Manual Handling | SAFE WORK METHOD STATEMENT (SWMS)

TASK OR ACTIVITY: Manual Handling

Business Name: [Company Name] ABN: [ABN] SWMS#

Business Address: [Company Address]

Contact Person: Phone: [Phone] Email:

THIS SAFE WORK METHOD STATEMENT IS APPROVED BY THE PCBU OF THE PROJECT
Under the Work Health and Safety Regulation (WHS Regulation), a person conducting a business or undertaking (PCBU) is required to ensure that a safe work method statement (SWMS) is prepared before
the proposed work starts.

Full Name:

Signature: Title: Date:

Details of the person(s) responsible for ensuring implementation, monitoring and compliance of the SWMS as well as reviews and modifications of the SWMS.

Full Name: Title: Phone:

ALL PERSONNEL PARTICIPATING IN ANY ACTIVITY ON THIS SWMS MUST NAME AND DATED SIGNATURE OF ALL RELEVANT PERSONNEL WHO HAVE BEEN CONSULTED AND
HAVE THE FOLLOWING COMMUNICATED COMMUNICATED TO IN THE DEVELOPMENT AND APPROVAL OF THIS SWMS

Safety meetings or toolbox talks will be scheduled in accordance with legislative NAME SIGNATURE DATE
requirements to first identify any site hazards, secondly to communicate those
hazards and then to further take steps to either eliminate or control each hazard.

If an incident or a near miss occurs, all work must stop immediately. Depending
on the severity of the incident, a meeting will be called with all workers to amend
the SWMS if required. The meeting may also be an educational opportunity.

Any changes made to the SWMS after an incident or a near miss must be
approved by the Person Conducting Business or Undertaking and
communicated to all relevant personnel.

The SWMS must be kept and be available for inspection at least until the work is
completed. Where a SWMS is revised, all versions should be kept. If a notifiable
incident occurs in relation to which the SWMS relates, then the SWMS must be
kept for at least two years from the occurrence of the notifiable incident.

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 CLIENT OR PRINCIPAL CONTRACTOR DETAILS

Client: SCOPE OF WORKS

Project Name: Provide a detailed description of the specific work being carried out (otherwise
known as a scope of works).
Project Address:

Project Manager:

Contact Phone:

Project Manager Signature:

Date SWMS supplied to Project Manager:

ANY HIGH-RISK CONSTRUCTION WORK BEING CARRIED OUT

involves a risk of a person falling more than 2 meters. is carried out on or near pressurised gas mains or piping.

is carried out on a telecommunication tower. is carried out on or near chemical, fuel or refrigerant lines.

involves demolition of an element of a structure that is load-bearing. is carried out on or near energised electrical installations or services.

involves demolition of an element related to the physical integrity of a structure. is carried out in an area that may have a contaminated or flammable atmosphere.

involves, or is likely to involve, disturbing asbestos. involves tilt-up or precast concrete.

involves structural alteration or repair that requires temporary support to prevent collapse. is carried out on, in or adjacent to a road, railway, shipping lane or other traffic corridor.

is carried out in or near a confined space. is carried out in an area of a workplace where there is any movement of powered mobile plant.

is carried out in/near a shaft or trench deeper than 1.5m or tunnel involving use of explosives. is carried out in areas with artificial extremes of temperature.

is carried out in or near water or other liquid that involves a risk of drowning. involves diving work.

ANY HIGH-RISK MACHINERY OR EQUIPMENT NEARBY

Forklift Crane/s Hoist/s Excavator Backhoe/Loader Boom Lift EWP Genie Lift

Trencher Drilling Rig Trucks Formwork Bobcat Flammable Gas Fuel Dozer

High Voltage Mulcher Tilt-up Panels Roller Scissor Lift Tractor Other -

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 RISK MATRIX

LIKELIHOOD INSIGNIFICANT MINOR MODERATE MAJOR CATASTROPHIC HEIRARCHY OF CONTROLS

SCORE ACTION
ALMOST 3 3 4 4 4 Elimination
CERTAIN HIGH HIGH ACUTE ACUTE ACUTE
Remove the hazard.
2 3 3 4 4 4A DO NOT
LIKELY Substitution
MODERATE HIGH HIGH ACUTE ACUTE ACUTE PROCEED
Replace the hazard.
1 2 3 4 4 3H Review before
POSSIBLE
LOW MODERATE HIGH ACUTE ACUTE HIGH work starts.
Isolation
2M Ensure control Isolate People from the hazard
1 1 2 3 4
UNLIKELY MODERAT measures in
LOW LOW MODERATE HIGH ACUTE
E place.
Engineering
1 1 2 3 3 1L Monitor and
RARE Isolate the hazard.
LOW LOW MODERATE HIGH HIGH LOW keep records.
Administrative
Change the
Notes on Hierarchy of Controls: Elimination methods are the most effective and preferred when controlling a hazard. Substitution work.
is the second most effective method of controlling a hazard. Engineering by isolation is the third most effective, while Administrative
Controls by changing the work is the fourth most effective method. PPE (Personal Protective Equipment) is the least effective PPE
method.

PERSONAL PROTECTIVE EQUIPMENT (PPE)

FOOT HAND HEAD HEARING EYE RESPIRATOR
FACE HIGH-VIS PROTECTIVE FALL SUN HAIR/JEWELLERY
PROTECTIO PROTECTIO PROTECTIO PROTECTIO PROTECTIO Y
PROTECTION CLOTHING CLOTHING PROTECTION PROTECTION SECURED
N N N N N PROTECTION

Select the appropriate PPE above suitable for the equipment used or the job task being performed (if applicable).

Note: A SWMS must be reviewed regularly to make sure it remains effective. A SWMS must be reviewed (and revised if necessary) if relevant control measures are revised. The
review process should be carried out in consultation with workers (including contractors and subcontractors) who may be affected by the operation of the SWMS and their health and
safety representatives who represented that work group at the workplace.

When a SWMS has been revised, the person conducting a business or undertaking must ensure all:

1. persons involved in the work are advised that a revision has been made and how they can access the revised SWMS;
2. persons who will need to change a work procedure or system as a result of the review are advised of the changes in a way that will enable them to implement their duties
consistently with the revised SWMS; and,
3. workers that will be involved in the work are provided with the relevant information and instruction that will assist them to understand and implement the revised SWMS.

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- Conduct a site-specific risk assessment before commencing work to identify

possible hazards, such as uneven surfaces, cluttered pathways, and obstacles in the
work area.
- Implement proper housekeeping measures, including maintaining clean and well-
organised work areas, ensuring walkways are free from obstruction, and immediately
addressing any spills, leaks or slippery surfaces.
- Use appropriate personal protective equipment (PPE), such as slip-resistant
footwear, to reduce the risk of tripping, slipping and falling incidents.
- Provide adequate training for workers on correct manual handling techniques,
ergonomic lifting positions, and the importance of teamwork when moving large or
awkward loads.
- Install highly visible warning signs and hazard tape to highlight trip and fall risks,
1. Preparation Trips, falls 2M such as steps, cables, and uneven surfaces in the work area. 1L

- Ensure that sufficient lighting is provided in all areas of the workplace to improve
visibility and help prevent accidents associated with low-light conditions.
- Develop clear and concise communication protocols amongst team members to
reduce confusion and decrease the likelihood of accidents due to
miscommunication.
- Require workers to use tools and equipment, such as trolleys or hand trucks, to aid
in the transportation of heavy or bulky items, reducing the potential for trips and falls.
- Regularly reassess the work environment throughout the course of the project to
detect and address any new hazards that may develop.
- Establish a reporting system for health and safety concerns and incidents, which
encourages workers to voice any workplace challenges and promotes prompt
corrective action to prevent future occurrences.
2. Assess work area Inadequate lighting, obstructions 3H 2M
- Install appropriate and adequate lighting sources in work areas to ensure sufficient
visibility for carrying out manual handling tasks.
- Perform regular inspections of the work area to identify potential obstructions, with
a dedicated focus on walkways or frequently used access routes, and keep them
clear at all times.
- Implement routine housekeeping measures such as cleaning and maintenance
practices to minimise the risk of obstructions resulting from accumulated debris,
spills or clutter.
- Clearly mark designated walkways and storage areas to facilitate smooth
workflows and reduce the occurrence of unexpected obstacles that can pose a
hazard during manual handling.
- Provide relevant training to staff regarding safe manual handling techniques,
including assessing the work environment for hazards such as poor lighting and

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obstructions prior to commencing a task.
- Encourage open communication amongst team members by promoting a culture of
reporting hazards or near-miss incidents, ensuring that all employees remain vigilant
of their surroundings in the work area.
- Utilise signage, barriers, or delineators, where applicable, to direct pedestrian and
vehicle traffic within the workplace, thereby reducing the risk of collisions or
blockages in walkways and access points due to obstructions.
- Consider incorporating ergonomic solutions such as adjustable workstations or
equipment with built-in lighting options to provide targeted illumination, catering to
various tasks and individual needs while addressing inadequate lighting concerns.
- Establish and enforce work procedures that address proper material storage,
stacking, and disposal to reduce the likelihood of obstructions forming in critical
pathways and work zones.
- Periodically review and update risk assessments and Safe Work Method
Statements (SWMS) for manual handling activities, with a particular emphasis on
evaluating controls related to mitigating hazards caused by insufficient lighting and
obstructions in the work area.
3. Select equipment Incorrect or damaged equipment, 3H 1L
manual handling injuries - Inspect equipment thoroughly before use, ensuring it complies with Australian
Standards and manufacturer guidelines.
- Address any issues found during inspection prior to equipment usage, replacing
faulty or damaged equipment as needed.
- Ensure all staff members using the equipment have undergone appropriate training
in safe manual handling procedures and techniques.
- Use appropriate lifting aids when necessary, such as trolleys, carts, or hoists, to
reduce the risk of manual handling injuries.
- Implement a regular maintenance schedule for all equipment to ensure it remains
in optimal working condition.
- Clearly label all equipment with maximum weight capacities and safety restrictions
to avoid incorrect usage and potential injuries.
- Implement a buddy system for tasks requiring heavy lifting, minimising individual
strain and reducing the risk of injuries due to manual handling.
- Encourage workers to report any issues or incidents involving equipment, and
address these concerns in a timely manner.
- Utilise ergonomic equipment design principles when possible, to promote proper
posture and reduce the risk of injury due to manual handling.
- Provide adequate personal protective equipment (PPE) for staff utilising the
equipment, including gloves, supportive footwear, and back supports where
necessary.
- Assess the work environment for any hazards that might contribute to manual

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handling injuries, such as slippery floors or cluttered spaces, and implement
measures to mitigate these risks.
- Develop and enforce policies related to correct equipment usage and manual
handling, ensuring all staff adhere to safe practices.
- Schedule regular breaks and rest periods for staff, allowing them to recuperate
from physically demanding tasks and reducing the potential for injury.
- Implement regular refresher training sessions for staff, ensuring they remain up-to-
date with current manual handling best practices and are aware of the risks
associated with incorrect equipment usage.

- Provide sufficient training in manual handling techniques, including proper lifting

and carrying to minimise overexertion or strain on workers.
- Encourage use of the correct equipment for lifting or moving heavy loads, like
trolleys, dollies, or mechanical lifting devices.
- Implement a weight limit for manually-lifted materials to reduce the risk of heavy
lifting injuries.
- Ensure that packing materials are organised and stored safely to reduce hazards
during the gathering process.
- Require workers to wear appropriate personal protective equipment (PPE), such as
non-slip footwear and gloves, to prevent slips or loss of grip while handling materials.
- Regularly inspect the workplace, ensuring that walkways are clear of obstructions
and potential slip hazards like spills.
- Implement a spill response plan, where any spills are immediately cleaned up by
trained personnel using proper equipment to prevent slipping accidents.
4. Gather materials Heavy lifting, slips on spills 4A
- Assign tasks within teams, ensuring that individuals with appropriate physical
abilities do the heavy lifting to reduce the risk of injury or strain.
- Monitor work schedules and allow for frequent breaks when performing repetitive
tasks involving manual handling, reducing the likelihood of fatigue and overexertion
injuries.
- Develop and encourage open communication channels where workers can report
potential hazards or issues related to manual handling tasks.
- Regularly assess and update risk assessments, keeping them current and accurate
to identify potential hazards in the workplace.
- Store materials in designated areas, ensuring that they are closely monitored and
secured to prevent incidents or accidents due to disorganisation or improper
storage.
- Maintain good housekeeping practices throughout the workplace, ensuring that
workspaces are clean, tidy and free from clutter to minimise slip, trip and fall
hazards.

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- Utilise appropriate personal protective equipment (PPE) like safety gloves and
helmets to reduce the potential risks related to manual handling and falls from
heights.
- Conduct a proper risk assessment prior to positioning equipment to identify any
potential hazards and develop strategies to minimise their occurrence.
- Employ correct lifting techniques when moving and positioning the equipment, such
as keeping the load close to the body, bending at the knees, and maintaining a
straight back.
- Use signage or barriers where necessary to restrict access to the area where the
equipment is being positioned, thereby reducing exposure to fall hazards.
- Use mechanical aids, such as trolleys, hoists, or lifting devices, to assist with
moving and positioning equipment safely and efficiently.
- Ensure that flooring surfaces are free from trip hazards or unevenness which may
increase the chances of falling while carrying out manual handling tasks.
- If positioning equipment at height, utilise appropriate fall prevention systems like
guardrails, working platforms or scaffoldings to reduce the potential for injuries due
to falls.
5. Position equipment Falls from heights, pinching fingers 3H - Regularly inspect all equipment used in manual handling tasks to ensure they are 2M
in good working condition and free from defects.
- Train workers in appropriate manual handling techniques, as well as hazard
identification and risk management processes specific to their workplace
environment.
- Establish clear communication channels among team members during manual
handling tasks, including designated hand signals or verbal instructions to
coordinate efforts and avoid confusion.
- Encourage employees to report any incidents, near-misses, or hazards associated
with manual handling tasks, allowing for continuous improvement of workplace
safety procedures.
- Develop an emergency response plan outlining the steps to take in the event of a
fall or injury during manual handling activities.
- Carry out periodic reviews of the work environment and task procedures to ensure
that control measures put in place are effective in mitigating risks associated with
manual handling and falls from heights.
- Promote a culture of safety and awareness within the workplace, encouraging
workers to take responsibility for their own actions and look out for the well-being of
their colleagues.
6. Clear obstructions Electrocution, trip hazards 2M 1L
- Ensure proper housekeeping practices by regularly cleaning and organising work
areas to minimise trip hazards.

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- Clearly mark potential obstacles, such as extension cords, with high-visibility tape
or signage to alert workers of their presence.
- Regularly inspect pathways and walkways for debris and obstructions and remove
them promptly where necessary.
- Provide adequate lighting in all work areas, including entryways and exits, to
ensure that workers can easily identify any hazards.
- Encourage workers to wear slip-resistant footwear to reduce the risk of slipping on
wet or slippery surfaces.
- Deliver toolbox talks or safety briefings to inform workers of the importance of
maintaining a clean and obstruction-free workspace.
- Train employees in proper manual handling techniques, such as keeping a straight
back and lifting with the knees, to reduce the risk of injury.
- Establish designated cable-management areas or use cable trays or covers to
keep electrical wiring organised and free from hazards.
- Develop a regular maintenance schedule for inspecting and repairing tools,
equipment, and machines to prevent malfunctions leading to electrocution risks.
- Use ground-fault circuit interrupters (GFCIs) or residual-current devices (RCDs) on
electrical equipment to provide an added layer of protection against electrocution.
- Ensure that workers handling electrical equipment are adequately trained and
competent in electrical safety procedures, including the correct use of personal
protective equipment (PPE).
- Encourage staff to report any observed hazards, such as loose cables or potential
trip hazards, to their supervisors promptly so that appropriate action can be taken.
7. Communicate plan Miscommunication, confused roles 2M 1L
- Develop a clear and concise communication plan that outlines the roles,
responsibilities and expectations for all involved parties to minimise confusion.
- Ensure regular team meetings are held, where everyone is encouraged to voice
their concerns, updates, or changes related to manual handling tasks.
- Designate a person as the main point of contact for all manual handling related
matters, to prevent miscommunications and ensure everyone has access to
accurate information.
- Continuously reinforce the importance of following proper manual handling
techniques and procedures, including providing reminders during toolbox talks, site-
specific inductions, and other relevant training sessions.
- Make sure that all instructions, descriptions, and guidelines provided are in simple,
easy-to-understand language, avoiding technical jargon wherever possible.
- Collaboratively develop, review, and refine Safe Work Methods Statements
(SWMS) to ensure they accurately cover all required aspects of manual handling in
various situations on-site.

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- Regularly assess and address language or cultural barriers within the workforce
that may lead to poor communication, potentially resulting in confused roles and
responsibilities during manual handling processes.
- Implement visual aids such as signage, posters, and labels where necessary to
help clarify essential manual handling procedures and requirements.
- Employ various modes of communication like face-to-face interactions, emails,
phone calls, and newsletters to keep workers updated on any changes to manual
handling plans, SWMS, or related policies.
- Provide ongoing feedback to employees regarding their compliance with manual
handling procedures, both individually and as a group, to further clarify roles and
maintain transparent communication channels.
- Offer refresher training to workers periodically to address any ambiguities,
confusion or knowledge gaps related to safe manual handling techniques and
procedures.
- Encourage an open-door policy for managers, supervisors and team leaders so
that workers feel comfortable discussing any concerns or confusion relating to
manual handling tasks, which can aid in promoting a safer work environment.
8. Inspect equipment Machinery faults, sharp edges 3H 1L
- Conduct regular equipment inspections and maintenance checks to identify any
machinery faults or defects. Ensure detailed records are kept for each inspection.
- Equip workers with appropriate personal protective equipment (PPE), including
gloves, safety glasses, and steel-toed boots, to protect against injuries from sharp
edges and machinery faults.
- Implement a training and induction program for all workers handling machinery and
equipment, ensuring they are familiar with safe manual handling practices and the
specific requirements of the task.
- Establish clear instructions for reporting damaged equipment or machinery faults.
Encourage a culture of open communication among workers regarding any potential
hazards they may encounter on the job.
- Implement safety barriers and guardrails around machinery with sharp edges,
minimising the risk of accidental contact and potential injury.
- Keep the worksite clean and clutter-free, reducing the chances of tripping or
slipping hazards that could lead to contact with sharp edges or machinery faults.
- Use signage and warning labels to clearly indicate the presence of sharp edges or
machinery faults, alerting workers to exercise caution and follow appropriate safety
protocols in these areas.
- Develop a schedule for periodic equipment replacement, ensuring that outdated or
worn machinery and tools are removed from service before they become hazardous.
- Ensure workers adhere to proper lifting techniques and utilise mechanical aids
whenever possible, reducing the likelihood of injuries associated with manual

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handling of heavy or awkward objects.
- Review the work process regularly and update safety management systems
accordingly, incorporating feedback from workers and relevant industry best
practices.
- Foster a safety-conscious culture within the workplace, rewarding safe work
practices and promoting shared responsibility for maintaining a hazard-free
environment.
- Conduct emergency response drills to ensure that all workers are familiar with the
correct procedures in the event of an incident involving sharp edges or machinery
faults, allowing them to act quickly and effectively to minimise harm.

- Provide proper manual handling training to all workers, ensuring they understand
and follow safe lifting techniques such as keeping the load close to their body,
bending at the knees and hips, and avoiding twisting movements.
- Carry out a risk assessment for each manual lifting task to determine the
appropriate method and equipment to be used, taking into account the weight,
shape, and nature of the load, as well as the distance it needs to be moved.
- Utilise mechanical aids such as trolleys, pallet trucks, or lifters whenever possible,
to minimise the need for manual handling and reduce the associated risk of injury.
- Organise work tasks in a way that minimises the frequency and duration of manual
lifting, offering sufficient rest breaks and alternating between heavy and light duties.
- Encourage workers to work in teams and share the load where appropriate, so that
no individual is putting excessive strain on their body during the lifting process.
9. Manual lifting Back strains, twisting injuries 4A - Make sure the work area is clean and tidy, with good lighting and unobstructed 3H
pathways, to prevent slips, trips and falls during manual lifting tasks.
- Ensure workers wear appropriate personal protective equipment (PPE) like
supportive footwear and gloves to protect them from potential hazards and injuries
during manual handling tasks.
- Establish clear communication between workers when performing manual lifting
tasks, particularly when carrying large or awkward objects that may obstruct their
vision.
- Regularly monitor and review manual handling practices in the workplace, making
adjustments as needed to ensure ongoing compliance with WHS regulations and
best practice guidelines.
- Promote a positive safety culture within the workplace, encouraging workers to
report any concerns or suggestions related to manual handling, and fostering open
communication about health and safety issues.
10. Move materials Collision with objects, falling items 4A 3H
- Ensure proper training and induction for all workers on essential manual handling
techniques, including appropriate lifting and carrying procedures.

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- Conduct regular toolbox talks and safety briefings to reinforce the importance of
safe manual handling practices and to discuss any concerns or potentially
hazardous situations.
- Provide adequate signage to clearly mark designated pathways and storage areas,
reducing the chance of collisions with objects or people and ensuring clear access to
materials.
- Utilise mechanical aids such as trolleys, carts, or hoists where possible when
moving heavy or bulky materials to reduce the risk of injury from improper manual
handling.
- Keep a clean and tidy worksite to prevent trip hazards and other obstacles that
could lead to collision with objects or falling items.
- Implement safe stacking protocols, following manufacturer guidelines for height
limitations and proper stacking methods to minimise the risk of falling items.
- Require workers to wear appropriate personal protective equipment (PPE),
including high-visibility vests, steel-toe boots, gloves, and hard hats as necessary
depending on the specific job tasks and work environment requirements.
- Encourage workers to communicate with one another when manoeuvring around
the site and moving materials, increasing awareness of others' locations and
planned movements.
- Monitor weather conditions and adjust work schedules or tasks accordingly to avoid
working in wet or slippery conditions that may exacerbate the risk of manual
handling accidents.
- Implement a reporting system to document near misses, injuries, and incidents
involving manual handling to identify trends and areas in need of improvement,
allowing continuous improvement of workplace safety standards.
11. Ensure clearance Head impacts, bruising 3H 2M
- Conduct regular hazard assessments and risk evaluations to identify potential risks
associated with manual handling tasks in the workplace.
- Ensure proper training is provided to employees regarding safe lifting techniques,
appropriate body positioning, and correct use of equipment to minimise head
impacts and bruising.
- Implement a clear communication system among team members while undertaking
manual handling tasks to ensure awareness of movements and position of others in
the vicinity.
- Incorporate ergonomic principles into the workplace design to provide adequate
clearance for workers while carrying out manual handling tasks, thus reducing the
risk of head impacts and bruising.
- Establish designated pathways, free from obstructions, for manual handling
activities to prevent collisions and accidents.
- Provide personal protective equipment (PPE) such as safety helmets, gloves, and

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padding to safeguarde against potential injuries caused by head impacts or bruising.
- Regularly maintain and inspect equipment used for manual handling tasks,
ensuring it is in good working order and fit for purpose to minimise the risk of injury.
- Encourage a culture of reporting incidents or near misses related to head impacts
and bruising during manual handling tasks, promoting continuous improvement in
workplace safety procedures.
- Develop an efficient system for coordinating manual handling activities to reduce
the likelihood of workers unintentionally causing hazards for other employees
through their actions.
- Provide sufficient lighting and visibility in work areas to ensure that workers can
clearly see potential hazards whilst performing manual handling tasks.
- Establish a rotation system for manual handling tasks, allowing workers to take
frequent breaks and avoid continued strain on muscles that may lead to bruising or
injury.
- Regularly review and update Safe Work Method Statements (SWMS) regarding
manual handling tasks, ensuring they encompass the most effective control
measures to mitigate risks associated with head impacts and bruising.
12. Adjust lifting Poor posture, muscle strain 3H 2M
technique - Proper training: Ensure all workers receive comprehensive manual handling and
lifting technique training, including onsite demonstrations and regular refreshers.
- Pre-lift assessment: Before initiating a lift, have workers assess the load's weight,
size, and shape to tailor their approach accordingly.
- Correct posture: Promote the use of proper body mechanics and encourage
workers to maintain a neutral spine during all lifting activities.
- Utilise leg muscles: Encourage workers to lift with their legs rather than their back,
keeping the load close to their body as they stand up.
- Keep feet shoulder-width apart: Ensure workers practice good foot placement while
lifting – feet should be shoulder-width apart for increased stability and support.
- Avoid twisting and bending: Train workers to avoid twisting or bending their backs
during lifts and instruct them to pivot with their feet instead.
- Team lifts: When appropriate, mandate team lifts for heavy or awkward loads,
distributing the weight evenly amongst multiple workers.
- Clear pathway: Ensure the path between the pick-up and set-down locations is free
of obstructions, reducing tripping hazards and minimising unnecessary movements
during the lift.
- Mechanical aids: Where possible, utilise appropriate mechanical aids (such as
trolleys, hoists, and pallet jacks) to reduce the need for manual exertion.
- Break down loads: Suggest breaking down large or awkward loads into smaller,
more manageable components when feasible to facilitate easier handling.

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- Rest periods: Allow adequate rest breaks for workers between lifting tasks,
preventing fatigue and muscle strain from cumulative stress.
- Regular supervision: Provide ongoing supervision and monitoring of workers during
manual handling tasks to ensure adherence to correct techniques and prompt
intervention when necessary.
- Early reporting: Encourage workers to report any pain, discomfort, or concerns
related to lifting tasks immediately, allowing for prompt attention and remedy where
necessary.

- Conduct regular pre-use inspections of equipment to ensure proper functioning and

identify any potential issues.
- Ensure all employees receive comprehensive training on the correct usage and
handling of equipment, as well as the identification of potential hazards.
- Establish a clear maintenance schedule for equipment checks and servicing, with
clear documentation to track completion and outcomes.
- Utilise lockout-tagout (LOTO) or other appropriate securing methods to safeguard
against accidental equipment activation while not in use.
- Provide suitable and well-maintained personal protective equipment (PPE), such as
gloves, helmets, and steel-toed boots, ensuring employees are equipped with
relevant protection against falling objects and equipment malfunctions.
- Implement a system for monitoring and managing the weight and distribution of
loads to minimise the risk of equipment failure.
- Keep the work environment clean and free from potential trip hazards that could
13. Secure equipment Equipment malfunctions, falling objects 2M lead to falls or equipment damage. 1L
- Encourage open communication and teamwork, allowing employees to report
concerns or issues with equipment promptly and without fear of repercussions.
- Clearly mark or label equipment load capacities, weight limits, and other relevant
safety information to prevent overloading and promote safe operation.
- Adhere strictly to manufacturer guidelines and recommendations regarding the
use, transport, and storage of equipment, ensuring compatibility with Australian
Standards.
- Install safety devices and features on equipment, such as guards and emergency
stop buttons, to provide a higher level of protection during use.
- In the event of equipment malfunction, review and revise risk assessments and
Safe Work Method Statements (SWMS) to prevent future occurrences, in line with
Australian workplace health and safety standards.
- Encourage the use of manual lifting aids and mechanical assistance tools where
applicable, reducing the reliance on purely manual lifting and minimising exposure to
potential hazards.
14. Monitor progress Fatigue, complacency 3H 2M

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- Implement regular breaks: Schedule sufficient rest periods throughout the shift to
reduce the risk of fatigue and complacency.
- Provide ergonomic aids: Supply workers with tools or equipment to assist in
manual handling, reducing physical strain and promoting rest.
- Training and education: Ensure all employees are well-informed and educated on
proper manual handling techniques and safety procedures, as well as the dangers of
complacency and fatigue.
- Rotate job tasks: Regularly rotate employees' tasks to introduce variety into their
roles, minimising the risk of boredom and complacency setting in over time.
- Encourage open communication: Foster an open environment where workers feel
comfortable discussing any concerns related to their workload or fatigue levels,
allowing management to address potential risks proactively.
- Set realistic expectations: Define clear, achievable performance goals that take into
account the physical demands of manual handling work, preventing excessive
workloads and their resulting stresses.
- Promote health and well-being: Emphasise the importance of a healthy lifestyle,
including a balanced diet and regular exercise, to enhance worker resilience and
decrease susceptibility to fatigue and complacency.
- Supervise progress: Assign supervisors to closely observe work practices, ensuring
compliance with established safety guidelines and identifying early signs of fatigue
or complacency.
- Conduct regular safety briefings: Hold frequent discussions highlighting the
importance of vigilance and adherence to safe work practices, reinforcing awareness
of potential hazards.
- Establish a buddy system: Pair employees up to watch over each other's work,
offering support when needed and providing an extra layer of oversight against the
development of complacency and fatigue.
- Keep track of working hours: Monitor the duration of employee shifts, ensuring
adequate staffing levels to avoid excessive overtime while managing the risk of
fatigue-induced accidents.
- Continuously review and adjust plans: Periodically evaluate the effectiveness of
control measures and make necessary adjustments to maintain optimal workplace
health and safety conditions.
15. Document Inaccurate records, miscommunication 2M 1L
completion - Implement thorough document review procedures to ensure all records accurately
reflect the tasks, risks, and controls associated with manual handling activities.
- Develop clear and concise communication protocols for all team members to
follow, ensuring that any updates or changes in safe work methods are effectively
disseminated across the workplace.
- Regularly update training programmes on proper documentation procedures to
maintain a high standard of record keeping and adherence to Workplace Health and

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Safety (WHS) guidelines.
- Establish a designated person or team responsible for overseeing the completion
and accuracy of all SWMS and WHS documentation.
- Provide staff with access to relevant WHS resources, such as Safe Work
Australia's Codes of Practice, to ensure a comprehensive understanding of work
health and safety requirements.
- Convert critical documents into digital formats to minimise the risk of inaccuracies
or miscommunication due to illegible handwriting, while also enabling easy tracking
and updating of information.
- Utilise project management software or online collaboration tools to streamline
document completion and enhance overall communication between team members.
- Conduct regular audits to identify any discrepancies in manual handling records,
and promptly address any issues discovered during these assessments.
- Encourage open lines of communication between workers and supervisors,
providing an environment where concerns or queries regarding manual handling
tasks can be brought forward without fear of retribution.
- Clearly outline the consequences of inaccurate documentation, instilling in workers
the importance of accurate records in maintaining a safe workplace and the potential
repercussions that may stem from negligence.
- Foster a culture of continuous improvement by encouraging workers to suggest
revisions or enhancements to existing SWMS documents, facilitating ongoing
refinement of manual handling procedures.
- Schedule regular team meetings to discuss the status of SWMS documents, any
imminent updates or adjustments, and further opportunities for improvement —
fostering cohesion and a shared understanding of the importance of accurate and
comprehensive documentation.
16. Housekeeping Slips, trips, and falls 3H 1L
- Regular inspection and maintenance of walkways, ensuring any debris, spills or
obstacles are promptly removed or attended to.
- Provide appropriate storage areas for tools, equipment, and materials to minimise
clutter and reduce trip hazards.
- Establish designated pathways with clear signage, directing employees and visitors
to follow specified routes.
- Ensure adequate lighting in walkways and storage areas to improve visibility,
particularly during early morning and late evening hours.
- Issue slip-resistant footwear as part of personal protective equipment (PPE) for
staff engaged in tasks where slipping may be a risk.
- Implement a spill management procedure, requiring employees to clean up spills
immediately and placing signs to indicate a wet area if applicable.
- Encourage employees to report any potential hazards they identify, such as

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damaged floor surfaces, loose cords, or poor housekeeping practices.
- Incorporate regular Housekeeping and tidiness responsibilities into staff's daily
routines and job descriptions.
- Install non-slip flooring or mats in areas where slippery surfaces may be an issue,
such as near sinks or entranceways.
- Conduct ongoing training on proper manual handling techniques to minimise the
risks associated with lifting, carrying, and moving heavy objects.
- Clearly mark and signpost any uneven floors, steps, or slopes within the worksite to
alert workers and visitors to potential tripping hazards.
- Undertake periodic safety audits of the workplace to assess housekeeping
practices and identify any improvements needed to align with industry best practice
and relevant legislation.
17. Check surroundings Unstable ground, overexertion 3H 2M
- Conduct a thorough risk assessment before starting the work to identify any
potential hazards related to unstable ground and overexertion in manual handling
tasks.
- Provide adequate training and educate workers on safe manual handling
techniques, including proper lifting methods and using mechanical aids where
necessary.
- Establish clear communication channels between team members, particularly when
moving loads together or in confined spaces, to ensure everyone is aware of the
task requirements and potential hazards.
- Implement a buddy system for heavy or awkward loads, ensuring that no individual
is responsible for lifting an excessive amount of weight without assistance.
- Ensure sufficient rest breaks are provided to allow workers to recover from any
muscle strain and reduce the risk of overexertion injuries.
- Utilise appropriate Personal Protective Equipment (PPE) such as gloves, safety
footwear, and back support belts, to minimise the risk of injury during manual
handling tasks.
- Keep the worksite clean and free of clutter, ensuring ample space for workers to
manoeuvre safely while handling materials.
- Routinely inspect and maintain mechanical aids and equipment used for manual
handling tasks, ensuring they are in good working condition and fit for purpose.
- Implement safe work procedures for manually handling materials on unstable
ground, such as securing loose gravel or creating pathways using stable material.
- Encourage workers to report any areas of unstable ground or other potential
hazards immediately, so corrective action can be taken to ensure ongoing safety.
- Establish clear exclusion zones around areas with identified unstable ground or
high-risk activities, and use warning signs to alert workers of the potential dangers.

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- Regularly monitor and review manual handling practices and procedures to ensure
their effectiveness in addressing potential hazards and reducing risks associated
with the work step.
- Encourage workers to participate in regular stretching and warm-up exercises
before beginning manual handling tasks, to help avoid muscle strain and
overexertion.
- Implement regular toolbox talks and refresher training sessions to keep workers
informed of their responsibilities concerning manual handling, and up-to-date on best
practices and safe techniques.
18. Dispose waste Exposure to hazardous substances, 4A 2M
injuries - Proper waste segregation: Ensure that all hazardous and non-hazardous waste
materials are sorted and disposed of in their appropriate bins. This will prevent
cross-contamination and reduce exposure risks.
- Use of personal protective equipment (PPE): Workers should wear suitable PPE,
such as gloves, safety glasses, and masks, to protect themselves from exposure to
hazardous substances during waste disposal.
- Adequate training: Ensure that all workers involved in waste disposal have
undergone proper manual handling and hazardous materials training in order to
handle waste safely and responsibly.
- Clear signage: Display clear and visible signs near waste disposal areas to remind
workers of potential hazards and safe waste handling procedures.
- Safe lifting techniques: Train workers to use correct lifting techniques when
handling loaded waste bins or bags. This will help minimise the risk of injury from
improper lifting methods.
- Ergonomic equipment: Provide ergonomic equipment, such as trolleys or wheeled
bins, to facilitate easy transport of heavy waste items, reducing the risk of strain
injuries.
- Regular maintenance of waste receptacles: Ensure that waste bins and containers
are regularly cleaned to prevent build-up of hazardous substances on their surfaces.
- Leak-proof containers: Use leak-proof containers to store and dispose of
hazardous substances, preventing any accidental spills or release of harmful
materials.
- Chemical hazard assessment: Conduct a thorough assessment of all chemicals or
hazardous substances present at the workplace, and establish an effective waste
management plan for their safe disposal.
- Ventilation: Maintain good ventilation in waste disposal areas to disperse
dangerous fumes and vapours, reducing inhalation risks.
- Emergency response plan: Have a well-planned emergency response procedure in
place for the event of accidental spills or exposures during waste disposal. Make
sure all workers are familiar with this plan.

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- Continuous improvement: Routinely review and update waste disposal procedures,
incorporating industry best practices and addressing identified safety concerns to
prevent incidents and injuries.

- Proper incident reporting protocols: Ensure that all workers are aware of and follow
the correct procedures for reporting incidents, including near misses, in a timely
manner.
- First aid availability: Make sure there is an adequately stocked first aid kit on site,
which complies with Australian standards, and it's easily accessible by all
employees.
- Designated first aid officers: Assign trained personnel as designated first aid
officers to promptly administer initial treatment and manage any work-related
injuries.
- Regular audits and inspections: Conduct periodic assessments of the worksite and
equipment to identify potential hazards and monitor their control measures'
effectiveness.
- Encourage early reporting: Foster a supportive environment where workers feel
comfortable reporting incidents without fear of retribution, allowing for early
intervention and prevention of further incidents.
- Incident investigation: Thoroughly investigate all reported incidents, determine
underlying causes, and implement appropriate corrective actions to reduce the
likelihood of recurrence.
19. Report incidents Untreated injuries, repetition of hazards 3H 1L
- Training and education: Provide ongoing training and education to workers on safe
manual handling techniques, relevant risk factors, and the importance of incident
reporting.
- Develop effective communication: Establish clear lines of communication for both
management and workers regarding any health and safety matters arising from
tasks requiring manual handling.
- Continuous improvement: Apply lessons learned from past incidents to
continuously improve the workplace's health and safety systems and processes.
- Injury response procedures: Develop standard operating procedures for
responding to injuries, such as course of action, documentation, and follow-up.
- Review and update risk assessments: Periodically review and revise risk
assessments based on findings from incident investigations to better identify and
address potential hazards.
- Monitor workers' well-being: Implement regular worker consultations to check for
signs of fatigue, strain, or discomfort, making adjustments to workloads or schedules
if necessary.
- Ergonomic assessments: Investigate potential ergonomic solutions and establish
guidelines for implementing suitable aids, tools, and equipment to lessen the impact
of manual handling tasks.

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- Regularly review and update training materials to ensure staff are aware of efficient
practices in manual handling and hazard management.
- Conduct toolbox talks to discuss specific manual handling tasks and techniques, as
well as identifying any potential hazards.
- Encourage open communication between employees and supervisors regarding
repetitive or complex manual handling tasks. This includes opportunities to suggest
more efficient work processes.
- Develop a clear reporting system for hazards, which allows for prompt attention
and subsequent investigation.
- Implement regular risk assessments to identify overlooked hazards and reflect on
current practices. Involve workers with firsthand experience in the manual handling
activities during assessments to gather diverse perspectives.
- Establish a workplace health and safety committee comprising representatives
from various teams, aiming to identify and resolve inefficiencies and hazards
collectively.
20. Review procedures Inefficient practices, overlooked hazards 2M 1L
- Organise refresher courses or ongoing learning opportunities to train employees on
industry best practices for manual handling techniques and hazard identification.
- Utilise visual aids such as posters, signage, and labels to offer clear guidance on
safe manual handling methods and remind workers of potential hazards.
- Monitor workloads to ensure employees have ample time for breaks, reducing
fatigue and the potential for mistakes leading to overlooked hazards.
- Ensure all equipment used in manual handling procedures is regularly inspected
and well-maintained to minimise risks associated with faulty equipment.
- Foster a safety-conscious workplace culture that empowers employees to take
responsibility for their own safety and the safety of their colleagues.
- Review organisation record-keeping practices with regard to manual handling
incidents and near misses. Analyse data to identify trends and areas needing
improvement.
- Engage external experts or consultants to conduct periodic audits of manual
handling procedures, offering an unbiased perspective on inefficiencies and potential
hazards within the workplace.

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 EMERGENCY RESPONSE – CALL 000 FOR EMERGENCIES

Ensure to have an Emergency Management Plan in place as well as adequate numbers of trained first aid staff with easy access to fully stocked first aid kits, rescue equipment, material safety data sheets,
adequate access to emergency communication equipment and fire-fighting equipment suitable for all classes of fire and ignition sources.

LEGISLATIVE REFERENCES

RELEVANT LEGISLATION AND CODES OF PRACTICE. DELETE THE LEGISLATIVE REFERENCES IN ANY STATE THAT ARE NOT APPLICABLE

Queensland & Australian Capital Territory Victoria

Work Health and Safety Act 2011 Occupational Health and Safety Act 2004
Work Health and Safety Regulations 2011 Occupational Health and Safety Regulations 2017
Legislation QLD: https://www.worksafe.qld.gov.au/laws-and-compliance/work-health-and-safety-laws Legislation VIC: https://www.worksafe.vic.gov.au/occupational-health-and-safety-act-and-
Codes of Practice QLD: https://www.worksafe.qld.gov.au/laws-and-compliance/codes-of-practice regulations
Legislation ACT: https://www.worksafe.act.gov.au/laws-and-compliance/acts-and-regulations Codes of Practice VIC: https://www.worksafe.vic.gov.au/compliance-codes-and-codes-practice
Codes of Practice ACT: https://www.worksafe.act.gov.au/laws-and-compliance/codes-of-practice

New South Wales Western Australia

Work Health and Safety Act 2011 Work Health and Safety Act 2020
Work Health and Safety Regulations 2017 Work Health and Safety Regulations 2022
Legislation NSW: https://www.safework.nsw.gov.au/legal-obligations/legislation Legislation Western Australia: https://www.commerce.wa.gov.au/worksafe/legislation
Codes of Practice NSW: https://www.safework.nsw.gov.au/resource-library/list-of-all-codes-of-practice Codes of Practice WA: https://www.commerce.wa.gov.au/worksafe/codes-practice

Northern Territory Safe Work Australia Links

Work Health and Safety (National Uniform Legislation) Act 2011 Law and Regulation (All States): https://www.safeworkaustralia.gov.au/law-and-regulation
Work Health and Safety (National Uniform Legislation) Regulations 2011 Model Codes of Practice: https://www.safeworkaustralia.gov.au/resources-publications/model-
Legislation NT: https://worksafe.nt.gov.au/laws-and-compliance/workplace-safety-laws codes-of-practice
Codes of Practice NT: https://worksafe.nt.gov.au/forms-and-resources/codes-of-practice
Model Codes of Practice
South Australia
Work Health and Safety Act 2012 (SA) - Managing noise and preventing hearing loss at work
Work Health and Safety Regulations 2012 (SA) - Confined spaces
Legislation for SA: https://www.safework.sa.gov.au/resources/legislation - Labelling of workplace hazardous chemicals
Codes of Practice for SA: https://www.safework.sa.gov.au/workplaces/codes-of-practice#COPs - Managing risks of hazardous chemicals in the workplace
- Welding processes
Tasmania - First aid in the workplace
Work Health and Safety Act 2012 - Managing the risk of falls at workplaces
Work Health and Safety (Transitional and Consequential Provisions) Act 2012 - Hazardous manual tasks
Work Health and Safety Regulations 2012 - Managing the risk of falls in housing construction
Work Health and Safety (Transitional) Regulations 2012 - Managing electrical risks in the workplace
Legislation for TAS: https://worksafe.tas.gov.au/topics/laws-and-compliance/acts-and-regulations - Demolition work
Codes of Practice for TAS: https://worksafe.tas.gov.au/topics/laws-and-compliance/codes-of-practice - Excavation work
- Work health and safety consultation, cooperation and coordination
Details of permits, licenses or access required by regulatory bodies (add or delete as required): - Managing the work environment and facilities
- How to manage work health and safety risks
- Permits from local council - Managing risks of plant in the workplace
- Authorisation to commence work - Construction work
- Any required documents.

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 SIGNATORIES OF THE SAFE WORK METHOD STATEMENT

The signed and dated personnel listed below have cooperated in the consultation and development of this Safe Work Method Statement which has been approved by the Person/s Conducting a Business or
Undertaking (PCBU). In signing this Safe Work Method Statement each individual acknowledges and confirms that they have read this SWMS in full, having raised any questions for items on this Safe Work
Method Statement that require clarification, and confirms that they are competent, skilled and knowledgeable for the task assigned to them. Every person acknowledges that they have received the relevant
training and qualifications where required, before carrying out any work contained in this Safe Work Method Statement. By signing this Safe Work Method Statement each individual agrees to work safely, to
follow any safe work instructions which are provided, and agrees to use all Personal Protective Equipment where appropriate.

Worker Name Position Signature Date Time Supervisor

Date:

Date:

Date:

Date:

Date:

Date:

Date:

SAFE WORK METHOD STATEMENT MONITORING AND REVIEW

The SWMS must be reviewed regularly to make sure it remains effective and must be reviewed (and The SWMS must be monitored regularly for the effectiveness of ensuring hazard controls are
revised if necessary) if relevant control measures are revised. The review process should be carried out in effective in reducing the risk of incidents, keeping the workplace safe for all personnel. The
consultation with workers (including contractors and subcontractors) who may be affected by the operation person responsible for monitoring the effectiveness of the Safe Work Method Statement should
of the SWMS and their health and safety representatives who represented that work group at the employ a multi-faceted approach which includes but is not limited to:
workplace.
1. Spot Checks.
When the SWMS has been revised the PCBU must ensure that all persons involved with the work are 2. Consultation with workers, contractors and sub-contractors.
advised that a revision has been made and how they can access the revised SWMS, including all persons 3. Internal audits on a continual basis.
who will need to change a work procedure or system as a result of the review are advised of the changes in
a way that will enable them to implement their duties consistently with the revised SWMS. All workers that An approach of continuous improvement, promptly recording inconsistencies or deficiencies,
will be involved in the work must be provided with the relevant information and instruction that will assist followed up by immediate corrective action and consultation with all relevant personnel ensures
them to understand and implement the revised SWMS. that the PCBU is consistently developing ever-improving systems of safe work principles.

REVIEW NUMBER 1 2 3 4 5 6 7
NAME
INITIALS
DATE

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 SAFE WORK METHOD STATEMENT REVIEW CHECKLIST

This Safe Work Method Statement Review Checklist is to be followed and used upon initial development of the SWMS to help ensure that all steps have been adequately taken before work commences.
Think of this document as an internal audit review checklist before commencing work, and may form part of a Toolbox Talk (safety meeting) and may be used as an opportunity for education and training.

ITEMS WHICH MUST BE INCLUDED IN THE SWMS COMPLETED TO BE DONE COMMENTS

The company details have been entered, including the project name and address.

Names and signatures of all relevant personnel consulted during the development of the SWMS.

Name, signature, position and date signed of the person approving the SWMS.

Specific personnel and qualifications, experience is noted in the SWMS.

Provides a step-by-step process of tasks required to carry out the activity or task.

Adequate risk assessment of any identified hazards has been completed.

Foreseeable hazards are identified and documented for each step.

Any hazards listed in any site risk assessments have been added to the SWMS.

SWMS initial risk (IR) column as well as residual risk (RR) columns completed.

Check control measures added to the SWMS are the most effective selections.

Responsible person is assigned and listed on the SWMS for the implementation of control measures.

Permit requirements specified, such as Hot Work, Electrical Work, Work at Heights etc.

SWMS identifies plant and equipment to be used.

Details of inspection checks required for any equipment listed are noted on the SWMS.

Describes any mandatory qualifications, experience, training or skills required to perform the work.

Applicable personal protective equipment is selected on the SWMS.

Lists any required permits or licenses.

Reflects and documents any legislative references and/or Australian Standards.

Identifies any hazardous substances used with specific control measures in line with any SDS.

REVIEWED BY DATE REVIEWED

SIGNATURE DATE COMPLETED

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