2009

2009 International
International Forum
Forum on
on Information
Information Technology
Technology and
and Applications
Application

Study on Integrated and Controlling Management Information System of

Construction Enterprise Groups
Qi Shenjun1,2 Zheng Lanlan1,2 Zhang Shengping3 Ding Lieyun1,2 Luo Hanbin1,2 Ke Huahu1,2
1School of Civil Engineering & Mechanics Huazhong University of Science and Technology, Wuhan, 430074, China,
2Hubei Key Laboratory of Control Structure; Huazhong University of Science & Technology, Wuhan, Hubei, 430074, China
3Management and Economics School of Kunming University of Science and Technology, Kunmin, 65009, China
[email protected]; [email protected]; [email protected];[email protected]; [email protected];
[email protected]

ABSTRACT: The construction engineering projects contracted management method to produce the target systematically,
by the construction enterprise groups are large, complex and has being used increasingly, and Integrated and Control
dispersed in many zones; and there are many participators in it Management Information System of Construction
and coordination problems for it are prominent. Therefore, engineering project Enterprises Groups (ICMISCPEG) is
Integrated and Control Management Information System of proposed in this paper [5].
Construction engineering project Enterprises Groups
(ICMISCPEG) has being used increasingly. The concept of II. SUMMARIZE OF THE ICMISCPEG
ICMISCPEG is firstly analyzed, and then its establishment is
The ICMISCPEG is an Internet/Intranet management
expounded from data planning and system framework designing.
As a case of CCCC (China Communications Construction information system, which is built with work flow and other
Company LTD) Second Harbour Engineering Company LTD is interrelated technologies. The main object is to deal with the
studied, approves that ICMISCPEG is an effective methods for construction engineering project business in the construction
the construction enterprises groups to decide, plan, implement enterprise groups, and it establishes a network environment,
and control coordinately. forming a co-ordination work platform, which striding over
departments, projects, enterprise and location. As result of
KEYWORDS: Construction Enterprises Groups; Coordination that, the technologies, information and resources are
Management;Workflow Management; Integrated and Control communicated and optimized in the construction enterprise
System groups, the supply of the project production or labor service
will be better satisfied with the owners, managing and
I. INTRODUCTION controlling of the projects dispersed elsewhere will be more
effectively.
Management Information System(MIS) is a system Therefore, the ICMISCPEG is an integration of the
constituted with human, the computer and other elements management ideas innovation in construction industry and
which can collect, transfer, store, protect and use the appliance of computer information technology.
information[1] .Informationization of a construction
enterprise is a process, which continuously improves the III. DESIGN AND DEVELOP OF ICMISCPEG
efficiency and level of constructing, managing and decision-
According to the three hiberarchy-dimensional
making, and finally improves the economic benefit and
integration management model in construction engineering
enhances the market competition. So enterprise
groups, ICMISCPEG is designed and developed [6].
informationization isn’t just a technology problem. It also
closely connects with enterprise developing process,
Vertical
operation flow, organization structure and management
General Company Integration
model[2]. According to the system, the historical and present
data separated in every department will be centralized Subsidiary/Branch
storage for the leaders to make decision [3].And designing Company
and developing Enterprise Management Information Project
System(EMIS) is to ascertain enterprise development
stratagem, reengineer business process, analysis business Horizontal Integration
Designers
Department

Department

Department

data and define system function and apply it in the enterprise

Equipment

Department

Department
Marketing
Contract

Material

Finnacial

Supervisors
[4]. Owner
The construction engineering projects contracted by the Contractors
construction enterprise group are large, complex, dispersive Suppliers
in many zones; and there are many participators in it and
coordination problems for it are prominent, therefore
Construction Engineering Project Management Information Figure 1. The Three Hiberarchy-Dimensional Integration Management
Model in Construction Engineering Groups
System(CEPMIS), which is a kind of synthesize
management system making use of the technique of modern
computer network and construction enterprise groups

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DOI 10.1109/IFITA.2009.147
A. Planning of Data Flow several subsystems, such as Personnel Management,
ICMISCPEG adopts the upward reporting mechanism Material, Equipment, Suppliers, Marketing, Contract, Cash
and downwards transmitting mechanism. The upward Flow, Report Forms, Works Programming, Quality, Cost and
reporting mechanism is the mechanism that managers of Safety [7][8]. The structure of ICMISCP is described as
project-operation level collect all kinds of the project Figure3.
constructing information occurred in the project constructing
process, including contract, schedule, investment, quality,
safety, risk, material, equipment and anything else, and input
the basic data into the system. And then the information is
statistic collected and analyzed by intermediate functions
layer. Finally, it will be reported for the decision makers.
The downwards transmitting mechanism is how to distribute
all kinds of managing decisions and plans to the site of
corresponding project. The data flow is shown in Figure 2.

Figure 3. Function Structure of ICMISCPEG

The typical modules are designed as follows:

1) Project Information Portal Website
The Project Information Portal Website was an open
platform based on internet. It provided the environment for
construction engineering project information sharing,
communicating & exchanging, and distributed-collaborative
Figure 2. Data flow direction of ICMISCPEG working in different places. Using it, the constructing
engineering project information was transferred and shared
B. Design of System Frameworks more quickly, and every participatory company would
communicate and work together with each other more
The ICMISCPEG is designed with a B/S framework, the
effectively[9][10].
users inside or outside, can login in the system on the local
area network and also on the internet by the identity 2) My Workbench
authentication. The inner users are from general My Workbench is an internet office for leaders. It
corporations, subsidiary/branch companies and projects, reminded the leaders of different business waiting for
which including the system managers, leaders and business examination and approval. It supported all kinds of query by
administers. The outer users are those who contact closely fuzzy condition and leaders’ decision making.
with the projects, including alliances, sub-contractors, 3) Human Resource Management
suppliers, government and public. Human Resource Management could realize dynamic
information query, such as personnel information, resume,
C. Design of System Function training, rewards and punishment and so on. It also could
The ICMISCP is a three-level structure computer realize export of personnel information and statistical report
information system. The lowest level is an internet co- .The personnel information contained 19 subclasses, such as
ordination platform based on computer equipment, internet organization management, staff management, recruitment
equipment and database. The second level is communication management, education & training, performance appraisal,
level which usually contains many supporting software and staffing, payment management and integrated query.
the software dog/slot. And the third level is a platform of 4) Marketing Management
business-process which is synthesis-integrated, it consists of The core of Marketing Management was marketing by
three parts. The first part is the Office-Automation System region and specialty, and appraises marketing capability of
which contains Real-Time Communication, Co-ordination every branch/subsidiary company scientifically. Its function
Management, Document Management, Information contained Real-Time Market Information Tracking,
Publishing and so on. The second part is Project Information Examination and Approval of Market Information, Tender
Portal Website (PIP). It contains Document Management, Information and Contract Information, Dynamic
Project Information Exchange, Project Collaborative Work, Information Query, Statistical Analysis, Report Information
Business Flow Management, Video Conference and so on. about Owners and Competitors and Support Leaders’
The third part is the Integration and Controlling System of Decision Making.
Project, which is the core of ICMISCP. This system contains 5) Contract Management

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 The aim of Contract Management was to realize storing The Project Information Portal Website and the typical
the basic information of construction engineering project, interfaces of the ICSCPLCE are shown as Figure4 and
contracts and subcontracts, and to track the executing of Figure5:
contracting measure, payment, alteration in real-time, it
support the statistical analysis of all contracts too.
6) Capital Management
Capital Management adopted the Capital Central
Management, by which the expense and disbursement were
separately.
7) Project Management
The core of Project Management is to develop the
schedule and track the accomplishment of the construction
engineering projects. Its function is to make annual plans,
quarter plans and monthly plans of construction engineering
project from project department to branch/subsidiary
company and general company, and report the actual
performance by half-month with the basic control unit of Figure 4. Project Information Portal Website
“engineering quantity list”.
8) Equipment Management
The core of Equipment Management consisted of
historical dynamic management and equipment plan. Its
function contained sharing of equipment supplier; online
approving different kinds of plans about procurement, lease
and improvement; inputting tender information, contract
information and acceptance check information; account
management about equipment accounts, equipment
allocation, equipment sale, unharmed rate and utilization
rate; realizing registering and querying the equipment
allocation records.
9) Material Management
The core of Material Management consisted of realizing
online approving material tender planning. Its main function
contained the recommend, online examination & approval Figure 5. One Typical Interface of ICSCPLCE
and evaluation of material suppliers; reporting and
examination & approval of demand plans and tender plans
in the purchasing and transaction center; inputting tender
information and contract information of the material in the V. APPLYING OF THE ICSCPLCE IN CHEC
purchasing and transaction centers; registering for running Up to the end of 2007, with the ICSCPLCE, the
account of contract payment; querying material suppliers managers of CHEC finished tender work nearly 129
and trade information, and forming related statement projects, and sixty are bid projects. They have being
automatically. finished online management of 163 construction
engineering projects, including the basic information,
IV. CASE STUDY construction contract and subcontract management,
With the idea of ICSCPLCE, the Project Management schedule control, investment control and cost control.
Lab of Huazhong University of Science and Technology Besides, in order to ensure project constructing according to
(HUST) cooperated with the Second Navigation Engineering schedule, they finished the recommendation and appraisal of
Bureau (CHEC), developed “the ICSCPLCE of CHEC” about 233 subcontractors, 130 material suppliers and 250
successfully. equipment suppliers. They also signed nearly 900 contracts,
This system was composed with 12 first-level modules the amount of which reached to more than 20 billions.
and nearly 300 second-level modules. The first-level
modules contains the Centre of Authorization Management, VI. CONCLUSIONS
Project Information Portal Website, Decision-Making and The ICSCPLCE in CHEC is an internet and distributed
Support of Leaders, Knowledge System, My Workbench, platform for managers to work coordinately in any places.
Human Resource Management (HRM), Contract According to the synergy mechanism inside ICSCPLCE and
Management, Capital Management, Project Management, management flow in construction engineering project, it
Equipment Management and Material Management. The realizes distributed and co-ordination working on the basis of
system set up about 80 roles and 6000 users. transferring information in and out the construction
enterprise groups effectively and sharing it enough.

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[4] Z. Kai, “Study of Apply Strategy of Informationization in Construction
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groups. [5] S. Lihong, “Research on the Collaborative Management of Multi-
Project in Software Organization”, Tianjin University, June, 2006
ACKNOWLEDGMENT
[6] D. Lieyun, Q. Shenjun, and L. Hanbin, “Management Innovation and
Thanks for other members in the Project Management Information Support of Construction Enterprise Group”, Construction
Lab of Huazhong University of Science and Technology and Economy, Vol.308, No.6, Jun. 2008，pp.8~11
the Second Navigation Engineering Bureau (CHEC). [7] G. Guoping, “The Research on Internet-Based Construction Enterprise
Project Integrated Management System”, Southeast University, April
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