volume

Graphic Design Institute

Corporate Graphics & Communications
3

Administrative S
Corporate Graphics and Communications Administ

 Graphic Design Institute

12345 Main Street • Suite 100
Spokane, WA 56503
Phone 203.555.0167 • Fax 203.555.016
Table of Contents

HOW TO CUSTOMIZE THIS MANUAL____________________________________________________________________

About the “Picture” Icons________________________________________________________________________

SECTION BREAKS ARE KEY___________________________________________________________________________

ABOUT PICTURES AND CAPTIONS______________________________________________________________________

How to generate a table of contents________________________________________________________________

How to create an index__________________________________________________________________________

HOW TO CHANGE THE HEADERS AND FOOTERS__________________________________________________________

HOW TO CREATE A NUMBERED PARAGRAPH____________________________________________________________

HOW TO SAVE TIME IN THE FUTURE____________________________________________________________________

How to create a document_______________________________________________________________________

MORE TEMPLATE TIPS_______________________________________________________________________________

INDEX_____________________________________________________________________________________________
design customization chapter

SEVEN KEYS TO CREATING A

PROFESSIONAL MANUAL
1

Preset styles for the chapter title style above and the chapter subtitle you’re reading are just a fe

T o save time in the future, print a copy of this document. Click Print on the File menu, and press ENTER to

To create a drop cap for the lead paragraph, like the example above, select the letter T, and then type a new lette

icon key
 Valuable information How to Customize this Manual
 Test your knowledge
 Keyboard exercise
The “icon key” at left was produced by using the Heading 8 style for the words “icon key
 Workbook review

About the “Picture” Icons


The “picture” icons are Wingdings XE "Wingdings" typeface symbols formatted in white with a shaded
background XE "background" . To insert a new symbol, select the character and then click Symbol from the
Insert menu. Select a new symbol XE "symbol" , click Insert, and then click Close. To create new icons,
format a one-character paragraph as the Icon 1 style.

To change the shading of the Icon 1 style, click Borders and Shading on the Format menu. Select a new
shade or color, and then click OK.

Section Breaks are Key

Using the break command, you can insert a page, column, or section break.

In this manual, section breaks are the secret to success. Double-click the section break ab

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design customization

Special section margins make it possible for this manual to use framed Styles—such as the Icon 1 style—which

 Breaks in a Word document appear as “labeled,” dotted double-lines.

 To insert a section break, click Break on the Insert menu. Select one option, and then click OK.

About Pictures and Captions

If you see your paragraph marks, you’ll notice a paragraph mark attached to the lower-right corner of the picture

Figure 21.1 uses this caption text. In Word, the Caption style can be automatically numbered and labeled. Click Caption on

To change the picture XE "picture" , first click it to select it. Point to Picture on the Insert menu, and then click
From
This is Heading 5. Like all File.inClear
styles thisthe Float over
margin, Textflow
it can checkwith
box. Select a new picture XE "picture" , and then click Insert. To
the text.
change the color XE "color" of the picture, double-click the graphic XE "graphic" to activate the drawing XE
"drawing" layer—where you can group XE "group" or ungroup XE "ungroup" picture objects, and re-color or
delete objects. Click an object, and then click Drawing Object on the Format menu. Select a new shade, and
then click Close. To delete an object, select it, and then press DELETE. Click Close Picture.

To crop the picture, click the picture. Hold the SHIFT key down and re-size the picture by moving the picture
“handles” with your mouse.

Try this: Click in the framed text below and choose Body Text from the Style list on the Formatting toolbar.
The headline should now appear as the paragraph below this paragraph. To change the paragraph back to
Heading 5, click the Undo toolbar button, or click Heading 5 from the Style list.

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design customization

Framed text, like this heading,

To cutcanand
be cut, copied,
paste and pasted
framed text, like
clickregular
on theparagraph
boundingtext.border of the frame to reveal the frame

How to generate a table of contents

To create a Table of Contents, click where you want to insert the Table of Contents. On the Insert menu, click R

Note
The TOC is generated from text formatted with Heading styles used throughout the document.

How to create an index

 To create index entries for the Word automatic indexing feature, select the text to be index

How to change the headers and footers

Written exercise pages 121 -

In print layout view, double-click the header or footer to activate it, or click Header and Fo

How to create a numbered paragraph

To create a numbered paragraph:

1. In the Font list on the Formatting toolbar, click the List Number style; or

2. Click the Numbering button on the Formatting toolbar.

If you choose to format more than one paragraph, Word will automatically number the paragraphs.

How to save time in the future

When you save the manual template with your changes, it will be easier to create documents in the future.

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design customization
1.
Insert your company information in place of the sample text on the cover page, as well as the inside-cover pa
To link a picture to your template, l

2.
Click Save As on the File menu. In the dialog box, click Document Template in the Save File as Type box. (

How to create a document

To create a manual from your newly saved template, click New on the File menu to re-open your template as a d

More template tips

There are three ways to view the various style names of the template sample text:

1.
In normal view, click Options on the Tools menu. Click the View tab. In the Style Are

2.
In any view click a paragraph and view the style name on the Formatting toolbar, or

3.
On the Format menu, click Styles and Formatting to display the Styles and Formatting

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Index
background, 4 margins, 5
border, 6 normal view, 4
bullet, 4 number, 6
caption, 5 picture, 5, 7
color, 5 print, 4
drawing, 5 re-size, 5
drop cap, 4 section break, 4
footer, 6 shading, 4
frame, 6 style, 4, 5, 7
graphic, 5 symbol, 4
group, 5 Table of Contents, 6
header, 6 template, 6, 7
help, 6 ungroup, 5
link, 7 Wingdings, 4