AZAD COLLEGE By Suprity Acharya The annual sports ceremony is more like a festival at Maulana Azad College. Just like all other years, the annual sports event was organised by the college authority. The programme was scheduled from December 21stto 23"2022. The college sports organising body chose the Kolkata Maidan as a venue. At the opening ceremony on the 21st of December, a splendid cultural function took place. After the cultural function, all games and the names of respective participants were announced. Then the college Principal delivered a short speech about the college's heritage of this, sports day. The first day went like this followed by a simple singing competition after the speech.On the second day, full-fledged sports started, Several athletic games like long jump, high jump, 500 meters racing as well as a table tennis competition etc were on the long list of sports.Five chief instructors were appointed for managing the whole ceremony. Apart from that, many volunteers from the college union were also there to help out any participant who was facing any issues in the field. The third day was scheduled for prize distribution and senior's farewell. Names of the winners were announced and the honourable Mayor of Kolkata was invited as a chief guest to distribute prizes to the awardees. Finally, within a hearty ceremony of seniors’ farewell, the annual sports event came to an end with big applause by the visitors as well as participants. Q. Amock drill of earthquake was conducted in your school, SBV West Vinod Nagar. Write a report for school magazine giving the detailed reportoftthe drill. The college sports organising body chose the Kolkata Maidan as a venue. At the opening ceremony on the 21st of December, a splendid cultural function took place. After the cultural function, all games and the names of respective participants were announced. Then the college Principal delivered a short speech about the college's heritage of sports day. The first day went like this followed by a simple singing competition after the speech.On the second day, full-fledged sports started. Several athletic games like long jump, high jump, 500 meters racing as well as a table tennis competition etc were on the long list of sports. Five chief instructors were appointed for managing the whole ceremony. Apart from that many volunteers from the college union were also there to help out any participants who facing any issues in the field. The third day was scheduled for prize distribution and senior's farewell. Names of the winners were announced and the honourable Mayor of Kolkata was invited as a chief guest to distribute prizes to the awardees. Finally, within a hearty ceremony of seniors’ farewell, the annual sports. event came to an end with big applause by the visitors as well as participants.