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Grade Encoding Guidelines

The document provides guidelines for faculty at Kolehiyo ng Lungsod ng Dasmarinas on filling out, submitting, and encoding grades in the grade sheet. It instructs faculty to unprotect the password protected grade sheet using the default password. It details the steps to encode grades, securely protect the sheet, and submit hard and soft copies to the proper offices. It also provides formatting guidelines for encoded grades and saving the grade sheet file.

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Reginald Gregienor Laceda
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© © All Rights Reserved
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43 views

Grade Encoding Guidelines

The document provides guidelines for faculty at Kolehiyo ng Lungsod ng Dasmarinas on filling out, submitting, and encoding grades in the grade sheet. It instructs faculty to unprotect the password protected grade sheet using the default password. It details the steps to encode grades, securely protect the sheet, and submit hard and soft copies to the proper offices. It also provides formatting guidelines for encoded grades and saving the grade sheet file.

Uploaded by

Reginald Gregienor Laceda
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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KOLEHIYO NG LUNGSOD NG DASMARIÑAS

OFFICE OF THE VICE PRESIDENT FOR ACADEMIC AFFAIRS


The Registrar

FILLING-OUT OF GRADE SHEET GUIDE

1. All Grade Sheets provided are password protected. To unprotect the Grade
Sheet, right-click on the sheet tab, select unprotect sheet:

2. Enter the default password Kld@123!!

 If the Grade Sheet you’ve received is not password protected, kindly


disregard the steps above.

Building the foundation for the Dasmarineños


[email protected] l College Building 1, Upper Ground Floor 1106 l Brgy. Burol Main, City of Dasmarinas, Cavite, Philippines 4114
KOLEHIYO NG LUNGSOD NG DASMARIÑAS
OFFICE OF THE VICE PRESIDENT FOR ACADEMIC AFFAIRS
The Registrar

SUBMISSION OF GRADE SHEET GUIDE

1. After un-protecting the sheet, faculty may proceed to encode the grades of the
student.
2. Please verify the recorded data on the Grade Sheet.
3. Before submitting the soft copy of Grade Sheet to The Registrar, faculty must
secure the sheet by entering a password of their selection. Please repeat the
steps on FILLING-OUT OF GRADE SHEET GUIDE, but this time select the Protect
Sheet option.

 Each faculty member's individual password must be submitted to the


Registrar for safekeeping, and if a grade dispute must be settled, The
Registrar can amend its record.
 After submission of the soft copy of grades to The Registrar, hard copies of
grade sheets must be submitted to; the OVPAA, Dean, and The Registrar.
Hard copies of Grade Sheets must be originally signed by the Faculty, Unit
Head, and the Dean.
 Submission of sheet password must be emailed to
[email protected]

Building the foundation for the Dasmarineños


[email protected] l College Building 1, Upper Ground Floor 1106 l Brgy. Burol Main, City of Dasmarinas, Cavite, Philippines 4114
KOLEHIYO NG LUNGSOD NG DASMARIÑAS
OFFICE OF THE VICE PRESIDENT FOR ACADEMIC AFFAIRS
The Registrar

ENCODING OF GRADES GUIDELINES

1. Do not change the formulas on the Grade Sheet.


2. Only The Registrar can edit records with sufficient documentation and filing of
Application for Change of Grade.
3. Please follow the guidelines for Change of Grades Form (KLD-01-02-F005).
(Kindly refer to OVPAA 2023 – 084)
4. Encode the computed grades of the students.
5. Only encode W for students who are officially withdrawn from your subject,
and UW for students that are not officially withdrawn. Encode OD for students
who dropped the subject within 2 weeks after the enrollment period. (Please
refer to the list the Registrar will release.)
6. No INC grade shall be encoded in the grade sheet.
7. Save the Grade Sheet with the filename:
CourseCode_Section_Term_AcademicYear_Professor’sSurname.
Example: GEE1000_CIS101_1st_23-24_DeLaCruz

Building the foundation for the Dasmarineños


[email protected] l College Building 1, Upper Ground Floor 1106 l Brgy. Burol Main, City of Dasmarinas, Cavite, Philippines 4114

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