RESTD
General Headquarter
IGT & E Branch
FGEI (Cantts/Garrisons) Dte
Sir Syed Road, Rawalpindi
Telephone No. 5563198
No.04/Probation/77-FGEI(NTS)
06 Apr 2022
To: FGEI (C/G)
All Regional Office, ___________
Info: All Heads of Institutions
ID: All Sec
Subj: Termination of Probation Period
1. It has been decided by the competent authority that in future cases for terminatin of
perobation period may be fwd as per instructions given below:-
a. Teaching Staff As per Anx-A, B & C Assessment reports may be fwd
to Date at end each quarter
b. Non-Teaching As per Anx-D After comp;letionof 10 months,
Staff report may be fwd to Dte.
2. Fwd for strict compliance, please.
sdxxxxx
Capt
For DG
(Wardha Amin Khan)
RESTD
Annexure -A
1st Assessment Report
(After First 04 Months)
Period of evaluation form _____________________ to _________________ PHOTO
(to be filled by the Head of Institution)
1. Personal Data
Name _______________________ Designation _______________
Name of Inst ______________________ Date of Birth _______________
Date of Appt/Prom ______________________ Qualification _______________
Domicile ______________________ Contact No. _______________
2. Personality Traits (max score + 50 weightage + 20%)
Ser Traits Exemplar Proficient Satisfactory Needs Unacceptable
y (4) (3) improvements (1)
(5) (2)
a. Regularly and
punctuality
b. General
attitude
c. Integrity
d. Intelligence
e. Confidence
f. Acceptance of
Responsibility
g. Reliability under
pressure
h. Financial
Responsibility
i. Relations with
staff
j. Relations with
public
k. Tolerance
l. Dress code
m. Adoptability to
change
Total Score
Weighted Score = Obtained Score
50 x 20 =
3. Comments (to be explained in profession language)
________________________________________________________________
________________________________________________________________
________________________________________________________________
4. Suitability Criteria
a. Suitable - Weighted score ≥ 10
b. Needs Improvement - Weighted score< 10 and ≥ 7
c. Unsuitable - Weighted score< 7
Head of Institution
COUNTERSIGNED BY RD
Annexure -B
2nd Assessment Report
(After Successive 04 Months)
Period of evaluation form _____________________ to _________________ PHOTO
(to be filled by the Head of Institution)
1. Personal Data
Name _______________________ Designation _______________
Name of Inst ______________________ Date of Birth _______________
Date of Appt/Prom ______________________ Qualification _______________
Domicile ______________________ Contact No. _______________
2. Professionalism (max score = 60; weightage + 35%)
Ser Traits Exemplary Proficient Satisfactory Needs Unacceptable
(5) (4) (3) improvements (1)
(2)
1. Grip on Subject
2. Prepare lesson
Plan
3. Maintenance of
Lesson Plan
4. Proper Division
of Limit of Lec
5. Use of AV Aids
6. Relevancy to
the content
7. Clarity of
Expression
8. Involvement of
students in the
teaching learning
process
9. Response to
the queries of
students
10. Ratio of class
test conduct
11. Assessment of
students
12. Maintenance of
students record
Total Score
Weighted Score = Obtained Score
60 x 35 =
3. Comments (to be explained in profession language)
________________________________________________________________
________________________________________________________________
________________________________________________________________
4. Suitability Criteria
a. Suitable - Weighted score ≥ 17
b. Needs Improvement - Weighted score< 17 and ≥ 11
c. Unsuitable - Weighted score< 7
Head of Institution
COUNTERSIGNED BY RD
Annexure -C
Final Assessment Report
PHOTO
(Part-I)
Period of evaluation form _____________________ to _________________
(to be filled by the Head of Institution)
1. Personal Data
Name _______________________ Designation _______________
Name of Inst ______________________ Date of Birth _______________
Date of Appt/Prom ______________________ Qualification _______________
Domicile ______________________ Contact No. _______________
2. Academics
Ser Subj Section Appeared Pass Fail A1 A B C D E CGPA
CGPA = (A1 x 6 + A x 5 + B x 4 + C x 3 + D x 2 + E x 1) 1 Total No. of Students Appeared
Weighted Academic Score = __________________
(if CGPA ≥ 5 then score = 35, if CGPA ≥ 4 then score = 28, if CGPA ≥ 3 then score = 21
If CGPA ≥ 2 then score = 14, if CGPA ≥ 1 then score = 07)
Date:____________ Signature of Head of Institution
_______________________________________________________________________
(Part-II)
Note: to be filled by Dir/ DD/ GSO-I of RO. Copy of 1st Assessment and 2nd Assessment
proforma to be attached.
3. Overall Assessment
1st Assessment 2nd Assessment Academics Interview by RO
(20%) (35%) (35%) 10% (out of 10)
Final
Assessment
4. Comments (to be explained in profession language)
________________________________________________________________
________________________________________________________________
________________________________________________________________
5. Suitability Criteria
a. Suitable - Weighted score ≥ 50
b. Needs Improvement - Weighted score< 50 and ≥ 33
c. Unsuitable - Weighted score< 33
6. Recommendations by the Dir/ DD/ GSO-I of RO
(Termination of Probation is recommended / be extended for 06x months /
Head of Institution
COUNTERSIGNED BY RD
Annexure-D
SUITABILITY REPORT - NTS
Assessment proforma for termination of probation period for the period form
PHOTO
______________ to _____________
a. PERSONAL DATA
(1) Name
(2) Designation (BS- )
(3) Date of Birth
(4) Date of Appointment/ Promotion
(5) Qualification
(6) Domicile with City
(7) Cell No.
b. PERFORMANCE Very Good Average Below
Good Average
(1) Ability to train Clerk and get best out of them
(2) Reference and paging of notices and correspondence
(3) Keeping of files and papers in tidy conditions
(4) Maintenance of records (including recording and indexing)
(5) Skill in noting and drafting where applicable
(6) Other duties: eg cashier duties, preparation of bills,
statements and returns etc.
(7) Other clerical duties eg typing, statements/ returns.
(8) Regularity and punctuality in attendance
(9) Standard of work: (a). Quality
(b). Out Put
c. DISCIPLINE
(1) Punctuality / Outlook
(2) General Attitude
(3) Disciplinary Action/ Explanation issued or not issued
d. PERSONAL TRAITS
(1) Intelligence
(2) Perseverance and devotion to duty
(3) Co-operation and tact
(4) Amenability to discipline
(5) Integrity
(6) Trust worthiness in confidential and secret matters.
(7) Confidence and will power
(8) Acceptance of responsibility
(9) Reliability under pressure
(10) Financial responsibility
(11) Relations with superiors, colleagues & subordinates
(12) Behavior with public
(13) Ability to decide routine matters
(14) Knowledge of relevant laws, rules, regulations,
instructions and procedures.
e. PEN PICTURE
f. SUITABLE
(1) Suitable
(2) Needs improvement
(3) Unsuitable for retention in service
Head of Institution
COUNTERSIGNED BY RD
