Grant Agreement number: 2015 – xxxx

KA3 - Support for policy reform – Initiatives for Policy Innovation

Projects 2015

European Forward Looking Cooperation Projects 2015

in the fields of Education and Training, and Youth
(Call for proposals EACEA/33/2014)

Progress Report Template

(technical report)

Enter your project title here

Enter your project logo here

2nd version October 2016

I - GENERAL INFORMATION

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Grant Agreement number: 2015 – xxxx

Project title: Enter your text here

Grant Agreement number: 2015-XXXX
Application reference: 56XXXX-Enter your reference here

Reporting period: From Enter dd/mm/yy

To Enter dd/mm/yy
Date of report submission: Enter date

Beneficiary organisation: Enter your text here

Project coordinator (contact person): Enter your text here
Project coordinator email address: Enter your text here

Project partnership:

Organisation City Country Current contact person

Add lines if necessary

Please send the Progress report to:

E- mail: [email protected]

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Grant Agreement number: 2015 – xxxx

II - DECLARATION ON HONOUR BY THE BENEFICIARY

Grant Agreement number: 2015 - XXXX

I, the undersigned, hereby declare that the information contained in this Report is accurate and in
accordance with the facts. In particular, I certify that the Financial Statement, provided as an Excel
spreadsheet (Financial reporting Table) with this report, properly reflects the financial transactions
made for the project in accordance with the provisions of the Agreement and its Annexes signed with
the Education, Audiovisual and Culture Executive Agency and that full supporting documentation to
justify the costs and revenues is available for checks and audits.

This information has been checked and approved by the partners involved in the activities set out in this
report.

I herewith request payment of further pre-financing payment in accordance with article 1.4.1 of the
Agreement.

The beneficiary allows the European Commission and the Education, Audiovisual and Culture
Executive Agency to make available and use all data provided in this report for the purposes of
managing and evaluating the Erasmus + Programme. All personal data collected for the purpose of this
project shall be processed in accordance with Regulation (EC) No 45/2001 of the European Parliament
and of the Council on the protection of individuals with regard to the processing of personal data by the
Community institutions and bodies.
Data subjects may, on written request, gain access to their personal data. They should address any
questions regarding the processing of their personal data to the Education, Audiovisual and Culture
Executive Agency. Data subjects may lodge a complaint against the processing of their personal data
with the European Data Protection Supervisor at any time.

Signed in: On / /

Signature of the beneficiary's legal representative

Seal/stamp of the organisation

Name and function in capital letters

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Grant Agreement number: 2015 – xxxx

III - INFORMATION RELATED TO THE IMPLEMENTED ACTIVITIES

Please provide an overview on implementation of the project, by following the instructions below.

III.1 Project's summary and update

Please outline the main activities carried out since the start of the project and explain to what extent the results
achieved for the reporting period are contributing to the project objectives. Please do also summarise the project
approach, the main outputs (and potentially the first outcomes), the partnership and stakeholder involvement,
future plans and the project contribution to EU policies. This section III.1 will be made available publicly on
the Erasmus+ Projects' Results platform. The maximum character limit is 2000 characters (spaces included).

Project Objectives

Project Approach/methodology

Project Outputs (and potentially first Outcomes)

Partnership and stakeholders involved

Plans for the second half of the project and contribution to EU policies

III.2 Award criteria

III.2.1 Relevance

Explain concretely how the activities lead to outputs which are still pertinent to address the call objectives and
the specific main priority targeted in the call. Please also describe how the project innovative aspects have been
developed (process/methodology/activities/outputs) so far and what actions are undertaken in the project second
half to pave the way for transferability, mainstreaming and to influence European policy development.
Please link your answer with the indicators filled-in under section IV.

III.2.2 Quality of the Project design and implementation

Project implementation and target group needs

Please schematically describe the main results obtained so far and schematically and chronologically how the
main project phases led to those results. Please indicate the activities1 carried out to date. Explain how the
different activities addressed adequately specific target groups (and potentially involved them), specific contexts
or geographic areas as initially foreseen or as adapted to better address the identified needs? Please do also
comment any change (adaptation of the methodology, innovative approach, roles and responsibilities, roadmap,
monitoring and reporting, evaluation plans) which occurred in comparison with the original work plan and
describe measures taken to address these changes. What strategy (actions) did you put in place in order to ensure
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The comments should be a summary of the detailed information provided in Annex VI.2 and be coherent with it.

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Grant Agreement number: 2015 – xxxx

that in the second half of the project implementation the evidence base built within the project can be transferred
into policy actions? Please outline the challenges encountered and the solutions applied. Describe how the key
stakeholders have been/will be involved and contribute to the up-scaling of the project results.
Please link your answer with the indicators filled-in under section IV.

Project and financial management

Please explain how day-to-day project activities have been managed; indicating what kind of administrative
support or other support you provided to the partners and which support you received from the partners. If you
encountered difficulties related to the management of the project, please indicate the type of problems and the
solutions found to address them. Please explain what monitoring activities (including risk identification and risk
mitigation) within the quality assurance plan have been carried out during the reporting period in order to assess
whether the project proceeds according to the work plan and include measurable quality indicators for progress
(See section IV about the indicators and link your answer with those indicators). Please describe the strategy
applied for internal and external evaluation of project results. Please do also comment on the cost-effectiveness
of the implementation of your workplan so far, summarising it for each budgetary heading of direct costs.

Please do also provide here login and password for the confidential part of the project website (and other
platforms/communities, if any). Please note that when you give access to your deliverables, they have to be sorted
by workpackage number and by deliverable (e.g. WP1 Management, Del. 1.2 '1 st partnership meeting minutes') in
a structured way.

III.2.3 Partnership and cooperation arrangements

Please describe how the division of tasks is managed between the various beneficiaries to ensure the best possible
project results and ensure the project bridges analysis, practice and policy making. Describe how the key
stakeholders have been involved in the activities to foster policy development in the project implementation so far
or how this is planned for the second half of the project.
Are there changes in the partnership or division of tasks compared to the application? If so, explain their impact
on the partnership and the implementation of the project? Provide information on the communication strategy
and tools used to reach the various stakeholders in the project.
Please link your answer with the indicators filled-in under section IV.

III.2.4 Impact, dissemination activities and exploitation of results

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Grant Agreement number: 2015 – xxxx

Please explain what has been done to disseminate the results of the activities carried out to date, both within the
framework of the project and outside the project. In particular, you should refer to clear results achieved in
reaching larger target groups and how this was possible considering the definition of tasks and the dissemination
channels used. Please indicate how you did tailor-made your dissemination to reach the relevant target group(s).
What activities have you initiated at this stage in order to ensure exploitation of the project results? Please
indicate any change which occurred in comparison with the original plans for dissemination and the activities you
plan to carry out before the end of the project, to disseminate the project results. Please specify the outcomes
(=the roots for impact) you can potentially already identify at this stage of the project and what are the partners'
plans for creating systemic impact.

III.3 Challenges faced and key messages

Please describe any challenges experienced during the period covered by the report and the measures taken to
address them. Please do also provide any relevant information you think might be useful for the assessment of
your project's implementation but also particular key messages coming out of the project (ie. success in bridging
analysis, practice and policy, indications about the up-scaling of preliminary results, external factors of influence,
re-direction of initial activities because of a better suitability to the target group needs, recognition of the project
innovative approach, mainstreaming efforts made, etc.).

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Grant Agreement number: 2015 – xxxx

IV - STATISTICS and INDICATORS

This section aims to gather statistical data and indicators for the period covered by this
Report:

 Quantitative indicators at different phases of the project:

 Implementation (IV.1)
 Dissemination (IV.2)
 Exploitation of results (IV.3)

 Key qualitative/quantitative indicators set for your project (IV.4)

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Grant Agreement number: 2015 – xxxx

IV.1 Implementation

In this section, please indicate the statistical data about development and testing. Choose as appropriate all items which are applicable to your project, remove tables or sub-
items (lines, columns..) which are not appropriate for your project and add missing lines or columns in the same format as the initial one if needed.

Please indicate the area of work, type of target groups and numbers / crosses (X) in the columns, and per country if required2 in the several phases of implementation. Purely
management items should not be listed in this Part as required in Part V.1.

Main
countries
involved
(Please
enter the 2
Implementation Total country Internatio
Area / Target group
phases number initials for nal
the different
countries)
Example:
DE – SK -
IT
IV.1.1
DEVELOPMENT
WP nr: ___ Comments (if any):
Desk research

Academic books
Articles
External studies - surveys
Good practice examples within
the partnership
Good practice examples
outside the partnership

2
No crosses nor tick-boxes except if explicitly requested

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Grant Agreement number: 2015 – xxxx

Other: (please specify)

TOTAL NUMBER

Survey / Comments (if any):

WP nr: ___
Questionnaire
School students
HE students
VET learners
Adult learners
Volunteers
Other learners: (please specify)
Teachers / educators - sector:
(please specify)
Educational institutions -
sector: (please specify)
NGO's
Private companies
Local /regional/ national/
European authorities (please
select as appropriate)
Other stakeholder: (please
specify)
TOTAL NUMBER

Field study visits / Comments (if any):

WP nr: ___
interviews
Schools
HE institutions
VET institutions
Adult institutions
Youth actors
NGO's

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Grant Agreement number: 2015 – xxxx

Private companies
Local /regional/ national/
European authorities (please
select as appropriate)
Other stakeholders: (please
specify)
TOTAL NUMBER

Comments (if any):

Workshops WP nr: ___

School students
HE students
VET learners
Adult learners
Volunteers
Other learners: (please specify)
Teachers / educators - sector:
(please specify)
Educational institutions -
sector: (please specify)
NGO's
Private companies
Local /regional/ national/
European authorities (please
select as appropriate)
Other stakeholder: (please
specify)
TOTAL NUMBER

Comments (if any):

Other: (please specify) WP nr: ___

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Grant Agreement number: 2015 – xxxx

(Please specify the area /

Target groups as above)

IV.1.2 TESTING
Pilot/focus groups WP nr: ___ Comments (if any):

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Grant Agreement number: 2015 – xxxx

School students
HE students
VET learners
Adult learners
Volunteers
Other learners: (please specify)
Teachers / educators - sector: (please specify)
Educational institutions - sector: (please
specify)
NGO's
Private companies
Local /regional/ national/ European authorities
(please select as appropriate)
Other stakeholders: (please specify)
TOTAL NUMBER

Workshops / seminars WP nr: ___

School students
HE students
VET learners
Adult learners
Volunteers
Other learners: (please specify)
Teachers / educators - sector: (please specify)
Educational institutions - sector: (please
specify)
NGO's
Private companies

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Grant Agreement number: 2015 – xxxx

Local /regional/ national/ European authorities

(please select as appropriate)
Other stakeholder: (please specify)
TOTAL NUMBER

Comments (if any):

Webinars WP nr: ___

School students
HE students
VET learners
Adult learners
Volunteers
Other learners: (please specify)
Teachers / educators - sector: (please specify)
Educational institutions - sector: (please
specify)
NGO's
Private companies
Local /regional/ national/ European authorities
(please select as appropriate)
Other stakeholder: (please specify)
TOTAL NUMBER

Comments (if any):

Other: (please specify) WP nr: ___

(Please specify the area / Target groups as

above)

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Grant Agreement number: 2015 – xxxx

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Grant Agreement number: 2015 – xxxx

IV. 2 Dissemination

IV.2.1. Number and type of events

Indicate the number of people targeted per dissemination event

Country Country Country Country

code: ____ code: ____ code: ____ code: ____
(Please (Please (Please (Please
International
enter the 2 enter the 2 enter the 2 enter the 2
country country country country
initials here) initials here) initials here) initials here)

Workshop /
Seminar
Bilateral meeting
with people outside
the partnership

Webinar
Thematic / Cluster
conference
Other: enter your
text here
TOTAL NUMBER
Comments (if any):

IV.2.2. Paper dissemination

Indicate the number of people targeted by the dissemination of the project results/products/outputs through flyers,
brochures and paper dissemination

Country Country Country Country Country

code: ____ code: ____ code: ____ code: ____ code: ____
(Please (Please (Please (Please (Please
enter the 2 enter the 2 enter the 2 enter the 2 enter the 2
country country country country country
initials here) initials here) initials here) initials here) initials here)

Within the
partnership
Outside the
partnership
TOTAL NUMBER
Comments (if any):

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Grant Agreement number: 2015 – xxxx

IV.2.3. Website

Indicate the activity of the project website

Main
countries
involved
(Please
Total enter the 2
country International
number
initials for
the different
countries)
Example: DE
– SK - IT
Amount of monthly
visits
Most visited
pages:
(please specify)
Number of unique
visitors
Other relevant
data:
(Please specify)
Comments (if any):

IV.2.4. Social media

Indicate the social media coverage of the project

Main
countries
involved
(Please
Total enter the 2
country International
number
initials for
the different
countries)
Example: DE
– SK - IT
Number of
Facebook
followers
Number of Tweets
Other:
(Please specify)
Comments (if any):

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Grant Agreement number: 2015 – xxxx

IV.2.5. Profile of target groups reached through the project dissemination:

Indicate the target groups reached via the different means used above under Section IV.2., if it is not possible to
indicate precise numbers per target group, please indicate a number between I and II for the target groups reached
as follows:
I = when it is one of the main target groups you were able to reach
II = when it is a target group reached but not the or one of the main one(s)
and put only the total number at the bottom of the column.

Country Country Country Country

code: code: code: code:
____ ____ ____ ____
(Please (Please (Please (Please
International:
enter the enter the enter the enter the
2 country 2 country 2 country 2 country
initials initials initials initials
here) here) here) here)

School students

HE students

VET learners

Adult learners

Volunteers
Other learners:
(please specify)
Teachers/educators -
sector:
(please specify)

Educational institutions - sector:

(please specify)

NGO'S

Private companies

Local/regional/national/European
authorities
(Please select as appropriate)

Other stakeholders:
(please specify)
TOTAL NUMBER

IV.3 Exploitation of results & impact

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Grant Agreement number: 2015 – xxxx

IV.3.1. Transfer of results – multiply

Do you already see a possibility of transfer of one or several of your main results (1 to 3 maximum) to other
educational sectors / areas or specific countries? Has this evolved since you wrote the application?

IV.3.2. Up-scaling of results - mainstream

At which institutional level (mainly local, regional, national or European level) do you see a potential for scaling
up the main project results? Has this evolved since you wrote the application?

IV.3.3. Impact on policy

Indicate which first impulse you have initiated to transform the project outputs into outcomes and beyond to reach
impact? What could already be done and at which level below? You may briefly comment on concrete actions in
the comment boxes.

Level 1:
Engagement of
stakeholders/target
groups

Level 2:
Capacity building of
stakeholders/target
groups

Level 3:
Implementation in
the work of
stakeholders

Level 4:
Impact at
institutional level/on
target groups

Level 5:
Strategic benefit for
target groups/impact
at policy level

IV.4 Key qualitative/quantitative indicators set for your project

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Grant Agreement number: 2015 – xxxx

Please list below a few qualitative/quantitative indicators you have already set in your project or commit to
measure during the second half of the project implementation which are directly linked to your project main
deliverables and the project objectives. Please ensure this information is consistent with the information provided
below in Section 'V. List of products/Outputs/Deliverables' and also with Annex VI.2.

Any corrective
How is it When is it Achieved measure in case
Indicator Target
measured? measured? the target is not
to date reached?

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Grant Agreement number: 2015 – xxxx

V – LIST OF PRODUCTS/OUTPUTS/DELIVERABLES

Please split your results in the 2 tables below in 2 categories: the ones related to project management in the first table
and the ones related to the project aims and objectives in the second table without duplication of deliverables between
those two tables.

V.1 Project Management outputs

Provide a list of all deliverables related to the project operational and financial
management using the table below.

No of Work Deliverable Delivery Real % Achieved Type of Quantity Electronic, Language

package Nr. (as in date in Delivery (at the end Output3 paper, versions
(as in your part 3 of application date of the (Please online or (enter 2
application) your reporting choose the event initials for
application) period) right choice- (Elec, P, O, each
and title see event) language
footnote) version)

V.2 Project outputs related to the implementation of the project objectives

Provide a list of all deliverables related to the implementation of the project objectives using the table
below.

No of Delive Delivery Real % Type of Output4 Qua Electronic, Langu Number of

Work rable date in Delivery Achiev (Please choose ntity paper, age issues
packa Nr. (as applicatio date ed (at the right choice- online or versio dissemina
ge in part n the see footnote) event ns ted
(as in 3 of end of (Elec, P, (enter
your your the O, event) 2
applic applic reporti initials
ation) ation) ng for
and period each
title ) langu
age
versio
n)

3
Agenda, Meeting Minutes, Partnership meeting, Guidelines, Internal training session, Questionnaire,
Template, Platform, portal, Internal part of the website, Other: (specify which other).
4
Guidelines, Book, Desk research, eBook, MOOC, Webinar, Conference, Workshop, Pilot
session/focus group, Field study visit, Report, Seminar, Tool, Training session, Survey, Questionnaire,
Platform, Portal, Other: (specify which other).

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Grant Agreement number: 2015 – xxxx

VI – ANNEXES

VI.1 Financial reporting table

VI.2 Implementation of work plan, work packages and deliverables

VI.3 Checklist

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Grant Agreement number: 2015 – xxxx

Annex VI.1 Financial reporting table

The financial reporting for your project must be carried out using the Excel workbook that has been provided by
the Agency for that purpose.

The template can be found on the Forward-Looking Cooperation Projects Agency's 'beneficiaries' space', under
the tab 'Reporting' :

http://eacea.ec.europa.eu/erasmus-plus/beneficiaries-space/key-action-3-forward-looking-cooperation-
projects-eacea332014_en

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Agreement number: 2014 – xxxx

Annex VI.2 Implementation of work plan, work packages and deliverables

Please copy this part for every workpackage of the project and use the same numbering as in your application
Title and reference number of the work package
(WP)
Lead partner
List of contributing partners
Achievements, deliverables and or/performance as
indicated in the project application
% of achievement at the end of this reporting period
Planned duration (in months)
Actual duration (in months)

Activities carried out to date in this WP:

Activity Activity Start End Place Description of the activity carried out
N° Title date date

Activities to be carried out to achieve this WP (before the end of the project):
Activity Activity Start End Place Description of the activity to be carried out
N° Title date date

Summary of partner involvement in this WP:

Partner Activities

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Agreement number: 2014 – xxxx

Partner Activities

Changes that have occurred in this WP compared to the original application and justification of the change:

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Agreement number: 2014 – xxxx

Forward-Looking Cooperation Projects 2015

Annex VI.3 Self-control check-list for coordinators for completeness of reports

To be enclosed in the Progress Report

Grant Agreement nr. 2015-xxxx

Yes
1. The Agency's template for the progress report is respected.

2. The report is written in English.

3. All parts of the report are completed.

4. The Declaration on honour (Section II of the form) is signed by the legal

representative of Partner 1 as indicated in the Grant Agreement or in a
subsequent amendment. If this Declaration has not been signed by the legal
representative, a power of attorney to grant authorisation of signature to the
signatory has been attached to the Report.

5. The Financial reporting table in excel format has been completed and is
enclosed with the Report.
6. The final costs are eligible and presented in line with the budget
breakdown and possible adjustments as agreed in the Grant Agreement
(Annex III) or subsequent amendments.

7. Access to all products and supporting documents as well as a numbered

list of all the documents is provided in the report through a specific link
including login and password.

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