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Computing Workshop (Ms-Word)

This document provides instructions for formatting text, paragraphs, and sections in a Word document. It covers how to insert and find/replace text, add symbols and special characters, apply various formatting like text effects and built-in styles, and adjust line and paragraph spacing. It also explains how to create and configure document sections by adding columns, page breaks, column breaks, and section breaks. Exercises are included to practice these skills, such as finding/replacing text, formatting paragraphs into columns with breaks, and adding section breaks between paragraphs.

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fa22bese0044
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© © All Rights Reserved
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Download as DOCX, PDF, TXT or read online on Scribd
10 views

Computing Workshop (Ms-Word)

This document provides instructions for formatting text, paragraphs, and sections in a Word document. It covers how to insert and find/replace text, add symbols and special characters, apply various formatting like text effects and built-in styles, and adjust line and paragraph spacing. It also explains how to create and configure document sections by adding columns, page breaks, column breaks, and section breaks. Exercises are included to practice these skills, such as finding/replacing text, formatting paragraphs into columns with breaks, and adding section breaks between paragraphs.

Uploaded by

fa22bese0044
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Lab 2 Insert and Format Text, Paragraphs and Sections

Objective: To be able to Format Text, Paragraphs and Sections in the word document

2.1 Insert text and paragraphs


2.1.1 Find and replace text
If you want to replace any text in the word document, then you must do as follows

Then the following dialog box opens

If you want to replace the text you find with something else, type the replacement text
into the “Replace With” box
, let’s say we want to replace the name “Williams” with the name “Billingsly”, so we’ve
typed that text into the respective boxes. Next, we’d click the “Find Next” button to have
Word locate the first instance of the text in the “Find What” box.

Click the “Replace” button to replace the currently selected result with whatever text is
in the “Replace With” box.

To replace all instances at once without stopping and reviewing each one, you can click
the “Replace All” button.
2.1.2 Insert symbols and special characters

● Place your cursor where the special character should be inserted in your text.

● Select the Insert tab in the ribbon

● Select Symbols in the Symbols group

● Select More Symbols in the drop-down menu.


● After that you can choose any symbol and click next

2.2 Format text and paragraphs


2.2.1 Apply text effects

1. Select the text that you want to add an effect to.


2. On the Home tab, in the Font group, click Text Effect.

3. Click the effect that you want.


For more choices, point to Outline, Shadow, Reflection, or Glow, and then click
the effect that you want to add.

2.2.2 Apply formatting by using Format Painter

● Select the text that already has the formatting you want to copy.

● Click Format Painter. The mouse pointer appears as a paintbrush.

● Drag across the text that should receive the formatting.

● After step 3, Format Painter shuts itself off automatically. If you would like it so
stay on so you can copy that same formatting to multiple selections, double-click
rather than clicking the button in step 2.
●

2.2.3 Set line and paragraph spacing and indentation

● Select one or more paragraphs that you want to adjust.


●

● Go to Home and then select the Paragraph dialog box launcher .

● Choose the Indents and Spacing tab.

● Choose your settings, and then select OK


2.2.4 Apply Built-in Style to Text

1. Select the text you want to format.

2. On the Home tab, point to a style to preview it.

3. Select a style

2.2.5 Clear Formatting

1. Select the text you want to format.


2. On the Home tab, point to clear all formatting
3. Then everything gets formatted

2.3 Create and Configure Document Sections

2.3.1 Format text in multiple columns

● Select a text

● Then Click layout and click columns then select the number of
columns
● Then the paragraph is divided in to two paragraphs

2.3.2 insert page, column breaks and section break


Insert Page Breaks
A page break is a special marker that will end the current page and start a new one
● Click to place your cursor where you want to start a new page.

● Click the Insert tab.

● If necessary, expand the Pages group by clicking it.

● Click the Page Break button


A page break is inserted, and any text after that point is moved to a new page.

You can also insert a page break by pressing Ctrl + Enter

A column break places a hard break, much like a page break or section break, in the
inserted location and forces the rest of the text to appear in the next column.

● In a document that includes columns, place the cursor where you want the
column to break.
● On the ribbon, go to the Layout tab and, in the Page Setup group,
select Breaks > Column

● The selected location now appears at the top of the next column.
●

Section break

Use sections breaks to divide and format documents of all sizes. For example, you can
break down sections into chapters, and add formatting such as columns, headers and
footers, page borders, to each

● Click where you want Section Breaks to appear

What you will need to do before all else, is to click in the section where you want the
Section Break to take precedence. We suggest doing this at the end of a sentence or
paragraph for the best results.
● Select the Layout tab

● look for Break and choose it

There are four Section Breaks in all, so let us explain these if you are not sure which
one to select.
● Next Page: Section break starts the new section on the following page.
● Continuous: Section break starts the new section on the same page. This type
of section break is often used to change the number of columns without creating
a new page.
● Even Page: Section break starts a new section on the next even-numbered
page.
● Odd Page: Section break starts a new section on the next odd-numbered page.

● ‘

Add your Section Break to document

The final step, then, is to click on any one of the four options to create a Section Break.
Once that is done, the changes will be made to your document in real-time.

Exercise
1. Type your name, id and replace your id with your degree program name using the
replace option
2. Format a paragraph into 2 columns then add column break into it.
3. Take two paragraphs and add section breaks in between of two paragraphs.

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