Assignment of management

November 22, 2021

Table of Contents Page

1. Discuss human resource information subsystem................................................................................1
1.1 MODULES OF HRIS.............................................................................................................................2
1.2 BENEFITS FO HRIS..............................................................................................................................3
1.3 SUBSYSTEMS OF HRIS........................................................................................................................4
2. Discuss operational management information sub systems...............................................................5
3. Discuss strategic information systems.................................................................................................6
4.1 What are the Three Main Types of Knowledge Management Systems?...........................................8
4.1.1 Enterprise-wide Knowledge Management System.....................................................................8
4.1.2 Knowledge Work System............................................................................................................9
4.1.3 Intelligent Techniques................................................................................................................9

1. Discuss human resource information subsystem

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A human resource information system refers to the systems and processes at intersection
between human resource management and information technology. It is also known as human
resource management system.
Mathematically we can say…….
HUMAN RESOURCE + INFORMATION SYSTEM = HUMAN RESOURCE
INFORMATION SYSTEM
Human resource=Human resource is a set of individuals who make up the workforce of an
organization, business sector and an economy.
Information system=Information system is the study of complementary networks of hardware or
software’s that organization used to collect, filter, process, create and distribute data.
HRIS=A human resource information system is a software application designed specifically for
the aggregation and synthesis of employee information. These human resource systems can
provide functions varying from payroll and benefits breakdown to the relevant position of
available positions with qualified applications already existing within the system.

1.1 MODULES OF HRIS

PAYROLL MODULE=The payroll module automates the pay process by gathering data
on employee time and attendance, calculating deductions and taxes and generating
periodic pay cheques and employee tax reports. This module can encompasses all
employee transactions as well as integrate with financial management system.
TIME ATTENDENCE MODULE= The time and attendance module gathers
standardize time and work related efforts. This module provides flexibility in data
collection method, labor distribution capability and data and cost analysis.
BENEFIT MODULE=the benefit administration module provide system for organization
to administer and track employee participation in benefit programme. These encompass
insurance, profit sharing, compensation and retirement.
HR MANAGEMENT MODULE=The hr management module is a component covering
many other hr aspects like system records of demographic and address data, selection,
training and development, capability and skill management, compensation planning and
other activities.
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RECRUITING MODULE=Online recruiting has become one of the primary method

employed by hr department to garner potential candidates for available position in
organization. This encompass on analyzing personnel usage, identify potential applicants,
recruiting by company facing listing or online recruiting.
TRAINING MODULE=Training module provide a system for organization to administer
and track employee training and development efforts. This system also called Learning
management system. It allows hr to track employee education; skills as well as outlining
what training courses, books, CDs, web based learning or material are available to develop
which skills.
EMPLOYEE SELF-SERVICE MODULE= Employee self service module allows
employee to query hr related data and perform some hr transactions over the system.
Employee may query their attendance record from the system without asking the
information from hr personnel

1.2 BENEFITS FO HRIS

 SAVE TIME-A human resource information system stores the employee data and all
information in computer and there are separate lists and folders for each and every
employee’s data collection that provide immediate information about them. That saves
time of hr department from spending more time on file searching.
 IMPROVING DATA CONTROL-A human resource information system improves data
control system in the organization. Due to most of the working on the computer system it
improves the skills and efficiency of employees in data handling and they can adopt new
techniques of data controlling.
 QUICK RESPONSE-In human resource information system, all work is computerized.
That enables to give quick response to user as there is a click on screen and we get the
needed information and solution.
 IMPROVE SERVICES-Human resource information system provides improved
services as it enhances employees knowledge, skills, efficiency and effectiveness in their
working style.
 REDUCING MANPOWER-Human resource information system refers to
systematically working in an organization. This system reducing the manpower as there
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is need of limited trained hr employees who can handle it effectively and it also reduce
the cost that spend on manpower in terms of salary, compensation and other benefits.
 FEWER ERRORS-As in human resource information system the work is done by
trained and skilled employees so there are less chances to do errors in data handling and
also all type of data and information gathered at one place that reduces the chances of
happening errors.
 EMPLOYEE INFORMATION-A human resource information system gives us every
information about the employee related to qualification, education, training, skills and
experiences and achievements of the in their fields.

1.3 SUBSYSTEMS OF HRIS

INPUT SUBSYSTEM-Three input subsystem enters data into database. They are data
processing, human research and human intelligence. Each of this subsystem can include
all type of data entry processes. These are following:-
DATA PROCESSING-This subsystem consist of those systems residing both in the
accounting department and HR, which process data relating to human resource. The data
consist of personnel data describing HR transactions that occur during the resource flow
and payroll data.
HUMAN RESOURCE RESEARCH-This subsystem has the responsibility to
conducting special studies to provide data on the firm’s human resource related activites.
This subsystem is the introspective view taken by the HR of its own operations. This
subsystem describes job content and knowledge and skills of candidates that are required.
HUMAN RESOURCE INTELLIGENCE-This subsystem has the responsibility for
keeping current on environmental activities that are important to HR activities. Data and
information are gathered describing activity of govt., labour union, suppliers, local and
financial community and competitors. Much of the intelligence data can be obtained from
commercial data bases.
HRIS DATABASE-All of the data and information provided by input subsystem is held
in computer storage. The data relates primarily to the firm’s employees but also can
describe the environmental elements with which HR interface. Database management
system software performs maintenance processes.
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OUTPUT SUBSYSTEMS-The output subsystem consists of various types of softwares

that transform data in database into information output. This include five subsystems
consist of workforce planning, recruiting, benefit, compensation and environmental
reporting. These are as follows:-
WORKFORCE PLANNING-The status of workforce planning in HRIS firm including
most popular applications that are organization charting, salary forecasting, and job
analysis/ evaluation. Of the firma that reported computer activity in these workforce
planning area, 75% of application have been implemented.

2. Discuss operational management information sub systems

With an operational information system, the objective is to track fundamental activities, as well
as basic transactions that happen over the course of operations. This tracking allows managers to
answer routine questions such as where inventory is or how many hours employees worked.

An information system is a system comprised of technology --- primarily computers --- data
and operations managers in management processes. Two types of information systems are
operational and strategic. These systems often are used in the same business, but they have
some distinguishing characteristics and functions.

People Supported

People who work with operational information systems typically are operations managers.
These managers are concerned with the daily flow of activities and data. By comparison, those
who use strategic informational systems tend to be senior-level managers. These managers are
concerned with how data might be applied in different ways for the benefit of the business and
have more control over how operations proceed.

Role

With an operational information system, the objective is to track fundamental activities, as well
as basic transactions that happen over the course of operations. This tracking allows managers
to answer routine questions such as where inventory is or how many hours employees worked.
With a strategic information system, the objective is to identify trends in the business so
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managers can develop new methods of operation that may increase productivity, eliminate
problems, improve customer service and relations and raise profits. Strategic systems look at
what changes in the business are possible.

Change

Operational information systems generally do not change operations, instead merely gathering
data on operations already occurring or in place. However, they sometimes are connected to
greater efficiency, depending on the data collected. Strategic information systems are put in
place specifically to define changes that are possible. They always relate to the change goals
that management develops.

Bottom Line

Operational information systems tend to be those used to gather and track data, while strategic
information systems tend to be those that apply the data. However, there is some degree of
overlap between operational and strategic information systems. For instance, by tracking the
number of sales, managers can determine periods of the year where more workers might be
beneficial and develop a plan for expeditiously hiring, paying and dismissing some temporary
workers

3. Discuss strategic information systems

Strategic Information System is a management system that helps to set goals and organize
activities for an organization. ... For example, the online application of this system is the ERP
(Enterprise Resource Planning). It's important to have a Strategic Information System (SIS) for
your company.

Strategic Information System involves having a long-term vision, define business objectives,
setting goals, and taking steps to reach those goals and address organizational issues. Strategic
Information System keeps the organization focused on its vision and organizational
transformation. It is used to provide information about the current situation of an individual,
group or organization. It is a conceptual system that helps in understanding the present and the
future environment in which an individual or organization operates. A strategic information
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system (SIS) is a business information system (BIS) with the features Systematic approach to
collecting, storing, and retrieving data; Integration with other systems. It is essential for your
company to have a clear vision, business plan, strategy and organisation structure. It’s important
that your employees are aligned with these strategies, so that everyone has the same goals in
mind.

Systems management is the process of planning, implementing, and monitoring of information

systems that support the mission, goals, and objectives of an organization. The features of a
strategic information system are:

 Information Security
 Data Integrity
 Data Security

This is the process of aligning your brand with the different channels you’re using. Each channel
has its own audience, and as a brand owner, you need to know who your audience is and what
they want.
Published sources of strategic information include periodicals, journals, reports, government
documents, abstracts, books, directories, newspapers, and manuals. A company website is
usually an excellent place to start to find information about a firm, particularly on the Investor
Relations web pages.

List types of knowledge management system and explain

Knowledge management system combines technology, processes, and people to centralize and
organize information with the goal of improving understanding, collaboration, productivity, and
alignment. Common uses for knowledge management systems may include:

 Onboarding and ongoing training. A KMS may house training materials, including
videos, learning series, and checkpoint quizzes, that employees can access on demand.
This on-demand access allows new hires to get up to speed faster and helps all employees
stay informed and grows professionally.
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 Sharing the knowledge of subject matter experts. A KMS gives subject matter experts
a central, highly visible place to share their knowledge so that they don’t have to answer
the same questions over and over again. This makes it easier to connect employees with
expertise and preserves the knowledge of SMEs when they leave the organization.
 Organizing research and final documents for easy access. In many organizations,
there is research and documentation that may benefit a broad audience but that is only
shared within one department or line of business. A KMS democratizes this content to
maximize its value to the company.
 Answering the questions of employees and customers. Chances are that if an employee
or customer has a question, they’re not the only one. A knowledge management system
with a Q&A component allows users to publish questions and get answers from across
the organization.

4.1 What are the Three Main Types of Knowledge Management Systems?
With a knowledge management system, your users will gain access to the knowledge bases that
help them resolve their issues. Knowledge Management (KM) plays a vital role in efficiently
organizing the content, and for such cases, content management systems come into action.

These knowledge management programs are responsible for creating, managing, and distributing
the article, specifically for intranet, extranet, or website. In this advanced technological world,
there exist three main knowledge management system types:

4.1.1 Enterprise-wide Knowledge Management System

An enterprise-wide knowledge management system delivers the crucial benefit of maintaining

organizational productivity and streamlining work. A significant advantage of such a system is
that it permits the organization to aim at the business processes rather than on data. In turn, this
helps upsurge efficiency at the administrative level.

Moreover, it aids businesses in decreasing production costs. The enterprise knowledge

management system is an application that helps in simplifying access points from various
sources and databanks too. Certain communities may define it as the knowledge community
management software as it functions by utilizing the data gathered.
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If used properly, an enterprise-wide knowledge management system helps companies develop

better collaborations amongst various subdivisions to expand organizational productivity and
efficiency.

4.1.2 Knowledge Work System

The knowledge work system is the system that offers enterprise-wide KM. It focuses on
dissimilar systems. This subsection of the systems may comprise a knowledge database,
knowledge repository, and knowledge graph.

These three kinds of information systems will deliver the best outcomes for assembling work-
related data. Each knowledge management system tends to be suitable in different industries.
Hence, it is best to select an ideal system that fits the current model of the organization. It also
has diverse techniques that apply to definite business needs.

4.1.3 Intelligent Techniques

Companies can utilize artificial intelligence to capture and preserve tacit knowledge. It can also
be helpful for knowledge discovery, generating solutions to precise issues that are too complex
and massive to be analyzed by humans on their own, and helping firms search and filter data.