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Etech MS Excel SLM

This document provides an overview of spreadsheet functions in Microsoft Excel. It defines what a spreadsheet is and explains that Excel is the most commonly used spreadsheet tool. It then describes the basic components of a spreadsheet like columns, rows, cells, and cell references. The document proceeds to explain commonly used Excel functions like SUM, COUNT, MIN, MAX, AVERAGE, SUMIF, AVERAGEIF, COUNTIF, and IF. It provides examples of formulas using these functions to calculate totals, counts, averages and return conditional values based on criteria.

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Arl Abiel Dadios
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Download as PDF, TXT or read online on Scribd
46 views

Etech MS Excel SLM

This document provides an overview of spreadsheet functions in Microsoft Excel. It defines what a spreadsheet is and explains that Excel is the most commonly used spreadsheet tool. It then describes the basic components of a spreadsheet like columns, rows, cells, and cell references. The document proceeds to explain commonly used Excel functions like SUM, COUNT, MIN, MAX, AVERAGE, SUMIF, AVERAGEIF, COUNTIF, and IF. It provides examples of formulas using these functions to calculate totals, counts, averages and return conditional values based on criteria.

Uploaded by

Arl Abiel Dadios
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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EMPOWERMENT TECHNOLOGIES

Advanced Techniques using Microsoft Excel


What is a spreadsheet?
It is a software application that enables a user to save, sort and manage
data in an arranged form of rows and columns.

Beyond arithmetic operations, spreadsheets provide invaluable tools


such as functions that are very useful in calculating data. As a result,
spreadsheets have become one of the widely used software programs, and MS
Excel is the most commonly used spreadsheet tool. Spreadsheets can be used
to determine statistical analysis, compute student’s grades, keep track
business accounts and inventories, and manage databases. Spreadsheets are
made up of the following:

Columns – identified with alphabetic


headings
Rows - identified with numeric headings

Cells – are the intersection of rows and


columns
Cell Reference – also known as cell address
that identifies a cell on a worksheet.
-B2 and D4 are examples of cell references.

Use cell reference when creating formulas in Excel to ensure that your
formulas are accurate. Take a look at the table below, instead of using the
actual values which are 5, 10, and 20 use the cell references A1, A2, and A3.
Active Cell – the currently selected cell in a spreadsheet and is indicated by a
bold outline that surrounds the cell
- B5 is the active cell

Texts or labels – It identifies the purpose of a cell, it can be a brief instruction,


a title or caption.

Number data or constant – a value that doesn’t change and is directly


inserted into a cell.

Formula (mathematical equations) – an expression that calculates the value


of a cell.

Mathematical Operators – MS Excel uses standard operators for formulas.

Functions- These are pre-defined formulas that are already available in MS


Excel.
Examples of Formula:

Note: A formula always begin with an equal (=) sign.


Commonly Used Excel Functions:
SUM – Adds all the numbers in a range of cells.

COUNT - Counts the number of cells that contain numbers.

MIN - Returns the smallest number in a set of values.

MAX - Returns the largest value in a set of values.


AVERAGE - Returns the average (arithmetic mean) of the arguments.

SUMIF – Adds the cells specified by a given condition or criteria. SUMIF function has
the following syntax:

SUMIF(range, criteria, sum_range)


Range - The range of cells that you want to evaluate based on a given criteria.
Criteria – It determines which cells will be added.
Sum_Range – These are the cells containing numeric values and the cells to add if
the condition is met.

For example, you want to find the total ratings of the teachers in terms of the
product’s quality. The formula to use to get the total ratings of the teachers is shown
below.

Sometimes the use of sum_range is optional just like in the example below. The
formula in the following example will add the total scores of the students which are
higher than 10. Students with scores lower than ten will not be added.
AVERAGEIF - Returns the average (arithmetic mean) of all the cells in a range that
meet a given criteria. AVERAGEIF function has the following syntax:
AVERAGEIF(range, criteria, average_range)
Range - The range of cells that you want to apply the criteria.
Criteria – It determines which cells to average.
Average_Range – These are the cells containing numeric values and the actual set
of cells to average.

For example, you want to get the average of the students’ ratings in terms of the
product’s quality. The formula to use to get the average rating of the students is
shown below.

COUNTIF - Counts the number of cells within a range that meet a single criterion that
you specify. COUNTIF function has the following syntax:

COUNTIF(range, criteria)
Range – The range of cells to count.
Criteria – The criteria that determines which cells to be counted.

The formula =COUNTIF(I3:I7,”YES”) will count the number of respondents that voted
for “Yes”.

If you want to count the number of students who got grades of 90 and above in
the first quarter you can use the formula below.
The example below shows the formula on how to count the number of students
who got grades of 85 and above from the first to the second quarter.

IF – This function is one of the most popular functions in Excel. It can perform a
logical test and returns one value if TRUE, and another value if FALSE. The following
is the syntax of IF function:

IF(logical_test, value_if_true, value_if_false)


Logical Test - A value or logical expression that can be evaluated as True or False.
Value if True – The value to return if the logical test or logical expression evaluates
to TRUE.
Value if False – The value to return if the logical test or logical expression evaluates
to FALSE.

The table below shows the formula to display “Passed” if the student’s average
is 75 and above, and “Failed” if the average is below 75. Since the cell reference H2
has the value of 73.6, “Failed” will be displayed. But not in the case of cell references
H3 and H4, since their values are higher than 75 “Passed” will be displayed.

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