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MS Excel Shortcut Key

Book MS Excel

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Ahmed Ilyas
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21 views

MS Excel Shortcut Key

Book MS Excel

Uploaded by

Ahmed Ilyas
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF or read online on Scribd
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Word Short Cut keys Shortcut Keys Description Ctrl +A Select all contents of the page. Ctrl +B Bold highlighted selection. Ctrl + C Copy selected text. Ctrl +X Cut selected text. Ctrl + P Open the print window. Ctrl + F Open find box. Ctrl +1 Italic highlighted selection. Ctrl + K Insert link. Ctrl + U Underline highlighted selection, Ctrl+V Paste. Ctrl + ¥ Redo the last action performed. Ctrl +Z Undo last action. Aligns the line or selected text to the rset left of the screen. CrlsE Aligns the line or selected text to the center of the screen. (isR—id| Aligns the line or selected text to the right of the screen. Ctrl +M Indent the paragraph. Ctrl + Shift + F Change the font. Ctrl + Shift +> Increase selected font +1 pts up to 12pt and then increases font +2pts. Page 1 of 20 Ctrl + ] Increase selected font +I pts. Ctrl + Shift + < ‘Decrease selected font -Ipts if 12pt or lower, if above 12 decreases font by +2pt. Ctrl + [ [Decrease selected font -Ipts. Ctrl + Shift + * View or hide non printing characters. Ctrl + Moves one word to the left. Ctrl + Moves one word to the right. Ctrl + Moves to the beginning of the line or paragraph, Ctrl + Moves to the end of the paragraph. Ctrl + Del Deletes word to right of cursor. Ctrl + Backspace Deletes word to left of cursor, Ctrl + End Ctrl + Home Ctrl + Spacebar Ctrl+ 1 Moves the cursor to the end of the: document. Moves the cursor to the beginning of the document. Reset highlighted text to the default font. Single-space lines. Ctrl + 2 Double-space lines. Ctrl + 5 1.5-line spacing. Ctrl + Alt+1 Changes text to heading 1. Ctrl + Alt+2 Changes text to heading 2. Page 2 of 20 Ctrl + Alt +3 Changes text to heading 3. Ctrl + Fl Open the Task Pane. Fl Open Help. Alt + Ctrl + F2 (Open new document. Ctrl + F2 Display the print preview. Change the text in Microsoft Word Shift + F3 from upper to lower case or a capital letter at the beginning of every word. Shift + Insert Paste. F4 F5 Ctrl + Shift + F6 Repeat the last action performed (Word 2000+) Open the find, replace, and go to window in Microsoft Word. Opens to another open Microsoft Word document. Spell and grammar check selected text EL and/or document. ee Runs a Thesaurus check on the word Shift Ei highlighted, F12 Save as. Shift + F12 Save. Ctrl + Shift + F12 Prints the document, |Alt + Shift + D Insert the current date. Alt + Shift +T Insert the current time. Page 3 of 20 In addition to the above shortcut keys users can also use their mouse as a method of quickly do something commonly performed, Below some are examples of mouse shortcuts. Mouse shortcuts Description Click, hold, and drag Selects text from where you click and hold to the point you drag and let go. Double-click If double-click a word, selects the complete word, Double-click Double-clicking on the left, center, or right of a blank line will make the alignment of the text left, center, or right aligned. Double-click Double-clicking anywhere after text on a line will set a tab stop. Triple-click Selects the line or paragraph of the text the mouse triple-clicked. Ctrl + Mouse Zooms in and out of document. wheel Excel Short Cut keys Shortcut Keys Description F2 Edit the selected cell. ES Goto a specific cell. For example, C6. F7 Spell check selected text and/or document. Fil Create chart. Ctrl + Shift + ; Enter the current time. Page 4 of 20 Ctrl + 5 Enter the current date. a ‘emai Insert New Worksheet. Shift + F3 Open the Excel formula window. Shift + FS Bring up search box. Ctrl +A Select all contents of the worksheet. Ctrl + B Bold highlighted selection, Ctrl +1 Italic highlighted selection, Ctrl + K Insert link, Ctrl + U Underline highlighted selection. Ctrl + 5 Strikethrough highlighted selection, Bring up the print dialog box to begin Ctrl + P ag printing. Ctrl + Z Undo last action. Ctrl + FO Minimize current window. Ctrl + FLO Maximize currently selected window. Ctrl + F6 Switch between open workbooks / windows. Move between Excel work sheets in the same Ctrl + Page up Excel document. Ctrl+ Page —|[Move between Excel work sheets in the same down Excel document. Ctrl + Tab Move between Two or more open Excel files. Page Sof 20 Alt += Create a formula to sum all of the above cells Ctrl +' Tnsert the value of the above cell into cell currently selected. Ctrl + Shift + ! Format number in comma format. Ctrl + Shift + $ Format number in currency format. Ctrl + Shift + ff Format number in date format. Ctrl + Shift + % Format number in percentage format. Ctrl + Shift + A Format number in scientific format, ea +Shik Format number in time format, _ + Amow Move to next section of text. Ctrl+ Space |/Select entire column. Shift + Space _||Select entire row. Ms Power Point Command Keystroke BoldCtrl-B CloseCtrl-W Close Ctrl-F4 CopyCtrl-C Page 6 of 20 |CurCurl-X FindCtel-F TtaliesCul-1 Menu barF 10. Move to the end of the entryEnd New (slide)Ctrl-N- Next windowCul-F6 OpenCtrl-O Outline: CollapseAlt-Shift - Outlin Demote paragraphAlt Right Outline: ExpandAlt-Shift + Outline: Move paragraph downAlt-Shift-Dn Outline: Move paragraph upAlt-Shift-Up (Outline: Promote paragraphAlt-Shifi-Lelt Outline: Show All HeadingsAlt-Shift-A Outline: Show heading level 1 Alt-Shift-1 PasteCul-W PrimtCtrl-P- Repeat FindShift-F4 Repeat/RedoCul-Y ReplaceCtrl-H ‘SaveCul-S Select allCurl-A. Page 7 of 20 Slide Show: Begin the slide showF5S Slide Show: Black screen show/hide Slide Show: EndEse Slide Show: Erase annotationsE Slide Show: Go to next hidden slideH Slide Show: Hide pointer and button alwaysCtrl-L ‘Slide Show: Hide pointer and button temporarilyCu-H [Slide Show; Mouse pointer to arrowCul-A ‘Slide Show: Mouse pointer to penCul-P Slide Show; Next slideN AG oe 7 [Slide Show: Previ leP Slide Show: Set new timings while rehearsingT Slide Show: Stop/restart automatic slide showS, Slide Show: Use mouse-click to advance (rehearsing)M [Slide Show: Use original timings (rehearsing) Slide Show: White screen show/hideW [Spelling and Grammar checkF7 Switch to the next presentation windowCtl-F6 Switch to the next tab in a dialog boxCtrl-Tab / Ctrl-Page Down, Switch to the previous presentation windowCtrl-Shift-F6 [Switch to the previous tab in a dialog boxCul-Shifi-Tab / Ctrl-Page Up Torn character formatting on or offNum / UnderlineCtrl-U Page 8 of 20 UndoCwl-Z product. Access is Microsoft's database program, included with some versions of Microsoft Office or available as a standalone Ms Access Short cut keys Description [To display a property sheet |To quit Microsoft Access, close a dialog box, or close a property sheet breaking on unhandled errors and then ‘step to the next statement |To toggle between breaking and not breaking in class modules and then continue execution window (To move to the current field in the last record, in Navigation mode (To toggle between breaking and not En _ To select all visible code in the Module ‘o halt the execution of code or a macro [Shortcut Key] Alt+ Enter_ Alt + F4 Alt + FS Alt + F8 (Ctrl + A Ctrl + Break Ctrl + Down \Arrow record, in Navigation mode (To display the next procedure (Ctrl + Down Arrow [To move to the last field in the last Ctrl + End |To open the selected table, query, form, report, macro, or module in Design view (Ctrl + Enter or Alt + D (To toggle between a custom menu bar land a built-in menu bar (Ctrl + Fl (To invoke a Builder Ctrl + F2 Page 9 of 20 ‘o put focus on the Procedure Box (Ctrl + 2 (then press Tab) [To move to the current field in the next record |To find the next occurrence of selected ‘trl + F3 text (To run code to the current insertion point Ctrl + F8 land halt execution [To turn on Move mode (MOV appears in /Ctrl + F8 ithe lower right corner of the window) [To set the next statement Ctrl + F9 (To display the Debug window Ctrl + G (To move to the first field in the first Ctrl + Home record, in Navigation mode ‘o display quick information Ctrl + I 0 list properties and methods Ctrl + J [To display the Call: log box Ctrl + L | Ctrl + Page [Down |To go right one screen |To move to the current field in the revious record To go left one screen To select a form or report To return to the last line position in the previously viewed procedure [To step out of a procedure (To clear all breakpoints Ctrl + Page Up Ctrl + Page Up (Ctrl + Shift + IF2 Ctrl + Shift + FS Ctrl + Shift [F9 Page 10 of 20 [To display parameter information Ctrl + Shift +1 To list constants Ctrl + Shift + J Clipboard |To exit the subform and move to the (Ctrl + Shift + previous field in the main form or (Tab previous record (To complete the Visual Basic keyword _ {Ctrl + Spacebar [To cycle through the tab of each object's [Ctrl + Tab ty) [To exit the subform and move to the next |Ctrl + Tab field in the master form or next record (To move to the current field in the first (Ctrl + Up record, in Navigation mode Arrow [To display the previous procedure Ctrl + Up Arrow ‘To cut the current line and copy it to the {Ctrl + Y (To enter the selected item in a list To move down one line (Ctrl + Enter or ‘ab [Down Arrow record [To move to the current field in the next [Down Arrow To move to the la: object Page 11 of 20 [To move to the last field inthe current End in Navigation mode [To move to the last field in the current End record, in Navigation mode [To open the selected report in Print [Enter Preview [To open the selected table or query in [Enter ‘Datasheet view, or form in Form view To run the selected macro Enter |To enter the selected item and move the Enter cursor to the next line (To make the list disappear IEsc [To turn off Move mode IEse |To display context-sensitive Help about |F1 the keyword containing the insertion point |To bring the Database window to the IF11 or Alt + front FI [To rename a selected object IF2 Switch between edit mode (with insertion |F2 point displayed) and navigation mode [To display the complete hyperlink address for a selected hyperlink (To display the Object Browser [F2 [To find the next occurrence of the text —F3 specified in the Find or Replace dialog box when the dialog box is closed |To switch to Form view from form IFS. design or a form module (To move to the record number box; IF5 then type the record Inumber and press Enter ‘o move to the record number box; IF5 then type the record inumber and press Enter Page 12 of 20 f code or macro _|F5. [To run a parameterlesssubprocedure containing the insertion point, from the Module window (To switch between the upper and lower |F6 portions of a window (Design view of tables, macros, and queries and the ‘Advanced Filter/Sort window only) |To switch between the upper and lower = |F6 panes, (To cycle forward through sections (To check spelling To step into a procedure (single step) [To toggle a breakpoint at the selected line [To move to the first object [Home (To move to the first field in the current Home record, in Navigation mode |To move to the first field in the current |Home record, in Navigation mode |To move the selected column to the left Left Arrow Move mode (To go down one page; at the end of the record, moves to the equivalent page on ithe next record To go down one screen [Page Down To move up one window [Page Up |To go up one page; at the end of the Page Up record, moves to the equivalent page on ithe previous record ge Down Page 13 of 20 Press Navigate between fields and records Press To move columns Page Up _| ght Arrow [To move the selected column to the right lone column in Move mode Shift + Ctrl + (Tab |To cycle through the tab of each object's type right to left Shift + Enter To view a procedure definition, variable, lor keyword text specified in the Find or Replace dialog box when the dialog box is closed ‘0 reset execution of code or macro | |To find the previous occurrence of the (To cycle back through sections Shift + F6 To step over a procedure Shift + F8 Shift + F2 Shift + F3 Shift -+ F5 |To create an instant watch for a selected expression Shift + F9 (To move to the previous field Shift + Tab (To remove indentation from selected lines ‘o enter the subform from the following |Shift + Tab field in the main form Shift + Tab or Ctrl + Shift + IM [To move to the previous field Shift + Tab, or Left Arrow [To move to the next field field in the main form [To enter the subform from the preceding [Tab [Tab ‘o indent selected lines Page 14 of 20 [Tab or Ctrl + IM ‘o move to the next field Tab, Enter, or IRight Arrow (To move up one line |Up Arrow [To move to the current field in the [Up Arrow previous record Tally short keys Keys Functions ALT + 2 To Duplicate a voucher ALT + ATo Add a voucher ALT+C To Alter the column in columnar report ALT+D — Tocreate a master at a voucher screen (if it has not been already assigned a different function, as in reports like Balance Sheet, where it adds a new column to the report) To access Auto Value Calculator in the amount field during voucher entry To delete a voucher To delete a master To delete a column in any columnar report ALT+E Page 15 of 20 sin

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