INTERNATIONAL JOURNAL OF SCIENTIFIC & TECHNOLOGY RESEARCH VOLUME 8, ISSUE 09, SEPTEMBER 2019 ISSN 2277-8616

Smart Attendance System Using Esp8266

A.Arunraja, Dr.G.M.Rajathi, S.Mathumitha

Abstract: Today’s academic management process, maintaining the attendance of students plays a momentous play in handling the analysis and status
observation. The important task of the management system is the process of proceeding the attendance by using Wi-Fi module (ESP8266).The smart
way of taking attendance for a multiple number of students is carried out in a one point process of time through Raspberry pi 3.The Wi-Fi module takes
the attendance in an ascending order within a fraction of seconds and the students records are readily available that are maintained by the server
database. The attendance details of students can be taken from the local host of gateway that the IP address is provided according to the various
departments. Multiple files like documents, images, videos and zip files etc., can be uploaded and circulate to the students, those files can be retrieved
by the students in respect to their unique IP address. It helps the students to view their attendance as well as files anywhere, anytime. This system
provides the electronic attendance system for ease and securable. Therefore, Proposed system is more efficacious, consistently good in quality of
recovering data compared to other existing attendance system. Thus the prospective of enhancing a private device, the management system is
entrenched on a private cloud sector by internal resources which can be recurrence easily and it makes system more cozy.

Keywords : Academic management process, ESP8266, Raspberry Pi 3 IP address, private cloud, Wi-Fi Router, zip files
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1. INTRODUCTION 2.1 LITERATURE SURVEY

THE combination of Networking and Automation technology is The work of Agus Bejo and Ricky Winata, [2018] proposes this
improving with time, internet and smart devices became more system represent by Mi fare 1K smart card by contactless
popular and reasonably priced, so the intension of this which should be tapped on the NFC card reader. It will
automation system is to develop an smart and secured way of initialize and exchange of datas between Raspberry pi and the
automatic attendance management system. People’s NFC card reader. These information will be used to examine
expectancy about a smart system that has modernized student and delivered to server for validating the attendance.
productively. Modern smart attendance system is a Here two software applications are to be used. One for card
combination various prevalent controlling devices and wireless management and another one for reader tool.In their work Sri
networks. The new complicated products in electronics world Madhu B.M and Kavya Kanagotagi [2017] developed a
brought new model of challenges to automating the Attendance System is the implementation of Internet of Things
attendance system. The intensive progress of attendance through Raspberry Pi 3 and RFID Technology in order to
system has enhanced with time period, wireless sensors and reduce the time consumed by the traditional system of
required attenuators for creating the same frequency by on recording daily attendance in schools and institutions. So
another name.The existing attendance management systems everything here in turn gets automated.Aayush Mittal and
in many organization/institution are referred to be ineffective. Fatima Sartaj Khan [2017] developed the system is based on
They are indicating the use of accustomed method where the concept of face recognition relatively for limited students.
student should tell his/her attendance in paper based form to The system identifies and authenticates each student present
note their present in the classroom. This type of taking in the class. Through this system, the attendance of group of
attendance may led to some cons. Another disadvantage is students is carried out at a less point of time. The objective of
that the data must be entered manually by the consider staff. the system is to automate the traditional way of taking the
This system is of tedious ,may tends to error and it requires attendance on registers and to integrate the system with the
manpower. According to the manual system data must not be cloud.Omar Abdul Rhman Salim and Rashidah Funke
obtained fast, accurately, precisely within the exact time Olanrewaju [2018] system proposes a method of developing a
period. Another is that the paper form may be lost before the comprehensive embedded class attendance system using
data is imputed and stored into the database server. Thus may facial recognition with controlling the door access. The system
result in regulatory problem. is based on Raspberry Pi and Raspberry Pi Camera. By facing
the camera, the camera will capture the image then pass it to
the Raspberry Pi which is programmed to handle the face
recognition by implementing the Local Binary Patterns
algorithm LBPs. If the student’s input image matches with the
trained dataset image the prototype door will open using Servo
Motor, then the attendance results will be stored in the My
SQL database. Narra Dhanalakshmi and Saketi Goutham
Kumar [2017] developed a system of two different approaches
that are maintained to authenticate the fingerprint
_______________________________ authentication is used in the verification process. The first
approach uses data base created by the organization itself
 A.Arunraja, Assistant Professor (Sr.G), Department of Electronics
and Communication Engineering, Sri Ramakrishna Engineering and the second approach uses the Aadhaar Central
College, Coimbatore, India. Email: [email protected] Identification Repository (CIDR). Wireless fingerprint terminals
 Dr. G. M. Rajathi, Associate Professor, Department of Electronics are responsible to capture and store the attendance records of
and Communication Engineering, Sri Ramakrishna Engineering the students in the device data base and updating them to the
College, Coimbatore, India. Email: [email protected] server data base. SMS Alerts to students and their parents are
 S. Mathumitha, Assistant Professor, Department of Electronics and sent incase of their irregularity, absence or shortage of
Communication Engineering, Suguna College of Engineering,
Coimbatore, India. Email: [email protected]
attendance.Shubhobrata Bhattacharya, Gowtham Sandeep
Nainala [2018] proposed an conventional method practices in
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most of the institutions are by calling names or signing on

papers, which is highly time-consuming and insecure. This
system presents the automatic attendance management
system for convenience or data reliability. The system is
developed by the integration of ubiquitous components to
make a portable device for managing the students’ attendance
using Face Recognition technology.

III. Hardware Description

The Proposed system of Smart attendance system using
ESP8266 Wi-Fi module is illustrated in the Figure 1. The
architecture is centered on Raspberry pi 3 mini computer
which act as a main controller of the system. Initially an
ESP8266 module is provided to each student, it act like a
smart card which is already connected to the Wi-Fi router and
it is provided with an unique IP address. It will initialize a
connection and transfer the information between Raspberry pi
3 module as the host computer and the ESP8266 module.

Fig.2 Flow graph of system

Uploaded and circulate to the students, those files can be

retrieved by the students in respect to their unique IP address.
It helps the students to view their attendance as well as files
anywhere, anytime.

Fig.1 System Block Diagram A. Raspberry Pi 3

Raspberry Pi 3 is a single board minicomputer which is very
In this process, required information of Student name, Student compact and portable. Figure 3 shows the Raspberry Pi 3
unique IP address, Student Register number are recorded in Model B. It has a credit card size and working on linux
the local host of the main server. The same information is feed operating system. Raspberry Pi 3 is supported by Quad
into the ESP8266 module for smart attendance system. These CortexA53 @1,2 GHz processor with ARMv8-A instruction-set.
information will be used to identify student and delivered to Wireless connectivity can be established because it already
local host server for validating the attendance. The host embedded with 802.11n wireless module. Moreover, 1 GB
computer, Raspberry pi is connected to the computer via WiFi. capacity of RAM makes this small computer really powerful.
Then the next step is Raspberry pi will transmit data consisting Because of the high-computational ability and its various
of student IP address and that indicates the attendance time to features including the wireless connectivity, Raspberry Pi
server. The attendance data will be stored in the database of 3becomes a good choice for hosting the application of Smart
local host server. After the attendance data is validated, web attendance system. It can be assigned as host computer for
server response back the validation status to the Raspberry Pi. controlling the smart ESP8266 module as well as the gate way
This response status will be displayed on the PC screen. By devices for pushing the data to server.The ESP8266 is a very
displaying this response status, staff knows whether their user friendly and low cost device to provide internet
attendance is submitted successfully to the server or not connectivity. The module can work both as a Access point (can
Finally the entire students data or for an individual student create hotspot) and as a station (can connect to Wi-Fi) as
data can be displayed and also staff can be take copy by shown in the fig 4 hence it can easily fetch data and upload it
taking printout. The additional application is that multiple files to the internet making Internet of Things as easy as possible. It
like documents, images, videos and zip files etc., can be can also fetch data from internet using API’s hence your
project could access any information that is available in the
internet, thus making it smarter. This module has 3.6V (max)
I/O Voltage and 12mA I/O source current. It mainly supports
serial communication hence compatible with many
development platform.

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IV. EXPERIMENTAL RESULTS

A. Experimental Setup
The Figure: 6 shows the Experimental setup of this project.
Raspberry Pi 3 controller board with ARM Cortex processor is
the main processing unit. Power supply to the Raspberry Pi 3
board is through the USB cable from PC. The setup has two
main components one is Raspberry Pi 3 which is connected
with PC and which act as a host computer. Secondly the
ESP8266 module which send information to the Wi-Fi router.
The Wi-Fi router act as a important role in this project. Fig 5
shows that the router transfers the information to the local host
of the system. My SQL software used here to store, read, and
fetch the data from database. My SQL yog software used here
forvisualizing the rows and columns of the student. Finally
ESP open SDK creates an OS that runs in ESP module with
the help of Lua programming language.

Fig 7 Login status from MySQL host

The local host page displays a login status and also it is

connected to the server successfully in the fig 8.

Fig 5 Experimental Setup of Smart Attendance using

ESP8266

B. Software Result
The OpenCV results are the main part of this project which
enhance the procedure of connecting and processing the
system.As shown in the fig 6 MySQL host is connected with
PC and Raspberry Pi 3 module. This step is an initial step for
this system to start.

Fig 8 Login status in local host/ece_attendance page

As shown the fig 6 is the login status which can visible in local
host server.

FIG 6 CONNECTING THE DEVICE TO MY SQL HOST

FIG 6 CONNECTING THE DEVICE TO MY SQL HOST

The Login status is displayed in My SQL host software shown
in the fig 7.

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Fig 11 Attendance taken for 6 students for 4 periods

The local host is replicas the master student list regarding

period wise in fig 11.

C. Open CV results
The Open CV results are the main part of the project which
enhanced the procedure of connecting and processing the
system. As shown in the fig 12 and fig 13 the raspbian output
appears according to the python language coding. It shows
Fig 9 Student list from local host server page
the period, time, student’s Id and students unique IP address
for the future reference.
In the fig 9 the list of students with their respective register
numbers are displayed.

Fig 12 Raspbian OS outpt from terminal window

Fig 10 Master student login status from My SQL host

The fig 10 displays the master student detail with its unique IP
address in the My SQL host.
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Fig 15 .Query for viewing a initial 3 students attendance for

first 3 periods

Fig 13 Raspbian OS output from terminal window V. CONCLUSION

An automatic attendance management system aims at solving
D.Query results the issues of manual methods of existing systems. A prototype
Query used here is to sort the details which is needed in the of Smart attendance system based on ESP8266 smart card
database, while action query asks for additional operation on and Raspberry Pi 3 has been proposed. The concept of Smart
the data, such as insertion updating or deletion. In this system attendance is to implement a system that marks the
two types of queries raised for sorting the tabulation in attendance of a particular person within a limited time period.
database for easy viewing purpose. In the fig 14 a query We have made the device portable for easy use even when
expresses for displaying a single students name from the the sessions are on, without disturbing the class. There are
master student login. future scopes to make a more compact ergonomics to make it
a more user-friendly product and to make an impact in building
a more healthier academic environment.

VI.REFRENCES:
[1] NarraDhanalakshmi and SaketiGoutham Kumar, ―Aadhaar
Based Biometric Attendance System Using Wireless
ngerprint Terminals‖, 2017 IEEE 7th International Advance
Computing Conference, DOI 10.1109/IACC.2017.128 978-
1-5090-1560-3/17 $31.00 © 2017 IEEE
[2] Omar Abdul RhmanSalim, RashidahFunkeOlanrewaju,
Wasiu Adebayo Balogun―Class Attendance Management
System Using Face Recognition, Motion Sensor and
Android with Gesture based Controls ―2018 7th
International Conference on Computer and
Communication Engineering (ICCCE) Volume 8, 978-1-
5386-6992-1/18/$31.00 ©2018 IEEE
[3] Sri MadhuB.M,KavyaKanagotagi ―IoTbased Automatic
Attendance Management System‖International
Conference on Current Trends in Computer, Electrical,
Electronics and Communication (ICCTCEEC-2017), Vol. 6
Fig 14 Query for viewing a single student’s name 978-1-5386-3243-7/17/$31.00 ©2017 IEEE
[4] K.LakshmiSudha, ShirishShinde, Titus Thomas,
ArisAbdugani, ―Barcode based Student Attendance
System,‖International Journal of Computer Applications
(0975–8887),Volume 119–No.2, June 2015.
[5] KarthikKrishnamurthi, S. Irudaya Mary, B. N.
Sumalatha,Adler Pereira, ―Fingerprint based attendance
system,‖International Journal of Advanced Research in
Computer and Communication Engineering, Vol. 4, Issue
3, March 2015.
[6] SeemaRao, Prof.K.J.Satoa, ―An attendance monitoring
system using biometrics authentication,‖ International
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Journal of Advanced Research in Computer Science and

Software Engineering, ISSN: 2277 128X, Vol. 3, Issue 4,
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[7] E. Rekha and P. Ramaprasad, ―An efficient automated
attendance management system based on Eigen Face
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[8] K.LakshmiSudha, ShirishShinde, Titus Thomas, Aris
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8887), Volume 119–No.2, June 2015.

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