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EBS Training - My Notes

Electronic bank statement (EBS) processing in SAP involves importing bank statements in standard formats and posting accounting entries for bank reconciliation. There are defined account symbols and general ledger accounts for incoming and outgoing payment transactions. Posting rules are created using these accounts and assigned transaction types based on external bank codes to identify transactions during automated statement processing in SAP.

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226 views

EBS Training - My Notes

Electronic bank statement (EBS) processing in SAP involves importing bank statements in standard formats and posting accounting entries for bank reconciliation. There are defined account symbols and general ledger accounts for incoming and outgoing payment transactions. Posting rules are created using these accounts and assigned transaction types based on external bank codes to identify transactions during automated statement processing in SAP.

Uploaded by

tvrraju
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Electronic Bank Statement (EBS) Processing

Introduction: EBS is provided by banks to its account holders in standard format such as MT940,
BAI, CAMT053 etc. As a part of Payment Transaction processing, EBS can be imported and posted in
SAP for bank reconciliation.

EBS Accounting entries:

 Account Payable
1. Vendor Invoice
Dr GR/IR Clearing Account
Cr Vendor Reconciliation Account
2. Vendor Payment
Dr Vendor Reconciliation Account
Cr Bank Outgoing Clearing Account
3. EBS upload in SAP
Dr Bank Outgoing Clearing Account
Cr Bank Main Account

 Account Receivable
4. Customer Invoice
Dr Customer Reconciliation Account
Cr Revenue Account
5. Incoming Payment from Customer
Dr Bank Incoming Clearing Account
Cr Customer Reconciliation Account
6. EBS upload in SAP
Dr Main Bank Account
Cr Bank Incoming Clearing Account

EBS configuration tcode is OT83

1. Creation of account symbol

Generally, we can create the below account symbol in SAP

We can create the Account symbol in our own way, we don’t have any standard procedure
2. Assign accounts to account symbol

In this step the GL accounts need to be assign to account symbol

The below highlighted GL accounts are provided by the business

Note: The main bank GL account maintained as +++++ the reason is that the main bank GL account
maintained any GL account and we could not fallow any sequence.

 Generally, at the time of assignment of GL accounts to Account symbol, we have to maintain


Masking procedure…. Like the Bank charges GL account should be maintain ++++10, bank
interest account should be maintain +++++20, like this we have to maintain the masking
procedure for the above 5 GL accounts
 But in commscope, we have hardcoded in configuration like irrespective of currency and
house bank we maintained the above out going GL accounts directly, but main bank account
vary for other GL accounts

3. Create keys for posting rules

Based on account symbols we can create the posting keys. The posting keys are like text fields, using
these posting keys we will create the posting rules
4. Define posting rules

We can define the posting rules how the entry should be posted

Check BA01

Check the bank charges entry


Click on simulate and select the main bank GL account

Go back to simulate and select the main bank account as per above screen shot

Based on bank key and bank account number system will pick the main bank GL account
number (1111166). Check the below screen shot
5. Create transaction types

It is a variant and need to map the posting rules with Bank External transaction types along the
Intepretation alogoritham

First need to be identified Bank External Transaction codes from the document which is provided by
Bank

Note : Intepretation Alogoritham specfies on what base to be cleared.

Clearing base==> Example: Check no , Reference no , Doc no etc

Need to maintain Intepretation Alogorithan for Those posting rules having poting type 4, 5, 7,8

Under Transaction type we can assign the external transaction types to posting rules
Transaction types 100 to 399 belongs to incoming payments

Transaction types 400 to 699 belongs to outgoing payments

6. Assign bank accounts to transaction types

Here we can assign bank key and bank accounts to transaction type

In this step we have given the bank key(swift code) and bank account which comes in bank
statement. Nothing but system identify the bank statement based on swift code and bank account
number.

The transaction type used to identify the bank file

EBS Process steps:

1. Assign bank accounts to transaction types: system identify the bank statement based on
swift code and bank account number.
2. Create transaction types: Under transaction types we are maintaining the external
transaction types
3. External transaction types: In external transaction types we are assigning the posting rules
4. With in the posting rules we are assigning the account symbols
5. For account symbol we are assigning the GL accounts

Statement points
 The 16th row in statement it consists of actual transaction that executed on the
particular date

 The BAI2 format the amount will appear without decimals in statement, will notify
the last 2 digits are decimals

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