Workday Payroll
for the United States
Workday Payroll for the US addresses the full spectrum of enterprise Key benefits
payroll needs. It offers the control, flexibility, and insight you need to • Use a modern calculation engine to
support your unique organisation. handle complex requirements.
• Define processing criteria for pay runs
and run multiple pay groups together.
Unified with Workday HCM
Workday Payroll was designed as part of Workday Human Capital • Offer employee access to mobile and
online payslips.
Management (HCM). A unified payroll and HCM solution helps you maximise
your overall investment in Workday. • Offer self-service online W-2s, W-4s,
and tax and payment elections.
• Take advantage of Workday’s core system-of-record for employee
• Perform comprehensive audits before
data across HCM and payroll to manage changes for benefits, final payroll run.
terminations, and life events.
• View pre-built reports for insights into
payroll results.
• Give employees the ability to request time off, view payslips, and
make payment elections from a unified self-service application that • Get automatic tax updates through a
cloud-delivery model.
works on both a browser and mobile device.
• Provide system-to-system integration
with the Office of Child Support
Flexibility to address unique requirements Enforcement for e-IWO.
Traditional payroll applications provide hard-coded, out-of-the-box
packages that are often unable to accommodate specific business needs.
Workday’s flexible and intuitive configuration supports your organisation’s
advanced requirements.
• Robust calculation engine: Run payroll calculations as often as you
want with Workday’s powerful calculation engine, built to handle
the most complex payroll requirements. Payroll processing time is
drastically reduced from hours to minutes.
• Highly configurable: Configure accumulations, balance periods,
and balances according to your current calculation and reporting
needs. Group employees into logical pay groups according to
organisational needs.
• Role-based and segment-based security: Access pay results
with configurable role-based permissions. Configurable security
improves collaboration, giving business partners outside the payroll Access mobile payslips
via self-service
department the ability to provide input and view results before
payroll completion.
Complete control to manage payroll Actionable insight with payroll analytics
Workday Payroll provides complete control over your Workday Payroll includes built-in analytics, allowing you
payroll processes, data, and costs. Eliminate the pain to run reports and audits on all payroll data. Retrieve and
points found in traditional systems with intuitive payroll act on payroll data immediately to make adjustments.
set-up and management tools.
• Automated audits: Users can define audit criteria
• Control over process: Control how gross-to-net is and create audit reports at the summary, pay
calculated for different types of payroll runs. Define group, or employee level. Set up comprehensive
criteria for specific earnings and deductions. audits embedded into payroll results and drill into
audit alerts to investigate details.
• Control over data: Quickly access pay results for
any employee or period. Run common predefined • Visibility into actual costs: Companies can now see
reports, such as pay balance summary and pay what they are spending globally on employees.
calculation results. Compare payroll results across periods. Take action
on a pay calculation result via a one-click report.
• Control over cost: No more cost-prohibitive
charges for reports, pay components, or
calculations from service bureaus. No more Workday global payroll partner programme
mandatory upgrades from ERP providers that are Global companies that require payroll solutions beyond
costly and time-consuming for your company. Workday’s native payroll offerings in the US, Canada,
UK, and France can take advantage of our global payroll
cloud partner programme. Workday’s payroll partner
programme helps to reduce the costs associated with
deploying, integrating and managing third-party payroll
solutions.
To make integrations easier, Workday offers pre-built
integrations to partners through Cloud Connect for Third-
Party Payroll. Workday-certified partners build, offer,
and maintain bidirectional integration, allowing payroll
results to be displayed in Workday. Customers benefit by
gaining a global view of payroll actuals from Workday,
while still being able to use local payroll providers in
each country that offer their desired level of service.
Run standard, pre-built payroll reports “We realised that what we would gain
or customise your own
from Workday, such as predictive
analytics and reporting, would be
optimised if we had Workday Payroll.
The things we were selling to the
company as huge steps forward
demanded that we have the
best payroll system, which was
Workday Payroll.”
– Michelle DiTondo, SVP HR (HIGHEST RANKING),
MGM Resorts International Operations, Inc.
Workday Payroll for the United States
Payroll processing Audit and reporting
• Calculate on any earning, deduction, or accumulation • Run common predefined reports such as payroll register
for any time period. and pay calculation results.
• Calculate in both a batch mode for pay groups or at • Configure reports to display any earning, deduction,
an employee level with one click. or balance values.
• Calculate FLSA premiums for seven-day work periods. • Create audit reports at the summary, pay group,
or employee level.
• Support for mergers and acquisitions (M&A).
• Define criteria to perform audits against pay results.
• Determine how gross-to-net is calculated for different
types of payroll runs. • Compare payroll results across periods.
• Define criteria for specific earnings and deductions, • Take action on a pay calculation result via a one-click
including gross-up calculations. report.
• Configure specific earnings or deductions views for
Earnings and deductions select security groups (e.g. managers, benefit partners).
• Export any page or report directly to Excel or PDF with
• Unlimited number of earnings and deductions.
a single click.
• Define a set of rules for earnings and deductions.
• Intuitive mapping to compensation elements or
Accounting and compliance
benefits from Workday HCM.
• Configure payroll chart of accounts and define account
• Eligibility criteria and scheduling logic for
posting rules.
accurate processing.
• Payroll accounting report provides drill-down analysis.
• Flexible Worktag feature to identify unique allocations.
• Worktags allow for easy allocation to projects, cost
• Labour allocations splits at the employee, position and
centres, funds, grants, custom organisations, etc.
earning level.
• Workday’s cloud model delivers tax updates seamlessly
• Configurable arrears calculations and net-pay
and automatically.
validations.
• Configure, audit, preview, and print W-2s and W-2Cs.
Accumulations and balances • Integrate tax filing and web services to the tax deposit
and filing service you choose.
• Add or modify accumulations easily.
• System-to-system integration with the Office of Child
• Define balance periods, even after periods have Support Enforcement for e-IWO.
been processed.
• Report on balances and accumulations.
Employee self-service
• View payslip information online or from a mobile
device.
• Add or edit federal and state withholding elections.
• Add or edit payment elections (direct deposit).
• View tax documents (W-2 and W-2c).
• Paperless opt-in for payroll and tax documents.
Workday | Phone: +44 (0)20 3318 2336 | www.workday.com/uk
© 2016. Workday, Inc. All rights reserved. Workday and the Workday logo are registered trademarks of Workday, Inc. All other brand and product names are
trademarks or registered trademarks of their respective holders. 20160223WDPAYROLL-ENUK
