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Module 6 End of Project Transitions

The document discusses the key steps in project end transitions: 1) Verify that the project scope has been completed and deliverables accepted by stakeholders. 2) Close out administrative, financial, and contractual obligations - including paying contractors, transferring equipment, and completing reports. 3) Ensure lessons learned are documented and distributed to benefit future projects. 4) Celebrate the accomplishments of the project team and recognize contributions of stakeholders.

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12 views

Module 6 End of Project Transitions

The document discusses the key steps in project end transitions: 1) Verify that the project scope has been completed and deliverables accepted by stakeholders. 2) Close out administrative, financial, and contractual obligations - including paying contractors, transferring equipment, and completing reports. 3) Ensure lessons learned are documented and distributed to benefit future projects. 4) Celebrate the accomplishments of the project team and recognize contributions of stakeholders.

Uploaded by

Nasri Printing
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Project Cycle Management

Module 6: End of ProjectTransitions

Accord University

Date: September 2023 Phone:+252616466071


By Abdullahi Ahmed Dool
Master in M&E Date: October 2023
Master in MBA
Contents
• Overview of End of Project Transition
• Verify the Project Scope and the Accept Deliverables
• Complete Administrative, Financial and Contractual
Closure
• Complete End of Project Learning
• Celebrate Accomplishments
Overview of End of
Project Transition
Overview of End of Project Transition

A project, by definition, is a temporary endeavor, having a defined


beginning and end (usually constrained by date, but possibly by funding or
deliverables).

The temporary nature of projects differentiates them from normal business


operations of an organization (or ‘on-going operations’, which is repetitive,
permanent or semi-permanent functional work producing products or
services).
Overview of End of Project Transition
Verify the Project Scope and the
Accept Deliverables
Verify the Project Scope and the Accept
Deliverables
• As a project enters the End of Project Transition Phase, the project
manager should contact the internal and external stakeholders (including
the Project Board or the Project Sponsor) to verify that the scope of the
project has been accomplished and that the deliverables are accepted.

• Often, the verification of scope is measured in any final evaluation that is


conducted for the project.
Complete Administrative,
Financial and Contractual
Closure
Complete Administrative, Financial and
Contractual Closure
Contract closure
• Are all contracts closed out? Suppliers? Sub-contractors? Donors? Others?
Implementing organizations?
• Has the donor reviewed and accepted project deliverables?
Financial Closure
• Has all permitted funding been received from the donor?
• Have all receivables (project advances, travel advances, and advances to
suppliers) been liquidated or transferred to another project number or
accounting code?
• Have all payables been paid?
Complete Administrative, Financial and
Contractual Closure…Cont’d
Administrative Closure
• Have project personnel been released or reassigned?
• Have the project equipment, vehicles, offices been reallocated? Sold?
Transferred?
• Are project reports and closure documents complete?
• Are project archives and/or files up to date?
Complete End of
Project Learning
Complete End of Project Learning
• Lessons learned are the organization’s memory bank. Ideally, the
project team will develop a lessons learned log as part of the Project
Set Up Phase that track lessons learned as they occur, or at least at
major evaluation points or milestones throughout the project.
• As the project enters the End of Project Transition Phase, it is
important to ensure that the lessons learned related to the project
are adequately detailed, and are filed and easily accessible.
• Furthermore, it is critical that the project manager distribute the
lessons learned to those who can benefit from them.
Complete End of Project Learning
• Without a system to capture end of project learning, the organization
will perennially reinvent the wheel each time a decision is made to
pursue a similar project.
• Donors are often interested in ensuring that learning is disseminated
throughout the sector to ensure that new projects benefit from
learning generated by other projects they have funded.
• Nowadays, NGOs often publish evaluation reports, and databases
exist which include thousands of evaluation reports from many
different organizations.
Celebrate
Accomplishments
Celebrate Accomplishments
Just as it is important to acknowledge the beginning of a project through
launch activities, a project manager should also appropriately celebrate
and formally acknowledge the end of project transition by:
• recognizing the efforts of team members;
• acknowledging the contributions of key stakeholders to the project;
and
• expressing appreciation to individuals and groups who were critical to
the project success
Recognition of the project accomplishments within the organization and
to the outside world may also help facilitate positive public relations
and prepare the way for future business opportunities.
Thanks for Your
Attention

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