THE LIFE CYCLE OF

TECHNICAL PROJECT
GORGON
INDUSTRIAL BUILDING SYSTEM

lect: Puan Hazruwani binti A.Halim

 Our Team

Sharifah Noor Muhammad Eizmil Ian Marlvin

Baitie Haziq Walsh
(08DKA21F2003) (08DKA21F2064) (08DKA21F2041)
 What Is The Project Life Cycle?

The project life cycle is the order of processes and phases used in delivering projects. It
describes the high-level workflow of delivering a project and the steps you take to
make things happen.

It’s how projects happen; how the phases of a project conduct a team from brief
through to delivery. Every project has a start and end; it’s born, matures, and then
“dies” when the project life cycle is complete.

The PMI (Project Management Institute) has defined these five project management
process groups, or phases, which come together to form the project life cycle.
 What Are The 5 Phases Of The
Project Management Life Cycle?

INITIATING

CLOSING MIND PLANNING

MAPPING

MONITORING &
EXCUTING
CONTROLLING
 1. Project Initiation Phase:
Defining What Needs To Be
Done
Key Project Management Steps During
Project Initiation:
Doing a project kickoff with your team and
Make a project charter: What is the vision, objective, and goal of this
with the client, and getting their commitment project?
to start the project. Identify the high-level scope and deliverables: What is the product or
service that needs to be provided?
Bring together all of the available information Conduct a feasibility study: What is the primary problem and its
together in a systematic manner to define the possible solutions?
Ballpark the high-level cost and create a business case: What are the
project’s scope, cost, and resources. costs and benefits of the solution?
Identify stakeholders: Who are the people this project affects, how
does it affect them, and what are their needs?
 2. Project Planning Phase:
Defining How To Do What Needs
To Be Done

This is when you figure out how

you’re going to perform the project
Planning is where you define all the and answer these questions:
work to be done and create the What exactly are we going to do?
roadmap that you follow for the How are we going to do it?
remainder of the project. When are we going to do it?
How will we know when we’re
done?
 criteria
1 Possible:
Strive for something that is achievable. Ask yourself, does this solution
match the budget? Does my team have the ability to do this? Do we have
enough time? Setting unrealistic goals is setting yourself up for failure.

2 Passionate:
Projects are tough, so you want a team that is emotionally engaged in the project. Ask
yourself, is this a project that your team can be passionate about? Is it something that
can bring them together to collaborate and achieve the same goal? Even though it might
be their job to do what you tell them to do, no one is going to invest into something they
don’t think is worthwhile
 criteria

3 Pervasive:
Does this have the potential to become a ground-breaking success? Is this
something that is a complete solution to the problem that was given to you
or is it really just a band-aid solution? Does it have the potential to be
improved on, developed, and to become a permanent way of working?
 Key Project Management Steps For Project
Planning:

Create a quality plan: Set your quality

targets and measures
Create a risk plan: Identify the possible
risks, assumptions, issues, and
dependencies; assign an owner; and
develop a mitigation plan for how will
you avoid/overcome them
Create an acceptance plan: Assign
criteria for what constitutes ‘done’ and
‘delivered’
Create a communication plan: List your
stakeholders and plan the
communication cadence
 3. Project Execution Phase:
Making A Project Happen

Key Project Management Steps During

Project Initiation:
This is the part of the project life cycle where Team leadership: Cast a vision for success and enable the team to
you finally get to execute on your awesome deliver on it
project plan. You bring your resources Create tasks: Clearly define what needs to be done and the criteria for
each project task
onboard, brief them, set the ground rules, and
Task briefing: Ensure the team are clear about what they need to do,
introduce them to one another. After that, and when they need to do it by
everyone jumps in to perform the work Client management: Work with the client to ensure deliverables are
acceptable
identified in the plan.
Communications: Ensure you’re informing and updating the right
people at the right time through the right channel
 4. Project Monitoring &
Controlling Phase: Keeping A
Project On Track
It involves reporting on performance
and monitoring and controlling the
project.
means ensuring you capture the data
(usually derived from timesheets and
reports in your project management
software) to track progress
effectively against the original plan.
taking the data and comparing
overall project progress, milestone
and task completion, budget spend,
and time allocated in the original
plan
Key Project Management Steps For Project
Planning:
Cost & time management: Review timesheets and
expenses to record, control, and track against the
project’s budget, timeline, and tasks
Quality management: Reviewing project
deliverables and ensuring they meet the defined
acceptance criteria
Risk management: Monitor, control, manage, and
mitigate potential risks and issues
Acceptance management: Conduct user
acceptance testing and create a reviewing
system, ensuring that all deliverables meet the
needs of the client
Change management: When the project doesn’t
go to plan, managing the process of acceptable
changes with the client to ensure they’re happy
with necessary changes
 5. Project Closure Phase:
Ending A Project

Key Project Management Steps During

your project is essentially over and your job as Project Initiation:
a project manager comes to a close. But the Project performance analysis: This is an overall look at how well the
project was managed, and whether the initial estimates of costs and
project’s not over yet. benefits were accurate. Were there unforeseen risks? What issues
At this point, before everyone forgets, it’s arose and how well were they dealt with? Has the project plan been
changed, and how?
useful to hold a post-project review meeting Team analysis: Did everyone do what they were assigned to do? Were
or post-mortem to discuss the strengths and they passionate and motivated enough? Did they stay thorough and
accountable? Was the communication within the project team
weaknesses of the project and team, what
healthy and constructive?
went wrong or didn’t go so well, and how to Project closure: Document the tasks needed to bring the project to an
official end. This includes closing supplier agreements, signing off
improve in the future.
contracts, and handing in all the necessary project documentation.
 Conclusion
The steps involved in any project are generally the same: define a project’s objectives,
create a project plan to meet the objectives, and then make stuff happen to accomplish
it. Different project managers or agencies may use slightly different terms to describe
the project life cycle phases in various projects, but fundamentally, they’re pretty
much the same.

A project always has to start somewhere: the problem that needs fixing needs to be
defined. A solution to fixing that problem and an approach to doing it then has to be
created.

That plan has to then be put into action, and then that plan has to be tracked to make
sure it does what it’s supposed to. The project is then deployed, performance is
evaluated, and the project is officially over.
Any Question?