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Document Processing

Document processing converts physical documents into a digital format by extracting text and images using document processing software. This allows documents to be integrated into business processes. Document processing defines the procedure of digitizing documents and forms while arranging the extracted data into a structured format. It refers to using software to convert typed or handwritten data into machine-readable structured data.

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Rechienvhel Occiano
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39 views

Document Processing

Document processing converts physical documents into a digital format by extracting text and images using document processing software. This allows documents to be integrated into business processes. Document processing defines the procedure of digitizing documents and forms while arranging the extracted data into a structured format. It refers to using software to convert typed or handwritten data into machine-readable structured data.

Uploaded by

Rechienvhel Occiano
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Document

Processing
Document Processing

Document processing converts manual forms and analog data into a digital
format so that these documents can be integrated into day-to-day business
processes. By using a document-processing system to extract data, a
company can digitally replicate the document's original structure, layout, text
and images.
Document Processing

 Document Processing is defined as the procedure involved in the


conversion of physical documents and the related forms into digitized form
with the data extraction, thereby arranging it to a relevant structured
format.
Document Processing

 Document processing refers to the use of a software tool to convert data


that was typed or handwritten into structured, machine-readable data.
WORD PROCESSOR

 A word processor is a device or computer program that


provides for input, editing, formatting, and output of
text, often with some additional features. Early word
processors were stand-alone devices dedicated to the
function, but current word processors are word
processor programs running on general purpose
computers.
Word Processor

 WP, a word processor is a software program


capable of creating, storing, and printing typed
documents. The word processor is one of the
most frequently used software programs on a
computer, with Microsoft Word being the most
popular word processor.
Benefits of Word Processor

 Easy to correct mistakes.


 You can save your work and come back to it at a later time.
 Many handy features available e.g. borders, text layout.
 Useful tools such as spell checker, grammar checker available to improve
the quality of your work.
Features of Word Processors

 Easy Typing
 Text Copy
 Text Cut
 Paste
 Multimedia
 Text formatting
 Spelling and Grammar
 Adjust the Layout
Evolution of Word
Application
Example or Application of Word
Processing Software

 Microsoft Word.
 iWork Pages.
 OpenOffice Writer.
 WordPerfect.
 FocusWriter.
 LibreOffice Writer.
 AbiWord.
 WPS Word.
 Notepad
DOS base word (MS-Disk Operating
System)

 WordStar (1978)
 WordPerfect (80’s 90’s)
What are the different versions of
Microsoft Word?

 Word 2019, released in 2018.


 Office 365 and Word 2016, released in 2016.
 Word 2013, released in 2013.
 Word 2010, released in 2010.
 Word 2007, released in 2006.
 Word 2003, released in 2003.
 Word 2002, released in 2001.
 Word 2000, released in 1999.
Uses of Word Processing Software
Quick Access
Toolbar
What is the Quick Access
Toolbar? The Quick Access
Toolbar is a collection of
shortcuts to the features,
options, commands, or option
groups that you use
frequently. By default, the
toolbar is hidden below the
ribbon in Office apps, but you
can choose to show it and
move it to display above the
ribbon instead.
Title Bar
It displays the title of the
currently open document or
application. It is present on
almost all windows displayed
on your computer. So, if there
are several windows across
the screen, you can identify
each window by looking at
the title bar.
Tabs
Tab is the term used for
aligning text in a word
processor by moving the
cursor to a predefined
position. It is part of the
paragraph formatting feature
and usually accomplished
with help of the tab key or
options provided in the word
processor
File Menu
The file menu is one you will
find yourself using extensively.
It is used to create new
documents, open existing
documents and saving your
new/updated documents. It
also includes the page setup,
print preview, and other
important functions relating to
your document and its
properties.
Status Bar
The status bar gives you
important information about
where you are in a document
and which features are
currently enabled. The left
side of the status bar shows
the location of the insertion
point, specifying the page
and section numbers, the
current and total page count
and the line number and
column number.
Toolbar
Ribbon toolbar is a cluster of toolbars
which are used for writing, designing,
formatting and reviewing different
styles, adaptations, add-ins, themes
etc. in a Word Document. These
toolbars are used to perform specific
functions . Every tab in top of a given
word file window displays the Ribbon
toolbar.

The toolbar, also


called bar or standard toolbar, is a row
of buttons, often near the top of an
application window, that
controls software functions. The boxes
are below the menu bar and often
contain images corresponding with
the function they control, as
demonstrated in the image below.
Dialog box
launcher

A dialog box launcher


is a small icon that
appears in a group.
Users click this icon to
open related dialog
boxes or task panes
that provide more
options that relate to
the group.
MS Word 2016

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