A Project Report on Fees Management System

Submitted in partial fulfillment of the requirements

For the award of the degree of MSc

COLLEGE

Shri Rama Krishna College of Commerce and Science, Satna

(M.P)

MINOR PROJECT

2020

Submitted by:

KHUSHBOO SAKET

i
 GUIDED BY:

MR. Rajneesh Kushwaha

SUBIMITTED TO

AWADHESH PRATAP SINGH UNIVERSITY

REWA [MP]

AWADHESH PRATAP SINGH UNIVERSITY

PROJECT EVALUATION SHEET

ii
1. Candidate Roll No………….…………………………...…….…….……………………

2. Candidate Name: KHUSHBOO SAKET

3. E –mail ID : [email protected]

4. Project Title: FEES MANAGEMENT SYSTEM

5. Software Base: C Programming

6. Name of College: SHRI RAMA KRISHNA COLLEGE OF COMMERCE AND

SCIENCE, SATNA (M.P)

7. Submitted for course & year: MSc (CS) & 1ST semester

8. Detail of Evaluation:

Roll No. Enrollment No. Marks Awarded Signature of External

Out of Examiner

9. Forward by Head of College (Signature, Name and Seal)

iii
CONTENTS

4 ACKNOWLEDGEMENT

5 CERTIFICATE

6 SELF CERTIFICATE

7 HARDWARE AND SOFTWARE SPECIFICATION

8 SOFTWARE REQUIREMENT & SPECIFICATION

9 DESIGN

10 CODING

11 TESTING AND DEBUGGING

12 CONCLUSION

13 REFRENCES

iv
ACKNOWLEDGEMENT

I have prepared a project for “FEES MANAGEMENT SYSTEM”

for Shri Rama Krishna College of Commerce and Science, Satna
with fine ideas and concept and best of our knowledge.

I am very thankful to our instructor MR. Rajneesh

Kushwaha for suggesting us this topic and for guiding in this
project.

Lastly, I am thankful to all the teachers of our Computer

Science department for timely suggestion during my work. Also,
thanks to all my family and classmates.

KHUSHBOO SAKET

CLASS: MSc (CS)

v
vi
CERTIFICATE

This is to certify that this project entitled “FEES MANAGEMENT

SYSTEM” submitted in partial fulfillment of degree of Masters in
Computer Science/ Post Graduate Diploma in Computer Application to
the Awadhesh Pratap Singh University, Rewa MP through Shri
Rama Krishna College of Commerce and Science, Satna (M.P) done
by KHUSHBOO SAKET student of this college Roll No………… is
an authentic work carried out by himself/herself under the guidance of
MR. Rajneesh Kushwaha. The matter embodied in this project work has
not been submitted earlier for award of any degree or diploma to the best
of my knowledge and belief.

Signature of student Signature of the Guide

vii
SELF CERTIFICATE

This is to certify that the Project report entitled

“FEES MANAGEMENT SYSTEM” is done by me is an authentic
work carried out for the partial fulfillment of the
requirements for the award of Masters in Computer
Science/ Post Graduate Diploma in Computer
Application, under the guidance of MR. Rajneesh Kushwaha.
.

SIGNATURE OF STUDENT

viii
 ABSTRACT
Introduction
This project deals with the Corporate Medicare Management. This project is very helpful to both
Medicare staff as well as to the public. It is having mainly Administration and Client modules.

The growing quality demand in the hospital sector makes it necessary to exploit the whole
potential of stored data efficiently, not only the clinical data, in order to improve diagnoses and
treatments, but also on management, in order to minimize costs and improve the care given to the
patients.

This project adds the details of every individual patient and the staff appointed to them, it
stores the schedule of doctors and their operation timings. It is a user friendly system which can be used
by any person. It can also store the duration of a patient till the time of discharge. It helps in the
satisfaction of the user and the public itself.

Existing System Features

1. Integration of Corporate Medicare centers is very difficult while it is having different

branches.
2. In most of the cases the database is similar from one hospital to another hospital. In
those cases also we can’t easily adapt a new technology in the new hospital.
3. It is very difficult to analyze the usage percentage of hospital resources, Bed
occupation Ratio, Administration, Laboratory information even in a single center. Then
we can expect the complexity while integrating multi-specialty Medicare Centers.
4. Room Reservations, Doctor Appointment Schedules, Operation Schedules, and
Medicine indentation information is very difficult to maintain and share among the
different Medicare Centers.
Lack of generic and unique model we have to implement the same set of data model for every
newly established Medicare Center.

ix
PROPOSED SYSTEM

In Medicare management situations we are dealing with Data Mining objectives such as:

1. To optimize bed occupation.

2. To improve the use of operating theatres, avoiding the cancellation of operations.
3. To know how emergencies affect to the administration of the hospital departments
or services (cancellation of operations, etc).
4. To detect the influence of certain diseases in the hospital’s services.
5. To find clusters of patients.

Hardware & Software Requirement Specification

OPERATING SYSTEM : WINDOWS 7 and more

SOFTWARE : NET BEAN 8.2

LANGUAGE : JAVA

PROCESSOR : Intel® Core (TM) i3 and more

PROCESSOR SPEED : 2.4GHZ

HARD DISK : 40GB

RAM : Minimum 2GB

DATA BASE : .DAT file

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Contents

S. NO CONTENTS PAGE NO.

1. Introduction 1

2. Literature Survey 2

3. System Analysis 4

3.1 Objectives 4

3.2 Problem specification 4

3.3 Proposed system 5

3.4 Applications 5

3.5 Modules and their functionalities 6

3.6 Software and Hardware Requirements 7

4. Design 8

4.1 Flow chart 8

4.2 Algorithms 9

5. Implementation 11

5.1. Partial code 11

5.2 Screen shots 19

xi
6. Conclusion and Future Enhancement 23

xii
 Chapter I: Introduction

This project deals with the Corporate Medicare Management. This project is very helpful to both
Medicare staff as well as to the public. It is having mainly Administration and Client modules.
The growing quality demand in the hospital sector makes it necessary to exploit the whole
potential of stored data efficiently, not only the clinical data, in order to improve diagnoses and
treatments, but also on management, in order to minimize costs and improve the care given to the
patients.

It is a process of implementing all the activities of the hospital in a computerized automated way
to fasten the performance. This project is to maintain the patient details, lab reports and to
calculate the bill of the patient. You can also manually edit any patient details and issue bill
receipt to patient within few seconds.

This project gives the procedural approach how a patient gets treatment, details about date of
treatment and finally depending on different criteria like room allocated, lab reports , treatment and
medicine take etc., how billing is calculated.

This project adds the details of every individual patient and the staff appointed to them, it stores
the schedule of doctors and their operation timings. It is a user friendly system which can be used
by any person. It can also store the duration of a patient till the time of discharge. It helps in the
satisfaction of the user and the public itself.

1
 Chapter II: LITERATURE SURVEY

Case 1:

E Healthcare management is a growing profession with increasing opportunities in both direct

and nondirect care settings. As defined by Buchbinder and Thompson (2010), direct care settings
are those organizations that provide care directly to a patient, resident or client who seeks
services from the organization.

Disadvantage :Existing system does not include Non-direct care settings. Non-direct care
settings are not directly involved in providing care to persons needing health services, but
rather support the care of individuals through products and services made available to direct
care settings.

Case 2:

The construction of medical information is important to improve the hospital medical care
capability, the management decision-making level of health and the hospital operational
efficiency. Nowadays, comprehensive hospital information services and management platform
have been established, centering on electronic medical records and clinical pathway.

Disadvantage: The establishment and use of these information systems played an important role
in improving the degree of patient satisfaction, enhancing hospital efficiency and healthcare
quality, protecting the safety of healthcare, and reducing healthcare costs which is not there in
existing system.

Case 3:

E Healthcare Management System (computerized) is increasingly becoming an emerging tool in

health care arena to efficiently enable delivery of high quality health services. These systems
have large computerized data bases intended primarily for communication and storing health and
administrative information. EHMS has different components and includes broad scope and level
of systems from departmental.

2
Disadvantage: Previously the Data was handled manually using record, pen etc. That were
difficult to handle physically as the burden on the user increases.

3
 Chapter III: SYSTEM ANALYSIS

3.1 Objectives:

The main objective while implementing the project E-Health care management System
was to minimize the work and at the same time increase the speed of the work done.

3.2 Problem specification:

Hospitals currently use a manual system for the management and maintenance of critical
information. The current system requires numerous paper forms, with data stores spread
throughout the hospital management infrastructure. Often information is incomplete or does not
follow management standards.

10. Integration of Corporate Medicare centers is very difficult while it is having different
branches.
11. In most of the cases the database is similar from one hospital to another hospital. In those
cases also we can’t easily adapt a new technology in the new hospital.
12. It is very difficult to analyze the usage percentage of hospital resources, Bed occupation
Ratio, Administration, Laboratory information even in a single center. Then we can
expect the complexity while integrating multi-specialty Medicare Centers.
13. Room Reservations, Doctor Appointment Schedules, Operation Schedules, and Medicine
indentation information is very difficult to maintain and share among the different
Medicare Centers.
14. Lack of generic and unique model we have to implement the same set of data model for
every newly established Medicare Center.

Forms are often lost in transit between departments requiring a comprehensive auditing process
to ensure that no vital information is lost. Multiple copies of the same information exist in the
hospital and may lead to inconsistencies in data in various data stores

4
3.3 PROPOSED SYSTEM

The E-Health care Management System is designed for any hospital to replace their existing
manual paper based system. The new system is to control the information of patients. Room availability,
staff and operating room schedules and patient invoices. These services are to be provided in an
efficient, cost effective manner, with the goal of reducing the time and resources currently required for
such tasks.

In E-Health care Management System situations we are dealing with objectives such as:

1. To optimize bed occupation.

2. To improve the use of operating theatres, avoiding the cancellation of operations.
3. To know how emergencies affect to the administration of the hospital departments or
services (cancellation of operations, etc.).
4. To detect the influence of certain diseases in the hospital’s services.
5. To find clusters of patients.
6. This system is mainly built for the purpose to reduce the work and improve the efficiency
in the hospital’s management.
7. Recording information about the Patients that come.
8. Generating bills at any instance of time.
9. Recording information related to diagnosis given to Patients.
10. Keeping record of the Immunization provided to children/patients.
11. Keeping information about various diseases and medicines available to cure them.

These are the various jobs that need to be done in a Hospital by the operational staff and Doctors.
The above facts, figures and drawbacks clearly indicate that there is need for computerization
and thus decided to computerize the “E-Health care management system”.

3.4 Applications

 Consistent user interface with high economic features built into it.
 System design is modular and structured way so as to make the integration with other
subsystems easier.
5
  User has complete control as it provides and accept only appropriate and valid data.
 User-friendly error messages are provided wherever necessary.
 Addition of new patient record, deletion of the existing record and modification of
existing records as when needed.
 Provision of saving the info for new patient’s.
 Generate bills for the patients respectively.

3.5. Modules and their functionalities

Patient module:-
Patient’s personal information can be store by using this module. Details such as Patient ID,
Name, Age, Sex, Address, Phone Number, gender can be saved using this module. It is used to
store information about patients who were admitted in the hospital on doctor’s advice.

History Module:-

Here we can see previous or existing details of particular patient such as Patient ID, Dept
depending on disease, Doctor, Ward, Date of admitted, Date of discharge. Updation like deletion
and modification is done.

Diagnosis module:-

This module used to store or produce the laboratory reports. Patient ID, ward Category, Doctor,
Date, Medicines or drugs. Updation like deletion and modification is done.

Billing module:-
This module works as its name itself says, to generate the bill of the patient with displaying the
details such as Patient ID, doctor’s charge, health card amount, room bill, medicine bill, total
amount, No of days, Service charge, Operation theatre charge, Nursing care, Lab bill.

Information module:-
This module gives information about the working of every module.

6
3.6 Software and Hardware requirements

Hardware Environment

 The HDD required for the application is minimum 40GB.

 The application works on minimum Intel core i3.
 It requires 2GB RAM.

Software Environment

 The application is designed using Net Bean IDE 8.2.

 The technology used is Java.
 The database has been designed on .DAT file.

7
 Chapter IV: DESIGN
13.1 Data Flow Chart

START

Display the menu

Input new Add the record

Option = patient
filename of new patient

Input File exist

Store the reports.
Option= Diagnosis
filename
No
Display error
message

Option=History Input
Filename File Exist
Display the history
of patient

Yes
Option= Bill Input File Exist
Filename Generate the Bill

Display error
message

Option= Help Display the uses

of every option.

STOP

8
4.2 Algorithm
Step 1: Enter the correct password.
Step 2: Menu will be displayed choose the required option you want to perform.
Step 3: Enter Option 1 i.e. the administration module which enables us to perform the following
operation illustrate below:
1. Insert the patient information
2. Update the patient information
3. View the patient information
4. Delete the patient information
Step 4: If number of patient>=max patients the display patient can’t be added and return
If person is outpatient go to step 6 else step 5.
Step 5: option 2 provides us to store patient personal information here we need to enter the
following details:
1. Name :
2. Age :
3. Sex:
4. Address:
5. Weight:
Step 6 Now enter option 3 i.e outpatient module which take the information of the outpatient
i.e illustrated below:
1. Enter the ID :
2. Enter the dept depending on the disease :
3. Room number:
4. Date of admitted date of discharge :
Step 7: Now press 4 to create patient report which ask us to
1. Enter patient ID number:
2. Enter Weight
3. Enter Name of Doctor appointed to
4. Date
5. Enter Precipitation to be followed.
Step 8: now enter 5 to generate bill of the patient,to generate bill

9
 1. Enter the id number of patient
2. Name Doctor appointed to
3. Doctor fee
4. Health card number(not compulsory)
5. Room bill
6. Medicine bill
7. Lab bill
8. Operation theatre charges
9. Nursing bill
Step 9 : Now press enter which will display you the total cost you charged.

Step 10 :Exit

10
 Chapter V: IMPLEMENTATION

5.1. Partial code

import java.util.*;

import java.lang.String;

import java.io.*;

import java.time.format.DateTimeFormatter;

import java.time.LocalDateTime;

class Info

Info()

System.out.print("\t\t\t\t\t
______________________________________________________________________________
_____________\n");

System.out.print("\t\t\t\t\t| |\n");

System.out.print("\t\t\t\t\t| |\n");

System.out.print("\t\t\t\t\t| |\n");

System.out.print("\t\t\t\t\t| |\n");

System.out.print("\t\t\t\t\t| |\n");

System.out.print("\t\t\t\t\t| |\n");

System.out.print("\t\t\t\t\t| WELCOME TO E-HEALTH CARE

MANAGEMENT SYSTEM |\n");

System.out.print("\t\t\t\t\t| |\n");

System.out.print("\t\t\t\t\t| |\n");

11
System.out.print("\t\t\t\t\t| |\n");

System.out.print("\t\t\t\t\t| |\n");

System.out.print("\t\t\t\t\t| |\n");

System.out.print("\t\t\t\t\t| |\n");

System.out.print("\t\t\t\t\t| -Brought To You by |\n");

System.out.print("\t\t\t\t\t| Md Fahad,Omer Mohiuddin and Yaseen

Hussain |\n");

System.out.print("\t\t\t\t\t|
______________________________________________________________________________
_____________|\n");

//Declaring variales to be used

Scanner scan=new Scanner(System.in);

String name;

String address;

long contact;

int age;

String bg;

String sex;

String disease;

long id;

String dadm;

//To take a pause

private void pressAnyKeyToContinue()

System.out.println("Press Enter key to continue...");

12
 try

System.in.read();

catch(Exception e)

System.out.println("Press 'Enter' key to continue!");

//Taking multiple words

String readString()

Scanner scanner = new Scanner(System.in);

return scanner.nextLine();

//Log in Module

void login()

String pass;

int a;

System.out.print("\t\t\t\t\t
______________________________________________________________________________
_________ \n");

System.out.print("\n\t\t\t\t\t\t\t\tE-HEALTH CARE MANAGEMENT SYSTEM \n");

System.out.print("\t\t\t\t\t
______________________________________________________________________________
_________ \n");

13
 System.out.println("\n\n\t\t\t\t\t\t\t\t------------------------------");

System.out.print("\n\t\t\t\t\t\t\t\t\t LOGIN \n");

System.out.print("\t\t\t\t\t\t\t\t------------------------------\n\n");

System.out.print("\t\t\t\t\t\t\t\tEnter the Password: ");

pass=scan.next();

if(pass.equals("deccan"))

System.out.print("\n\n\t\t\t\t\t\t\t\tAccess Granted!\n");

pressAnyKeyToContinue();

else

System.out.print( "\n\n\t\t\t\t\t\t\t\tAccess Aborted...\n\t\t\t\t\t\t\t\t1.Try Again\n\n\t\t\t\t\t\t\t\

t2.Exit");

System.out.print("\n\n\t\t\t\t\t\t\tEnter the option: ");

a=scan.nextInt();

if(a==1)

login();

else if(a==2)

System.exit(0);

else

System.out.print("\n\n\t\t\t\t\t\tInvalid Choice\n");

login();

14
 }

//To get Date

public void getCurrentTimeUsingDate()

DateTimeFormatter dtf = DateTimeFormatter.ofPattern("yyyy/MM/dd HH:mm:ss");

LocalDateTime now = LocalDateTime.now();

dadm=dtf.format(now);

void menu()

int k;

//giving option to the user for their choice

System.out.print("\t\t\t\t\t
______________________________________________________________________________
_________ \n");

System.out.print("\n\n\t\t\t\t\t\t\t\t E-HEALTH CARE MANAGEMENT SYSTEM \n\n");

System.out.print("\t\t\t\t\t
______________________________________________________________________________
_________ \n");

System.out.print("\n\n\t\t\t\t\t\tPlease, Choose from the following Options: \n\n");

System.out.print("\t\t\t\t\t\t
_________________________________________________________________ \n");

System.out.print("\t\t\t\t\t\t| |\n");

System.out.print("\t\t\t\t\t\t| 1 >> Add New Patient Record |\n");

15
System.out.print("\t\t\t\t\t\t| 2 >> Add Diagnosis Information |\n");

System.out.print("\t\t\t\t\t\t| 3 >> History of the Patient |\n");

System.out.print("\t\t\t\t\t\t| 4 >> Bill of the patient |\n");

System.out.print("\t\t\t\t\t\t| 5 >> Information About the Hospital |\n");

System.out.print("\t\t\t\t\t\t| 6 >> Exit |\n");

System.out.print("\t\t\t\t\t\t|
_________________________________________________________________|\n\n");

System.out.print("\t\t\t\t\t\tEnter your choice: ");k=scan.nextInt();

if(k>6||k<1)

System.out.print("\n\n\t\t\t\t\t\tInvalid Choice\n");

System.out.print("\t\t\t\t\t\tTry again...........\n\n");

menu();

} //if inputed choice is other than given choice

switch(k)

case 1: patient();

break;

case 2: diagnos();

break;

case 3: history();

break;

case 4: bill();

break;

case 5: info();

16
break;

case 6: exit();

menu();

void patient()

System.out.print("Enter the patient's file name: ");

String fileName =scan.next();

getCurrentTimeUsingDate();

try {

// Assume default encoding.

FileWriter fileWriter = new FileWriter(fileName+".txt");

// Always wrap FileWriter in BufferedWriter.

BufferedWriter bufferedWriter = new BufferedWriter(fileWriter);

// Note that write() does not automatically

// append a newline character.

System.out.print("\
n********************************************************************\n");

bufferedWriter.write("Date of admission: "+dadm);

bufferedWriter.newLine();

17
 System.out.print("\nName : ");name=readString();bufferedWriter.write("Name :
"+name);

bufferedWriter.newLine();

System.out.print("\nAddress : ");address=readString();bufferedWriter.write("Address :
"+address);

bufferedWriter.newLine();

System.out.print("\nContact Number :
");contact=scan.nextLong();bufferedWriter.write("Contact Number : "+contact);

bufferedWriter.newLine();

System.out.print("\nAge : ");age=scan.nextInt();bufferedWriter.write("Age : "+age);

bufferedWriter.newLine();

System.out.print("\nSex : ");sex=scan.next();bufferedWriter.write("Sex : "+sex);

bufferedWriter.newLine();

System.out.print("\nBlood Group : ");bg=scan.next();bufferedWriter.write("Blood

Group : "+bg);

bufferedWriter.newLine();

System.out.print("\nAny Major disease suffered earlier :

");disease=readString();bufferedWriter.write("Any Major disease suffered earlier : "+disease);

bufferedWriter.newLine();

System.out.print("\nPatient ID : ");id=scan.nextLong();bufferedWriter.write("Patient ID :
"+id);

bufferedWriter.newLine();

System.out.print("\
n********************************************************************\n");

bufferedWriter.write("\
n********************************************************************\n\n");

bufferedWriter.newLine();System.out.print("\nInformation Saved Successfully\n");

5.2.Screen shots

18
1.Login menu

2.Main menu

3.Adding patient record

19
4.Adding Diagnosis report

5. History of the Patient

20
6. Generate Bill

7. Help

21
8. Exit

Chapter VI: Conclusion and Future enhancement

22
Conclusion
• A fully menu driven user-friendly computerized system has been developed where the
user can perform task like entering data and appending the information with great ease.
• All the operations are carried automatically preventing a lot of manual work.
• Additional checks have also been incorporated into the system to avoid duplications of
data as far as possible.

Future Enhancement
Every project whether large or small has some limitations no matter however diligently
developed. In some cases limitations is small while in other cases they may be broad also. The
new system has got some limitations. Major areas where modifications can be done are as
follows:
 Our system is not online so further it can be improved.
 The security is limited so some additional arrangement could be made to provide more
security to the system.

23