/ The Interface

The Interface
11th Jan 2023

ProPresenter's user interface (the primary window in which you interact with the program) has
evolved over the years to where it is now. The goal is to give you powerful controls while also being
streamlined and easy to use.

This page outlines the main features of the primary window inside of ProPresenter with links for more
information about features discussed here.

Below we will dive into each section, but just in way of a quick overview:

1. The main area is the View Mode, where you see, interact with, and build your Slides
2. Across the top you have the Toolbar which quickly gets you to different areas of ProPresenter
3. Along the left is where you see all of the Presentations in your Libraries as well as where you
will build your Playlists
4. The bottom features your Media Bin (which can be hidden), giving you quick access to your
Image/Video Media files
5. The top right is all about what is going out of ProPresenter; see the Preview, click on a Clear
button or see the progress of the currently playing video or audio in this area
6. The bottom right features Show Controls area, where you can trigger audio files, change
Stage Layouts, configure and start Timers, configure and send Messages, configure and
trigger Props, and create and trigger Macros.

Let's dive deeper into each of these unique sections.

View Mode
The area with the most real estate in ProPresenter is the View Mode. This area covers the center
area of ProPresenter and has multiple uses; you can switch between these functions using the
buttons on the top left of the Toolbar.

Show View

During a live performance you will likely be spending most of your time in the Show view. This is the
main ProPresenter area where you can control and trigger your slides to your screens and literally,
run the Show.

The Presentation Header

1. Presentation Name -- This shows you the Title of the item you're viewing.

2. Slide Show Mode -- The Slide Show button allows you to execute a trigger event that runs
every slide in a presentation for a certain amount of time. As this setting is handled in the
presentation data versus the slide/cue data, it does not add a Go to Next Timer on every
slide, it just executes the trigger event at the end of each timer and it applies to all slides. In
this manner, if you already have a Go To Next Timer on a slide, the slide's Go to Next Timer
would override the time set in the Slide Show button. In addition, the final slide will always
loop back to the first slide in the presentation. When you enable this setting, it will show blue
and list the amount of time that the slides will run for. The default values are 5, 10, 15, 20, or
you can choose to set a Custom amount of time. Once a custom time has been set, you will
see the full Presentation time to the right of the Presentation Name.

3. Operator Notes -- Clicking this button allows you to add a small line to enter Notes into the
program for a Presentation. Notes that are added here are shown at the top of the
Presentation in a dark gray bar just below the Title. Operator Notes are useful if you need to
include a general reminder about something related to the Presentation for the person
running ProPresenter.

4. Groups/Arrangements -- This button allows you to toggle open/closed the Arrangement

window, and will show any selected arrangements, if not using the 'master' arrangement to
the right of the Presentation Name. This is where you can setup your Arrangements and set
what Arrangement will be used by the Presentation. For more information on creating and
Arrangements and setting up Groups in your Presentation, go to the Groups/Arrangements
section.

5. Timeline -- This allows you to open the Timeline for the Presentation. The Timeline gives the
option to create presentations with custom timings between slides or to record the slides to
match a song with or without an audio track. More information on this feature can be found in
the Timeline section.
 6. Destination Target -- The Destination Target button lets you set whether the Presentation
you have selected will go to the Presentation or Announcements Layer. Your choice here
would be dependent on how you have your screens and your Audience Look setup. More
information on setting up your Audience Looks and the differences in the Presentation and
Announcement Layers can be found here.

7. Presentation Transition -- The Presentation Transition is where you can set a transition to
be used for all of the slides in a Presentation. This would override the Global transition set in
the bottom left of the Show View Area and would be overridden by a transition added locally
onto a single Slide.

Viewing/Triggering Slides

There are three different ways you can view your slides in this area: Grid View, Table View, and Easy
View. You can change which view you're using in the bottom right corner of the Show View by
clicking on one of three buttons. The fourth button is the Settings for that particular view. No matter
what view you're in, the Slider on the far bottom right controls the size of the Thumbnails in the Show
View area.

Grid View

Grid View is the default view for ProPresenter. There are a number of visual icons that appear on
each slide thumbnail to help you know what will be triggered on each slide. Hot Keys and other slide
action icons are shown in the upper left corner of the Slide thumbnail and a transition icon appears in
the bottom right of the thumbnail if a local transition is set on the Slide. The active slide is outlined in
orange.

The Settings at the bottom right include two options: Slides by Group and Background Color. With
Slides by Group enabled, Slides are broken down into their individual groups and shown with more
separation. If you are using an Arrangement, each instance of a group in the Arrangement will be
separated. This view can be helpful if you don’t have a pre-set order for the song and want to be
able to quickly find each section of the song. The Background Color allows you to change the slide
background color on your thumbnail. This does not affect the physical output of the slide and only
applies to the thumbnail for better viewing of the slides.

Table View

Table View is similar to Grid View and Easy View, but you also get a plain text view of the slide text
in addition to the thumbnail. This view uses the same icons to indicate Actions and Transitions. This
view also includes any Slide Notes that you have added to your presentation. The active slide is
orange, and more obvious than in the Grid/Easy View.

The Settings here are similar to Easy View, but affect the plain text view of your Slide's text on the
right side of the view. You can also set a background color for the Table itself alongside setting up a
separate background color for the Slide thumbnails.
Easy View

Easy View is a new view option in ProPresenter that allows you to set what your thumbnails look like
without changing the output of the Slides themselves. This View is similar to Grid View, but media
actions can by hidden or shown in the Slide thumbnails and the text is formatted based on your
Settings.

In the Settings tab, you can set the following items for how the text on your Thumbnails will look.

Slides By Group: As in Grid View, here, slides are broken down into their individual groups
and shown with more separation.
Show Media Actions: Choosing this option will allow you to show or hide media actions
within the thumbnails in Easy View. (By default, this is disabled)
Cue Background Color: Choose a color from the color palette to change the thumbnail's
background color.
Font Formatting: Change your font type, style, size and color. This allows you to setup your
text to better read what is on the slide. This is especially helpful if you have smaller lower
thirds on your slide that are harder to see on the thumbnail.
Alignment: Here, you can set the horizontal and/or vertical alignment of the slide text in your
thumbnail.
Truncate: Truncate allows you to pick what portion of text would not be shown in the
thumbnail if the text is too large to fit inside. You can cut either from the beginning, middle or
end of the Slide text.

Miscellaneous Options

There are a few other options that can affect how you view your slides and how they're triggered
here.

Show Triggered Presentation/Announcement

The options for Show Triggered Presentation and Show Triggered Announcement can help you
quickly load the currently showing items on both the Presentation and Announcement Layer. These
items are found in the Presentation menu.

Show Triggered Presentation will load the currently showing Presentation from the Presentation
Layer into the Show View. You can also use the keyboard shortcut of Command-L on Mac or Control-
L on Windows to load this item.

Show Triggered Announcement will load the currently showing Presentation from the
Announcement Layer into the Show View. You can also use the keyboard shortcut of Shift-Command-
L on Mac or Shift-Control-L on Windows to load this item.

Continuous Playlist

In previous versions of ProPresenter, this was known as "Contiguous" view. This allows all items in a
Playlist to be loaded at one time into the Show View so you can scroll through the entire Playlist at
once. You can toggle this on/off by going to View>Continuous Playlist in the menubar.

Global Transition Control

Across the bottom of the Show View, there are three transition buttons which determines the Master
Slide Transition; think of this as a "default transition" that all slides will use unless there is reason to
use a different transition. You can either set a Cut, Dissolve or a more Advanced Transition here. For
more information on Transitions, access the Transitions section here.

Edit View

Clicking on the Edit view button brings up ProPresenter's Editor; read more about the Editor in the
Editor section of this user guide.
Reflow View

The Reflow view makes it quick and easy to edit the text of your Presentations; click on the Reflow
view button to open the Reflow Editor. Learn more about the Reflow view in the Reflow section of this
user guide.

Bible View

Many of ProPresenter's users want to quickly show Bible verses to their audience. The Bible view
quickly allows you to show one or more Bible verse on the screen at a given time. Read more about
the Bible view by visiting the Bible section of this User Guide.

Other Views

There are several other view modes that you may find ProPresenter using (such as while using the
Stage Editor or the Props Editor); in all of these cases, the "More" button in the Toolbar will be
highlighted. To return to one of the main views simply click on the associated view button and it will
close out of that particular view.

Toolbar
The Toolbar lives across the top of the ProPresenter user interface and lets you quickly access
many of the features of ProPresenter.
Starting with the top left:

Search: Brings up the Search window

Text: Allows you to apply a new text formatting using the options in the menu to the currently
selected slide(s) or Presentation(s).
Theme: Allows you to quickly apply a new Theme to the currently selected slide(s) or
Presentation(s).

Multi-View Buttons:

Show: Shows the Show view

Edit: Shows the Edit view
Reflow: Shows the Reflow view
Bible: Shows the Bible view
More: Opens a menu with access to other Editors such as the Props Editor, Theme Editor
and Stage Editor

Feature Buttons:

Store: Toggles the Media Store

Media: Toggles the Media Bin
Audience: Toggles Graphics Audience Outputs
Stage: Toggles Stage Graphics Outputs
Looks: Toggles Which Look is active
Live: Allows you to start and stop the capture, adjust capture settings, and view statistics
about the current capture
Library and Playlists
The leftmost section of ProPresenter's user interface allows you to interact with the Presentations
that are in your Libraries and Playlists.

A Presentation is most simply a group of slides. That is, any time you want to have a number of
slides that are grouped together for easy access, you will create a Presentation and add those slides
to that Presentation. Common examples of Presentations are songs, speaker notes, or
announcements.

A Library is a large database of Presentations, typically containing all of the Presentations you have
created and want to use again. For example, you may have a Library that contains all of your
available songs, or maybe have different Libraries for different types of services that will be run on
that presentation computer. Libraries will always sort their Presentations alphabetically.

A Playlist is a small group of Presentations, typically representing a specific event or service. For
example, if you have an event or service coming up, you would create a Playlist, then add
Presentations into that Playlist and organize them in the order that they will be used in your event or
service.

Note: Presentations can be in multiple Libraries, but each Presentation is then seen as a different file.
Think of a Presentation as having a property for which Library it is located in. That Presentation can
also be added to one or more Playlists (or even to a single Playlist more than once), however the
Playlist is simply referencing the original Presentation. So it doesn't matter where you make a change
to a Presentation (its Library or a Playlist), that change will be made to all Playlists that reference that
Presentation.
 On the upper portion of the left side of
ProPresenter you can see and organize your Libraries and Playlists.

Click the + button to:

Add a New Library

Add a New Presentation
Add a New Playlist
Add New Playlist from Template
Add a New Playlist Folder
Add a Planning Center Service…

A Playlist Template is a way to quickly add a Playlist linked with Presentations, Headers, Media
items, or Placeholders to generate a Playlist with that data already loaded within. Hovering over Add
New Playlist from Template will allow you to edit the Playlist Templates. This brings up a window
which will allow you to press the Delete key to remove Playlist Templates. Playlist Templates were
added in ProPresenter7.10.
Click on the ^ button to hide the Library and Playlist section, allowing the operator to focus solely on
the contents of the currently selected Playlist or Library. While in this mode, the name of the current
Playlist or Library will be shown across the top; click this name to show a list of all Playlists and
Libraries, then click on a new Playlist or Library to show the contents of that item. Click the v button
to reveal the Library and Playlist section again.

Libraries

Click and drag a Library to re-order your Libraries. To rename a Library, right-click on the Library and
choose Rename. To delete a Library, right click on the Library and choose Delete, or select the
Library and press the Delete or Backspace key.

Playlists

Click and drag a Playlist to re-order the Playlists. To rename a Playlist, right-click on the Playlist and
choose Rename, or select a Playlist, wait a moment, and click the name again. To delete a Playlist,
right-click on the Playlist and choose Delete, or select the Playlist and press the Delete or Backspace
key. You can export a Playlist by right-clicking on a Playlist and choosing Export, or select the
Playlist and in the menubar select File > Export > Playlist….

Inside of Playlists you can add Placeholders as well as Headers. Placeholders allow you to assign
the 'place' of where a document will go, if you do not have this document at this time. This was added
in ProPresenter7.7. Headers allow you to organize your Playlist in different sections by segregating
the Playlist up by placing Headers between items.

To add these items, simply press the "+" button to the right of the Playlist Detail area, and choose
"New Header", or "New Placeholder".

When using PlaceHolders, you have new options to link these items to ProPresenter Documents.

The first option here is the paperclip icon, and this is specific for PlanningCenter Playlists. This
opens the Attachement Manager to view attachements from PlanningCenter Services. The next
option is a "+" button to allow you to create a Presentation and automatically link it to this
Placeholder. The next option allows you to Import an item from the computer by bringing up a File
Explorer or Finder window. The last option allows you to search Library, SongSelect, or MultiTracks
and link that Presentation to this Playlist.

You can also hide items starting in ProPresenter7.7 as well if you right click on the item to choose
"Hide Item".
Planning Center Playlists

Starting in ProPresenter7.7 we've added the ability to view the Attachement Manager for
PlanningCenter Services within ProPresenter. When using this feature, you are able to view all
available Plan items that have been uploaded into PlanningCenter. This will give you the ability to
pick and choose any specific file that you would like to link it to a Placeholder item within the
PlanningCenter Imported Service.

To use the Download Manager, Import a PlanningCenter Service into ProPresenter. When viewing
this Playlist, choose the paperclip icon to view the Download Manager.
From here, you can choose an item to link it to the Placeholder Item within this Playlist.

Media Bin
The Media Bin, situated at the bottom of the main ProPresenter window, is a great way to organize
and trigger still images and videos.

To show or hide the Media Bin:

Click the Media button on the top right of the main ProPresenter window,
Select from the menubar View > Media Bin
Press Control-V on Mac or Control-Shift-V on Windows.

Note: For the purposes of this section, "media" refers to still images and videos; audio cannot be
added to the Media Bin as it would need to be organized via the Audio Bin.
The Media Bin is divided into two sections: the Outline View which lists your Media Playlists and
Folders on the left and the Detail View showing the contents of those Playlists on the right. Click and
drag the divider between the sections to resize the two sections. Click and drag the divider across the
top of the Media Bin to make it larger or smaller.

Media Playlists

The left side of the Media Bin allows you to have multiple Media Playlists to help organize your
media. Add Smart Playlists to have ProPresenter automatically reflect the contents of a folder on
your computer, and add Playlist Folders to help organize your Media Playlists.

Media Playlists are Playlists that can contain both Foreground and Background media. Think of a
Media Playlist as a container for organizing and separating your media files. For example, you might
have a Media Playlist for slow motion backgrounds and one for fast motion backgrounds; one for
media that has blue as its primary color and one that has media with red as its primary color. You can
add, remove, and sort as many media files as needed into Media Playlists.

A Smart Playlist is a special type of Media Playlist that looks at a folder on your computer and
automatically adds and removes media based on the folder on your computer. You cannot manually
add or remove Smart Playlist media directly inside of ProPresenter, instead that would have to be
done via the operating system on the computer; open the operating system and add or remove your
media from that folder and ProPresenter will instantly update to reflect the change.

Note: Smart Playlists ARE "recursive," meaning it will not only search the folder you point it at, but
also any sub-folders within that folder.

Playlist Folders are for organizing Media Playlists and Smart Playlists. That is, Folders cannot
contain media themselves, instead they contain Playlists which contain media.

There are two special Media Playlists that are always visible:

Downloads contains media that was downloaded from the Renewed Vision Media Store and
is only present once you've downloaded a file from Media Store.
Video Input shows the video inputs that you set up in the Video Input tab of Preferences

Click and drag a Playlist or Folder to organize the Playlist area. Click the + button to:

Create a New Playlist

Create a New Smart Playlist
Create a New Playlist Folder

To rename a Playlist, select that Playlist, wait a few seconds, then click on the name again, or right
click and choose Rename.
You can also right click on a Media Playlist to choose Select for Communications. This option
allows you to select this Media Playlist for a Communications Device set up in the Devices tab of
ProPresenter Preferences. This functionality is Mac only.

This functionality is supported for the following Devices:

AMP
CITP
RossTalk
SonyBVS
VDCP

Media Cues

The main area of the Media Bin shows the contents of the currently selected Media Playlist. That is, it
shows all of the media that is contained within the Playlist that you most recently clicked on.

This area has many uses. It helps organize and prepare your media. You can, with a quick look, see
many of the properties of a given piece of media. You can fire media (send it to an audience screen)
simply by clicking on it. You can also quickly drag media from the Media Bin directly on top of a slide
in the Slide View to attach that media as an Action to that slide.

Add media by dragging the media from your computer's operating system onto this section, or by
clicking the + in the lower left. Click and drag media to manually organize the media, or right click on
a piece of media, hover over Clean Up By, and choose one of the options to sort the media by that
category.

On the bottom left, select one of the transition options for controlling what the default media transition
effect/time will be. See the Transition section for more information.

Note: The default media transition can be overruled by a transition being added to a specific media
action.

Across the bottom of the Media Bin click on the Filter textbox to do a name search of all of the media
in the currently selected Playlist. Click the X button to clear the search.

On the bottom right of the Media Bin you can control how the media thumbnails look in the Media Bin.
Drag the slider to make the thumbnails larger or smaller. There are two views for the Media Bin:

Grid View: The media thumbnails are shown in a grid; this shows more thumbnails but shows
limited information about the media itself.
Table View: The media thumbnails are shown in a table; this limits the number of visible
thumbnails, however it provides more information about the media itself, such as the Path
(where the media is located on the computer), its Duration, its Format, and Producer (if
downloaded from the Media Store). Click on a column header to quickly sort by that column.
To toggle a column in Table View, right click on the header and click the column you wish to
toggle.

Right-clicking on a media thumbnail gives you a wide range of options:

 Next Cue: Control which media file (if any) plays at the end of the video
This setting is only applicable in the Media Bin Playlist and will not transfer if the
Media Cue is added as an Action on a Slide or into a Library Playlist
Behavior: Control which layer (Foreground or Background) the media will play back in
Scaling: Control how the media will be scaled (Scale to Fill, Scale to Fit, or Stretch to Fit)
Playback Behavior: Control if the video will Stop, Loop, Loop for Play Count, or Loop for
Time at the end of the video
Loop Behavior: Control if the video will start from the beginning with a Standard Loop, or
with a Soft Loop that the video will cross dissolve into the beginning of the video after video
duration ends.
End Behavior: Controls what the video ends with, if the video is not set to Loop. You are able
to choose Hold Last Frame, Black After Last Frame, Clear After Last Frame (which turns
the video layer transparent after duration of video), Fade to Black, Fade to Clear.
Inspector…: Opens the Media Inspector. You can see more information on this here.
Transitions…: Allows you to set a unique Transition for this media file

Cut, Copy, Paste, Duplicate, Rename, Delete: These are the standard use
commands in working with files
Show in Finder or Reveal in File Explorer: Shows where the media file is stored on the
computer
Clean Up By: Sorts the current Playlist by the option selected

Media Bin Actions

With the release of ProPresenter 7.3, you can now trigger Playlists from the Media Bin on a single
slide click with an Action. This is extremely useful when you want to trigger an entire playlist of media,
such as announcements from a Smart Playlist.

This can be accomplished by dragging your Media Playlist from the Media Bin to a slide in a
Presentation. You can also add it in front of or behind a slide to create your own slide cue for this
action, or from the Action Palette by adding Media Bin Playlist to a slide.

Preview Window
The Preview area of ProPresenter, located on the top right of the main ProPresenter window, gives
you quick access to not only see the output of ProPresenter, but also quickly turn on and off the
Audience and Stage Screens, and clear Layers of content.
Audience and Stage Preview

There is a large Preview window which lets you see a preview of one of your Screens. Click the down
arrow below the Preview window to select which Screen (Audience or Stage) you would like to
Preview.

Tip: See the Screen Configuration section for more information on how to set up your Screens.

Across the top of the Preview window there are two icons will tell you if your Audience and/or Stage
Screens are on or not. If the light is green then those Screens are on, if the light is red then those
screens are off. You can click on these buttons to toggle the Audience and/or Stage Screens off/on.
This applies only to the system outputs attached to the machine.

Live Button

The Live button in the upper right of the Preview window allows you to access the Capture settings
for a screen recording or stream as well as starting the Capture itself.

Once you start a Capture, there are three colors the indicator can be depending on the status of your
capture. The indicator will typically be green as that means the connection is properly streaming and
there are no interruptions through ProPresenter. If the color is yellow, this is a warning that the
stream is dropping frames. If the color is red, this signals that your network connection has been lost
or the stream has been stopped for another reason. This check happens on a regular basis and we
recommend watching this indicator to confirm the health of your stream.
 Clicking on this indicator during a Capture will give you stats about your Capture and allow you to
stop the Capture at any time.

Clear Buttons

To the right of the Preview window are a series of icons, each one representing a Layer. If content is
filling a given Layer, then that Layer's button will turn red.

Click on any of the buttons to Clear that Layer. Click the Clear All button to clear all of the Layers at
once.

You can also clear Layers by going to the Action menu in the Menubar, or by pressing the
corresponding keyboard shortcut:

F1: Clear All

F2: Clear Slide
F3: Clear Background
F4: Clear Props
F5: Clear Audio
F6: Clear Logo
F7: Clear Announcements

Clear Groups
Starting with ProPresenter7.9, you can create custom Clear Groups. This will allow you to click one
button, and clear multiple layers within ProPresenter at one time. To access Clear Groups, you can
right click on the Clear Buttons to the right of the Preview Window, and choose Configure Clear
Groups. This will open a window which will allow you create multiple clear groups, as well as adjust
what layers they clear, and what the icon will be, and should you want to add a Tint to the button.

Clear to Logo

If you have a logo set in the General tab of ProPresenter Preferences, an option for Clear to Logo
will appear in the bottom right corner of the Preview window. Clicking on this button will immediately
send your selected logo to the Media layer of your Audience screens. If you do not have a logo set in
Preferences, this option will not appear in the window.

Transport Controls

Below the Preview window is an area where you can see and control the progress of currently
playing media; these controls are often called Transport Controls.

Across the top of the Transport Controls are three icons; these icons control which media the
Transport Controls are showing:
 Foreground/Background Media
Announcement Media
Audio Files

Below these icons is a scrub bar. If you are playing a video in the currently selected layer (or audio
file if the audio layer is selected) then you will see the progress of the video in the scrub bar; click and
drag the scrub bar to control the timing of the video.

Below the scrub bar are five buttons:

Rewind 15 seconds
Pause/Play
Fast Forward 15 seconds
Jump to...
Playback Markers

The *Jump to... button is customizable; right click on it and choose between:

-0 (jump to the end of the video)

-10 (jump to the end of the video with 10 seconds left)
-30 (jump to the end of the video with 30 seconds left)
-60 (jump to the end of the video with 60 seconds left)
-90 (jump to the end of the video with 90 seconds left)

Playback Markers

Starting in ProPresenter7.10, If you have audio or video content playing to the output you can choose
to navigate to any Playback Markers that have been previously set, Add Marker at Playhead, and
Edit Markers. More information on Playback Markers can be found in the Playback Markers section
of this user guide.

Show Controls
Starting in ProPresenter7.5, the icons that previously existed in the middle of the Toolbar, have been
moved over to the bottom right of the application in an area called Show Controls. These controls
are all available without blocking view of the View area, and are accessible at any time while in Show
View. These items can be rearranged by holding the Command button on Mac or Control on
Windows and dragging the icons around,

The following are items that can be accessed in Show Controls.

Audio Bin
Stage Controls
Timers
Messages
Props
Macros

Audio Bin
In the lower right of the user interface, ProPresenter has a dedicated Audio Bin for organizing,
editing, and playing audio files. Create Playlists to organize your audio, use the Media Inspector to
edit and customize your audio, and use the playback controls from within the bin to control the audio
as it plays.

Audio Types

Inside of ProPresenter, audio files must be categorized as one of two types:

Audio Track: Generally used for longer audio files such as songs or spoken word, Audio
Tracks are limited to only playing one at a time inside of ProPresenter and can be controlled
via the playback controls at the top of the Audio Bin.
Sound Effect: Generally used for shorter audio files such as sound effects in a dramatic
program, Sound Effects can have several playing at once and have no direct control options.

Tip: Audio files less than 10 seconds are automatically categorized as Sound Effects, while longer
audio files are categorized as Audio Tracks. This can always be changed for any file by right-clicking
on the file and selecting "Set as...".
Outline View

Across the top of the Audio Bin is the Outline View where you can create and organize Playlists of
audio files. An Audio Playlist can contain audio files. Audio Playlist Folders do not contain audio
files themselves, instead they contain Audio Playlists. That is, you can use Playlist Folders to
organize your Playlists, and Playlists to organize your audio files.

Create new Playlists and Playlist Folders by clicking the + button across the top of the Playlist view.
Click and drag Playlists and Playlist Folders to rearrange them. Select a Playlist or Playlist Folder
then click the name again to rename the item. Right click or select and press the Delete key to delete
items.

You can collapse the Playlist view by clicking the ^ button; this allows the operator to focus on the
contents of just one Playlist. In this mode, click the name of the Playlist to select a different Playlist,
and click the v to open up the full view again.

Audio Detail View

Once you select a Playlist you can then see the audio files contained in that Playlist at the bottom of
the Audio Bin. Clicking on any audio file will play it immediately.

You can add audio files to a Playlist by clicking the + between the Playlist View and Audio View, or by
dragging them from your operating system to this area. The Filter bar will allow you to search the
currently selected Playlist.

Use the slider at the bottom of the Audio bin to control how long the transition is between audio files
(including when you start and clear audio files) and you can click on the Shuffle button to shuffle the
Audio Playlist that you have selected.

Right click on an audio file to access additional options:

Reveal in Finder/Open File Location: Shows where the audio file is currently stored on the
computer
Playback Behavior (Audio Track only): Controls what happens at the end of an Audio
Track:
Stop
Loop
Next: The next file in the Playlist (or, if Shuffle is turned on, a random file in the
Playlist) is played
Set as [Sound Effect type/Audio Track type]: Changes the audio track type
Inspector: Opens the Audio Cue Inspector.
Rename: Allows you to rename the file
Delete: Removes the audio track from the Playlist

Audio Bin Actions

With the release of ProPresenter 7.3, you can now trigger Playlists from the Audio Bin on a single
slide click with an Action. This is extremely useful if you are playing back a series of audio tracks
before an event or need to trigger a grouping of audio to play from one click.
This can be accomplished by dragging your Audio Playlist from the Audio Bin to a slide in a
Presentation. You can also add it in front of or behind a slide to create your own slide cue for this
action, or from the Action Palette by adding Audio Bin Playlist to a slide.

Stage Controls

The Stage control options in Show Controls allow you to both send Messages to your Stage screens
and set layouts for each of the screens.

The top portion of this window shows any currently active Stage screens that you have setup in
Screen Configuration and the current Layout is shown in a thumbnail. Clicking on the thumbnail
brings up a dropdown menu where you can select a new Layout for that screen or go to the Stage
Editor.

Below the selection menu, you can send a Stage Message to your screens. Any object using the
“Stage Message” linked text data link will see this message appear on their screen. Enter your text
and then click to Show to send this message to the screen. The Show button will toggle to a Hide
button when the message is active and clicking it will remove the Message from the screens.
Timers

Many users need timers to keep track of services or events. A band wants to know how long until
they need to start playing. A pastor wants to know how long he has been talking. Attendees want to
know how long before the event starts. ProPresenter can create and track multiple timers at the same
time, and there are various timer types to cover your various needs. Timers can be used in multiple
places in ProPresenter. For example, you can show them on the Stage Display, or use a Message or
Linked Text to show them on the audience screen. You can also use Cues to start, stop, and reset
Timers as needed.
Note: This section only covers the Timers Show Control area where you can create and edit Timers;
for more information on other features that use the Timers, see that respective feature's section.

There are three types of Timer types:

Countdown: Set a specific amount of time for it to count down from Countdown to Time: Set a time of
the day and ProPresenter will count the time left to that specific time (based on the computer's
internal clock) Elapsed Time: Count up; you can start from zero or include a Starting time, and you
can optionally set an Ending time Create a new Timer by clicking the + in the upper right of the area.
Delete a Timer by right-clicking on the Timer and selecting Delete or, if you have a trackpad, swipe to
the left and click Delete.

Click the disclosure triangle to show or hide the Timer's options. Rename the timer by clicking on the
name of the Timer. Click on the Type dropdown menu to change which kind of Timer you’re using.

Check Allows Overrun if you would like the Timer to keep running after it reaches zero or its end;
uncheck Allows Overrun to have the Timer stop when it reaches its end.

The Reset button will revert the timer back to the beginning and the Play button will start the timer.
While a timer is running, it will be highlighted green to signify it’s in motion. If you have Overrun
enabled, the timer will highlight in red once a timer has reached its original “ending” time.

Messages

Within the Messages window, you can create, configure, control, and delete Messages. Messages
can be used to trigger text and timers to Audience Screens in another layer seperate than the Slide
Layer. The Messages feature in ProPresenter is a versatile way of showing extra content on your
audience output. This content is independent of the slides and other media inside of ProPresenter,
which means it will appear on top of your slides and other content; for example, Messages will stay
on top of your slides, even if you change slides. This makes it a preferable way to show content
across multiple slides.

Examples of this might be:

"Car with License Plate X852WT, your lights are on." "The service will begin in 03:32." "Parents of
child 485 please come to the nursery."

Tip: The Props feature of ProPresenter is similar to the Messages feature, but there are some unique
characteristics between them. In general, if you want your content to be pre-programmed then you
would be looking at a Prop; if you want to make changes to text on the fly then we recommend
investigating the Messages feature.

Messages can be created with the "+" button at the rop right of this area, and then you can enter
what you want to show on the screen in the Message Detail area. You can create and add "Tokens"
to the Message which are essentially variables that may change, such as a child's number, or vehicle
tag, if someone left their lights on and you needed to notify the congregation. Creating Tokens can be
done by typing what you want the Token name to be, and pressing Enter/Return on the keyboard.

You can enable Web Notifications to allow someone from another computer to prompt the
ProPresenter Operator to trigger a Message to the Audience Screen as well. This could be beneficial
in my last example with the Nursery. To expound on this, if a child is in need of their parent, you can
have an attendant in the nursery view a web page to enter in a child's number and that will prompt a
notification on the ProPresenter computer to trigger a message with that child's number already
prefilled. This must be on the same network for this functionality to work.

Tokens

To use the Messages feature you will be setting up a block of text that will fill a text box that you set
up inside of a Template. This block of text can include prewritten text as well as one or more Tokens,
or variable blocks of text.

Using the same examples as before, let's look at what the blocks of text would look like with tokens:

"Car with License Plate [License Plate], your lights are on." "The service will begin in [Service
Countdown]." "Parents of child [Nursery Number] please come to the nursery." The above blocks of
text and Tokens would be setup beforehand, then when the operator is running ProPresenter live,
they would only have to enter the pertinent information inside of the Token and click the Show button
for it to appear on the screen.

Note: Messages can be set up on the fly, however they are most powerful when they are set up
beforehand so that the operator is able to keep their focus on the rest of the show. There are several
types of Tokens:

System Clock: Shows the current computer time Timers: Any Timer that you have set up in the Timer
Pane can be sown via a Message Pre-Defined Text: ProPresenter provides some text boxes that are
already set up to use, including "Name", "Message", and "Room"; these Tokens cannot be deleted
but are otherwise the same as Custom Text tokens Custom Text: Create your own Token with its
own name and content Let's dive into one of the above examples: "Parents of child [Nursery Number]
please come to the nursery." In this example, someone had previously set up a Message for this
contingency. They created a Message called "Nursery Call" and applied a Template to it. They then
created a custom Token called Nursery Number; this is simply a text field that the end user can use
to enter the child's number. After they create the Token, they type into the text field "Parents of child
please come to the nursery." and they drag the "Nursery Call" Token into the text field which creates
"Parents of child [Nursery Call] please come to the nursery."

The Message is now set up and ready to go. The next day, during a service, the operator is notified
that a nursery call is needed. They open the Messages feature of ProPresenter, type the nursery
number ("485") into the Token area, and click Show. ProPresenter then correctly shows the text
"Parents of child 485 please come to the nursery." on the screen.

Create a new Message by clicking the + in the upper right of the area. Delete a Message by clicking
on the message and pressing the Delete or Backspace button on your keyboard, or, if you have a
touchpad device, swipe to the left on top of the Message name and click the Delete button.

Click the Modify Transition button to change the transition that Messages will use when they Show
and are removed from the screen. All Messages share the same Transition and there is not an option
to set individual Transitions on individual Messages.

Clicking the Network button at the bottom of the area will open the webpage where users can send
Messages over the network. The Allow Web Notifications checkbox at the bottom of the area will
quickly toggle this feature on and off. See the Web Notifications section for more information.

Click the Show button to Show the currently selected Message to the screen. You can identify which
messages are currently being shown as they will be highlighted in Orange in the Message List; click
on Hide to remove the message from the screen. To remove all Messages, click the Clear Messages
button in the Preview Window, or in the menubar select Actions > Clear Messages.

Editing a Message

To set up and edit non-Token parts of a Message, click the Edit button in the upper right of the
window; this will show additional controls for editing the Message itself; click this button again to hide
these additional controls.

With the Edit controls showing, the text box will show where you can type your message and include
any Tokens that you will be using. Below this window is the Token dropdown. You can click on the
dropdown to add an established Token or if you have a Token you want of your own, you can type it
in the box there and hit Enter.

Note: The pre-defined Tokens that come with ProPresenter cannot be deleted. Any Clocks/Timers
that are created in the Timers area will appear as Tokens as well.

Click the Theme to change which Theme this Message will use for formatting when it is shown on the
screen. To have a Message clear automatically after a certain amount of time, click the dropdown
menu next to Dismiss and select the amount of time before it clears, or select Manually to have it not
clear automatically.

Click the Theme to change which Theme this Message will use for formatting when it is shown on the
screen. To have a Message clear automatically after a certain amount of time, click the dropdown
menu next to Dismiss and select the amount of time before it clears, or select Manually to have it not
clear automatically.

Tokens

Here are the Token types and the options you have when editing them:

Pre-defined ("Name", "Message", and "Room") and Custom Tokens

These are simple text boxes; enter any text you would like and the Token will pass that text through
to the Message when it is shown Clock -- this is the standard system Clock

Date Format: Choose how the Date will look Time Format: Choose how the Time will look 24 Hour:
Click to enable a 24 hour clock, unclick to enable a 12 hour clock Timer -- this will appear for Timers
setup in the Timers Pane

Timer Type: Click the dropdown menu to select if the timer is a Countdown timer, a Countdown to
Time timer, or an Elapsed Time timer Countdown timer: Duration allows you to select how long the
timer will be Countdown to Time timer: Choose the Time at which the tier will countdown to, then
select the Format (AM, PM, or 24 Hour) you are using Elapsed Time: Choose then number at which
the timer will Start and End. Overrun: Check this box if you want the timer to continue to count after it
hits its destination, uncheck it if you want it to stop at its final goal When a Timer is running click the
Reset Timer button to reset the timer, Start Timer button to start the timer, or Stop Timer button to
pause the timer. You can also choose how the timer will be shown on the screen. There are options
for hours, minutes, seconds, and milliseconds. For each of these options you have up to five choices;
however depending on what you have selected in one section might disable options in another
section. Here are the five options, using hours as an example:

h: Always show the hours but hide leading zeros hh: Always show the hours and show leading zeros
h: If there are hours then it shows them with no leading zeros; if there are no hours then it doesn't
show them hh: If there are hours then it shows them with leading zeros; if there are no hours then it
doesn't show them --: Hide the hours text; if there would be hours to show it adds that time to the
minutes

Web Notificaitons

You can configure ProPresenter to allow other people to send Messages over a local network. Using
this feature allows other users on any internet enabled device to load a web page, make changes to
the Tokens (just as the operator would inside of ProPresenter, and Send a request for that Message
to be sent to the audience screen. The operator running ProPresenter can either approve or disprove
the showing of that Message.

Before this feature is utilized you must enable a feature inside of the Preferences. In the top left of the
screen click on ProPresenter then click on Preferences. Click on the Network tab and make sure that
Enable Network is checked. It will automatically generate a Network Name and Port; you can change
the Network Name if you would like, we recommend leaving the Port number alone unless there is a
specific need to.

Now that the Network is enabled, close the Preferences window and open the Messages Pane. You
can toggle Web Notifications by clicking on the checkbox next to Allow Web Notifications.

Click on the Show Web Access button across the bottom of the Messages Pane to open in your
default browser the web page where you can access the Web Notification feature. Make a note of the
web address and share it with users who you would like to be able to send Web Notifications. (For
example, you can copy the web address from the browser and paste it into an email to someone who
should have that access.

Sending Web Notifications

To send a Web Notification the sender will need to open the web address provided to them on a
device that is on the same network as the computer running ProPresenter.

Note: The user's device that will be accessing this feature must be able to see the device running
ProPresenter on the network. Generally speaking this means that the devices need to be on the
same wired or wireless network as each other, however each network is unique so you may need to
speak to your network administrator about how to enable a feature like this.

Once they open that webpage they will see a list of all of the Messages listed inside of ProPresenter.
They can add text and make other changes as necessary to their desired Message, then click on
Show. This will send a request to the ProPresenter operator to show the Message on the screen.

Receiving Web Notificaions

When a Web Notification is sent the ProPresenter operator will see a notification on the top right of
their computer screen notifying them of the request. The notification works slightly differently between
Mac and Windows. To show the Message on the audience screen on a Mac, click Show Alert, to
dismiss the request on a Mac and not show it on the audience screen, click Dismiss. To show the
Message on the audience screen on a PC, click directly on the notification, to dismiss the request on
a PC and not show it on the audience screen, click the arrow to "archive" the notification.

Once approved the Message will show on the Audience screen just as if the ProPresenter operator
had shown the Message. It will follow all of the same rules and can be cleared the same way as other
Messages.

Message Actions

Add Message Actions to slides to show specific Message(s) when you click on a specific slide. Add
Message Actions to slides by opening the Action Palette and dragging the Message Action onto a
slide or by dragging the Message you wish to use as an Action from Show Controls onto a slide.

When adding or editing a Message Action you will be able to select which Message you want to fire
when that slide is clicked, as well as be able to edit any variables that you have set up inside of that
Message.

You can have multiple Message Actions on one slide.

Props

There are many times where users have a need to put a persistent image or some text on top of one
or more slides. Some examples of these types of needs are:

A logo (often times called a "bug") in the lower corner of the screen A mission statement or other text
that will be shown across multiple slides An icon during the last verse of a song telling children to
come to the front of the sanctuary for Children's Time The Props feature of ProPresenter was created
to address these needs and much more!

Props are a way to show text and media on top of the Slides layer and have that text/media
persistent across one or more Slides. You can create multiple Props, show one or more at a time,
and even control them via Cues on slides.
Props are created, edited, and can be shown in the last tab of Show Controls. You can open this area
by clicking the Props button in the Show Controls, pressing Control-P on Mac or Control-Shift-P on
Windows, or selecting in the Menubar View > Props.

All available Props will show in this window. Click the + button in the upper right to add a new Prop.
Click on a Prop to show it live on the audience screen. Once it is triggered, the line the Prop is on will
highlight in orange. Select a Prop by holding the Command key and clicking on one or more Props.
Once selected you can Copy, Paste, and Delete the selected Prop(s) by right clicking on one of the
props, pressing the appropriate keyboard shortcut, or going to the Edit menu in the menubar.

You can set a transition for your Props in the bottom left of this area and open the Props Editor in the
bottom right.

Props Editor

You can create and edit Props via the Props Editor. Open the Props Editor by opening the Props
Pane then clicking the Edit Props button at the bottom of the window.

Note: The Props Editor is very similar to the Slide Editor. This section will only cover parts of the
Editor that are unique to the Props Editor. For general information about the Editor as well as items
that are not covered here, please see the Slide Editor section.

Props Editor User Interface

There is no Slide Notes feature in the Props Editor

Prop Tab

When no objects are selected on the Prop in the Editor, the Inspector on the right side of the Editor
window will show a single Prop tab.

Due to the limited nature of Props, there are four editable options here.

Name -- Here, you can name the Prop and this is the Label that will show on the thumbnail in the
Props Pane and also on the left side of the Props Pane when the Prop is Live Background Color --
Note that using the Background Color in Props only affects the Props Editor and Pane to help you to
see your content better, it will not change the output to the audience screen. Size -- This allows you
to set the size of the Prop itself -- typically, this would match the resolution of the screen the Prop will
be displayed on. Transition -- This will control the Transition for the currently selected Prop (Slide).
Each Prop can have its own Transition, which will trump (replace) the Transition that is set in the
Props Pane.

Object Inspector

When you have an Object selected on the Prop, two tabs will appear in the Editor that are almost
identical to those in the original Slide Editor.

Shape Tab

The only difference in the Shape Tab is that the Visibility feature is not available.

Text Tab

There is no change in the Text Tab in the Props Editor.

Props Actions

You can quickly add Prop Actions to slides to show specific Prop(s) when you click on a specific
slide.

Add Prop Actions to slides by opening the Action Palette and dragging the Prop Action onto a slide.
When adding or editing a Prop Action you will be able to select which Prop you want to fire when that
slide is clicked.

You can also drag a specific Prop from the area in Show Controls directly to a slide to apply it as an
action on that slide.
 You can have multiple Prop Actions on one slide.

Macros

Starting in ProPresenter7.6, you are able to create Macros. Macros are single button clicks that can
perform a number of actions, previously only limited to slides. Macros can be created by clicking the
"+" button at the top right of this area. Once you've created a Macro, you can right click on them to
customize the Name, Color, Ability to be triggered on Startup, Add Actions, View the Inspector of any
Media Actions assigned, choose what layer video inputs are triggered by adjusting the Video Input
Action Behavior, Edit or Remove any Actions, and Cut, Copy, Paste, Duplicate, and Delete Macros.

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