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SOP Coding System

This standard operating procedure describes the coding system for procedures, projects, organization charts, and manuals at Intelur Pharma Science Pvt. Ltd. The SOP outlines how each document type will be numbered with a standardized naming convention including the company name, document type abbreviation, last two digits of the current year, and a serial number. Responsibilities are defined for users and quality assurance to follow the coding practices in this SOP.

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saumya.sharma
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521 views

SOP Coding System

This standard operating procedure describes the coding system for procedures, projects, organization charts, and manuals at Intelur Pharma Science Pvt. Ltd. The SOP outlines how each document type will be numbered with a standardized naming convention including the company name, document type abbreviation, last two digits of the current year, and a serial number. Responsibilities are defined for users and quality assurance to follow the coding practices in this SOP.

Uploaded by

saumya.sharma
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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STANDARD OPERATING PROCEDURE

Coding System

Document No. Version Effective Date Valid Till

1. Objective:
1.1. This SOP describes the procedure for the Coding of procedures, projects, Organization
charts, Manuals/Master Files as a part of good documentation practices.
2. Scope:
2.1. This procedure is applicable to all Coding of procedures, projects, Organization charts,
Manuals of Intelur Pharma Science Pvt. Ltd.
3. Responsibility:
Users & QA
 To follow the practices defined in this SOP.
 To implement this procedure for respective documents coding.
4. Definitions & Abbreviations:
Definitions:
 Coding: The process of assigning a code to something for classification or identification.
Abbreviations: NA
5. Flow chart: NA
6. Procedure:
6.1 General considerations:
6.1.1. All the Procedures/Standard Operating procedures shall be numbered as follows:
 IPS/SOP/YY/ZZZ where,
 IPS - indicates Intelur Pharma Science Pvt. Ltd., (company name)
 SOP - indicates Standard Operating Procedure.
 YY - indicates the last two digits of the current financial year.
 ZZZ - indicates the SOP/Procedures serial no. and starts from 001 for each
financial year.
STANDARD OPERATING PROCEDURE

Coding System

Document No. Version Effective Date Valid Till

6.1.2. All the Projects shall be numbered as follows:


 IPS/PRJ/YY/ZZZ where,
 IPS - indicates Intelur Pharma Science Pvt. Ltd., (company name)
 PRJ - indicates Project.
 YY - indicates the last two digits of the current financial year.
 ZZZ - indicates the SOP/Procedures serial no. and starts from 001 for each
financial year.
6.1.3. Organization charts shall be numbered as follows:
 IPS/ORG/YY/ZZZ, Version – X where,
 IPS - indicates Intelur Pharma Science Pvt. Ltd., (company name)
 ORG - indicates Organization Chart.
 YY - indicates the last two digits of the current financial year.
 ZZZ - indicates the SOP/Procedures serial no. and starts from 001 for each
financial year.
 XX – Organization Chart version number, starts from 01 for each financial year.
6.1.4. Organization manuals shall be numbered as follows:
 IPS/MAN/YY/ZZZ, Version – XX where,
 IPS - indicates Intelur Pharma Science Pvt. Ltd., (company name)
 MAN - indicates Manuals/Master Files. SMF indicates Site Master File, QM
indicates Quality Manuals
 YY - indicates the last two digits of the current financial year.
 ZZZ - indicates the SOP/Procedures serial no. and starts from 001 for each
financial year.
 XX – Organization Chart version number, starts from 01 for each financial year.
7. Related SOP/ Documents:
Not applicable
STANDARD OPERATING PROCEDURE

Coding System

Document No. Version Effective Date Valid Till

8. References:
Not Applicable
9. List of Annexures:
Not Applicable
10. Revision History:
This section provides information about related SOPs, references, annexures (if any), and the
revision history of the document.
Version Brief Details of Review / Revision

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