SITE SPECIFIC HEALTH AND SAFETY SPECIFICATION

ISSUED IN TERMS OF THE OCCUPATIONAL HEALTH AND SAFETY ACT,

NO 85 of 1993 and CONSTRUCTION REGULATIONS 2014 FOR
DESIGN AND UPGRADING OF TSOLO TOWN SEWER
RETICULATION PROJECT

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 INDEX

No Description Legal Reference

1. Definitions
2. Scope
3. Application for Construction Work Permit CR 3 (1)
4. Introduction to the Site Specific Health & Safety Specification CR 5 (1) (b)

5. Limitation of Liability OHS Act – Section 37 (1 – 3)

6. Purpose of the Construction Site Specific Health & Safety
Specification (SSHSS)
7. Implementation of the Site Specific Health & Safety Specification CR 5 (1) (b)
8. Compensation for Occupational and Diseases COIDA 61/1997 & CR 5 (1) (j)
9. Notification of Construction Work CR 4 (1)
10. Competency CR 5 (1) (h)

11. Construction Safety Officer CR 8 (5)

12. Principal Contractor’s Health and Safety File CR 7 (1) (b)
13. Principal Contractor’s Health & Safety Plan CR 5 (1) (a)
14. Hazard Identification & Risk Assessment CR 9
15. Site Health and Safety Induction CR 7 (5)
16. Health & Safety Training and Ongoing Risk Competency CR9 (3) (4)
17. Inspection, Monitoring and Reporting CR 5
18. Incident Management OHSA Sect 24, GAR 8 & GAR
9
19. Audits and Inspections CR 5 (1) (o) (p)

20. Personnel Protective Equipment & Clothing GSR 2

21. Occupational Health and Safety Signage GSR 2
22. Pedestrian / Visitor Access and Traffic management CR 23 (2) (b, c, d & j)
SARTSM Vol.2 Chap 13
23. Sub Contractors CR 7 (1( (c – x)
24. Night Work and After Hours Work
25. Facility Management FR 2
26. Health and Safety Representative and Committee OHSA Sect 17 & 19
27. Housekeeping & General Safeguarding & Stacking & Storage CR 27 & CR 28

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 28. Waste Management CR 27
29. Occupational Health CR 7 (8) & ERFWP
30. First Aid Management GSR 3
31. Non-compliances & legislative Contraventions CR 5 (1) (o) (p)
32. Fire Risk, Fire Extinguishers and Fire Fighting Equipment CR 29

33. Covid 19
34.

35.

Annexure A - Contents and Numbering System for the Health and Safety Plan
Annexure B – Section 37 (2) Mandatory H&S Agreement
Annexure C – Notification of Construction Work - Annexure.2
Annexure D – Medical Certificate - Annexure.3
Annexure E - Contravention & Prohibition Notices
Annexure F – Principal Contractor Appointment Letter (CR 5 (1) (k) Annexure G – Declaration

1 DEFINITIONS
For the purpose of the Construction Health and Safety Specification, the abbreviations or definitions given
hereunder shall apply:
1.1 “Act” refers to the Occupational Health & Safety Act No.85 of 1993 (as amended)
1.2 “Agent” refers to a competent person who acts as a representative for a client.
1.3 “Client” refers to the O.R Tambo District Municipalilty
1.4 “Competent person” refers to a person who has in respect of the work or task to be performed the required
knowledge, training and experience and, where applicable, qualifications, specific to that work or task:
Provided that where appropriate qualifications and training are registered in terms of the provisions of the
National Qualification Framework Act, 2000 (Act No.67 of 2000), those qualifications and that training must be
regarded as the required qualifications and training; and is familiar with the Act and with the applicable
regulations made under the Act; is familiar with the Act and with the applicable regulations in the Act.
1.5 “Construction work” refers to any work in connection with-
 the construction, erection, alteration, renovation, repair, demolition or dismantling of or addition to a
building or any similar structure;
 the construction, erection, maintenance, demolition or dismantling of any bridge, dam, canal, road,
railway, runway, sewer or water reticulation system; or the moving of earth, clearing of land, the making
of excavation, piling, or any similar civil engineering structure or type of work;

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 1.6 ”Construction Work Permit” Refers to a document the provincial director will issue to a client who has
applied and intends to have construction work carried out. The Provincial Director will within 30 days of
receiving the construction work permit application;
 assign a site specific number for each construction site
 the site specific number contemplated in sub-regulation (3) must be conspicuously displayed at the main
entrance to the site for which that number is assigned.
1.7 “Contractor” means an employer who performs construction work;
1.8 "Construction manager" refers to a competent person responsible for the management of the physical
construction processes and the coordination, administration and management of resources on a construction
site.
1.9 "Construction supervisor" means a competent person responsible for supervising construction activities on
a construction site;
1.10 “Contravention Notice” means a written notice issued to workplace responsible person/s that relates to non
Compliance matters warranting management attention within a prescribed time frame
1.11 SSHSS - Site Specific Health & Safety Specification” refers to a site, activity or project specific document
prepared by the client pertaining to all health and safety requirements related to construction work for the
project;
1.12 “H&S” refers to Health and Safety.

1.13 “HSF” refers to a File, a record in permanent form , or other record containing the information in writing
required by these Regulations; [A Portfolio of Evidence consisting of 33 (thirty three) elements providing
legislative required documentation and operational protocol documentation to mitigate, reduce or control the
hazards and risks and to assist with the effective management of work activities on a construction site
,presented to the Client for assessment and approval prior to mobilisation to the construction site for work
under the Contract].
1.14 “HSP” refers to a site, activity or project specific documented plan in accordance with the client's health and
safety specification; [a document systematic in method and approach, developed by the contractor which is
included in the contractor’s H&S File and arranged according to the client’s ‘‘health and safety specifications’’
that references legislative requirements as well as project requirements pertaining to associated work(s) on a
construction site and to ensure that hazards, according to their risk priority, are managed effectively and shall
include all mobilisation and set-up activities that will be implemented on the construction site / work place in
order to ensure a safe and healthy work environment].

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 1.15 “Medical certificate of fitness” means a certificate contemplated in sub-regulation 7(8). A contractor must
ensure that all his or her employees have a valid medical certificate of fitness specific to the construction work
to be performed and issued by an occupational health practitioner in the form of Annexure 3.
1.16 “ORTDM” refers to the O.R Tambo District Municipality.
1.17 “Notification of construction work” means a documented notification by the contractor to the department of
labour in writing when any construction work other than work contemplated in regulation 4(1).is to be
performed.
1.18 “OHS Act” refers to the Occupational Health & Safety Act No 85, of 1993.
1.19 “Principal Contractor” means an employer appointed by the client (ORTDM) to perform construction Work
and to be in overall control and management of a part of, or the whole of a construction site.
1.20 “Prohibition Notice” means a written notice issued to workplace responsible person/s that relates to serious /
critical OHS non-compliance matters warranting immediate seizure of work activities, to prevent potential fatal
or catastrophic incidents occurring and issued to workplace for management’s immediate attention. No work
may re-commence until the non-compliance/s have been attended to and the Prohibition Notice revoked.
1.21 “Risk Assessment” refers to the systematic & methodical assessment methodology utilised to identify
hazards and risks to persons / plant and equipment and the corresponding listing of risk controls; the risk
assessment must from part of the health and safety file to be applied on a site of works
1.22 “Site” refers to the ORTDM operations, buildings, lands and other places, made available by the ORTDM for
the purposes of the Contract, on, under, over, in, or through which the construction work is to be executed or
carried out.
1.23 “SWP” refers to a Safe Work Procedures which is a detailed and comprehensive procedure developed to
ensure that adequate information and instruction regarding a task is adequately covered and is essential to
ensure employee competence with the relevant task.
1.24 “WI” refers to a Work Instruction which is a work procedure developed specifically to minimise high risk work
activity impacts on persons and or plant and equipment, and as referenced in the risk assessment process,
that must be adequately mitigated and is essential to ensure employee competence with the relevant task.

2 SCOPE
2.1 This Site Specific Health & Safety Specification covers the requirements for addressing, mitigating and
controlling Occupational Health and Safety related risks, problems, incidents and injuries On the “design and
upgrading of the Tsolo town sewer reticulation project”
.

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 2.2 The scope addresses legal compliance, hazard identification, risk assessment, risk control methodology and
the promotion of a health and safety culture amongst those working on the ORTDM projects.

2.3 The Site Specific Health & Safety Specification contains clauses that are generally applicable to building,
engineering and construction and imposes controls associated with activities that impact on human health and
safety.
2.4 The Principal Contractor is required to comply with the provisions of the OHS Act, all applicable Regulations
and this Site Specific Health & Safety Specification
2.5 TheORTDM, through the Public Health Directorate will monitor the Principal Contractor’s compliance with the
requirements of the OHSACT, Regulations and their H&S Plan.

3 APPLICATION FOR CONSTRUCTION WORK PERMIT (CR 3 (1) (Refer: Department of Labour compliance
requirements and Implementation timeframes)
3.1 The Municipality shall apply for the above permit 30 days prior to the commencement of construction
work that will be carried out.
3.2 Construction work can only commence after receipt of and confirmation of “Application for
Construction Work Permit” and the assigning of a site specific number from the Provincial Director –
DoL to the ORTDM.
3.3 No construction work contemplated in sub-regulation 3 (1) may be commenced or carried out before
the construction work permit and number contemplated have been issued and assigned.
3.4 The “Application for Construction Work Permit” shall be similar in format to Annexure 1 in the
Construction Regulations.
3.5 A copy of the “Application for Construction Work Permit” to the Provincial Director and a copy of the
construction work permit must form part of the Principal Contractor’s site H&S File.

4. INTRODUCTION TO THE SITE SPECIFIC HEALTH AND SAFETY SPECIFICATION (CR 5 (1) (b)
4.1 The ORTDM aims to execute its health and safety duties as mandatory with the aim of ‘zero harm to all’.
4.2 TheORTDMis further committed to ensuring that the highest standards of health and safety prevail on
construction sites.
4.3 For this purpose, the client’s duty of the ORTDM is bestowed on the Public Health Directorate, whose task it is
to execute or manage all the statutory duties of the ORTDM as mandatory for construction project works.

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 4.4 The Site Specific Health & Safety Specification is published in terms of the Occupational Health & Safety Act of
1993 (as amended), Construction
Regulations No 37305 / 2014, sub-regulation 5 (1) (b). It applies to the design and upgrading of the Tsolo
town sewer reticulation project.

4.5 The Construction H&S specification formulates the minimum requirements which must be met by Contractors
and documented in the contractors’ (1) health and safety plan and (2) subsequent H&S file. The specification is
not a limited or exhaustive list of legal and corporate compliance requirements.
4.6 The Principal Contractor must appoint contractors, Refer: sub-regulation 7 (1) (c) (v) where applicable, for each
part of the project and the contractor shall submit his H&S file in the prescribed format for approval to the
Principal Contractor Refer: sub-regulation 7 (2) (b) before commencement of the construction work.
4.7 Additionally, to the requirements of sub-regulation 7 (1) (f), a Principal Contractor shall notify the ORTDM of
every H&S File which has been approved before commencement of the relevant contractor on the site.
4.8 Additional to the legal requirement of Construction Regulation Refer: sub-regulation 7 (2) (b) each sub
contractor appointed by a contractor of the Principal Contractor, must submit his H&S File for approval to both
the appointing contractor and the Principal Contractor; both the appointing contractor and the Principal
Contractor shall approve the H&S File before commencement of the relevant construction work.
4.9 The Site Specific H&S specification does not replace the Construction Regulations, but is a specification as
required in terms of the Regulations Refer: sub-regulation 5 (1) (b). Partial references to or quotes from the
Regulations do not imply that the sections not referred to or quoted from are of lesser importance or are not
applicable.
4.10 All Contractors are, at all times required to and will remain responsible to fully address all requirements and
standards of the Occupational Health and Safety Act, Regulations and the full Construction Regulations in the
Health and Safety Plan and the implementation thereof. The controls of the approved H&S plans must be
strictly and comprehensively implemented and maintained by all contractors.
4.11 This Site Specific Health & Safety Specification must be included in all tender documents for construction work.
It shall be known within the ORTDM as the Site Specific Health & Safety Specification.
4.12 Through the Public Health Directorate, the ORTDM may appoint an Agent who shall (inter-alia) be
responsible for; (Refer: CR 5.5 / CR 5.6 / CR 5.7)
4.12.1 Ensuring that the contents of the Principal Contractors’ H&S Plan and H&S File cover the construction
project OHS risk management requirements adequately.
4.12.2 Confirming that the Principal Contractors’ H&S Plan and H&S File (portfolio of evidence) meets
legal,client specification and project Scope of Works requirements.
4.12.3 Shall verify that it aligns to the Scope of Works, prior to submitting it to the ORTDM (Client) (CR 5 (1)
OHS division for assessment & final approval.
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 4.12.4 The auditing of the Principal Contractors’ site operations and the implementation and compliance to
their Health and Safety Plan on-site.
4.12.5 Maintaining the document controls associated with the Site Specific Health & Safety Specification.
4.13 The Public Health Directorate shall ensure quality control of all agents appointed as and when and shall ensure
that no person is appointed as agent, unless the Public Health Directorate is reasonably satisfied that the
person it intends to appoint has the necessary registration, competencies and resource requirements to
perform the duties imposed on a client by the statutes.

5. LIMITATION OF LIABILITY (OHSA – Section 37 (2)

5.1 The ORTDM and its agent shall not be responsible for any acts or omissions of any Contractor which may
directly or indirectly result from the application of the Construction Health & Safety Specification or any project
specific version thereof.
5.2 Contractors must ensure that work, equipment, machinery, plant and work practices are, at all times, compliant
to the legal requirements as these apply.
5.3 Contractors must ensure that where the scope of work is changed or where, for whatever reason, additional or
new risks are identified the H&S plan is adapted accordingly. Any change to the H&S plan must be approved
by the Public Health Directorate or its agent. No such work, not included in the approved H&S plan, may be
commenced unless discussed and finally approved by the Public Health Directorate or its agent.
5.4 The ORTDM agent shall ensure that the implementation of the Construction Regulations’ and Client
Requirements are fulfilled.
5.5 Any other potential responsibility on the part of the ORTDM shall be dealt with in a Mandatory Agreement, as
defined in Section 37(2) of the OHS Act. The Mandatary Agreement must be signed by both parties and
included in the H&S File.
5.6 Each contractor shall enter into a Section 37(2) mandatory agreement with the Principal Contractor prior to
starting work on the site. It is the responsibility of the Principal Contractor to ensure that each contractor has a
completed and signed Section 37(2) mandatory agreement.

6. PURPOSE OF THE SITE SPECIFIC HEALTH AND SAFETY SPECIFICATION (SSHSS) (CR 5 (1) (b)
6.1 The purpose of the Site Specific Health & Safety Specification is for the specification to be used as a
specific standard on which all Contractors’ H&S Planning must be based pertaining to the “design and
upgrading of the Tsolo town sewer reticulation project”

6.2 The Site Specific Health & Safety Specification will be applicable on the “design and upgrading of the Tsolo
town sewer reticulation project”.

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 7. IMPLEMENTATION OF THE CONSTRUCTION HEALTH AND SAFETY SPECIFICATION (CR 5 (1) (b)
7.1 This Site Specific Health & Safety Specification forms an integral part of the Project Contract, and Principal
Contractors are required to make it an integral part of their contracts with subcontractors and suppliers. It will
be disseminated by the relevant ORTDM Supply Chain processes mandated accordingly, the designing of
structures, and initiating of construction works which will ensure that it is included in the Tender Document(s) to
prospective Principal Contractors.
7.2 The prospective Principal Contractors shall allow in their tenders for the cost of complying with the
requirements of the Site Specific Health & Safety Specification. The H&S File shall outline a pro-forma budget
and related costs example for occupational health and safety, applicable to each construction project.
7.3 The signing by the Principal Contractor of the Contract with the ORTDM shall constitute acknowledgement that
the Principal Contractor has familiarised himself with the content of the Site Specific Health & Safety
Specification and that he will comply with all obligations in respect thereof.

8. COMPENSATION OF OCCUPATIONAL INJURIES AND DISEASES (COIDA NO.61 / 1997 & CR 5 (1) (j)
8.1 The Principal Contractor shall submit proof of registration as an employer, and proof of Good Standing with the
COIDA Commissioner in the H&S File and prior to starting the work;
8.2 A copy of the Letter of Good Standing with the COIDA Commissioner must be included in the H&S File.

9. NOTIFICATION OF CONSTRUCTION WORK REFER: (CR 4 (1)

A contractor who intends to carry out any construction work other than work contemplated in regulation 3 (1),
must at least 7 days before that work is to be carried out notify the provincial director in writing in a form similar
to Annexure 2 if the intended construction work will-
 include excavation work;
 include working at a height where there is risk of falling;
 include the demolition of a structure; or
 include the use of explosives to perform construction work

10. COMPETENCY (CR 5 (1) (h)

10.1 The H&S File shall include signed letters of appointment of competent persons.
10.2 The competency of each person shall be documented in an attachment to the letter of appointment.
10.3 Such attachment shall contain verifiable evidence of the competent persons’:
10.3.1 Knowledge; and
10.3.2 Training; and
10.3.3 Experience; and

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 10.3.4 Qualifications specific to the work or task for which the appointee is competent.
10.4 The Principal Contractor shall include a competency matrix linking the competent employees, as
per the organisational chart, to the competency required as a result of the risk assessment. The
competency matrix forms part of the methodology for assessing the Principal Contractors’ overall
competence as required in Construction Regulation 5(1) (h).

11. CONSTRUCTION SAFETY OFFICER (CR 8 (5)

11.1 The Principal Contractor shall, after consultation with the client, having considered the size of the project,
degree of danger or accumulation of potential hazards or risks on site, appoint a fulltime or part-time competent
person as Construction H&S Officer in writing for the construction works.
11.2 Proof of competence of the appointed construction safety officer must be included in the H&S File for approval
by the ORTDM. i.e.
 Recognised OHS Risk Management Qualification (SAMTRAC / MSRM / NADSAM etc)
 HIRA
 Incident Investigation / SCAT / RCAT
 Legal Compliance / Acts
 SACPCMP Registration (proof of)
 Etc, etc

Critical Issue: Appointment of a full-time or part-time CHSO - Appointment Guidelines: (these

guidelines are not exhaustive in its intention to assist with the appointment criteria of a CHSO on construction
projects (Refer CR 8 (5), nor is it a replacement i.r.o duties of contractors as an employer to apply due
diligence in complying with the intent and requirements of the OHS Act 85 / 1993 (as amended) and
specifically w.r.t Construction Regulations 2014)

Item Project Description CHSO Appointment

Full-time
1 Large building / Structural engineering projects 
2 Sewerage augmentation projects 
3 Storm water augmentation projects 
4 Potable water augmentation projects 
5 Multiple contractors on site 
6 Housing & township development projects 
7 Road work network projects 
8 Small road repair works (no significant interference with traffic / pedestrian 
traffic flows)
9 Road reserve works (no significant interference with traffic / pedestrian flows) 

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 10 Sewerage, storm water projects, sub-station or WTW in outlaying / secluded 
areas ((not interfering with traffic / pedestrian / community traffic flows)

12. PRINCIPAL CONTRACTOR’S HEALTH & SAFETY FILE (CR 7 (1) (b)
12.1 The Principal Contractor shall provide and maintain an H&S File, containing all relevant documents as
prescribed in the OHS Act and Regulations and all records referred to in the H&S Plan.
12.2 The H&S file, in its original start-up format, shall be presented to the Public Health Directorate (OHS Division)
inclusive of the H&S plan for final approval.
12.3 The Public Health Directorate (OHS Division) shall assess and discuss, where applicable the contents of the
H&S File with the Principal Contractor
12.4 The H&S File shall include an index as per Annexure A.
12.5 The H&S File shall be kept on the construction site and available for inspection by the ORTDM, it’s Agent, or the
Department of Labour’s Inspectors.
12.6 The H&S File becomes the property of the ORTDM after completion of the project.

13 PRINCIPAL CONTRACTOR’S HEALTH & SAFETY PLAN (CR 5 (1) (a)

13.1 The Principal Contractor’s H&S Plan must be a site, activity or project specific documented plan in accordance
with the client's health and safety specification.
13.2 The Principal Contractor shall submit the H&S Plan to the Public Health Directorate, in accordance with legal
requirements sub-regulation 7 (1) (a) and the Construction Health & Safety Specification, prior to work starting.

13.3 The Principal Contractor’s H&S Plan shall be evaluated and where found compliant according to the project
scope of work, be preliminary approved by the Client’s appointed H&S Agent (where applicable), and then
thereafter be handed over to the Public Health Directorate, OHS Division, for final assessment and approval
prior to the site being handed over to the Principal Contractor.
13.4 The content of the H&S Plan shall follow a specific order and include the following as a minimum:
13.4.1 An index of the H&S Plan.
13.4.2 A detailed overview of the scope and activities of the project; such overview must identify all activities of
the project in a chronological manner, following the planned progress of the project; the
scope must include all work done by sub contractors.
13.4.3 A page indicating:
13.4.3.1 The contract reference;
13.4.3.2 The name and address of the Principal Contractor and its CEO;

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 13.4.3.3 The name and signature of the designated person in terms of the
Construction Manager and of the Construction Supervisor;
13.4.3.4 A space for the client and Agent to sign for approval;
13.4.4 The Principal Contractors’ Occupational Health and Safety Policy.
13.4.5 An overview of the machinery and plant used in the project.
13.4.6 An organisational table of the competent staff deployed in the project, which identifies legal
appointments and responsibilities (see Annexure C); the table must refer to the proof of
competence of each person.
13.4.7 A hazard identification and risk assessment process based on the scope of work.
13.4.8 A hazard identification and risk assessment procedure, monitoring and review process.
13.4.9 An overview of the management controls, with reference to the hazard identification and risk
assessment, to ensure compliance with legislation and the relevant sections of the Site Specific
Health & Safety Specification these controls shall be referenced to documented method
statements, risk assessments, SWP and WI’s addressing engineering- and administrative risk
control.
13.4.10 All relevant documents, appointment letters, programmes, instructions, inspection register templates,
etc. must support each section of the H&S Plan. Where practical, such documents must be inserted in the
H&S File; the H&S File, together with the H&S Plan must be submitted for assessment and approval by the
Public Health Directorate.

3.4.11 The assessment systematically verifies compliance to the H&S Plan and with the statutory
requirements as well as with the requirements in the H&S specification. The assessment is done in
accordance with the ORTDM H&S procedure for the assessment of construction H&S Files & H&S
Plans.

14 HAZARD IDENTIFICATION AND RISK ASSESSMENT (CR 9)

14.1 Interfacing with the Public Health Directorate’s H&S structures, a pre-construction baseline risk assessment
shall be conducted by the ORTDM project management team at the pre- construction work / project planning
stage, prior to releasing it to any tender documentation.
14.2 The Principal Contractor shall appoint a competent person to perform an issue-based hazard identification and
risk assessments. The competent persons’ proof of training as a risk assessor shall be attached to the letter of
appointment.
14.3 The baseline assessment shall be included in the H&S File.

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 14.4 Risk assessments of all risk-bearing activities identified in the scope of work shall form an integral part of the
H&S File.
14.5 All risk assessments shall be conducted in terms of an acceptable and documented methodology, prior to
commencement of work and in accordance with the provisions of the Construction Regulations. As a minimum
standard, such risk assessments must be classified, identified and arranged as:
14.5.1 Task / activity no
14.5.2 Task / Activity description – sequentially as far as possible
14.5.3 Hazards & risks or combination thereof
14.5.4 Analysis and assessment (risk analysis and rating – Probability / Frequency / Consequence - Pure Risk
14.5.5 Preventative and control measures should include aspects such as:
 Engineering controls
 Training requirements
 Monitoring activities – supervision included
 Preventative measures
 Administrative measures
 PPE requirements

14.6 The methodology shall ensure that:

14.6.1 For each hazardous event, hazards must be identified separately and the risk assessment and
identification of controls must be documented separately.
14.6.2 A risk register, must be included in the H&S File listing by number, the issue based risk assessments
where applicable.

14.7 OUTLINED DATA, REFERENCES AND INFORMATION ON CERTAIN AND/OR SPECIFIC OBLIGATORY
REQUIREMENTS TO ENSURE COMPLIANCE

14.7.1 Administrative & Legal Requirements

Subject Requirements
OHS Act Section/

Regulation
Construction. Regulation 3 Notice of Department of Labour
carrying out notified

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 Construction Copy of Notice available on
work Site

General Admin. Regulation *Copy of OH&S Updated copy of Act &

4 Act (Act 85 of Regulations on site.
1993) Readily available for perusal
by employees.

COID Act *Registration Written proof of

Section 80 with Compens. registration/Letter of good
Insurer standing available on Site

Construction. Regulation 4 H&S H&S Spec received from Client

& 5(1) Specification & and/or its Agent on its behalf

Programme OH&S programme developed

& Updated regularly

Section 9(2)(d) *Hazard Hazard Identification carried

Construction. Regulation 9 Identification & out/Recorded

Risk Risk Assessment and – Plan

Assessment drawn up/Updated

RA Plan available on Site
Employees/Sub-Contractors
informed/trained

Section 16(2) *Assigned Responsibility of complying

duties with the OH&S Act assigned
(Managers) to other person/s by CEO.

Construction. Regulation Designation of Competent person appointed

8(7) Person in writing as
Responsible on Construction Supervisor with
Site job description

Construction. Regulation Designation of Competent person appointed

8(8) Assistant for in writing as
above Assistant Construction
Supervisor with job

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 description

Section 17 & 18 *Designation More than 20 employees -

General Administrative of Health & one H&S Representative, one
Regulations 6 & 7 Safety additional H&S Rep. for each
Representative 50 employees or part thereof.
s Designation in writing, period
and area of responsibility
specified in terms of GAR 6 &
7
Meaningful H&S Rep. reports.
Reports actioned by
Management.

Section 19 & 20 *Health & H&S Committee/s

General Administrative Safety established.
Regulations 5 Committee/s All H&S Reps shall be
members of H&S Committees
Additional members are
appointed in writing.
Meetings held monthly,
Minutes kept.
Actioned by Management.

Section 37(1) & (2) *Agreement Written agreement with (Sub-

with )Contractors
Mandataries/ List of (Sub-)Contractors
(Sub- displayed.
)Contractors Proof of Registration with
Compensation Insurer/Letter
of Good Standing
Construction Supervisor
designated
Written arrangements re.

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 H&S Reps & H&S Committee
Written arrangements re.
First Aid
Section 24 & *Reporting of Incident Reporting Procedure
General Admin. Regulation Incidents displayed.
8 (Dept. of All incidents in terms of Sect.
COID Act Sect.38, 39 & 41 Labour) 24 reported to the Provincial
Director, Department of
Labour, within 3 days.
(Annexure 1?)(WCL 1 or 2)
and to the Client and/or its
Agent on its behalf
Cases of Occupational Disease
Reported
Copies of Reports available on
Site
Record of First Aid injuries
kept

General Admin. Regulation *Investigation All injuries which resulted in

9 and Recording the person receiving medical
of Incidents treatment other than first aid,
recorded and investigated by
investigator designated in
writing.
Copies of Reports (Annexure
1) available on Site
Tabled at H&S Committee
meeting
Action taken by Site
Management.
Construction. Regulation 9 Fall Prevention Competent person appointed

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 & Protection to draw up and supervise the
Fall Protection Plan
Proof of appointees
competence available on Site
Risk Assessment carried out
for work at heights
Fall Protection Plan drawn
up/updated
Available on Site

Construction. Regulation Roof work Competent person appointed

to plan & supervise Roof
work.
Proof of appointees
competence available on Site
Risk Assessment carried out
Roof work Plan drawn
up/updated
Roof work inspect before
each shift. Inspection register
kept
Employees medically
examined for physical &
psychological fitness. Written
proof on site

Construction. Regulation Structures Information re. the structure

being erected received from
the Designer including:
- geo-science technical report
where relevant
- the design loading of the
structure

Ohs/Spec-Site Specific Health & Safety Specification

 - the methods & sequence of
construction
- anticipated
dangers/hazards/special
measures to construct safely
Risk Assessment carried out
Method statement drawn up
All above available on Site
Structures inspected before
each shift. Inspections
register kept

Construction. Regulation Formwork & Competent person appointed

Support work in writing to supervise
erection, maintenance, use
and dismantling of Support &
Formwork
Design drawings available on
site
Risk Assessment carried out
Support & Formwork
inspected:
- before use/inspection
- before pouring of concrete
- weekly whilst in place
- before
stripping/dismantling.
- Inspection register kept

Construction. Regulation Scaffolding Competent persons

appointed in writing to:
- erect scaffolding (Scaffold
Erector/s)

Ohs/Spec-Site Specific Health & Safety Specification

 - act as Scaffold Team Leaders
- inspect Scaffolding weekly
and after inclement weather
(Scaffold Inspector/s)
Written Proof of Competence
of above appointees
available on Site
Copy of SABS 085 available on
Site
Risk Assessment carried out
Inspected weekly/after bad
weather. Inspection register/s
kept

Construction. Regulation Suspended Competent persons

15 Platforms appointed in writing to:
- control the erection of
Suspended platforms
- act as Suspended platforms
Team Leaders
- inspect Suspended
Scaffolding weekly and after
inclement weather
Risk Assessment conducted
Certificate of Authorisation
issued by a registered
professional engineer
available on Site/copy
forwarded to the Department
of Labour
The following inspections of

Ohs/Spec-Site Specific Health & Safety Specification

 the whole installation carried
out by a competent person
- after erection and before
use
- daily prior to use. Inspection
register kept
The following tests to be
conducted by a competent
person:
- load test of whole
installation and working parts
every three months
- hoisting ropes/hooks/load
attaching devices quarterly.
Tests log book kept
Employees working on
Suspended Platform
medically examined for
physical & psychological
fitness. Written proof
available

Construction. Regulation Excavations Competent person/s

11 appointed in writing to
supervise and inspect
excavation work
Written Proof of Competence
of above appointee/s
available on Site
Risk Assessment carried out
Inspected:

Ohs/Spec-Site Specific Health & Safety Specification

 - before every shift
- after any blasting
- after an unexpected fall of
ground
- after any substantial damage
to the shoring
- after rain. Inspections
register kept
Method statement developed
where explosives will be/ are
used

Construction. Regulation Demolition Competent person/s

12 Work appointed in writing to
supervise and control
Demolition work

Written Proof of Competence

of above appointee/s
available on Site
Risk Assessment carried out
Engineering survey and
Method Statement available
on Site
Inspections to prevent
premature collapse carried
out by competent person
before each shift. Inspection
register kept

Ohs/Spec-Site Specific Health & Safety Specification

 Construction. Regulation Materials Hoist Competent person appointed
17 in writing to inspect the
Material Hoist
Written Proof of Competence
of above appointee available
on Site.
Materials Hoist to be
inspected weekly by a
competent person.
Inspections register kept.

Construction. Regulation Explosive Competent person appointed

19 Powered Tools to control the issue of the
Explosive Powered Tools &
cartridges and the service,
maintenance and cleaning.
Register kept of above
Empty cartridge
cases/nails/fixing bolts
returns recorded
Cleaned daily after use Work
areas are demarcated!

Construction. Regulation Batch Plants Competent person appointed

18 to control the operation of
the Batch Plant and the
service, maintenance and
cleaning. Register kept of
above
Risk Assessment carried out
Batch Plant to be inspected
weekly by a competent
person. Inspections register

Ohs/Spec-Site Specific Health & Safety Specification

 kept

Construction. Regulation Cranes & Lifting Competent person appointed

20/ Machines in writing to inspect Cranes,
Driven Machinery Equipment Lifting Machines & Equipment
Regulations 18 & 19 Written Proof of Competence
of above appointee available
on Site.
Cranes & Lifting tackle
identified/numbered
Register kept for Lifting Tackle
Log Book kept for each
individual Crane
Inspection: - All cranes - daily
by operator
- Tower Crane/s - after
erection/6monthly
- Other cranes - annually by
comp. person
- Lifting
tackle(slings/ropes/chain
slings etc.) - daily or before
every new application

Construction. Regulation 22/Electrical *Inspection & Competent person appointed

Machinery Regulations 9 & 10/
Maintenance in writing to inspect/test the
Electrical Installation Regulations
of Electrical installation and equipment.
Installation & Written Proof of Competence
Equipment of above appointee available
(including on Site.
portable Inspections:
electrical tools) - Electrical Installation &
equipment inspected after

Ohs/Spec-Site Specific Health & Safety Specification

 installation, after alterations
and quarterly. Inspection
Registers kept
Portable electric tools, electric
lights and extension leads
must be uniquely
identified/numbered.
Weekly visual inspection by
User/Issuer/Storeman.
Register kept.

Construction. Regulation *Designation Competent Person/s with

26/ of Stacking & specific knowledge and
General Safety Regulation Storage experience designated to
8(1)(a) Supervisor. supervise all Stacking &
Storage
Written Proof of Competence
of above appointee available
on Site

Construction. Regulation *Designation of Person/s with specific

27/ Environmental a Person to knowledge and experience
Regulation 9 Co-ordinate designated to co-ordinate

Emergency emergency contingency

Planning planning and execution and

fire prevention measures
And Fire
Emergency Evacuation Plan
Protection
developed:
- Drilled/Practiced
- Plan & Records of Drills/Practices available
on Site
Fire Risk Assessment carried out
All Fire Extinguishing
Equipment identified and on

Ohs/Spec-Site Specific Health & Safety Specification

 register.
Inspected weekly. Inspection
Register kept
Serviced annually

General Safety Regulation *First Aid Every workplace provided

3 with sufficient number of First
Aid boxes. (Required where 5
persons or more are
employed)
First Aid freely available
Equipment as per the list in
the OH&S Act.
One qualified First Aider
appointed for every 50
employees. (Required where
more than 10 persons are
employed)
List of First Aid Officials and
Certificates
Name of person/s in charge of
First Aid box/es displayed.
Location of First Aid box/es
clearly indicated.
Signs instructing employees to
report all
Injuries/illness including first
aid injuries

General Safety Regulation Personal Safety PSE Risk Assessment carried

2 Equipment out
(PSE) Items of PSE prescribed/use

Ohs/Spec-Site Specific Health & Safety Specification

 enforced
Records of Issue kept
Undertaking by Employee to
use/wear PSE
PSE remain property of
Employer, not to be removed
from premises GSR 2(4)

General Safety Regulation *Inspection & Competent Person/s with

9 Use of specific knowledge and
Welding/Flame experience designated to
Cutting Inspect Electric Arc, Gas
Equipment Welding and Flame Cutting
Equipment
Written Proof of Competence
of above appointee available
on Site
All new vessels checked for
leaks, leaking vessels NOT
taken into stock but returned
to supplier immediately
Equipment
identified/numbered and
entered into a register
Equipment inspected weekly.
Inspection Register kept
Separate, purpose made
storage available for full and
empty vessels

Hazardous Chemical *Control of Competent Person/s with

Substances (HCS) Storage & specific knowledge and
Regulations Usage of HCS experience designated to

Ohs/Spec-Site Specific Health & Safety Specification

 Construction Regulation and Control the Storage & Usage
23 Flammables of HCS (including Flammables)
Written Proof of Competence
of above appointee available
on Site
Risk Assessment carried out
Register of HCS kept/used on
Site
Separate, purpose made
storage available for full and
empty containers

Vessels under Pressure Vessels under Competent Person/s with

Regulations Pressure (VUP) specific knowledge and
experience designated to
supervise the use, storage,
maintenance, statutory
inspections & testing of VUP’s
Written Proof of Competence
of above appointee available
on Site
Risk Assessment carried out
Certificates of Manufacture
available on Site
Register of VUP’s on Site
Inspections & Testing by
Approved Inspection
Authority (AIA):
- after installation/re-
erection or repairs
- every 36 months.
- Register/Log kept of inspections, tests.
Modifications & repair
Construction. Regulation Construction Operators/Drivers appointed

Ohs/Spec-Site Specific Health & Safety Specification

 21 Vehicles & to:
Earth Moving - Carry out a daily inspection prior to use
- Drive the vehicle/plant that he/she is
Equipment
competent to operate/drive
Written Proof of Competence of
above appointee available on
Site. Record of Daily inspections
kept

General Safety Regulation *Inspection of Competent person appointed

13A Ladders in writing to inspect Ladders
Ladders inspected at arrival
on site and weekly there
after. Inspections register
kept
Application of the types of
ladders (wooden, aluminium
etc.) regulated by training and
inspections and noted in
register

General Safety regulation Ramps Competent person appointed

13B in writing to Supervise the
erection & inspection of
Ramps. Inspection register
kept.
Daily inspected and noted in
register

Ohs/Spec-Site Specific Health & Safety Specification

 14.7.2 Education & Training

Subject Requirement
*Company OH&S Policy Section Policy signed by CEO and published/Circulated to Employees
7(1) Policy displayed on Employee Notice Boards
Management and employees committed.
*Company/Site OH&S Rules Rules published
(Section 13(a) Rules displayed on Employee Notice Boards
Rules issued and employees effectively informed or trained:
written proof
Follow-up to ensure employees understand/adhere to the
policy and rules.
*Induction & Task Safety All new employees receive OH&S Induction Training.
Training Training includes Task Safety Instructions.
(Section 13(a) Employees acknowledge receipt of training.
Follow-up to ensure employees understand/adhere to
instructions.
*General OH&S Training All current employees receive specified OH&S training: written
(Section 13(a) proof
Operators of Plant & Equipment receive specified training
Follow-up to ensure employees understand/adhere to
instructions.
*Occupational Health & Safety Incident Experience Board indicating e.g.
Promotion * No. of hours worked without an Injury
* No. of days worked without an Injury
Mission, Vision and Goal
Star Grading - Board kept up to date.
Safety Posters displayed & changed regularly
Employee Notice Board for OH&S Notices.
Site OH&S Competition.
Company OH&S Competition.
Participation in Regional OH&S Competition

Ohs/Spec-Site Specific Health & Safety Specification

 Suggestion scheme.

14.7.3 Public Safety, Security Measures & Emergency Preparedness

Subject Requirement
*Notices &Signs Notices & Signs at entrances / along perimeters indicating
“No Unauthorised Entry”.
Notices & Signs at entrance instructing visitors and non -
employees what to do, where to go and where to report on
entering the site/yard with directional signs. e.g. “Visitors to
report to Office”
Notices & Signs posted to warn of overhead work and other
hazardous activities. e.g. General Warning Signs

Site Safeguarding Nets, Canopies, Platforms, Fans etc. to protect members of

the public passing / entering the site.
*Security Measures Access control measures/register in operation
Security patrols after hours during weekends and holidays
Sufficient lighting after dark
Guard has access to telephone/ mobile/other means of
emergency communication
*Emergency Preparedness Emergency contact numbers displayed and made available to
Security & Guard
Emergency Evacuation instructions posted up on all notice
boards (including employees’ notice boards)
Emergency contingency plan available on site/in yard
Doors open outwards/unobstructed
Emergency alarm audible all over (including in toilets)
*Emergency Drill & Evacuation Adequate No. of employees trained to use Fire Fighting
Equipment.
Emergency Evacuation Plan available, displayed and practiced.
(See Section 1 for Designation & Register)

Ohs/Spec-Site Specific Health & Safety Specification

 14.7.4 Personal Protective Equipment

Subject Requirement
*PPE needs analysis Need for PPE identified and prescribed in writing.
PPE remain property of Employer, not to be removed from
premises GSR 2(4)

*Head Protection All persons on site wearing Safety Helmets including Sub-
contractors and Visitors (where prescribed)

*Foot Protection All employees on site wearing Safety Footwear including

Gumboots for concrete / wet work and non-slip shoes for roof
work.
Visitors to wear same upon request or where prescribed

*Eye and Face Protection Eye and Face (also Hand and Body) Protection (Goggles, Face
Shields, Welding Helmets etc.) used when operating the
following:
* Jack/ Kango Hammers
* Angle / Bench Grinders
* Electric Drills (Overhead work into concrete / cement /
bricks
* Explosive Powered tools
* Concrete Vibrators / Pokers
* Hammers & Chisels
* Cutting / Welding Torches
* Cutting Tools and Equipment
* Guillotines and Benders
* Shears
* Sanders and Sanding Machines
* CO2 and Arc Welding Equipment
* Skill / Bench Saws
* Spray Painting Equipment etc.

Ohs/Spec-Site Specific Health & Safety Specification

 *Hearing Protection Hearing Protectors (Muffs, Plugs etc.) used when operating
the following:
* Jack / Kango Hammers
* Explosive Powered Tools
* Wood/Aluminium Working Machines e.g. saws, planers,
routers

*Hand Protection Protective Gloves worn by employees handling / using:

* Cement / Bricks / Steel / Chemicals
* Welding Equipment
* Hammers & Chisels
* Jack / Kango Hammers etc.

*Respiratory Protection Suitable/efficient prescribed Respirators worn correctly by

employees handling / using:
* Dry cement
* Dusty areas
* Hazardous chemicals
* Angle Grinders
* Spray Painting etc.

*Fall Prevention Equipment Suitable Safety Belts / Fall Arrest Equipment correctly used by
persons working on / in unguarded, elevated positions e.g.:
* Scaffolding
* Riggers
* Lift shafts
* Edge work
* Ring beam edges etc.
Other methods of fall prevention applied e.g. catch nets

*Protective Clothing All jobs requiring protective clothing ( Overalls, Rain Wear,
Welding Aprons etc.) Identified and clothing worn.

*PPE Issue & Control Identified Equipment issued free of charge.

All PPE maintained in good condition. (Regular checks).
Workers instructed in the proper use & maintenance of PPE.

Ohs/Spec-Site Specific Health & Safety Specification

 Commitment obtained from wearer accepting conditions and
to wear the PPE.
Record of PPE issued kept on H&S File.
PPE remain property of Employer, not to be removed from
premises GSR 2(4)

14.7.5 Housekeeping
Subject Requirement
*Scrap Removal All items of Scrap/Unusable Off-cuts/Rubble and redundant material
System removed from working areas on a regular basis. (Daily)
Scrap/Waste removal from heights by chute/hoist/crane.
Nothing thrown/swept over sides.
Scrap disposed of in designated containers/areas
Removal from site/yard on a regular basis.
Stacking & Storage Stacking:
* Stable, on firm level surface/base.
* Prevent leaning/collapsing
* Irregular shapes bonded
* Not exceeding 3x the base
* Stacks accessible
* Removal from top only.
Storage:
* Adequate storage areas provided.
* Functional – e.g. demarcated storage areas/racks/bins etc.
* Special areas identified and demarcated e.g. flammable gas, cement
(See Section 1 for etc.
Designation & * Neat, safe, stable and square.
Register) * Store/storage areas clear of superfluous material.
* Storage behind sheds etc. neat/under control.
* Storage areas free from weeds, litter etc.

Ohs/Spec-Site Specific Health & Safety Specification

 *Waste Re-usable off-cuts and other re-usable material removed daily and kept to
Control/Reclamation a minimum in the work areas.
All re-usable materials neatly stacked/stored in designated areas. (Nails
removed/bent over in re-usable timber).
Issue of hardware/nails/screws/cartridges etc. controlled and return of
unused items monitored.
Sub-contractors Sub-contractors required to comply with Housekeeping requirements.
(Housekeeping)

14.7.6 Working at Heights (including roof work)

Subject Requirement
Openings Unprotected openings adequately guarded/fenced/barricaded/catch nets
installed
Roof work discontinued when bad/hazardous weather
Fall protection measures (including warning notices) when working close
to edges or on fragile roofing material
Covers over openings in roof of robust construction/secured against
displacement

14.7.7 Scaffolding / Formwork / Support Work

Subject Requirement
Access/System Foundation firm / stable
Scaffolding Sufficient bracing.
Tied to Structure/prevented from side or cross movement
Platform boards in good condition/sufficient/secured.
Handrails and toe boards provided.
Access ladders / stairs provided.
Area/s under scaffolding tidy.
Safe/unsafe for use signs
Complying with OH&S Act/SABS 085

Ohs/Spec-Site Specific Health & Safety Specification

 Free Standing Foundation firm / stable
Scaffolding Sufficient bracing.
Platform boards in good condition/sufficient/secured.
Handrails and toe boards provided.
Access ladders / stairs provided.
Area/s under scaffolding tidy.
Safe/unsafe for use signs
Height to base ratio correct
Outriggers used /tied to structure where necessary
Complying with OH&S Act/SABS 085

*Mobile Scaffolding Foundation firm / stable

Sufficient bracing.
Platform boards in good condition/sufficient/secured.
Handrails and toe boards provided.
Access ladders / stairs provided.
Area/s under scaffolding tidy.
Safe/unsafe for use signs

*Mobile Scaffolding Wheels / swivels in good condition

Brakes working and applied.
Height to base ratio correct.
Outriggers used where necessary
Complying with OH&S Act/SABS 085

Suspended Outriggers securely supported and anchored.

Scaffolding Correct No. of steel wire ropes used.
Platform as close as possible to the structure.
Handrails on all sides
All winches / ropes / cables / brakes inspected regularly and replaced as
prescribed
Scaffolding complies with OHS Act (Act 85/93)
Winch(es) maintained by competent person(s)

Ohs/Spec-Site Specific Health & Safety Specification

 Formwork / Support All components in good condition.
Work Foundation firm / stable.
Adequate bracing / stability ensured.
Good workmanship / uprights straight and plumb.
Good cantilever construction.
Safe access provided.
Areas under support work tidy.
Same standards as for system scaffolding.

Special Scaffolding Special Scaffolding e.g. Cantilever, Jib and Truss-out scaffolds erected to
an acceptable standard and inspected by specialists.

Edges & Openings Edges barricaded to acceptable standards.

Manhole openings covered / barricaded.
Openings in floor / other openings covered, barricaded/fenced.
Stairs provided with handrails.
Lift shafts barricaded / fenced off.

14.7.8 Ladders

Subject Requirement
*Physical Condition / Stepladders - hinges/stays/braces/stiles in order.
Use & Storage Extension ladders - ropes/rungs/stiles/safety latch/hook in order.
Extension / Straight ladders secured or tied at the bottom / top.
No joined ladders used
Wooden ladders are never painted except with varnish
Aluminium ladders NOT to be used with electrical work
All ladders stored on hooks / racks and not on ground.
Ladders protrude 900 mm above landings / platforms / roof.
Fixed ladders higher than 5 m have cages/Fall arrest system

Ohs/Spec-Site Specific Health & Safety Specification

 14.7.9 Electricity (as part of, or additional to the manual “Safety & Switching Procedures for Electrical

Installations”- see attached document)

Subject Requirement
*Electrical Colour coded / numbered / symbolic sign displayed.
Distribution Area in front kept clear and unobstructed.
Boards & Fitted with inside cover plate / openings blanked off / no exposed “live”
Earth Leakage conductors / terminals/Door kept close
Switches / circuit breakers identified.
Earth leakage protection unit fitted and operating.
Tested with instrument: Test results within 15 – 30 milliamps
Aperture/Opening/s provided for the plugging in and removal of extension
leads without the need to open the door
Apertures and openings used for extension leads to be protected against the
elements and especially rain

*Electrical Temporary wiring / extension leads in good condition / no bare or exposed

Installations & wires.
Wiring Earthing continuity / polarity correct:
Looking at the open connectors to connect the wiring, the word “Brown” has
the letter ‘R’ in it, so the b’R’own wire connects to the ‘R’ight hand connector.
“Blue” has the letter ‘L’ in it, so the b’L’ue wire connects to the ‘L’eft hand
connector.
Cables protected from mechanical damage and moisture.
Correct loading observed e.g. no heating appliance used from lighting circuit
etc.
Light fittings/lamps protected from mechanical damage/moisture.
Cable arrestors in place and used inside plugs

*Physical Electrical Equipment and Tools: (includes all items plugging in to a 16 Amp
condition of supply socket)

Ohs/Spec-Site Specific Health & Safety Specification

 Electrical Insulation / casing in good condition.
Appliances & Earth wire connected/intact where not of double insulated design
Tools Double insulation mark indicates that no earth wire is to be connected.
Cord in good condition/no bare wires/secured to machine & plug.
Plug in good condition, connected correctly and correct polarity.

14.7.10 Emergency and Fire Prevention and Protection

Subject Requirement
*Fire Fire Risks Identified and on record
Extinguishing The correct and adequate Fire Extinguishing Equipment available for:
Equipment * Offices
* General Stores
* Flammable Store
* Fuel Storage Tank/s and catchment well
* Gas Welding / Cutting operations
* Where flammable substances are being used / applied.
* Equipment Easily Accessible

*Maintenance Fire equipment checked minimum monthly, serviced yearly

*Location & Fire Extinguishing Equipment:
Signs * Clearly visible
* Unobstructed
* Signs posted including “No Smoking” / “No Naked Lights” where required.
(Flammable store, Gas store, Fuel tanks etc.)

* Storage Issue Storage Area provided for flammables with suitable doors, ventilation, bund
& Control of etc.
Flammables Flammable store neat / tidy and no Class A combustibles. Decanting of
(incl. Gas flammable substances carried out in ignition free and adequately ventilated
cylinders area. Container bonding principles applied
Only sufficient quantities issued for one task or one day’s usage
Separate, special gas cylinder store/storage area.

Ohs/Spec-Site Specific Health & Safety Specification

 Gas Cylinders stored / used / transported upright and secured in
trolley/cradle/structure and ventilated.
Types of Gas Cylinders clearly identified as well as the storage area and stored
separately.
Full cylinders stored separately from empty cylinders.
All valves, gauges, connections, threads of all vessels to be checked regularly
for leaks.
Leaking acetylene vessels to be returned to the supplier IMMEDIATELY.

*Storage, Issue HCS storage principles applied: products segregated

& Control of Only approved, non-expired HCS to be used
Hazardous Only the prescribed PPE shall be used as the minimum protection
Chemical Provision made for leakage/spillage containment and ventilation
Substances Emergency showers/eye wash facilities provided
(HCS) HCS under lock & key controlled by designated person
Decanted/issued in containers as prescribed with information/warning labels
Disposal of unwanted HCS by accredited disposal agent
No dumping or disposal of any HCS on or inside the storage area or anywhere
else on the project site
All vessels or containers to be regularly checked for leaks

14.7.11 Excavations

Subject Requirement
Excavations Shored / Braced to prevent caving / falling in.
deeper than Provided with an access ladder.
1.5 m. Excavations guarded/barricaded/lighted after dark in public areas
Soil dumped at least 1 m away from edge of excavation
On sloping ground soil dumped on lower side of excavation
All excavations are subject to daily inspections

Ohs/Spec-Site Specific Health & Safety Specification

 14.7.12 Tools

Subject Requirement
*Hand Tools Shovels / Spades / Picks:
* Handles free from cracks and splinters
* Handles fit securely
* Working end sharp and true
Hammers:
* Good quality handles, no pipe or reinforcing steel handles.
* Handles free from cracks and splinters
Handles fit securely
Chisels:
* No mushroomed heads / heads chamfered
* Not hardened
* Cutting edge sharp and square
Saws:
* Teeth sharp and set correctly
* Correct saw used for the job

*Explosive Only used by trained / authorised personnel.

Powered Tools. Prescribed warning signs placed / displayed where tool is in use.
Work area must be properly isolated/demarcated during use of tool.
Inspected at least monthly by competent person and results recorded.
Issue and return recorded including cartridges / nails and unused cartridges /
nails / empty shells recorded.
Cleaned daily after use.

Ohs/Spec-Site Specific Health & Safety Specification

 14.7.13 Cranes

Subject Requirement
Tower Crane Only operated by trained authorised operator with valid certificate of training
Structure - no visible defects
Electrical installation good/safe
Crane hook: Throat pop marked/safety latch fitted/functional
SWL/MML displayed
Limit switches with backup switches fitted/operational
Access Ladder fitted with backrests/Fall arrest system installed
Lifting tackle in good condition/inspection colour coding
Lifting tackle checked daily

*Mobile Crane Only operated by trained authorised operator with valid certificate of training
Rear view mirrors
Windscreen visibility good
Windscreen wipers operating effectively
Indicators operational
Hooter working
Tyres safe/sufficient tread/pressure visibly sufficient
No missing Wheel nuts
Headlights, taillights operational
Reverse alarm working and audible and known by all employees

*Mobile Crane Grease nipples and grease on all joints

continued No Oil leaks
Hydraulic pipes visibly sound/no leaks
No corrosion on Battery terminals
Boom visibly in good condition/no apparent damage
Cable/sheaves greased/no visible damage/split wires/corrosion and checked
daily
Brakes working properly
Crane hook: Throat pop marked/safety latch fitted/functional
SWL/MML displayed

Ohs/Spec-Site Specific Health & Safety Specification

 By-pass valves operational
Deflection chart displayed/visible to operator/driver
Outriggers functional used

*Gantry Crane Only operated by trained authorised persons

Correct slinging techniques used
Recognised/displayed on chart signals used
Log book kept/up to date
Prescribed inspections conducted on crane &lifting tackle and checked daily
“Crane overhead” signage, where applicable
Crane hook: Throat pop marked/safety latch fitted/functional
SWL/MML displayed/load limiting switches fitted/operational

14.7.14 Builder’s Hoist

Subject Requirement
Builder’s Hoist “Hoist In Operation” - sign displayed.
General construction strong and free from patent defects.
Tower: * Adequately secured / braced.
* At least 900 mm available for over travel.
* Barricaded at least 2 100 mm high at ground level and floors.
* Landing place provided with gate at least 1 800 high.
Platform: * No persons conveyed on platform
* Steel wire ropes with breaking strength of six times max. load.
* Signal systems used which may include two way radio connection.
* Goods prevented from moving / falling off.
* Effective brake capable of stopping and holding max. load.

Ohs/Spec-Site Specific Health & Safety Specification

 14.7.15 Transport & Materials Handling Equipment

Subject Requirement
*Site Vehicles All Site Vehicles, Dumpers, Bobcats, Loaders etc; checked daily before use by
driver / operator.
Inventory of vehicles used/operated on site
Inspection by means of a checklist / results recorded.
No persons riding on equipment not designed or designated for passengers.
Site speed limit posted, enforced and not exceeded.
Drivers / Operators trained / licensed and carrying proof.
No unauthorised persons allowed to drive / operate equipment.
Conveyors Conveyor belt nip points and drive gear guarded.
Emergency stop/lever/brake fitted, clearly marked & accessible and tested to
be functional under full load.

14.7.16 Site Plant and Machinery

Subject Requirement
Brick Cutting Operator Trained.
Machine Only authorised persons use the machine.
Emergency stop switch clearly marked and accessible.
Area around the machine dry and slip/trip free/clear of off-cuts
All moving drive parts guarded/electrical supply cable protected
Operator using correct PPE - eye/face/hearing/foot/hands/body.

*Electric Arc Welder Trained.

Welder Only authorised / trained persons use welder.
Earth cable adequately earthed to work.
Electrode holder in good condition/safe
Cables, clamps & lugs/connectors in good condition.
Area in which welding machine is used is dry/protected from wet.
Welder using correct PPE - eye/ face/foot/body/respirator.
Correct transparent screens & warning signs placed

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 *Woodworking Operators Trained.
Machines Only authorised persons use machines.
Provided with guards.
Guards used.
Operators using correct PPE - eye/face/feet/hearing
Circular saws strictly operated according to prescribed methods and settings
Only prescribed saw blades (cross-cut, ripping blade, smooth cut, aluminium)
shall be used for various applications

*Compressors Relief valves correctly set and locked / sealed.

Maximum Safe Working Pressure (MSWP) indicated on face of pressure
gauge: not on glass cover.
All drives adequately guarded.
Receiver/lines drained daily
Hoses good condition/clamped, not wired
Compressed air NEITHER used to dust off clothing/PPE/ and work areas NOR
on bare skin

Concrete Mixer / Top platform provided with guardrails.

Batch Plant Dust abatement methods in use.
Operators using correct PPE - eye / hands / respirators.
All moving drive parts guarded.
Emergency stops identified / indicated and accessible.
Area kept clean/dry/and free from tripping and slipping hazards.
Operators overseer identified and crane signals displayed and used.

*Gas Welding / Only authorised/trained persons use the equipment.

Flame Torches and gauges in good condition.
Cutting Flashback arrestors fitted at cylinders and gauges.
Equipment Hoses in good condition/correct type/all connections with clamps
Cylinders stored, used and transported in upright position, secured in trolley /
cradle / to structure.
All cylinders regularly checked for leaks, leaking cylinders returned
immediately

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 Fire prevention/control methods applied/hot work permits

14.7.17 Plant & Storage Yards/Site Workshops Specifics

Subject Requirements
Section 8(2)(1) Person/s with specific knowledge and experience designated in writing to Supervise the Use &
General Maintenance of Machinery
Critical items of Machinery identified/numbered/placed on register/inventory
Machinery
Inspection/maintenance schedules for abovementioned
Regulation 2(1):
Inspections/maintenance carried out to above schedules
Supervision of
Results recorded
the Use &
Maintenance of
Machinery
General Schedule D Notice posted in Work areas
Machinery
Regulation 9(2):
Notices re.
Operation of
Machinery
Vessels under Person/s with specific knowledge and experience designated in writing to Supervise the Use &
Maintenance of VuP’s
Pressure
VuP’s identified/numbered/placed on register/Manufacturers plate intact
Regulation
Inspection/maintenance schedules for abovementioned
13(1)(b):
Inspections/maintenance carried out to above schedules
Supervision of
Results recorded/Test certificates available
the Use &
Maintenance of
Vessels under
Pressure (VuP)

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 Lock-out Lock-out procedure in operation

Procedure

Ergonomics Ergonomics survey conducted – results on record

Survey results applied
Demarcation & Demarcation principles applied
All services, pipes, electrical installation, stop-start controls, emergency controls etc. colour coded
Colour Coding to own published or SABS standard
Employees trained to identify colour coding
Portable & Area around grinder clear/trip/slip free
Bench grinders mounted securely/grinder generally in good condition/No excessive vibration
Bench Grinders On/Off switch/button clearly demarcated/accessible
Adequate guards in place
Tool rest – secure/square/max. 2 mm gap, perpendicular to drive shaft
Stone/disk - correct type and size/mounted correctly/dressed
Use of Eye protection enforced
Battery Storage Adequately ventilated, ignition free room/area/no smoking sign/s
Batteries placed on rubber/wooden surface
& Charging Emergency shower/eye wash provided
No acid storage in area
Prescribed methods in place and adhered to when charging batteries
Ancillary Lifting Chain Blocks/Tirfors/jacks/mobile gantries etc. identified/
numbered on register
Equipment Chains in good condition/links no excessive wear/checked daily
Lifting hooks – throat pop marked/safety latch fitted
SWL/MML marked/displayed
Presses/Guilloti Only operated by trained/authorised persons
Interlocks/lock-outs fitted/PPE worn or used at all times
nes/

Shears

14.7.18 Workplace Environment, Health and Hygiene

Subject Requirement
*Lighting Adequate lighting in places where work is being executed e.g. stairwells and
basements.
Light fittings placed / installed causing no irritating/blinding glare.
Stroboscopic effect eliminated (not only reduced) where moving objects or
machinery is used

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 *Ventilation Adequate ventilation / extraction / exhausting in hazardous areas e.g.
chemicals / adhesives / welding / petrol or diesel/ motors running and in
confined spaces / basements.

*Noise Tasks identified where noise levels exceeds 85 dB at any one time.
All reasonable steps taken to reduce noise levels at the source.
Hearing protection used where noise levels could not be reduced to below 85
dB.

*Heat Stress Measures in place to prevent heat exhaustion in heat stress problem areas
e.g. steel decks, when the WBGT index reaches 30. (See Environmental
Regulation 4)
Cold drinking water readily available at all times.
*Ablutions Sufficient hygiene facilities provided - 1 toilet per 30 employees (National
Building Regulations prescribe chemical toilets for Construction sites)
Toilet paper available.
Sufficient showers provided.
Facilities for washing hands provided
Soap/cleaning agent available for washing hands
Means of drying hands available
Lock-up changing facilities / area provided.
Ablution facilities kept hygienic and clean.

*Eating / Adequate storage facilities provided.

Cooking Weather protected eating area provided, separate from changing area
Facilities Refuse bins with lids provided.
Facilities kept clean and hygienic.

*Pollution of Measures in place to minimize dust generation.

Environment Accumulation or littering of empty cement pockets, plastic wrapping / bags,
packing materials etc. prevented.

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 Spillage / discarding of oil, chemicals and dieseline into storm water and
other drains or into existing or newly dug holes/cavities on site expressly
prohibited.

*Hazardous All substances identified and list available e.g. acids, flammables, poisons etc.
Chemical Material Safety Data Sheets (MSDS) indicating hazardous properties and
Substances emergency procedures in case of incident on file and readily available.
Substances stored safely.
Expiry dates meticulously checked where applicable

15 SITE HEALTH & SAFETY INDUCTION (CR 7 (5)

15.1 The Principal Contractor shall develop a job- or project-specific induction training programme in health and
safety, based on the risk assessment, to ensure that all employees on site are conversant with:
15.1.1 The risks of the construction project
15.1.2 The controls documented in the H&S Plan
15.1.3 The role they are expected to play in ensuring health and safety on the construction site.
15.2 No Principal contractor may allow or permit any employee or person to enter any site, unless that employee or
person has undergone health and safety induction training pertaining to the hazards prevalent on the site at the
time of entry.
15.3 The Principal contractor must ensure that all visitors to a construction site undergo health and safety induction
pertaining to the hazards prevalent on the site and must ensure that such visitors have the necessary personal
protective equipment.
15.4 The Principal contractor must at all times keep on his or her construction site records of the health and safety
induction training contemplated in sub-regulation (6) and such records must be made available on request to
an inspector, the client, the client's agent or the principal contractor;.
15.5 When working in or close to production areas or areas where the ORTDM employees, visitors or stakeholders
are working, each employee of a contractor accessing the site, including management, shall complete the
ORTDM induction; Each contractor shall ensure that none of his employees accesses the ORTDM site/s
unless having been inducted by the ORTDM.

16. HEALTH AND SAFETY TRAINING AND ONGOING RISK COMPETENCY (CR 9 (3) (4)
16.1 The Principal Contractor shall ensure that daily pre-task health and safety instructions are given to all
employees.
16.2 The methods for ensuring that daily pre-task instructions or start-up talks or toolbox talks occur, including the
method of documenting the contents and attendance recording, shall be described in the H&S Plan.
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 17. INSPECTION, MONITORING AND REPORTING (CR 5)
17.1 The Principal Contractor shall carry out daily safety inspections on the site (or more frequent, where so
required in the Regulations), and shall take steps to
to rectify any unsafe condition of which he is aware.
.
17.2 The H&S File shall contain an inspection schedule addressing all identified risks; the schedule and contents of
the inspection shall be relative to the residual risks.
17.3 The Construction Supervisor and Safety Officer shall perform regular inspections and document these in the
H&S File.
17.4 The relevant inspection templates and the frequency of inspections shall be included in the H&S File.
17.5 The H&S File shall contain a list and template of all statutory inspection registers which shall be kept on site.

18. INCIDENT MANAGEMENT [INCIDENTS, ACCIDENTS AND EMERGENCIES] (OHSA – Section 24, GAR 8
& GAR 9)
18.1 All near misses, incidents and accidents must be recorded, investigated and managed in accordance with the
statutory provisions.
18.2 Each H&S incident and accident must be recorded in a register kept in the H&S file; a template of the register
shall be included in the H&S File.
18.3 Every incident in which an employee sustains any form of injury shall be reported to the Public Health Directorate
or its Agent within the working shift in which the incident occurs. Section 24 of the OHS Act and in accordance
with regulations 8 and 9 of the General Administrative Regulations, 2003, incidents shall be reported in the
prescribed matter to the Department of Labour, to the COIDA Compensation Commissioner in the prescribed
manner [Annexure 1 & WCL2] and to theORTDM Public Health Directorate or it’s Agent.
18.4 A record of all incidents and investigations shall be kept.
18.5 A record / register [matrix] shall be kept to indicate the categories of injuries [first aid / IOD non-disabling, IOD
Disabling and dangerous occurrences] sustained by employees, visitors and sub-contractors to date.
18.6 Each contractor shall ensure that a proper incident reporting and investigation management procedure is
documented and a site emergency procedure is formulated, documented, implemented (drills) and is available
on site, outlined in detail, and included in the H&S File. The emergency arrangements shall be displayed on
site and shall include:
18.6.1 A comprehensive emergency and evacuation plan;
18.6.2 An site specific emergency evacuation top down plan/flow chart;
18.6.3 An updated list of emergency telephone numbers including those of fire, police, ambulance, medical
& hospitals.

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 18.7 Emergency procedure(s) shall include, but not be limited to, fire, spills, accidents to employees and injury resulting
from the use of hazardous substances, etc.

18.8 In the event of an emergency arising, the Principal Contractor shall advise the Directorate or its Agent in writing of
the incident, together with a record of any action taken, within 24 hours of the emergency occurring

19. AUDITS AND INSPECTIONS (CR 5 (1) (o) (p)

19.1 The Public Health Directorate, OHS&W Sub Directorate, OHS Division and the appointed H&S Agent by
arrangement (where applicable), shall perform regular inspections and audits of the construction site (CR
(5)(1)(o)”at least once every 30 days”) and the inspection / audit report shall be provided to the Principal
Contractor and Public Health Directorate, OHS&W Sub Directorate within 7 days. Unsafe work will be stopped.
19.2 All inspections and audits are done in accordance with the ORTDM H&S procedure for the audit and inspection of
construction sites.
19.3 Records of audits shall be kept together with a record of any non-conformance report/s, investigation and
corrective & preventative actions required by the Principal Contractor.
19.4 The Principal Contractor’s H&S Plan shall document the corrective and preventative action procedure applicable
to the project.
19.5 The Public Health Directorate, OHS&W Sub Directorate, OHS Division, or its appointed H&S Agent (where
applicable) shall stop all or any work activity which does not conform to the H&S Plan, which is contradictory to
statutory requirements or which poses a threat to the health and safety of persons.
19.6 The Principal Contractor shall conduct regular health & safety audits (at least once a month) to ensure compliance
with the OHS Act, its Regulations and the Contractors’ H&S Plan. Each contractor on site, whether appointed by
the Principal Contractor or by any of his sub-contractors shall be audited by the Principal Contractor.
19.7 The H&S File of the Principal Contractor shall include a contractor’s auditing procedure, template and schedule.
19.8 The Principal Contractor shall stop all or any work activity which does not conform to the H&S Plan, which is
contradictory to statutory requirements or which poses a threat to the health and safety of persons
20. PERSONAL PROTECTIVE EQUIPMENT (PPE) AND CLOTHING (GSR 2)
20.1 The Principal Contractor shall ensure that every employee is issued with, and wears SABS-approved PPE,
consisting of all PPE identified in the PPE needs analysis and indicated in the risk assessment.
20.2 The Principal Contractor shall document the procedure applicable for the issue, use and replacement criteria of
PPE in the H&S File.
20.3 All the contractors’ employees shall wear; full length overalls, and shall wear clearly visible identification with
respect to their employer.

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 20.4 Contaminated PPE shall be disposed of in the prescribed manner as referenced in the OHS Act – HCS
Regulations and to an approved waste disposal site.
20.5 Furthermore, the Principal Contractor shall ensure that at the minimum (but not limited to), all employees on site
shall comply with the following PPE requirements;
 Full length overalls
 Reflective vests ( no bibs)
 Gloves
 Safety shoes – steel capped
 Gum Boots – water environment
 Rain Coats – inclement weather
 Hard hats
 Dust masks
 Ear plugs
20.6 The Principal Contractor shall also ensure that where there is a risk of falling objects (drop zone), all persons to
wear hard hats.

21. OCCUPATIONAL HEALTH AND SAFETY SIGNAGE (GSR 2)

21.1 The Principal Contractor shall erect and maintain quality mandatory, warning, general information, prohibiting and
fire fighting safety signage and the Principal Contractor shall ensure that such signage is available or visible in
workplaces where maintenance work is performed. Absence there-of are to be reported to the ORTDM
representative for corrective actioning.
21.2 The signage shall reflect through text & symbolical means, all the risks identified in the H&S plan that necessitate
the use of PPE as a control factor.
21.3 Where falling objects may occur, relevant barricading and warning signs must be erected;

22. PEDESTRIAN / VISITOR ACCESS AND TRAFFIC MANAGEMENT (CR 23 (2) (b, c , d & j) (SARTSM –
VOL.2 – CHAPTER 13)
22.1 Where access to the construction site or to the NMBM has been identified as a risk, an ‘Access and traffic’ SWP
or WI shall be included in the H&S File.
22.2 The risk of all traffic arrangements included in the scope of the work shall be assessed and a traffic control SWP
or WI included in the H&S File.

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 22.3 Prescribed traffic and pedestrian control measures are to be implemented and maintained for the duration of the
construction project works. (Ref. CR 23 (2) (b, c, d) & (j) & SATRSM Vol.2 Ch 13)
22.4 Appropriate health and safety signage shall be posted; the type of signage planned for must be documented in
the H&S Plan.
22.5 The Principal Contractor shall ensure that each person visiting the site shall be inducted to the site and such
abridged induction shall outline the hazards likely to arise from on-site activities and the precautions to be
observed to avoid or minimise those risks. The template induction and record shall be included in the H&S File.
22.6 Where the need for public barricading is identified in the risk assessment or in a specific construction H&S
Specification, the Principal Contractor shall document a SWP for the erection, maintenance and control of
barricades or fences and controlled access points, to prevent the entry of unauthorized persons.
22.7 Where the need for traffic deviation is identified in the risk assessment or in a specific construction H&S
Specification, the Contractor shall perform an issue based risk assessment and document a SWP compliant to
the relevant traffic ordinances and traffic controls standards; the method statement shall include competence of
traffic officers, flagmen and operators of traffic control equipment.

23. SUB-CONTRACTORS (CR 7 (1) (c – x)

23.1 Sub-contractors must be given a copy of this Construction H&S Specification and any additional specification
issued by Principal Contractor, the ORTDM or the Public Health Directorate, and shall comply with these
specifications.
23.2 The Principal Contractor shall ensure that all sub-contractors on site, including sub contractors of his sub
contractors, plan the construction work in an H&S Plan, approved by the Principal Contractor.
23.3 Principal Contractors shall ensure that sub-contractors comply with their H&S Plans, based on all applicable
Construction H&S Specifications, the requirements of the OHS Act and all other relevant legislation.
23.4 Monthly audits of all sub-contractors must be recorded and filed in the H&S File, for inspection by the ORTDM or
its Agent.
23.5 All sub-contractor H&S Files must strictly follow the Contents and Numbering system as per Annexure A.
23.6 The H&S Plan must include the Principal Contractor’s actions to ensure that all sub-contractors fully comply with
the Regulations.

24. NIGHT WORK AND AFTER-HOUR’S WORK

24.1 No night work shall be performed unless authorised by the ORTDM or its Agent.
24.2 Where applicable the risk assessment and method statements in the H&S File shall include night risks
including but not limited to work sites, excavations, road obstructions, traffic obstructions or deviation,
night security, after hours delivery.

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 24.3 Where applicable the risk assessment and method statements in the H&S File shall include after hour
work and the safe management thereof.

25. FACILITIES MANAGEMENT [FACILITIES FOR EMPLOYEES] (CR 30 & FR 2))

25.1 The Principal Contractor shall document the construction site’s methods to ensure the statutory application of
employee’s rights in terms of employee facilities as defined in the OHS Act, Facilities Regulations, 2004, and the
Construction Regulation 2014.
25.2 Where the construction work includes access to production or utility areas, such access shall be planned and
authorised by ORTDM operational responsible person/s.

26. HEALTH AND SAFETY REPRESENTATIVES AND COMMITTEES (Section 17 & 19)
26.1 The Principal Contractor and all contractors must ensure that for any workplace where more than 20 employees
work, the minimum legislative prescribed number of Health and Safety Representatives in a ratio of 1:50
employees be nominated, elected, designated in writing and trained to carry out their prescribed functions.
26.2 In areas where twenty (20) or less employees are engaged in an activity, at least one Health and Safety
Representative shall be designated in writing and operate as above.
26.3 The Principal Contractor shall ensure that Health and Safety Committee meetings are held monthly and are
chaired by the Construction Supervisor. Meeting agendas and minutes shall be filed in the H&S file. Alternatively,
such structure may be incorporated into that of the ORTDM existing structures.

27. HOUSEKEEPING, STACKING, STORAGE, DROP ZONES AND LAY-DOWN AREAS (CR 27 & CR 28)
DROP ZONE = AN ELEVATED AREA WITHIN THE WORKING ENVIRONMENT WHERE THERE IS A
POTENTIAL RISK OF FALLING MATERIALS AND OR OBJECTS THAT MAY CAUSE
INJURIES
LAY-DOWN AREA = AN AREA WHERE MATERIALS, EQUIPMENT AND SUNDRY IS STAGED THAT IS REQUIRED
FOR PROJECT RELATED PURPOSES

27.1 The principal contractor shall appoint a person responsible for general housekeeping, and stacking and storage of
materials and equipment on the entire site.
27.2 Where the baseline risk assessment identified the risk of falling tools, items, objects and materials, the area shall
be barricaded or demarcated, appropriate warning signage installed and such hazards included in a method
statement & issue based risk assessment prior to or when work activities are performed within such zones.
27.3 Furthermore, the same stipulation is required for site lay-down areas where equipment, plant, materials,
substances and other items are stored / staged for the site project works.

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 27.4 Stacking and storage areas shall be clearly defined and demarcated on the site with the appropriate symbolic
signs.

28. WASTE MANAGEMENT (CR 27)

28.1 The principal contractor shall appoint a person responsible for site-wide control & removal of scrap,
waste and debris;
28.2 No waste, including scrap, debris, hazardous waste, combustible materials and containers shall accumulate on
the construction site;
28.3 Hazardous waste (liquid / Solids) shall be disposed of in the prescribed manner and at HH disposal sites;
28.4 The principal contractor shall document a waste management SWP or WI in the H&S File.

29. OCCUPATIONAL HEALTH (CR 7 (8) & ERFWP)

29.1 The H&S File shall include medical certificates of fitness for all employees. (refer: CR 7 (8).
29.2 Medical certificates must be issued by an occupational health practitioner (refer: CR 2014, Reg.7 (1) (g) after
performing the medical tests.
29.3 Medical certificates must be on the prescribed Annexure.3 form and conform to the applicable statutory
requirements. i.e
29.3.1 Health quest – comprehensive questionnaire i.r.o past, present & family related health conditions
29.3.2 Audiogram – SANS 10083/2013
29.3.3 Lung-function test
29.3.4 Vision test
29.3.5 Blood Pressure measurement (hypertension)
29.3.6 HGT – blood glucose measurement
29.3.7 Hepatitis A vaccination
29.3.8 Fitness to perform work activities within Confined spaces & Use of Self Contained Breathing Apparatus
Equipment
29.3.9 Fitness for Working @ Heights and elevated positions etc
29.4 Medical certificates are valid for a period of 12 months (1 year).
29.5 Necessary vaccinations for Hepatitis – A, or other where deemed necessary, must be performed prior to the
contractor’s employees commencing work activities.
29.6 The H&S File shall also include procedures that must be followed to minimise or prevent Noise Induced Hearing
Loss.
29.7 Where noise is identified as a hazard the requirements of the NIHL regulations must be complied with.

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 30. FIRST AID MANAGEMENT (GSR 3)
30.1 Principal Contractors & sub-contractors shall ensure that every site where they are engaged in work activities, has
adequately trained first aiders at all times.
30.2 Were high risk substances, toxic, corrosive or similar hazardous substances are used, handled, or processed, the
Principal Contractor shall ensure that the First Aider is trained in the first aid procedures to treat injuries that may
result from such activities.
30.3 First aiders shall be identified and shall have immediate access to a comprehensively stocked first aid box.
30.4 Such first aid box/s shall be stocked to include all first aid equipment as per the minimum requirements listed
under General Safety Regulation 3 & 4, and any additional items identified in the risk assessment.
30.5 All the above first aid controls, including the letter of appointment, proof of competency, signage, injury-record and
stock-control registers shall be documented in the H&S File.

31. NON-COMPLIANCES & LEGISLATIVE CONTRAVENTIONS (CR 5 (1) (o) (p)

31.1 Compliance to OHS legislation shall be monitored via regular inspections & audits conducted by a member of the
Public Health Directorate – mandated for OHS legal compliance, referencing relevant legislative requirements for
operational and construction project works.(at least once a month)
31.2 Should any breaches or non compliances of OHS legislation and operational protocols be identified, the Public
Health Directorate appointed OHS staff member must:
• Depending on the severity of the breach / non compliance, either stop the work activity or complete works
and / or issue to the responsible person of that work place a Contravention Notice or Prohibition Notice.
• A Contravention Notice issued will relate to less serious non-compliance matters but serious enough
warranting management attention within a prescribed time frame
• When a Prohibition Notice is issued warranting management immediate attention, it shall be for more
serious / critical non-compliances that may result in fatal or catastrophic incidents occurring and all work
activities must seize with immediate effect and shall not commence until the non-compliances have been
rectified and the Prohibition Notice revoked.
• The Public Health Directorate will inform workplace management teams accordingly where such Notices
have been issued.

32. FIRE RISKS, FIRE EXTINGUISHERS AND FIRE FIGHTING EQUIPMENT (CR 29)
32.1 No open fires are allowed on site.
32.2 No smoking is allowed on site, except in designated smoke areas, identified in the H&S Plan.

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 32.3 All combustible and all flammable products must be stored in an adequate storage facility; this process shall be
documented in a SWP or WI in the H&S File.
32.4 The Principal Contractor shall provide suitable fire extinguishers when working in workplaces outside of the
normal ORTDM operational installations, as defined in the H&S controls, which shall be serviced regularly, in
accordance with the manufacturer’s recommendations.
32.5 Safety signage shall be prominently displayed in all areas where fire extinguishers are located. The Principal
Contractor shall arrange for the training of the relevant personnel, in the use of fire extinguishers.
32.6 The following are minimum requirements for competency in the use of a fire extinguishers:
32.6.1 At least one employee on each construction site;
32.6.2 All employees engaged in hot work;
32.6.3 All store men;
32.6.4 All persons involved in re-fuelling;
32.6.5 All persons handling flammable substances;
32.7 The fire extinguisher inspection register, the inspection methodology and the letter of appointment of the
competent inspector shall be included in the H&S File.

33. COVID 19 PREVENTION AND SCREENING

1. Purpose
To reduce the risk of COVID-19 outbreak in the workplace and the impact on workers, customers and the
public.

2. Scope
Applies to all employees, clients, suppliers and sub-contractors who are associated with [Company]
3. Responsibility
 Safety Officer must ensure all workers under their supervision adhere to specifics of this procedure
 Coordinate the COVID Management Plan/COVID Procedure on behalf of [Company]
 Develop a COVID-19 specific risk assessment, raise awareness in the workplace, conduct routine
monitoring to ensure compliance and put in place corrective measures where required
 Cooperate with supervisors by adhering to set guidelines and lawful instructions.
4. Implementing Workplace Controls
The legislation governing workplaces in relation to COVID-19 is the Occupational Health and Safety Act
(Act 85 of 1993) as amended in conjunction with the Hazardous Biological Agents
Regulation.A COVID-19 specific risk assessment together with a written policy concerning the health
and safety of employees shall be drawn up and communicated to all employees and Mitigation.

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 5. Workplace Controls:
 All offices (including site offices) will be sanitised before opening for business each day
 Place posters that encourage staying home when sick, cough and sneeze etiquette, and hand
hygiene at the entrance of site and offices.
 On-site induction with special emphasis on COVID-19 will be done with all newemployees and visitors.
 Provide tissues and waste bins lined with a plastic bag so that they can be emptied without contacting
the contents
 Instruct employees to clean their hands frequently, using soap and water for at least 20seconds or with
an alcohol-based hand sanitizer that contains at least 70% - 95% alcohol.
 Continue routine environmental cleaning, which includes tools and equipment.
 Increase ventilation in offices by natural or mechanical means
 Provide soap and water and/or alcohol-based hand rubs (at least 70%) in the workplace in multiple
locations and in common areas to encourage hand hygiene.
 Practice social distancing (2m) as far as possible (no handshakes, hugs, kissing, horseplay or touching
each other). Keep distance from each other while working on site Supervisors will monitor this
throughout the day.
 While queuing at the gate to enter the site, employees must stand in a line, with at least 2m between
them.
 Desks for employees working in the office (site office) will be spaced at least 1.5m apart, or placement
of one person per office will be implemented.
 It is compulsory to wear face masks at all times.
 Each employee will be issued with two cloth face masks to wear at work and while commuting, with
appropriate training on the use of these masks.
 Arrangements will be made for the washing, drying and ironing of cloth masks.
 Temperature testing will be done on all employees every morning upon arrival to site, and also randomly
during the day.
 All readings will be recorded, monitored and sent to the Safety Officer department. The testing will be
conducted by the site safety officer. On sites where a full-time safety officer is not available, the
responsibility will fall onto the superviser
 During the temperature screening, employees will be screened for any additional symptoms such as body
aches, loss of smell or taste, nausea, vomiting, diarrhea , fatigue, weakness or tiredness.
 The results will be recorded in the Social Distancing Control Sheet and send to the SHEQ department.

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 If an employee displays any of the symptoms, he will not be permitted to enter the site/offices.
 In addition to posters, brief employees and sub-contractors that anyone with a mild cough or low-grade
fever (37.3 or more) needs to stay at home and take sick leave.
 Any employee who develops flu-like symptoms (i.e. cough, shortness of breath, fever) or any of the
additional symptoms should inform his supervisor immediately.
 Where practical, the minimum number of employees will be allowed on site, and rotation staggered working
hours and shift work may be implemented
 .Promote working from home for employees who are able to do so
 All visitors to site will undergo induction and temperature screening and must be in possession of the
appropriate PPE (i.e. face mask) prior to being allowed access to site.
 No access will be granted to visitors not complying.
 All visitors will be required to sanitize their hands before entering the site as well as when they leave.
 Sub-contractors shall ensure that all of their employees are issued with face masks and any other
necessary PPE, and that hand sanitizer and soap is available for their employees.
 Temperature testing will be done by [Company] and records kept.
 Failure to do so will result in the sub-contractor employee/s being put off-site until compliant.
 A copy of the Essential Service Permit must be available on site at all times. All sub-contractors to provide
a copy of their Permit prior to being granted permission to work.
 All employees are obliged to comply with measures introduced in the workplace.

34 POTENTIAL SOURCES OF RISK

The following potential sources of risk to the health and safety of persons on site have been identified, as
per the risk assessment which accompanies this health and safety specification, and must, as a
minimum, be appropriately addressed by the Principal Contactor. In addition, the Principal Contractor
must perform its own risk assessments to enable it to take precautions to protect the health and safety of
persons on site, to comply with the Principal Contractor’s obligations under the Act and all Regulations
made there under, including the Construction Regulations. All such precautionary measures and
procedures must be included in the Principal Contactor’s Health &Safety Plan, which must be submitted
to the Client for review and approval and where applicable should include:

- Noise
- Excavation and trenches
- Material laying
- Working at height (fall protection)

Ohs/Spec-Site Specific Health & Safety Specification

 - Sewer Pipe laying
- Formwork and support work
- Scaffolding
- Construction vehicles and mobile equipment
- Electrical installations and electrical machinery
- Housekeeping
- Stacking and storage practices
- Fire risks and fire precautions
- Main holes
- Hand tools
- Portable electrical tools
- Intoxicated persons on site
- Manal Handling

Ohs/Spec-Site Specific Health & Safety Specification

 ANNEXURE A – REVISION.7.1 (Edition 3 – 2016) CONTENTS AND NUMBERING SYSTEM FOR THE HEALTH
AND SAFETY FILE (H&S PLAN & PORTFOLIO OF EVIDENCE)

No Element Content & Guidelines

1 Index to H&S Plan / File

2 Scope of Work Describe site specific activities as per contract agreement

3 Application for Construction Work Permit Client obtain from Department of Labour
Notification to Commence Construction Work Both parties sign & dated
4 Contract Agreement Both parties sign & dated
CR 5 (1) (k) Contractor Appointment Both parties sign & dated
5 H&S Mandatary Agreement (S37 (2) Both parties sign & dated

6 Client OHS Specification Site Specific H&S Specification

7 Letter of Good Standing Current or proof of submission

8 H&S Budget Budget to reflect all expenses / cost i.r.o

HS&E management - H&S Training
- Symbolic signs
- Personal Protective Equipment & Clothing
- H&S Plan draft & submitted
- External inspection & audits etc, etc

9 OHS Plans - H&S Plan

- Fall Protection Plan (as per project definition)
- Environmental Management Plan (“Process” Waste
management / Spillage Control / Disposal certificates)
(as per project definition)
10 Method Statements - All work activities & aligning to the relevant Risk
Assessments (Method Statements to be linked to each
Risk Assessment and numbered accordingly)
11 Hazard Identification Risk Assessments - Risk Register
- Risk Assessment Monitoring & Review Procedure
- Baseline Risk Assessment
- Issue Based Risk Assessment
12 Emergency Plan & Response - Emergency Planning & Response Procedure
- Emergency Contact Numbers & Detail
- Emergency Procedure Flow Chart
13 OHS Policies - OHS Policy
- Environmental Policy
- HIV / Aids Policy

Ohs/Spec-Site Specific Health & Safety Specification

 14 Organisational Chart - Site Specific organisation
- Positions indicated legal reference
- Person/s names
- Inclusive of all employees on site

15 Appointments - All appointments must be signed & dated

- Appointments to be looped back to the organisational
chart
16 Medical Certificates All employees to have valid medical certificates of fitness

17 CV’s & Competency Certification - CV’s

- Competency Certificates
18 Site Induction & H&S Awareness Training - Training Matrix / Record / SWP / WI / MS / RA /
SAMTRAC / Fire Fighting / First Aid / Mobile Plant &
equipment / IRCON / Supervisor Safety / HCS / PPE
Legal liability /
- Risk Assessor / Incident Investigation / Site & Company
Induction / Safety / Tool Box Talks / Safety Awareness
Posters / Etc, etc
19 Accident / Incident Management including First - Section 24 Procedure – Annexure.1 & WCL.2
Aid Facilities - Injury recording
- Incident investigation
- Non compliance reporting
- Preventative & corrective actions
20 Construction Plant, Machinery & Equipment Mobile plant, machinery, equipment & tools inventory
Management - Vehicles / Mobile Crane / Skyjacks & Material Hoist /
Compactors / TLB’s / Batch Plants / Hand tools /
Portable electrical equipment etc
21 Access, Traffic Control & Public Safety - Security
Management - Employee / Visitors / Public
- Vehicular
22 Hazardous & Flammable Substance - MSDS
Management - Handling, use, storage & disposal procedures /
instructions
23 Safe Work Permits - Confined space permit (if applicable)
- Hot work permit (if applicable)
- Working at heights permits
- Hazardous Chemical Substance Permits
- Energy lockout permit
- Excavation Permit etc, etc
24 Daily Safe Task Instruction (DSTI - DSTI (must loop back to the risk assessment)

25 Inspection Registers & Certificates (C.O.C) - Plant, machinery & equipment inspection registers
- Excavation inspection register
- PPE inspection register
- Stacking & Storage inspection register
- Housekeeping Inspection register etc, etc

Ohs/Spec-Site Specific Health & Safety Specification

 26 Facilities Management Procedures (male /
female) - Toilets
- Change room
- Sheltered Eating
- Accommodation / Transportation
27 PPE Management - PPE Needs Analysis
- PPE Issue record
28 Contractor Management - H&S Agreement (S37(2) (signed)
- CR 5 (3) (b) - Appointments (signed)
29 Safe Work Procedures and or Work Instructions - Decanting / Excavations / Confined Spaces /
Housekeeping
& Hygiene / Stacking & Storage / Electrical Powered /
Drilling / Electrical Powered Cutting & Grinding /
Handling / Concrete Pouring / Form Work
/ Portable Electrical
Equipment / Traffic & Pedestrian Control / Fire Risks
- Incident reporting & investigation / Fall Protection /
Mobile Plant &
Equipment / Flammable Liquid Storage /
Equipment / Drop Scaffolding / Scaffold Erect & /
Dismantle / Skill Saw Use etc, etc

30 H&S Inspections & Audits - Internal & External

31 Legal Requirements - OHSA 1993

- COIDA
- Construction Régulations
- By-Laws
- BCEA
- Signs & Notices etc, etc
32 H&S Committee - H&S Comittee minutes
- Comittee member appointment
33 Record Keeping Management  Completed Audits
 Inspection Registers
 Checklists etc, etc

Ohs/Spec-Site Specific Health & Safety Specification

 ANNEXURE (B)

SECTION 37(2) MANDATORY H&S AGREEMENT:

WRITTEN AGREEMENT ON
OCCUPATIONAL HEALTH AND SAFETY
In accordance with the provisions of Section 37(2) of the Occupational Health and Safety Act 85 of 1993
as amended

AS ENTERED INTO BY AND BETWEEN

________________________________________

(Hereinafter referred to as “the Employer”)

AND

_____________________________________
(Hereinafter referred to as “the Mandatory”)

Compensation Fund number:

Common Law Liability

Insurance in respect of Third
Parties for the Minimum Sum of R…

Ohs/Spec-Site Specific Health & Safety Specification

 1. Reporting
The Mandatory and/or his designated person appointed in terms of Section 16 (2) of the
Occupational Health and Safety Act 85 of 1993 ("the OHS Act") as amended shall report to the
Construction Manager CR 8.1 and/or a representative designated by the Employer prior to
commencing the work at the premises.

2. Warranty of compliance
2.1 In terms of this agreement the Mandatory warrants that he agrees to the arrangements and
procedures as prescribed by the Employer and as provided for in terms of Section 37 (2) of the OHS
Act for the purposes of compliance with the Act.
2.2 The Mandatory acknowledges that this agreement constitutes an agreement in terms of Section 37
(2) of the OHS Act, whereby all responsibility for health and safety matters relating to the work that
the Mandatory and his employees are to perform on the premises shall be the obligation of the
Mandatory.
2.3 The Mandatory further warrants that he and/or his employees undertake to maintain such
compliance with the OHS Act. Without derogating from the generality of above, neither from the
provisions of the said agreement, the Mandatory shall ensure that the clauses as hereunder
described are at all times adhered to by himself and his employees.

3. Refer:
 Occupational Health & Safety Act No.85 of 1993 as amended including Regulations
 Hazards Chemical Substance Regulations of 1995
 Compensation for Occupational Injuries and Diseases Act 130 of 1993 as amended
 Hazardous Substance Act 15 of 1973
 National Environmental Management Act 107 of 1998
 National Environmental Management: Air Quality Act 39 of 2004
 National Road Traffic Act No.83 of 1996
 National Water Act 36 of 1989
 National Building Regulations and Building Standards Act 103 of 1977

Ohs/Spec-Site Specific Health & Safety Specification

 4. Mandatory an employer
The Mandatory shall be deemed to be an employer in his own right while on the Employer’s
premises. In terms of Section 16 (1) of the OHS Act, the Mandatory shall accordingly ensure that
himself, and/or his nominated Chief Executive Officer comply with the requirements of the OHS Act.

5. Appointments and training

5.1 The Mandatory shall appoint competent persons as per the OHS Act 85 / 1993, Construction
Regulations 8.1 and Construction Regulations 8.7 – referring the Construction Regulations 2014.as
well as other workplace legislative appointments as per workplace activities in accordance with the
OHS Act 85 / 1993
5.2 Any such appointed person shall be trained on any occupational health and safety matter and the
OHS Act provisions pertinent to the work that is to be performed under his responsibility.
5.3 Copies of any appointments made by the Mandatory shall immediately be provided to the Employer.
5.4 The Mandatory shall further ensure that all his employees are trained on the health and safety
aspects relating to the work and that they understand the hazards associated with such work being
carried out on the premises.
5.5 Without derogating from the foregoing, the Mandatory shall in particular, ensure that all his users or
operators of any materials, machinery or equipment are properly trained in the use of such materials,
machinery or equipment.
5.6 Notwithstanding the provisions of the above, the Mandatory shall ensure that he, his appointed
responsible persons and his employees are at all times familiar with the provisions of the OHS Act,
and that they comply with the provisions of the Act.

6. Supervision, discipline and reporting

The Mandatory shall ensure that all work performed on the Employer’s premises are done Under
strict supervision and that no unsafe or unhealthy work practices are permitted.
Discipline regarding health and safety matters shall be strictly enforced against any of his employees
regarding non-compliance by such employee with any health and safety matters.

Ohs/Spec-Site Specific Health & Safety Specification

 The Mandatory shall further ensure that his employees report to him all unsafe or unhealthy work
situations immediately after they become aware of the same and that he in turn immediately reports
these to the Employer and/or his representative.

7. Access to the OHS Act

The Mandatory shall ensure that he has an updated copy of the OHS Act on site at all times and that
this is accessible to his appointed responsible persons and employees, save that the parties may
make arrangements for the Mandatory and his appointed responsible persons and employees to
have access to the Employer’s updated copy/copies of the Act.

8. Cooperation
8.1 The Mandatory and/or his responsible persons and employees shall provide full co-operation and
information if and when the Employer or his representative inquires into occupational health and
safety issues concerning the Mandatory.
8.2 It is hereby recorded that the Employer and his representative shall at all times be entitled to make
such inquiry.
8.3 Without derogating from the generality of the above, the Mandatory and his responsible persons
shall make available to the Employer and his representative, on request, all and any checklists and
inspection registers required to be kept by him in respect of any of his materials, machinery or
equipment

9. Work procedures
9.1 The Mandatory shall be entitled to utilise the procedures, guidelines and other documentation as
used by the Employer for the purposes of ensuring a healthy and safe working environment.
9.2 The Mandatory shall then ensure that his responsible persons and employees are familiar with and
utilise the documents.
9.3 The Mandatory shall implement safe work practices as prescribed by the Employer and shall ensure
that his responsible persons and employees are made conversant with and adhere to such safe work
practices.

Ohs/Spec-Site Specific Health & Safety Specification

 9.4 The Mandatory shall ensure that his employees prior to the obtaining of such a permit do not perform
work for which the Employer requires a permit.

10. Health and safety meetings

10.1 If required in terms of the OHS Act, the Mandatory shall establish his own health and safety
committee(s) and ensure that his employees, being the committee members, hold health and safety
meetings as often as may be required and at least once every three (3) months.
10.2 The Employer may elect to permit the Mandatory’s health and safety representatives or a mandatory
representative to attend the Employer’s health and safety committee meetings.

11. Compensation registration

11.1 The Mandatory shall ensure that he has a valid registration with the Compensation Commissioner,
as required in terms of the Compensation for Occupational Injuries and Diseases Act 130 of 1993,
and that all payments owing to the Commissioner are discharged.
11.2 The Mandatory shall further ensure that the cover shall remain in force while any such employee is
present on the premises.

12. Medical examinations

The Mandatory shall ensure that all his employees undergo routine medical examinations and
necessary vaccinations where applicable and that they are medically fit for the purposes of the work
they are to perform.

13. Incident reporting and investigation

13.1 The Mandatory to the Department of Labour and to the Employer shall report all incidents referred to
in Section 24 of the OHS Act.
13.2 The Employer shall further be provided with copies of any written documentation relating to any
incident.
13.3 The Employer retains an interest in the reporting of any incident as described above as well as in
any formal investigation and/or inquiry conducted in terms of Section 32 of the OHS-Act into such
incident.

Ohs/Spec-Site Specific Health & Safety Specification

 14. Statutory Obligations of the Mandatory & Contractor
14.1 The Mandatory shall notify the Employer of any subcontractor he may wish to perform work on the
Employer’s premises.
14.2 It is hereby recorded that all the terms and provisions contained in this clause shall be equally
binding upon the subcontractor prior to the subcontractor commencing with the work.
14.3 Without derogating from the generality of this paragraph:
14.3.1 The Mandatory shall ensure that training as discussed under Appointments and training, is provided
prior to the subcontractor commencing work on the Employer’s premises.
14.3.2 The Mandatory shall ensure that work performed by the subcontractor is done under strict
supervision and discipline enforced, as well as reporting of incidents and / or injuries.
14.3.3 The Mandatory shall inform the Employer of any health and safety hazard and/or issue that the
subcontractor may have brought to his attention
14.3.4 The Mandatory shall inform the Employer of any difficulty encountered regarding compliance by the
subcontractor with any health and safety instruction, procedure and/or legal provision applicable to
the work the subcontractor performs on the Employer’s premises.
14.3.5 The Mandatory hereby undertakes to ensure that the health and safety of any other person on the
premises is not endangered by the conduct and/or activities of all his employees while they are on
the Employer’s premises i.e.
 Horseplay, scuffling, fighting, running or throwing of objects.
 The possession, consumption or offering for consumption to any person of intoxicating liquor or
habit-forming drugs.
 Any employee suspected of being under the influence of alcohol or other intoxicating substance
will not be allowed to enter or remain on the Employer’s premises.
 The tampering with or misuse of any safety equipment installed or provided to any person by an
employer or user of machinery.
 The failure to use any safety equipment at a workplace, or in the course of employment or in
connection with the use of machinery which is provided by an employer or user of machinery.
 The doing of anything at a workplace or in connection with the use of machinery, calculated to
threaten the safety of any person.

Ohs/Spec-Site Specific Health & Safety Specification

  Contractors are required to take all reasonable measures to ensure that the requirements of the
Act and the regulation are observed by his employees.
 Contractors must, in the interests of safety, enforce discipline

15. Security and access

15.1 The Mandatory and his employees shall enter and leave the premises only through the main gate(s)
and/or checkpoint(s) designated by the Employer.
15.2 The Mandatory shall ensure that employees observe the security rules of the Employer at all times
and shall not permit any person who is not directly associated with the work from entering the
premises.
15.3 The Mandatory and his employees shall not enter any area of the premises that is not directly
associated with the work.
15.4 The Mandatory shall ensure that all materials, machinery or equipment brought by him-self onto the
premises are recorded at the main gate(s) and/or checkpoint(s). A failure to do this may result in a
refusal by the Employer to allow the materials, machinery or equipment to be removed from the
premises.
15.5 The Mandatory shall ensure that no persons carry firearms on the company’s or Employer’s
premises unless written permission has been obtained from the designated person.

16. Fire precautions and facilities

16.1 The Mandatory shall ensure that an adequate supply of fire-protection and first-aid facilities are
provided for the work to be performed on the Employer’s premises, save that the parties may
mutually make arrangements for the provision of such facilities.
16.2 The Mandatory shall further ensure that all his employees are familiar with fire precautions at the
premises, which include fire-alarm signals and emergency exits, and that such precautions are
adhered to.
17. Hygiene and cleanliness
17.1 The Mandatory shall ensure that the work site and surrounding area is at all times maintained to a
reasonably practicable level of hygiene and cleanliness.
17.2 In this regard, no loose materials shall be left lying about unnecessarily and the work site shall be
cleared of waste material regularly and on completion of the work.

Ohs/Spec-Site Specific Health & Safety Specification

 18. No nuisance
18.1 The Mandatory shall ensure that neither he nor his employees undertake any activity that may cause
environmental impairment or constitute any form of nuisance to the Employer and/or his
surroundings.
18.2 The Mandatory shall ensure that no hindrance, hazard, annoyance or inconvenience is inflicted on
the Employer, another Mandatory or any tenants. Where such situations are unavoidable, the
Mandatory shall give prior notice to the Employer.

19. Intoxication not allowed

19.1 No intoxicating substance of any form shall be allowed on site. Any person suspected of being
intoxicated shall not be allowed on the site.
19.2 Any person required to take medication shall notify the relevant responsible person thereof, as well
as the potential side effects of the medication.

20. Personal protective equipment

20.1 The Mandatory shall ensure that his responsible persons and employees are provided with adequate
personal protective equipment (PPE) for the work they may perform and in accordance with the
requirements of General Safety Regulation 2 (1) of the OHS Act.
20.2 The Mandatory shall further ensure that his responsible persons and employees wear the PPE
issued to them at all material times.

21. Plant, machinery and equipment

21.1 The Mandatory shall ensure that all the plant, machinery, equipment and/or vehicles he may wish to
utilise on the Employer’s premises is/are at all times of sound order and fit for the purpose for which
it/they is/are intended, and that it/they complies/comply with the requirements of Section 10 of the
OHS Act.

Ohs/Spec-Site Specific Health & Safety Specification

 21.2 In accordance with the provisions of Section 10 (4) of the OHS Act, the Mandatory hereby assumes
the liability for taking the necessary steps to ensure that any article or substance that it erects or
installs at the premises, or manufactures, sells or supplies to or for the Employer, complies with all
the prescribed requirements and will be safe and without risks to health and safety when properly
used.
21.3 The Mandatory shall further ensure that all plant, machinery and equipment is inspected by a
competent person as prescribed by legislation & records thereof retained.

22. No usage of the Employer’s equipment

The Mandatory hereby acknowledges that his employees shall not be permitted to use any
materials, machinery or equipment of the Employer unless the prior written consent of the Employer
has been obtained, in which case the Mandatory shall ensure that only those persons authorised to
make use of same, have access thereto.
23. Transport / Vehicles
23.1 The Mandatory shall ensure that all road vehicles used on the premises are in a roadworthy
condition and are licensed and insured.
23.2 All drivers shall have relevant and valid driving licences and no vehicle shall carry passengers unless
it is specifically designed to do so.
23.3 All drivers shall adhere to the speed limits and road signs on the premises at all times.
23.4 In the event that any hazardous substances are to be transported on the premises, the Mandatory
shall ensure that the requirements of the Hazardous Chemical Substances Act of 1995 are complied
with at all times.

24. Confined Spaces

In the event of having to entering confined spaces, work shall not be performed unless defined
through a Specific Confined Space Work Instruction and detailed by the contractor as to the
precautionary measures that should be implemented prior to and during the work activities required
in confined spaces; i.e.
 Air Sampling
 Air Monitoring
 Personal Air Monitoring
 No employee to enter suffering from claustrophobia
Permits

Ohs/Spec-Site Specific Health & Safety Specification

  Standby present
 Self contained breathing apparatus
 Life line etc

25. Clarification
In the event that the Mandatory requires clarification of any of the terms or provisions of this
agreement, he should contact the Public Health, Safety & Wellness Sub-Directorate of the Employer.

26. Duration of agreement

This agreement shall remain in force for the duration of the work to be performed by the Mandatory
and/or, while any of the Mandatory workmen would be present on the Employer’s premises.

27. Headings
The headings as contained in this agreement are for reference purposes only and shall not be
construed as having any interpretative value in them or as giving any indication as to the meaning of
the contents of the paragraphs contained in this agreement.

Thus done and signed at on

For, and on behalf of the Employer Date

NAME: ________________________

SIGNATURE: ________________________

for, and on behalf of the Mandatory Date

Ohs/Spec-Site Specific Health & Safety Specification

 NAME: ________________________

SIGNATURE: ________________________

Witness Date

NAME: ________________________

SIGNATURE: ________________________

ANNEXURE (C)

OCCUPATIONAL HEALTH AND SAFETY ACT, 1993

(Regulation 4 of the Construction Regulations, 2014)

NOTIFICATION OF CONSTRUCTION WORK

1.(a) Name and postal address of principal contractor:

______________________________________________________________
(b) Name and tel. no of principal contractor’s contact person:
______________________________________________________________

2. Principal contractor’s compensation registration number:

______________________________________________________________

3.(a) Name and postal address of client:

______________________________________________________________
(b) Name and telephone no of client’s contact person or agent:
______________________________________________________________

4.(a) Name and postal address of designer(s) for the project:

Ohs/Spec-Site Specific Health & Safety Specification

 ______________________________________________________________
(b) Name and telephone no of designer(s) contact person:
_________________________________________________________

5. Name and telephone number of principal contractor’s construction supervisor on site appointed in terms of
regulation 8.(1). ____________________________________________________________

6. Name/s of principal contractor’s sub-ordinate supervisors on site appointed in terms of regulation 8.(2).
______________________________________________________________

7. Exact physical address of the construction site or site office:

______________________________________________________________

8. Nature of the construction work:

_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
9. Expected commencement date: ____________________________________
10. Expected completion date: ____________________________________
11. Estimated maximum number of persons on the construction site.
Total:____________ Male:___________ Female:_______________________
12. Planned number of contractors on the construction site accountable to principal contractor:
______________________
13. Name(s) of contractors already chosen.
______________________________________________________________
______________________________________________________________
______________________________________________________________

_________________________ ____________________
Principal Contractor Date

Ohs/Spec-Site Specific Health & Safety Specification

 _________________________ ____________________
Client Date

THIS DOCUMENT IS TO BE FORWARDED TO THE OFFICE OF THE DEPARTMENT OF LABOUR PRIOR

TO COMMENCEMENT OF WORK ON SITE.

ANNEXURE (D) Annexure 3

OCCUPATIONAL HEALTH AND SAFE Act, 85 of 1993 Construction Regulations 2014

Medical Certificate of Fitness

* Possible Exposures * Job Specific * Protective Equipment

e.g. noise, heat, fall risk, confined e.g. Operating Mobile e.g. Dust Respirator,
space etc. Crane, Digging Trenches, (Light Duty), Welding
Erecting Formwork & Gloves etc.
Support Work etc
* Occupation
e.g. General
Worker, Welder,
Bricklayer, Steel
Fixer, Mobile
Crane Operator
etc

_______________

Ohs/Spec-Site Specific Health & Safety Specification

 * The Employer to complete the information in the spaces marked with an * before sending the Employee for
a medical examination.

Declaration by the Medical Examiner:

I certify that I have, by examining and testing, using the above criteria specified by the employer, satisfied myself that
the abovementioned employee is fit to perform the duties as described by the employer in the matrix above.

Occupational Medicine Practitioner / Occupational Health Nursing Practitioner ( please print name)

________________________________________

Signature: _________________ Practise Number: ____________ Date: ____________

Address: _____________________________________________________________________

ANNEXURE (E)

PROHIBITION NOTICE CONTRAVENTION NOTICE

Date ____________________ Site Location _______________________

Site HSO Name ____________________ Site Manager Name _______________________

The undersigned is duly appointed and mandated by a ORTDM executive directive, as the …………………… for the
Nelson Mandela Bay Municipality Operations in terms of the Occupational Health & Safety Act No.85 of 1993 (as
amended) referring Section 37. A department / workplace / Construction Site inspection / audit were conducted on
_____________ at ______________________.

The inspection / audit were performed in terms of Section 8 and Construction Regulations 5 (1) (q)

The following non-conformances were identified during the site inspection:

No Description Finding Legal / H&S

Spec/ H&S Plan
Ref

Ohs/Spec-Site Specific Health & Safety Specification

 In terms of the OHSA 85 of 1993, Section 8(1) & (2) f, g, h and Section 9 (1) (2) and Construction Regulations CR 5
(1) (q), you are hereby instructed by virtue of a Contravention Notice, to implement and effect mitigation and / or
reduction arrangements and substantially reduce the threat which gave rise to the imposition of this Contravention Notice within
_______________ hours / days. Failure to comply this notice will result in a Prohibition Notice being issued.

In terms of the OHSA85 of 1993, Section 8(1) & (2) f, g, h, Section 9 (1) (2) and Construction Regulations CR 5 (1)
(q) you are hereby instructed to stop the operations by virtue of a Prohibition Notice. Revoking of the prohibition notice
or any amendments thereto, shall only be effected when mitigation and / or reduction arrangements have been
implemented to substantially reduce the threat which gave rise to the imposition of this prohibition notice.

Construction Manager / Supervisor

Name & Surname: ___________________________Signature:__________________Date:_________

ORTDM official:

Name & Surname: ____________________________Signature:_______________ Date:__________

Ohs/Spec-Site Specific Health & Safety Specification

 ANNEXURE (F)

Ohs/Spec-Site Specific Health & Safety Specification

 APPOINTMENT AS THE PRINCIPAL CONTRACTOR OF CONSTRUCTION WORK IN TERMS OF CR
5(1)(k) OF THE
OCCUPATIONAL HEALTH AND SAFETY ACT, (85 OF 1993) AS AMENDED

NAME OF COMPANY:
..............................................................................................................................................

IN TERMS OF THE ABOVE-MENTIONED ACT:

I/WE ............................................................................ having been appointed to ensure full compliance with

the

OHSA and Regulations, hereby appoint you .............. ……………………………….. as the Principal
Contractor of

Construction Work in terms of the Construction Regulation 2014, Sub-Regulation 5(1) (k). The appointment
is for the
following project:
……………………………………………………………………….Project.

YOUR RESPONSIBILITIES ARE TO:

1. Comply with all the duties imposed on a Principal Contractor by the Construction Regulations.
2. Supervise all Construction work on the premises in accordance with CR 8.
3. Ensure compliance with the health and safety specifications prescribed by the client or his agent for
this project.
4. Ensure compliance with all the requirements of the National Building Regulations.
5. Ensure that all contractors appointed by yourself, and reporting to you, comply with the requirements
as stipulated in the Construction Regulations.
6. Ensure that information and specifications to carry out work safely are communicated to all contractors
appointed and reporting to you.
7. To ensure that all records, registers, and documentation are maintained and that all persons
appointed to carry out tasks are competent, and possess the necessary resources to complete their
tasks effectively and in such manner that the health and safety of persons are not compromised.
8. Report to the client or his agent as per the agreed safety plan on all deviations and progress.

A copy of the said Construction Regulations 2014 of the OHS Act is attached for your convenience and you
are to familiarise yourself with the requirements of the Regulations and ensure that all construction work is
done in accordance with this Regulation.

This appointment will become effective on the date of acceptance thereof and will be valid until completion
of the construction work.

Please confirm your acceptance of this appointment by signing and returning to me the duplicate copy of
this letter.
Ohs/Spec-Site Specific Health & Safety Specification
 Yours Faithfully

Signature: ........................................................ Date:……………………………….

Client Representative Designation:……………………………

ACCEPTANCE

Ohs/Spec-Site Specific Health & Safety Specification

 I ............................................................................. understand the implications of the appointment and
confirm my acceptance of this appointment. I have studied the relevant sections of the Act and Regulations
and understand what is required of me.

Signed: ……………………………………………. Date:

………………………………..

Ohs/Spec-Site Specific Health & Safety Specification

 ANNEXURE (G)

DECLARATION

This original document has been prepared, reviewed and received by the undersigned:

ORIGINAL CLIENT

Prepared by: Approved by: Reviewed by: Comme

nted on
by:
Name: Name: Name: Name:

Signature: Signature: Signature:

Signatur
e:
Date: Date: Date: Date:

Capacity: Capacity: Capacity: Project Capacit

Manager y: Client

Ohs/Spec-Site Specific Health & Safety Specification