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Procedure 2 2 3 1

The document outlines Haywood Community College's procedures for using its event facilities. It discusses that both college employees and external user groups can request use of facilities by submitting a request form for approval. It provides details on the terms of use, permitted groups, priority of college events, and rental and service fees for external users.

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31 views

Procedure 2 2 3 1

The document outlines Haywood Community College's procedures for using its event facilities. It discusses that both college employees and external user groups can request use of facilities by submitting a request form for approval. It provides details on the terms of use, permitted groups, priority of college events, and rental and service fees for external users.

Uploaded by

Njones0325
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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HAYWOOD ADMINISTRATIVE Procedure

COMMUNITY COLLEGE EVENT FACILITY USE 2.2.3.1

Haywood Community College Event Facilities are available for use by both College employees
and External User Groups. The following procedures shall be used by all parties hosting an event
at the College's event facilities. For Permit requests of College space for the purposes of Campus
Free Speech, Distribution of Material and Assembly, refer to Procedure 2.3.5.1.

I. College Employees Approved to Use the College’s Event Facilities

Any College employee requesting use of College Event Facilities must submit an Event
Request form to the Coordinator of Campus Development Services and Events for
approval. Upon approval, you will receive notification from the Coordinator of Campus
Development Services and Events along with the Haywood Community College Event
Facility Use Guidelines. The College employee requesting use of the College Event
Facilities will be responsible for adhering to the HCC Event Facility Use Guidelines along
with all College Policies and Procedures during the event.

II. External User Groups Approved to Use the College's Event Facilities

Any External User Groups requesting use of College Event Facilities must submit an Event
Request form to the Coordinator of Campus Development Services and Events for
approval.

A. Terms of Use

User shall be responsible for complying with the latest version of the Haywood
Community College Facility Use Guidelines and all Facility Use Contract.
Violation of either of these may, at the discretion of the College, result in fines to
the user.

B. Permitted Groups

The following groups shall be permitted to use the College’s event facilities and
grounds:

1. Student groups and College affiliated groups;

2. Governmental entities;

3. Non-profit entities;

4. Community members; and

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5. For-profit entities for events (e.g., banquets, awards presentations, charity
fundraisers, etc.).

Any use of the College’s event facilities must be in furtherance of the College’s
educational purposes or are in promotion of the community’s cultural and
educational welfare and do not compete with any classes or events that are offered
or could be offered by the College. For-profit businesses may not use the facilities
in violation of the N.C.G.S. § 66-58.

C. Priority

The College maintains the right to reserve and use any of its facilities at any time,
with or without prior notice, for its use and such use will take priority over any
other use. Individuals or groups that participate in speech not protected by the First
Amendment, that engage in activity which causes a material and substantial
disruption to the College educational environment and/or operations or conduct or
activities that are contrary to the College's educational mission or are in competition
with the College shall not be allowed to use the College's facilities for any reason.

D. Rental and Service Fees

Rental and service fees are established herein for use of the College’s event
facilities by governmental entities, non-profit entities, community members and
for-profit entities. The President may, in his/her discretion, waive the rental and/or
service fees for all entities and individuals except for-profit entities.

III. Rental and Service Fees

A. Event Facility Rental Fees

The following is a list of the available facilities for use and the event facility rental
rate.

Facility Location Weekends and Holidays


Weekday Hours S-S: 8am-8pm
M-F: 8am-11pm
Student Center Auditorium $375.00 per day $750.00 per day

Student Center Lobby $75.00 per day $150.00 per day

Millhouse/Pond Area $75.00 per day $150.00 per day

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Regional High Technology Center $100.00 per day $200.00 per day
Auditorium
Regional High Technology Center $75.00 per day $150.00 per day
Lobby
Regional High Technology Center $75.00 per day $150.00 per day
Conference Rooms
Classrooms (If available) $75.00 per day $150.00 per day

ITV Room $75.00 per day $150.00 per day

Creative Arts Gallery/Multipurpose $100.00 per day $200.00 per day


Room

B. Service Fees

The following is a list of service charges associated with event facility use. The
user will be notified in advance of service fees associated with requests for
additional services not included in the following list.

Service Normal Hours After Hours, Weekends and


(M-F, 8am-5pm) Holidays
Opening (e.g., set-up) and Dependent upon the event Dependent upon the event
Closing (break-down and needs. needs.
clean-up)
Technical Support for Dependent upon the event Dependent upon the event
Audio/Visual Equipment needs. needs.
Security Rate determined by contracted Rate determined by contracted
security. security.
Cleaning Fee Determined by contracted Determined by contracted
custodial custodial

Piano Rental $0.00 (tuning is at the expense $0.00 (tuning is at the expense
of the user) of the user)
These fees are subject to change based on the size and complexity of the event

Adopted: 11-14-2017

Revised: 02-24-2020

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