Works

Classification of the operations of the Public Works

Department
• Original work – new works, alterations, additions and purchases
• Repair – repair and maintenance
Note 1. When a portion of an existing structure is to be dismantled and replaced,
if the cost of such replacement represents a genuine increase in the permanent
value of the property as an asset, the work should be classed as original work,
the cost (which should be estimated if not known) of the portion replaced being
credited to the estimate for "original work " and debited to " repairs". In all other
cases, the whole cost of the new work should be charged to “repairs ".
Note 2. The capital value of any portion of a building which is abandoned or
dismantled without replacement should be written off the total capital value of
the building as recorded in the books.
Basic rules applicable to all central works executed
by the Public Works Department
Four stages in the project for a central work:
1. Administrative approval
2. Expenditure sanction
3. Technical sanction
4. Appropriation or re-appropriation of funds
Administrative Approval
• For every work (excluding petty works and repairs) it is necessary to
obtain, in the first instance, the concurrence of the competent
authority of the administrative department requiring the work.
• The formal acceptance of the proposals by that authority is termed
“administrative approval" of the work and it is the duty of the local
officer of the department requiring the Work to obtain the requisite
approval to it.
Expenditure Sanction
• Expenditure sanction means the concurrence of the Government of
Pakistan in the expenditure proposed, in cases where this is
necessary.
• In all other cases the act of appropriation or re-appropriation of funds
will operate as sanction to the expenditure concerned.
• The duty of obtaining expenditure sanction, where necessary, rests
with the department requiring the work.
Technical Sanction
• For each individual work proposed to be carried out a properly
detailed estimate must be prepared for the sanction of competent
authority;
• Exceptions:
• Repairs for which estimates are prepared for portions of works or group of
works as per orders of the government
• Petty works, petty repairs, and repairs for which a lump sum provision has
been sanctioned
• This sanction is known as the technical sanction to the estimate and,
except in cases such as are referred to in paragraphs 58 and 75, must
be obtained before the construction of the work is commenced.
Technical Sanction
• As its name indicates, it amounts to no more than a guarantee that the
proposals are structurally sound, and that the estimates are accurately
calculated and based on adequate data.
• Such sanction will be accorded by the officer of the Public Works
Department authorized to do so.
• In the case of an original work, other than a petty work, the
countersignature of the local head of the department on behalf of which its
execution is proposed, or of such other officer of lower status as may have
been empowered to accord administrative approval to it, should be
obtained to the plans and estimates in token of his acceptance of them,
before technical sanction to the latter is accorded.
Technical Sanction
• If, subsequent to the grant of technical sanction, material structural
alterations are contemplated, the orders of the original sanctioning
authority should be obtained, even though no additional expenditure
may be involved by the alterations.
Appropriation and re-appropriation
• Appropriation or re-appropriation represents the allotment of a
particular sum of money to meet expenditure on a specified object; it
is operative only for the official year for which it is made.
Summary
• No work shall be commenced or liability incurred in connection with
it:
• Until administrative approval has been obtained
• A properly detailed design and estimate have been sanctioned
• Expenditure sanction has been accorded; and
• Allotment of funds made.
Powers of authorities to accord approval or
sanction to central works
General
• A group of works which forms one project shall be considered as one
work, and the necessity for obtaining the approval or sanction of
higher authority to a project which consists of such a group of works
is not avoided by the fact that the cost of each particular work in the
project is within the powers of approval or sanction of the minor local
Government or officer concerned.
Administrative Approval
• A minor local Government is empowered to accord administrative
approval to a work required to meet the needs of departments under
its direct administration.
• Authorities specified in Appendix are empowered to accord
administrative approval to a work required to meet the needs of their
departments
• For works exceeding the limits mentioned in Appendix, administrative
approval for Government of Pakistan will be obtained through the
minor local Government
Excesses over administrative approval
• When the expenditure upon a work exceeds, or is found likely to
exceed, the amount administratively approved for it by more than 10
per cent., or the limit prescribed in paragraphs 60 and 61, whichever
is less, a revised administrative approval must be obtained from the
authority competent to approve the cost, as so enhanced.
• No revised administrative approval is, however, necessary if the
excess is covered by requisite expenditure sanction.
Expenditure sanction
• Expenditure sanction, where such sanction is necessary under rule 2
(b) of the rules in the Book of Financial Powers, can be given only by
the Ministry of Finance of the Government of Pakistan.
• Application for such sanction should be made through the
Government of Pakistan in the administrative Ministry or Division
concerned.
• Any excess over the amount to which expenditure sanction has been
given requires a revised expenditure sanction which would be applied
for as soon as such an excess is foreseen.
Technical sanction
• The officers empowered to accord technical sanction to detailed
estimates for works subject to the limits stated below which are
exclusive of charges for establishment and tools and plant:
• Chief Engineer
• Superintending Engineers
• Divisional Officers
• Sub-Divisional Officers
Excess over technical sanction
• A revised estimate must be prepared when the sanctioned estimate is
likely to be exceeded by more than 5 per cent., except in the cases
provided for in Note I to paragraph 71 and in paragraph 72.
• The powers of Officers of the Public Works Department to accord
technical sanction to revised estimates are the same as their powers
to accord original sanctions.
• An officer of the Public Works Department may pass excesses over
estimates provided that the excess is not more than 5 per cent, of the
amount sanctioned and does not exceed the amount up to which he
is entitled to accord sanction to an original estimate.
Modification in amount technically sanctioned
• In cases where a substantial section of a project sanctioned by a
higher authority than himself has been abandoned, or where material
deviations from the original proposals are expected to result in
substantial savings, the Superintending Engineer must revise the
amount of the estimate and intimate both to the Audit Officer and to
the Divisional Officer that the amount of the expenditure sanction
should be reduced accordingly.
• In cases where the saving is due to material deviations of a structural
nature from the design originally approved, and the amount of the
revised estimate is greater than that up to which the Superintending
Engineer is empowered to sanction estimates technically, a revised
technical sanction must be applied for from competent authority.
Modification in amount technically sanctioned
• If at any time, either before or during the construction of a work, it is
found that the original estimate for it is excessive for reasons other
than those mentioned in paragraph 73, an officer of rank not lower
than Divisional Officer may sanction a revised estimate for it, even
though the amount of such revised estimate may exceed that to
which he is ordinarily empowered to accord sanction.
• When according such sanction he should intimate to the Audit Officer
that the amount of the expenditure sanction should be reduced
accordingly.
Technical sanction to component parts of a project
• In exceptional cases where it is desirable to commence work on a
project to which expenditure sanction has been accorded by
competent authority before the detailed estimate for the whole
project has been sanctioned, it is permissible for the authority
competent to sanction, the final technical estimate as a whole to
accord sanction to detailed estimates for component parts of the
project.
Appropriation and re-appropriation
• The powers of minor local Governments to appropriate funds out of
the sums allotted to them to meet, expenditure from central
revenues upon public works are detailed in rules 28 to 30 of appendix
8 to the Central Public Works Account Code.
Lapse of Sanction
• The approval or sanction to an estimate for any public work, other
than annual repairs, will, unless such work has been commenced,
cease to operate after a period of five years from the date upon
which it was accorded.
Communication to Audit of Approval and Sanctions
• A return of all estimates sanctioned by the Divisional Officer should
be sent by him to the Superintending Engineer and these sanctions,
together with those accorded by the Superintending Engineer, should
be communicated monthly through the Chief Engineer to the Audit
Officer.
• Sanctioning authorities will be responsible for the communication, to
the Audit Officer concerned, of all approvals and sanctions accorded
under the foregoing rules, which are not included in the monthly
return.
Rules to be observed before, during and after the
execution of works
General Rules

• No main artery of communication be abandoned or allowed to fall

out of repair without the previous sanction of the Government of
Pakistan
• Military considerations of importance may be involved in any change
in communications
• If the construction of proposed work is likely to affect adversely the
interests of any other Province, minor local Government, or State, the
fact should invariably be brought to notice in submitting the estimate
for it.
Estimates

• The papers to be submitted with the project for a work will, in

general, consist of a report, plans, a specification and a detailed
statement of measurements, quantities and rates, with an abstract
showing the total estimated cost of each item.
• These documents together form what is called "the estimate" in the
sense of this Code.
• Subject to the rules contained in the Central Public Works Account
Code, a minor local Government may lay down subsidiary rules
regarding the preparation of estimates and prescribe the details to be
shown therein.
Estimates

• In addition to the provision for all expenditure which can be foreseen,

5 per cent, should be added to the estimate to cover the cost of
unforeseen contingencies.
• The authority granted by a sanction to an estimate must on all
occasions be looked upon as strictly limited by the precise objects for
which the estimate was intended to provide.
• Any anticipated or actual savings on a sanctioned estimate for a
definite project should not, without special authority, be applied to
carry out additional work not contemplated in the original project or
fairly contingent on its actual execution.
Estimates

• Savings due to the abandonment of a substantial section of any

project are not to be considered as available for work on other
sections.
• Without the sanction of the Superintending Engineer, ascertained
savings may not be diverted from one section of a project to another,
nor may the provision for contingencies be diverted to any new work
or repair which is not provided for in the estimate, and of which the
cost exceeds Rs. 2, 500, or such smaller sum as may be fixed by the
minor local Government.
Land acquisition

• When land is required for public purposes the officer of the Public Works
Department should, in the first instance, consult the Chief Revenue Officer
of the district, and obtain from him the fullest possible information as to
the probable cost of the land, together with the value of buildings, etc.,
situated on the property, for which compensation will have to be paid.
• On the basis of information obtained, an estimate should be framed by the
Public Works officer and submitted for sanction.
• When the sanction to such an estimate has been obtained, the Divisional
Officer or other Public Works officer concerned should commit the matter
to the Revenue Officer who will take the necessary preliminary action for
the appropriation of the land under the Land Acquisition Act, or for its
acquisition by private negotiation.
Land acquisition

• Should it subsequently be found impossible to obtain the land

required without materially exceeding the estimate, or to obtain
some other plot of land in lieu of that originally proposed, the Public
Works officer will submit a revised estimate for sanction.
• In cases where the amount claimed by the owner is largely in excess
of the amount awarded by the Revenue Officer, possession should
not be taken except under the specific orders of the authority
sanctioning the work until the time has elapsed within which an
appeal may be preferred.
Land acquisition

• All proposals for the occupation of land within cantonment limits,

forming part of an encamping ground or otherwise held for military
purposes, should be submitted, in the case of land within cantonment
limits, to the cantonment authority and, in, other cases, to the
General Officer Commanding the Division or Independent Brigade.
• These officers will take the necessary steps to obtain the sanction of
the Government of Pakistan Ministry of Defence for the proposals.
Calling for and acceptance of tenders

• Subject to the following rules and those contained in the Pakistan

Public Works Account Code, minor local Governments have full
powers to accept tenders and are authorised to frame subsidiary
rules relating to the calling for or acceptance of tenders and the
general procedure connected with contracts.
• They may also prescribe the procedure to be observed in connection
with piece-work agreements in which only a rate is agreed upon
without reference to the total quantity of work to be done or the
quantity to be done within a given period and which are not contracts
within the meaning of this Code.
Calling for and acceptance of tenders

Where work or the supply of materials is to be given out on the

contract, the following conditions must be observed:
• Tenders must be invited in the most open and public manner
possible, whether by advertisement in the press or by notice in
English and the written language of the district posted in public
places, after the estimate has been technically sanctioned and the
contract documents have been approved by an authority not lower
than that empowered to accept the tender.
• All tenders should be opened, in the presence of such intending
contractors or their agents as may choose to attend at a time and
place which should be advertised.
Calling for and acceptance of tenders

• In cases where the lowest tender is not accepted, reasons should be

recorded confidentially, in selecting the tender to be accepted, the
financial status of the individuals and firms- tendering should be
taken into consideration in addition to all other relevant factors.
• The agreement with the contractors selected must be in writing and
should be precisely and definitely expressed; it should state the
quantity and quality of the work to be done, the specifications to be
complied with, the time within which the work is to be completed,
the conditions to be observed, the security to be lodged, and the
terms upon which the payments will be made and penalties exacted,
with any provisions necessary for safeguarding the property entrusted
to the contractor.
Calling for and acceptance of tenders

• If necessary, drawings should be appended showing the general

dimensions of the proposed work and details of the various parts.
Where a standard form is applicable to the case, it should be
adopted; otherwise, special forms should be utilized, and prepared in
consultation with the Law Officers of Government.
• The terms of a contract once entered into should not be materially
varied without the previous consent of the officer competent to enter
into the contract as so varied.
Calling for and acceptance of tenders

• No minor local Government or officer may accept any contract:

• which exceeds the amount up to which it or he is empowered to accept tenders
under paragraph 91;
• until assurance has been received, either at the time of communication of
expenditure sanction or subsequently, from the authority competent to provide the
necessary funds that they will be allotted before the liability matures;
• which relates to a work not yet technically sanctioned;
• which exceeds the amount technically sanctioned for the work by an amount greater
than it or he is empowered to pass;
• which .involves liabilities in excess of the amount of the expenditure sanction;
• any provision of which infringes any standard rule or order of higher authority, e. g.,
the rules for the supply of articles for the public service;
• Which involves an uncertain or indefinite liability or any condition of an unusual
character
Calling for and acceptance of tenders

• Security for the due fulfillment of the contract should invariably be taken.
This security may take the form of a cash deposit, a deposit of interest
bearing securities, a deduction of 10 per cent, from the payments to be
made on account of work done, or a personal bond of two persons of
known probity and wealth.
• Engineers and their subordinates are responsible that the terms of
contracts are strictly enforced, and that no act is done tending to nullify or
vitiate a contract.
• Subject to the provisions of sub-paragraph (d) above, which may not be
infringed, minor local Governments are empowered to permit or condone
departures from the conditions imposed by this paragraph in specific cases
where such departures are unavoidable.
Calling for and acceptance of tenders

• It is not the intention to prevent the officers mentioned in sub-

paragraph of the preceding paragraph from giving out to different
contractors a number of contracts relating to one work, even though
such work may be estimated to cost more than the amount up to
which they are empowered to accept tenders. But no individual
contractor may receive a contract amounting to more than this sum
nor, if he has received one contract, may he receive a second in
connection with the same work or estimate while the first is still in
force, if the sum of the contracts exceeds the power of acceptance of
the officer concerned.
Calling for and acceptance of tenders

• An officer of the Public Works Department may accept a tender for a

contract up to the amount to which he is authorized to accord
technical sanction to estimates. But, as an exception to this rule, in
minor local Governments in which the principal technical officer is a
Superintending Engineer or Divisional Officer, such officer may accept
tenders, subject to the conditions mentioned in paragraphs 89 and
90, without limit in the case bf the former and up to a limit of Rs.
1,00,000 in that of the latter.
Rules to be observed during construction
General

• No religious edifice should be destroyed or injured in the execution of

works without the full and free consent of the persons interested in it, nor
without the concurrence of the principal civil or political authority on the
spot, except under the orders of the minor local Government within whose
jurisdiction the edifice stands.
• Serious accidents should be reported to the Superintending Engineers and
also at the discretion of the Divisional Officer to the minor local
Government direct. Divisional Officers and other officers or subordinates in
charge of works should furnish immediate information to the proper civil
authorities on the occasion of every serious accident, and, in the case of
death on the spot; they should not allow the body to be removed till an
inquiry has been held.
General
• Every officer or subordinate in charge of a work carried out under contract should furnish
to the Divisional Officer at the beginning of each month a progress report of the
measurements, and a calculation of the quantities of work paid for during the previous
month, together with a return of all the materials at site on the last day of the month.
• It is the duty of the officer in charge to bring to notice any dilatoriness, bad work, or
anything militating against the interests of Government, on the part of the contractor;
and he .will be responsible for any neglect in this respect.
• In the case of works executed by daily labour a Divisional Officer may require labour
reports, in the prescribed form, showing the number of each class of laborers employed
on each work or sub-work, to be submitted to him at such intervals as he may direct.
• A Divisional Officer is strictly prohibited from commencing the construction of any work,
or expending public funds, without the sanction of competent authority; also from
making or permitting any, except trifling, deviations from any sanctioned design in the
course of execution, except under specific authority or in case of emergency, in which
latter case the change should be forthwith reported to the Superintending Engineer.
Supplementary estimates

• Any development of a project thought necessary while a work is in

progress, which is not fairly contingent on the proper execution of the
work as first sanctioned, must be covered by a supplementary
estimate accompanied by a full report of the circumstances which
render it necessary.
• The abstract must show the amount of the original estimate and the
total of the sanction required including the supplementary amount.
Revised estimates

• When any excess over a sanctioned estimate is foreseen, and there is likely
to be unavoidable delay in the preparation of a revised estimate, an
immediate report of the circumstances should be made to the authority
whose sanction will ultimately be required.
• When a revised estimate is submitted, it must be accompanied by a
statement comparing it with the latest existing sanction of competent
authority, and by a report showing the progress made to date.
• When excesses occur at such an advanced period in the construction of a
work as to render the submission of a revised estimate purposeless, the
excesses, if beyond the power of the Divisional Officer to pass, may be
explained in a Completion Report or Statement prepared under the rules in
paragraph 99.
Procedure on completion of a work
Consolidated Completion Statement

• A consolidated Completion Statement in Central Public Works Account

Form No. 45 should be prepared monthly of all completed works other
than those referred to in sub-paragraph (b), the actual expenditure on
which is in excess of the sanctioned estimate by an amount greater than
that which the Divisional Officer is empowered to pass.
• This Statement should show for each work or group of works the estimated
amount, the outlay and the excess.
• In cases in which the Completion Statement is utilized instead of a revised
estimate under paragraph 98, sufficient details must be given, if the excess
is more than 5 per cent., to satisfy the authority whose sanction is
necessary.
Detailed Completion Statement

• A detailed Completion Report in Central Public Works Account Form

No. 44 need only be prepared in respect of works on Which the
outlay has been recorded by sub-heads.
• when, if the work was sanctioned by higher authority, the total estimate has
been exceeded by more than 5 per cent., and
• when, if the work was sanctioned by; the Divisional Officer, the total estimate
has been exceeded by .an amount greater than that which he is empowered
to pass.
• This report should give a comparison and 'Explanation of differences
between the quantity, rate and cost of the work executed and those
entered in the estimate.
Communication

• On the completion of any work of which a Completion Report or

Statement is required under paragraph 99, such Report or Statement
should be forwarded by the Divisional Officer to the Audit Officer who
will, after verification of the figures, transmit it to the Superintending
Engineer.
• Completion plans, if any, should not be sent to the Audit Office, but
should be forwarded direct to the Superintending Engineer who will
attach them to the Report or Statement on its receipt. After the final
disposal of the Report or Statement, it should be returned to the
divisional office for record.
Special rules for petty works
• If any work, other than ordinary repairs, is required by an officer of a department
other than the Public Works Department, a requisition for it will be made in
Central Public Works Account Form No. 32 by the local head of the department,
subject, in the case of officers of the Central Departments mentioned in the
Appendix, to the amount specific in that Appendix against their names. In respect
of works of other classes, the officer of the Public Works Department proposing
the work will fill in the form.
• The Divisional Officer, or an assistant or subordinate empowered by him to act in
such cases, will record on the requisition his opinion as to what work should be
done and give on the face of the requisition a rough estimate, in lump sums or
otherwise, of the probable cost of each item.
• The Divisional Officer having sanctioned this estimate, the work will be put in
hand at once without the preparation of a detailed estimate, subject to the
appropriation of funds and, in the case of works initiated by the local head of a
civil department, to acceptance by the latter of the estimate as sanctioned.
Special rules regarding repairs

• Minor local Governments are competent to determine for what

works, portions of works, or groups of works separate repair
estimates must be prepared. In the absence of such orders, a
separate estimate is required for each work.
• Minor local Governments are empowered to fix the month which is to
be considered as the last month of the working year for the purpose
of the annual maintenance estimate. The sanction to an ordinary
repair estimate lapses on the last day of the year fixed by the minor
local Government.
Special rules regarding repairs

• Each ordinary repair estimate should include the whole expenditure

(including municipal and other taxes, if any, payable by Government)
which it is anticipated will be incurred during the working year on the
maintenance of the work concerned. If, however, the inconvenience
would arise in any exceptional case from the stoppage of the work on
the fixed date, the repairs may be carried to completion, the
expenditure after that date being treated as expenditure against a
fresh repair estimate for the next working year.
• Estimates for special repairs remain current till the completion of the
repairs in the same manner as estimates for original works.
Special rules regarding repairs

• In the case of any building, the cost (excluding municipal taxes) of the
ordinary annual repairs to which is less than Rs. 2,500, the Superintending
Engineer may prescribe, subject to revision from time to time, a lump sum
limited to Rs. 2,500 (plus the amount of the municipal or other taxes, if any,
payable by Government) for any one building, to cover the cost of
maintenance, and within this amount expenditure will be permissible
without any detailed estimate being prepared.
• In cases of urgency, the Superintending Engineer may authorize the
commencement of periodical repairs in anticipation of formal sanction to
the estimate; but in such cases an approximate sum must be fixed, to the
expenditure of which sanction is provisionally given, and the Divisional
Officer will be responsible that the regular estimate is submitted at the
earliest possible date.
Deposits Works

• The department may occasionally, at the discretion of the local

Government, be called upon to execute works for which the is
provided wholly or in part from:
• funds of a public nature, but not included in the financial estimates and
accounts of the Government
• Contributions from the public.
• Minor local Governments may delegate the power of authorizing the
undertaking of deposit works to Chief and Superintending Engineers
and to Divisional Officers, subject to such limitations and restrictions
as they consider suitable.
Deposits Works

• Where a work is to be carried out partly from^ funds provided in the

estimates of the department and partly from funds of the foregoing nature,
the contribution will be considered as a lump sum in addition to the
Government grant, and the work executed in strict accordance with the
procedure laid down for central works.
• The contribution should be realized before any liability is incurred on
account of the work. In cases where the minor local Government is
satisfied that the money will be forthcoming when required, it may
authorize the recovery from the contributor by suitable installment on
fixed dates.
• No interest will be allowed on sums deposited as private contributions for
works.
Deposits Works – Rules to be observed
• The design and estimate will, in the first instance, be drawn up in communication
with the party or parties depositing or administering the funds, and must be
submitted for the technical sanction of such departmental authority as the extent
of the estimate would require in the case of technical sanction to an ordinary
central work.
• Provision must be made to cover the cost of establishment, tools and plant,
accounts and audit, at such percentages as are prescribed in the Central Public
Works Account Code.
• Prior to the work being put in hand, a written approval to the estimate and
design must be obtained from the authority depositing or administering the
funds and an acknowledgment procured to the effect that, in undertaking the
work, the department does not bind itself to complete the work within the
amount of the estimate, and that the authority depositing or administering the
funds agree to finance any excess that may occur. Any material alteration in
design must be similarly dealt with.
Deposits Works – Rules to be observed

• The necessary funds for the prosecution of the work must be realized and
paid into the Government Treasury either in a lump sum or in such
installments and by such dates as the minor local Government may decide
in each case. No advance of Government money for such purpose will be
permitted, and in a case where the money is paid by installments,
Government will not be responsible for any increase in cost, or damage to
the uncompleted work, caused by a temporary stoppage of the work
pending receipt of further installments.
• It will be the duty of the officer in charge of the work to bring at once to
the notice of his superiors and of the local body or individuals any
anticipated excess over the estimate, as well as to provide the fullest
information in connection with the progress of expenditure, so that no
responsibility may attach to Government in the event of the work having to
be stopped for want of funds.
Deposits Works – Rules to be observed

• Minor local Governments undertaking such works should satisfy

themselves that the extent to which Government is responsible in
regard to the execution of the work is thoroughly understood both by
the parties for whom the work is to be constructed and by the
executive officers to whom its construction is to be entrusted.
• Where the work is of magnitude, or there are any special
circumstances which seem to render such a course desirable, an
agreement should be drawn up under legal advice.
Buildings
Fixtures

• Every public building should be provided with all necessary fixtures,

and the repair of these should be carried out periodically as part of
the repairs to the building.
• All petty repairs of fixtures and the replacement of broken glass in
doors and windows required during the intervals between periodical
repairs, will, however, ordinarily be carried out by the officer using
the building.
Furniture in residences of high officials

• The administration of the furniture funds of the official residence of

the Heads of minor local Governments and other high officials
including the upkeep of a stock list and the purchase, repair and
maintenance of furniture, will be conducted by such officer as may be
charged with these duties under rules issued by the Government of
Pakistan.
• The officer responsible for the administration of the furniture grant is
required to furnish to the Audit Officer concerned an annual
certificate of verification of furniture in the following form.
Furniture in residences of high officials

• In every second and fourth year of the incumbency of the high official
Other than the Governor-General, and the Commander-in-Chief and
at least once in every three years, special inspection and check of the
stock list will be made by an independent Public Works Department
officer deputed for the purpose, and the certificate of verification to
be submitted to the Audit Officer in that year will be countersigned by
that officer in token of his joint responsibility for the actual
verification.
• It will be the duty of the Special inspecting officer to satisfy himself
that the furniture is being properly maintained in good and
serviceable order.
Furniture in residences of high officials

• In the case of the Governor-General's residences and the

Commander-in-Chief’s residences, the special inspection of furniture
will be made in first and last year of the incumbency by an
independent Public Works Department officer deputed under the
rules issued by the Government of Pakistan.
Purchase of buildings

• No authority lower than a minor local Government is competent to

authorise the acquisition of a building by purchase, even though the
purchase or construction of the required accommodation may have
been sanctioned by competent authority.
• In all such cases a survey and valuation report by the Divisional
Officer should be submitted to the minor local Government.
Sale or dismantlement of buildings

• No public building, which is not a purely temporary structure, may be

sold or dismantled without the sanction, previously obtained, of the
Government of Pakistan, if its book value exceeds Rs. 10,000 or, in
other cases, of the minor local Government or the Chief Engineer,
Central Public Works Department, as the case may be.
Renting of buildings

• It is the duty of the Divisional Officer to endeavour to get tenants for

public buildings not immediately required for Government use. They
should generally be let from month to month, but a lease may be
given with the Superintending Engineer's sanction.
• A clause in the agreement should be added, when necessary, to
enable the Divisional Officer to terminate the lease at short notice in
case the building is required by Government.
Renting of buildings

• Public buildings let to private individuals should not be altered or

enlarged at Government expense to suit the tenant, and persons
occupying public buildings on rent are prohibited from making any
alterations even at their own expense, except with the express
concurrence of the Divisional Officer.
• The fact of any additions or alterations being made by the tenant
confers no right of ownership on him, nor can the fact of the
occupant having made additions or alterations at his own expense be
considered as giving him any claim to a set-off against, or diminution
Of, rent.
• These conditions should be entered in the agreement or lease.
Insurance of buildings

• Insurance of Government buildings should not usually be effected,

but minor local Governments may authorize specially valuable
property, liable to special risks to be insured.
Use of public buildings as residences

• No Public building may be occupied as a private residence except

under orders of the Superintending Engineer.

Register of immovable government properties

• Each Divisional Officer will maintain a register in the prescribed form

of all’ immovable Government properties in charge of the department
within his division.
Stores
General

• The stores of the Public Works Department are divided into the
following classes, viz.,
• Stock, or general stores,
• Tools and plant,
• Road metal and
• Materials charged direct to works.
• The Divisional Officer is responsible that proper arrangements are
made throughout his division for the custody of stores and for their
protection from deterioration and fire, while, unless there are orders
to the contrary, the officer in charge of a sub-division is responsible
for the correctness of all the stores belonging to it.
Purchase, manufacture and repairs of stores

• Stock, road metal and other materials required in the ordinary course
for the execution of sanctioned works may, subject to the provisions
of the rules for the supply of articles for the public service, be
procured on the responsibility of the Divisional Officer without special
authority, though the Superintending Engineer’s approval should be
obtained to the measures proposed for the purchase of stock in large
quantities.
• If the stores are to be manufactured, a separate estimate for their
preparation may be required.
Purchase, manufacture and repairs of stores

• The restriction imposed by the rules for the supply of articles for the public
service do not apply to purchases made by or on behalf of States which
have acceded to Pakistan, Port Trusts, Municipalities or local funds,
excepting when the stores purchased are paid for from Government,
revenues on behalf of Government or from funds advanced by
Government; in the latter circumstances, the minor local Government may,
however, direct that the provisions of the rules in question need not apply.
• When a Public Works Department officer carries out a work for any of the
local bodies referred to above, the said rules shall apply, except when the
local body specially desire to have the stores purchased otherwise, and the
minor local Government has accorded its approval thereto.
Purchase, manufacture and repairs of stores

• Articles comprised within the head "Tools and plant” can only be
purchased or manufactured against- sanctioned estimates, with the
exception of purchases or manufactures not exceeding Rs. 500, for
which estimates are not required.
• The powers of officers to sanction estimates for the purchase,
manufacture and repair of tools and plant are, subject to the above
exception and to the note below, the same as their powers to
sanction estimates technically under paragraph 68.
Purchase, manufacture and repairs of stores

• The manufacture or collection of material involving an outlay of Rs.

10,000 or upwards must, in all cases, be covered by an estimate
showing the proposed outlay and the material to be received. If the
material be for a work already duly sanctioned, or for reserve stock
within the sanctioned limit for the division, the estimate will merely
require the approval of the Superintending Engineer, but in all other
cases the estimate must be duly sanctioned by competent authority,
as though for an original work.
Purchase, manufacture and repairs of stores

• Ordinarily, material should be purchased only for works in progress

and no reserve of stock should be kept except with the specific
sanction of, and to a money limit to be prescribed by, the minor local
Government.
• If such a reserve has been sanctioned, the Divisional Officer is
authorised, subject to the approval or sanction of the estimate
therefore where required to purchase or manufacture stock to an
extent sufficient to keep it up to this limit.
Sale and write-off of stores

• All articles of stock (not including tools and plant) which are not likely to be
required during the following twelve months, should be reported to the
Divisional Officer who will, if necessary, take the Superintending Engineer's
orders as to their disposal.
• When stock materials are sold to the public or to other departments, an
addition of 10 per cent, must be made to cover such charges on account of
supervision, storage, and contingencies as are not provided for in the rates
fixed under paragraph 193 and 195-A of the Central Public Works Account
Code.
• This addition may, however, be waived by the officer empowered to
sanction the sale in the case of surplus stock which, in his opinion, would
otherwise be un saleable.
Sale and write-off of stores

• Except as provided in paragraph 127, no public stores may be sold

otherwise than by public auction, without the permission of the
Superintending Engineer.
• Commission, which should ordinarily not exceed 5 per cent., may be
allowed to the auctioneer, not being a departmental subordinate, but no
commission can be allowed on private sales.
• When stores of any kind become unserviceable, a report thereof should be
made in Central Public Works Account Form No. 18. This should be done at
once on discovery of the fact.
• All losses of stock should be immediately investigated and steps-taken to
obtain the sanction of competent authority to their write-off, if necessary.
Stock taking

• Divisional Officers are to have stock taken throughout their divisions

at least once a year.
• It is not necessary that all the stores of a division, or even of a sub-
division, should be checked and counted at the same time, but the
dates on which articles are taken stock of should be entered in the
store returns. Important stores should, as a rule, be counted by an
officer not below the rank of a sub-divisional officer.
Mathematical Instruments

• All new instruments required for the Public Works Department, which
have been provided for in sanctioned scale, should be obtained by
indent from the Director General Survey of Pakistan.
• Except when the cost does not exceed Rs. 50, all indents on the
Director-General Survey of Pakistan, should be accompanied by a
certificate by the indenting officer to the effect that the supply of the
article detailed therein is covered by a sanctioned estimate, and the
specific reference numbers of the instruments shown in the price list
of that office should always be quoted.
Mathematical Instruments

• Instruments requiring repair should ordinarily be sent to the Director-

General Survey of Pakistan, or to the Depot from which they were supplied
for the purpose.
• Surveying and mathematical instruments should not be stocked in excess
of requirements and surplus instruments should be returned either to the
Director General Survey of Pakistan or to the Depot from which they were
obtained.
• The Divisional Officer is responsible that the surveying and mathematical
instruments in his division are properly cared for. Any injury to the
instruments due to neglect or carelessness should be made good at the
expense of the officer or subordinate responsible for the damage.
Stores-Keepers

• If a Store-keeper is appointed, he will have nothing to do with the

disbursement of cash the supply of materials, or the preparation of
bills. His duties will be confined to the custody, preservation and issue
of the stores under his charge, and to keeping the required returns
relating to them.
Powers to sale and write off of stores

• Refer to the table below paragraph 135

It concludes CPWD Code!