USER MANUAL FOR ADMINISTRATION MENU

(Software Version: 9.9 website last updated on 14/11/2019)

Contents
User Login .................................................................................................................................................................... 2
Administration ............................................................................................................................................................. 3
Staff Summary ......................................................................................................................................................... 3
Equipment Summary ............................................................................................................................................... 4
Essential Medical Supplies Summary....................................................................................................................... 5
Manage Health Facilities.......................................................................................................................................... 5
Request for New Health Facility .......................................................................................................................... 6
Request for New RRT User................................................................................................................................... 7
Edit Facility Details ............................................................................................................................................... 8
Essential Medicines List ..................................................................................................................................... 10
Emergency Medicines List ................................................................................................................................. 11
Supplies .............................................................................................................................................................. 12
Health Workforce Details .................................................................................................................................. 12
Health Facility Delate Request ........................................................................................................................... 13
Login History .......................................................................................................................................................... 13
List of Health Facility Update Request ................................................................................................................... 14
Profile Update Status ............................................................................................................................................. 15
Subcenter Village Mapping .................................................................................................................................... 16
Additional administrative functions for state level user ........................................................................................... 18
Usage Summary ..................................................................................................................................................... 18
Manage User Accounts .......................................................................................................................................... 19
Add New User .................................................................................................................................................... 20
Edit User Details................................................................................................................................................. 20
Reset Password .................................................................................................................................................. 21
 IDSP-IHIP USER MANUAL FOR ADMINISTRATION MENU

User Login
• Open URL http://ihiptraining.in/idsp/ in your web browser
• Enter your login credentials & ‘Captcha’ & click on ‘Sign In’
Screenshot 1: Login Screen

• Click on menu item ‘Administration’ to see the different sub menu available under
this
Screenshot 2: Administration Menu

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 IDSP-IHIP USER MANUAL FOR ADMINISTRATION MENU

Administration
• The ‘Administration’ menu is provided for the users ‘District Surveillance Officer’
(DSO) and ‘State Surveillance Officer’ (SSO)
• Access to some of the administrative functions is also provided to ‘P Form’ & ‘S
Form (Desktop)’ users related to their health facility under ‘User’s Menu’ –
‘Update Facility Details’
• The administrative access under different users’ categories is summarized in the
table below:

Table 1: User's access to administrative functions

Staff Summary
• Under this DSO/SSO can see ‘Sanctioned Count’ & ‘Working Count’ of the different
‘Staff Type’ under ‘District’/’Sub District’ or ‘State’/’District’

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 IDSP-IHIP USER MANUAL FOR ADMINISTRATION MENU
Screenshot 3: Staff Summary

Equipment Summary
• Under this DSO/SSO can see ‘Sanctioned Count’ & ‘Available Count’ of the
different ‘Equipment Type’ under ‘District’/’Sub District’ or ‘State’/’District’
Screenshot 4: Equipment Summary

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 IDSP-IHIP USER MANUAL FOR ADMINISTRATION MENU
Essential Medical Supplies Summary
• Under this DSO/SSO can see details of ‘Essential Medical Supplies’ under
‘District’/’Sub District’ or ‘State’/’District’
Screenshot 5: Essential Medical Supplies Summary

Manage Health Facilities

• Under this DSO/SSO can search for the ‘Facilities’ under the ‘District/State’ with
option to select ‘Sub District’ & ‘Facility Name’
• On clicking the search button ‘Facility Summary’ is displayed for the selected
search criteria
Screenshot 6: Manage Health Facilities

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 IDSP-IHIP USER MANUAL FOR ADMINISTRATION MENU
• Buttons are present at bottom as per the user role to ‘Request for New Facility’
&/or to ‘Request for new RRT user’

Request for New Health Facility

• On clicking the button ‘Request for New Health Facility’ a new web page appears
• All the mandatory (*) information need to be filled in order to request for creation
of a ‘New Health Facility’
Screenshot 7: Request for New Health Facility 1

• On selecting the ‘Access type’ a new window appears below asking for the
respective users’ details
Screenshot 8: Request for New Health Facility 2

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 IDSP-IHIP USER MANUAL FOR ADMINISTRATION MENU
• ‘S Form’ access is given only to sub center user & this option get checked
automatically by selecting the ‘Health Sub Center’ under ‘Facility Type’
• Once all mandatory (*) details are filled the ‘Save’ button became functional. One
has to click it to submit the request for ‘New Health Facility’

Request for New RRT User

• On clicking the button ‘Request for New RRT User’ a pop-up window titled
‘Request for New RRT User By District : XXX’ will appear
• One has to fill the necessary details & click the button ‘Save’ to submit the request
Screenshot 9: Request for New RRT User

Action:

• By clicking on ‘Facility Count’ number against any ‘Facility Type’, list of records of
this facility appears at the bottom.
• By clicking the ‘Action’ button, as per user’s access role following actions can be
taken for the listed facilities:
o Edit Facility Details – Following updation can be done: Address / Officer in
charge & contact details / Mapping of facilities covered under this health
facility / Request for new user ID / Request for update of facility details /
Validate location on the map
o Essential Medicines List – updation
o Emergency Medicines List – updation
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 IDSP-IHIP USER MANUAL FOR ADMINISTRATION MENU
o Supplies – updation
o Health Workforce Details – updation
o Health Facility Delate Request – submission of request with mentioning the
‘Reason for deletion’
Screenshot 10: Manage Health Facilities - Records

Edit Facility Details

• On clicking ‘Action’ – ‘Edit Facility Details’ the window below that facility listing
expends to display the facility details available in the system
Screenshot 11: Edit Facility Details

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 IDSP-IHIP USER MANUAL FOR ADMINISTRATION MENU
• Following updation can be done: Address / Name of Officer in charge & his contact
details / Validation of location of this health facility on map
• To update any of these details one has to fill the detail & all the mandatory fields
then has to click the update button
• Greyed out fields cannot be edited here, to update any of them, DSO has to submit
the ‘Request for Update of facility details’ by clicking the given link on right side
• On clicking the link a pop-up window will appear
• Fill the required details & click on ‘Yes’ to submit the ‘Update’ request
Screenshot 12: Request for Update of facility details

• ‘Request for new user ID’ can also be submitted here by clicking the link ‘Request
for new user id’
Screenshot 13: Request for New User ID

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 IDSP-IHIP USER MANUAL FOR ADMINISTRATION MENU
• A pop-up window will appear. One has to fill the required details & click on ‘Save’
button to submit the request
• Under ‘Edit Facility Details’ the rights for ‘Request for Update of facility details’ are
exclusively provided to district level user
• The ‘Mapping of facilities covered under the health facility’ can be done by
district level user & above
• For this one has to select the facilities to be mapped under the health facility
Screenshot 14: Mapping of facilities covered under the health facility

Essential Medicines List

• The ‘Essential Medicines List’ for the facility type is pre-populated on the system
• The user at health facility level & above can update the ‘Unit’ & ‘Quantity’
available for listed items at particular health facility

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Screenshot 15: Essential Medicines List

Emergency Medicines List

• The ‘Emergency Medicines List’ for the facility type is pre-populated on the system
• The user at health facility level & above can update the ‘Unit’ & ‘Quantity’
available for listed items at particular health facility
Screenshot 16: Emergency Medicines List

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 IDSP-IHIP USER MANUAL FOR ADMINISTRATION MENU
Supplies
• The list of ‘Supplies’ for the facility type is pre-populated on the system
• The user at health facility level & above can update the quantity ‘Sanctioned /
Required’ & ‘Available’ for listed items at particular health facility. He/she further
can put remarks under ‘Remarks’ column against each item
Screenshot 17: Supplies

Health Workforce Details

• The list of ‘Health Workforce Details’ designations for the facility type is pre-
populated on the system
Screenshot 18: Health Workforce Details

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• The user at health facility level & above can update the numbers ‘Sanctioned /
Required’ & ‘Working’ for listed designations at particular health facility. He/she
further can put remarks under ‘Remarks’ column against each item

Health Facility Delate Request

• ‘Health Facility Delate Request’ can be raised by user of the health facility except
lab user
• Under ‘Action’ on clicking ‘Health Facility Delete Request’ a pop-up window
appears
• One has to mention the ‘Reason for the deletion’ & to click on the ‘Send Deletion
Request’
• If logged as ‘District Admin’ the deletion happen instantly without request
submission to ‘State’.
Screenshot 19: Health Facility Delate Request

Login History
• Under this DSO can see & export the ‘Login History’ of all listed portal user under
the district

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Screenshot 20: Login History

List of Health Facility Update Request

• Under this DSO/SSO can view status of submitted ‘New Facility Request
List’/’Update Facility Request List’/’User ID Request List’/’Health Facility Deletion
Request List’
Screenshot 21: Health Facility Update Request

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• SSO has to ‘Approve’ or ‘Reject’ the request by clicking ‘View’ button against an
entry & then selecting appropriate option
Screenshot 22: Health Facility Update Request - SSO

Profile Update Status

• Under this DSO/SSO can see & print ‘Name’/’Mobile’/’Email’ update status of
portal user under his/her District / Sub district
• Filtering options available are ‘District’ / ‘Sub District’/ user type – (‘S Form
Users’/’P Form Users’/’L Form Users’)
Screenshot 23: Profile Update Status

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Subcenter Village Mapping

• Under this functionality the DSO/SSO can see the status of mapping of villages to
sub center
• They can also do mapping of the villages to subcenter here
Screenshot 24: Sub Center Village Mapping 1

• By clicking on the hyperlinked numbers – the list of mapped/unmapped sub

centers/villages can be generated

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Screenshot 25: Sub Center Village Mapping 2

• By clicking on the name ‘Sub Center Name’ a window titled ‘Sub Center Village
Mapping’ will pop-up.
• Mapping of villages with this ‘Sub center’ can be done/updated by selecting the
villages to be mapped & clicking on ‘Update’ button
Screenshot 26: Sub Center Village Mapping 3

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Additional administrative functions for state level user

• State level user has some additional functions under administration menu:
o Uses Summary
o Manage User Accounts
Screenshot 27: Administration Menu - State User

Usage Summary
• This function is available for State level user
• User can see ‘Usage Summary’ for different type of users for selected time range
• The report displays the ‘Number of Users’ & ‘Number of Entries’ for users of ‘P
Form’, ‘L Form’, ‘S Form(Desktop)’, ‘S Form(Mobile)’, ‘Event Alert’ and ‘Outbreak
Initiation’

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Screenshot 28: Usage Summary

Manage User Accounts

• Under this functionality the SSO can add new user, edit details for an existing user
or can reset the password of an existing user
Screenshot 29: Manage User Accounts

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Add New User
• To add a new user, SSO has to click on the button ‘Add New User’
• A pop-up window will appear asking details for the new user
• After filling the required details the button ‘Save’ will become functional
• Clicking on this button will create a new user for the portal
Screenshot 30: Add New User

Edit User Details

• SSO can also edit details of any user by clicking on the ‘Edit’ – ‘Edit User Details’
Screenshot 31: Edit User Details 1

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• After doing the necessary changes they have to click on ‘Save’ button to save the
changes
Screenshot 32: Edit User Details 2

Reset Password
• SSO can reset the password for any user under his/her state by clicking on the link
‘Edit’ – ‘Reset Password’
Screenshot 33: Reset Password

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