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Presentation Skills

The presentation outlined a three stage process for developing and delivering effective presentations, including planning the presentation, preparing through rehearsal, and presenting with techniques like maintaining eye contact, using vocal variety and body language, handling questions confidently, and following an outlined structure and agenda. It emphasized the importance of understanding the audience, crafting a clear message and visual aids, and managing anxiety to accomplish the goal of informing, persuading, or educating the audience.

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Talal Awan
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0% found this document useful (1 vote)
231 views37 pages

Presentation Skills

The presentation outlined a three stage process for developing and delivering effective presentations, including planning the presentation, preparing through rehearsal, and presenting with techniques like maintaining eye contact, using vocal variety and body language, handling questions confidently, and following an outlined structure and agenda. It emphasized the importance of understanding the audience, crafting a clear message and visual aids, and managing anxiety to accomplish the goal of informing, persuading, or educating the audience.

Uploaded by

Talal Awan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Department of Social and Cultural Studies,

University of the Punjab

Presentation Skills
How to make/deliver a Presentation?
“GREAT SPEAKERS AREN’T BORN,
THEY ARE TRAINED.”

Presenting is a Skill… Developed through experience and training.


Agenda
• Introduction
• Planning Your Presentation
• The Presentation Sequence
• Effective Presentation Techniques
• Creating Effective Visual Aids
• The ‘Three’ Stage Process
Definitions
Presentation
• “Something set forth to an audience for
the attention of the mind “
Effective
• “…producing a desired result”
#1 Fear
• Feared More Than Death!
• THE FACTS: Shaky hands, blushing
cheeks, memory loss, nausea, and
knocking knees
• NORMAL!
Causes of the Anxiety
• Fear of the Unknown OR Loss of Control
• Fight or Flight Mode
• No Backup Plan
• No Enthusiasm For Subject
• Focus of Attention
Effective Presentations
• Control Anxiety – Don’t Fight It
• Audience Cantered
• Accomplishes Objective
• Fun For Audience
• Fun For You
• Conducted Within Time Frame
Planning Your Presentation
1. Determine Purpose
2. Assess Your Audience
– “Success depends on your ability to reach your
audience.”
– Size
– Graphics
– Knowledge Level
– Motivation
Planning A Presentation
3. Plan Space
– Number of Seats
– Seating Arrangement
– Audio/Visual Equipment
– Distracters
4. What Day and Time?
– Any Day!
– Morning
More Planning

5. Organization
– Determine Main Points (2-5)
– Evidence
– Prepare Outline
Presentation Outline
• Keyword Reminders
• Conversational Flow
• Flexibility
• More Responsive to Audience
Why Give A Presentation?

• Three Main Purposes


1. Inform
2. Persuade
3. Educate
#1: Build Rapport
• … relation marked by harmony or empathy
• Audience members who trust you and feel that you care
• Start Before You Begin
• Mingle; Learn Names
• Good First Impression
• People Listen To People They Like
#2: Opening Your Presentation
• Introduce Yourself – Why Should They Listen
• Get Attention, Build More Rapport, Introduce
Topic
– Humor
– Short Story
– Make Audience Think
– Invite Participation
• Get Audience Response
#2…Completing the Opening
• Clearly Defining Topic
• If Informative…
• Clear parameters/ground rules for content
within time
• If Persuasive…
• What’s the problem
• Who cares
• What’s the solution
• Overview
#3: Presenting Main Points (Solution)

• Supporting Evidence
• Examples
• Feedback & Questions From Audience
• Attention to, and Focus on, Audience
(Listening)
#4: Concluding Your Presentation
Goal
• Inform audience that you’re about to
close
• Summarize main points
• Something to remember or call-to-action
• Answer questions
EFFECTIVE PRESENTATION
Part 4
TECHNIQUES

Presentation Style
Presentation Style
3 Elements
1. Vocal Techniques
– Loudness
– Pitch
– Pause
• Deviations From the Standard for
Emphasis
Presentation Style
3 Elements
1. Body Language
2. Eye Contact, Gestures, Posture
3. Use of Space
– Can Everyone See You?
– Movement
Common Problems
• Verbal fillers
• “Um”, “uh”, “like”
• Any unrelated word or phrase
• Swaying, rocking, and pacing
• Hands in pockets
• Lip smacking
• Failure to be audience-centered
5 Presentation Tips
1. Smile
2. Breathe
3. Water
4. Notes
5. Finish On Or Under Time
Part 5: Creating Effective Visual Aids
Why need visuals?
Visual Aids
• Enhance Understanding
• Add Variety
• Support Claims
• Lasting Impact
Visual Aids - Examples
o PowerPoint Slides
o Overhead Projector
o Graphs/Charts
o Pictures
o Films/Video
o Flip Charts
o Sketches
Visual Aids Should…
• Supplement presentation
• Outline of main points
• Serve audience’s needs, not
speaker’s
• Simple and clear
Part 6

The ‘Three’ Stage Process


The ‘Three’ Stage Process

Creation Preparation Presentation

We have features for every step of the way


Stage 1: Creation
• Tend to be overlooked by many but is
crucial
1. Selecting a topic
2. Setting Clear Objectives & Specific Goals
3. Conducting Research
4. Audience Analysis
5. Creating an Outline
Stage 1: Creation
6. Using Microsoft PowerPoint
7. Inserting Content
8. Using Appropriate media
9. Prepare Additional Material
10.Confirmation Process
Stage 2: Preparation
• Rehearsals
• Sleep
• Dress for the Occasion
• Arrive early
Stage 3: Presenting Effectively
• At the beginning of the Presentation:
1. Introduce self, title, background (if
necessary)
2. Setting the theme: Involve the Audience
3. Explain ground rules
4. Specify Agenda/Outline
Stage 3: Presenting Effectively
4. Use the PowerPoint slides as Guide
5. Involve the Audience
6. Start presentation on time
7. Have confidence
8. Eye Contact: Look at
Stage 3: Presenting Effectively
10.Body Movements: Gestures
11.Voice: Effective Pitch
12. Poise: Standing/ Sitting
13.Handling Questions
14.Reminders
Recap
• Follow the three stage process
• Be clear about the purpose of your presentation
• Rehearse well, maintain eye contact, be
comfortable
• Follow the PowerPoint creation tips & tricks
• Provide appropriate amount of information in
time allocated
• Answer the questions confidently at the end of
presentation

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